2025-043_COL RFQ Pipeline Contractors.pdf

Request for Qualifications for

General Construction of Various Water Transmission and

Wastewater Collection Pipeline Projects

Bid No. 2025-043

Issue date:

May 2, 2025

Owner:

City of Loveland, CO

Water and Power Department

200 N. Wilson Avenue

Loveland, CO 80537

Final Issue for Advertisement: May 2, 2025

INVITATION TO SUBMIT QUALIFICATIONS

The City of Loveland, Colorado (City) will receive Statements of Qualifications (SOQ) from qualified contractors for participation in bids for construction of various Water Transmission and Wastewater

Collection Pipeline Projects, Bid No. 2025-043.

SOQ’s must be received electronically at bids@cityofloveland.org on or before 2:00 p.m. on Thursday, June 5, 2025. SOQs are to be clearly marked with the project name, contractor name, and date. The submitting firm’s name will be read aloud to confirm receipt on the above referenced date and time via a

Teams teleconference.

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SOQs not received by the deadline set forth above at bids@cityofloveland.org, as determined by the City’s internal email system will not be considered. Statement of Qualifications sent to other email addresses will not be considered. The City is not responsible for delays occasioned by the City’s email system, internet connections, or power outages. Please allow at least five (5) minutes before the time due for internal server processing. Emails cannot exceed 25MB.

Request for Qualifications (RFQ) and associated reference documents are available online at https://www.bidnetdirect.com/colorado. Prospective Contractors must be registered with BidNet-

DIRECT to download the RFQ documents. You may register for the search only feature for free. If you need assistance with registration, call 800-835-4603.

Questions should be communicated via email only and directed to Donald Cecil at donald.cecil@cityofloveland.org before 5:00 p.m. MT, Thursday, May 22, 2025. Questions and answers will be posted via an addendum at www.bidnetdirect.com/colorado by Thursday, May 29, 2025.

Contractors will be evaluated on the qualification criteria outlined within this RFQ document. These criteria will be the basis for review of the written proposals. The City intends to review and analyze the submitted SOQs and prepare a list of pre-qualified Contractors for bidding the City’s construction work.

The City of Loveland is committed to providing an equal opportunity for services, programs and activities and does not discriminate on the basis of disability, race, age, color, national origin, religion, sexual orientation or gender. For more information on non-discrimination or for translation assistance, please contact the City’s Title VI Coordinator at TitleSix@cityofloveland.org or 970-962-2372. The City will make reasonable accommodations for citizens in accordance with the Americans with Disabilities

Act (ADA). For more information on ADA or accommodations, please contact the City’s ADA Coordinator at jason.smitherman@cityofloveland.org or 970-962-3319.

“La Ciudad de Loveland está comprometida a proporcionar igualdad de oportunidades para los servicios, programas y actividades y no discriminar en base a discapacidad, raza, edad, color, origen nacional, religión, orientación sexual o género. Para más información sobre la no discriminación o para asistencia en traducción, favor contacte al Coordinador Título VI de la Ciudad al TitleSix@cityofloveland.org o al 970-962-

2372. La Ciudad realizará las acomodaciones razonables para los ciudadanos de acuerdo con la Ley de

Discapacidades para Americanos (ADA). Para más información sobre ADA o acomodaciones, favor contacte al Coordinador de ADA de la Ciudad en jason.smitherman@cityofloveland.org o al 970-962-3319.”

COLORADO OPEN RECORDS ACT NOTIFICATION

The City of Loveland is subject to section 24-72-201 et seq. of the Colorado Revised Statutes, the Colorado

Open Records Act. If Respondents object to the disclosure of any confidential or privileged information as such is defined in the Colorado Open Records Act, any such pages must be marked confidential and submitted as outlined below in the Submittal Instructions. If Respondents fail to mark the documents confidential and fail to include the explanation, any objection to the release of any information will be deemed waived by the City.

Please note that a Respondent’s objection will be considered, but is not binding on the City. The City is required to make a determination under the Colorado Open Records Act, and may only withhold documents that are confidential under the law. If the City releases documents marked as confidential in compliance with the Colorado Open Records Act, the Respondent waives any claims for liability or damages.

Table of Contents

I. Introduction 4

II. Purpose 4

III. Scope of Services 4-6

IV. Request for Qualifications Submittal Requirements 6-9

V. Submittal Schedule 9

VI. Contacts 9

VII. Miscellaneous……………………………………………………………………………………………………..9

VIII. Selection Process 10

IX. Terms of SOQ…………………………………………………………………………………………………..…..10

Appendix A – Reference Documents for Example Project……………………………………………….12

I. INTRODUCTION

The City of Loveland (City) is soliciting SOQ’s from contractors for pre-qualification to participate in bids for various water transmission and wastewater collection pipeline projects, Bid No. 2025-043. Through this Request for

Qualifications (RFQ) process, the City will prepare a list of pre-qualified contractors that the City will allow to bid and/or submit on Construction Manager at Risk (CMaR’s) selections on upcoming transmission and collection pipeline projects.

On future capital improvement projects, the City may choose to only allow contractors pre-qualified through this

RFQ process to bid on or submit on water transmission and wastewater collection pipeline projects for the Water

Division of the City of Loveland.

II. PURPOSE

The purpose of this (RFQ) is to receive and evaluate SOQ’s from contractors to complete various capital improvement projects related to water and wastewater pipeline construction projects. The planned work generally consists of the following:

o New water and wastewater pipeline construction and replacement of old water and wastewater infrastructure o Open cut and trenchless installations of water and wastewater pipeline o Dewatering o Placement of manholes and vaults o Placement of inline valves, fittings, and other necessary appurtenances o Traffic control, surface preparation and restoration o Potholing of other utilities o Concrete removal and replacement o Asphalt paving o Construction of new water and wastewater services or replacement of water and wastewater services o Temporary water service installation o Pressure testing and disinfection o Vacuum testing of manholes o Public coordination and project scheduling o Videoing of existing and installed wastewater collection piping o Site restoration and landscaping o Implementation of diversions and bypass pumping of pipes and structures around affected work areas

The City’s pre-qualified list will be applicable to delivery of future capital improvement water and wastewater pipeline projects for a period of one year with options to annually renew contracts an additional four years. The

City, at its sole discretion, may remove a Contractor from the pre-qualified list of Contractors due to poor performance, safety record, breach of contract, or any other reason identified by the City that in its opinion would disqualify the Contractor. Pre-qualification does not guarantee any amount of work or projects to be assigned.

III. SCOPE OF SERVICES

The Contractor will be expected to perform the following services.

• Management. The Contractor will be required to provide the necessary qualified labor, operators, trades, manpower, and management staff to successfully complete the contracted work components of the project within the allotted contract time, budget, and to the quality dictated by the contract documents.

• Equipment. The Contractor will be required to provide the necessary equipment of size and type to successfully complete construction according to the schedule at the production rates required to meet the completion deadline.

• Permits. The Contractor will be required to obtain all necessary county, city, and state permits and all other permits to facilitate the construction delivery.

• Construction Schedules. The Contractor will be required to provide fully updated construction schedules on a monthly basis, supplemented with weekly “look ahead” (typically three to four week period) schedules during construction to ensure project milestones will be met. If the construction schedule slips, the Contractor will be required to provide immediate recovery plans to ensure the final completion milestone is achieved.

• Site Inspections. The Contractor will be expected to coordinate and communicate daily with the resident engineer and/or City to facilitate project delivery and site/specialty inspections.

• Traffic Control. The Contractor will be responsible for preparing, submitting, and obtaining approval of traffic control plans from the City Public Works Department and, if necessary, Larimer County and

Colorado Department of Transportation. The Contractor shall be responsible for all traffic control.

• Start Up and Testing. The Contractor will be required to perform and coordinate all start up and testing activities for the capital improvement projects including preparation of Method of Procedure

(MOP) documents, scheduling of pre-activity meetings, scheduling all vendor visits, obtaining certificates of proper installation and equipment testing, preparing O&M Manuals, and addressing needs during the project warranty period.

• Self-performance. Provide construction services according to the construction agreement and contract documents including self-performance of a minimum of 80% (excluding trenchless portions of the work) of various work elements inside the contract with their own forces (this requirement excludes equipment).

• Related Work and Incidental Construction. The Contractor may be expected to perform work that is in addition or related to the water or wastewater pipeline work. This may include but is not limited to installation of stormwater pipeline, restoration of streets and pavements, landscape restoration, etc. The contractor may perform these activities or identify subcontractors to perform work for which they may not be qualified.

• Trenchless Subcontractor. During the bidding process select a trenchless subcontractor, possibly from a City prepared shortlist, to complete horizontal directional drill (HDD) work or auger bores (often under major streets or water bodies). The Contractor will ensure the subcontractor conforms to the construction documents and completes the work as indicated in conjunction with the Contractor’s activities. This may be self-performed should the Contractor have the necessary qualifications.

• Site Security. Provide site security and protection during construction. Provide all site safety management and compliance with OSHA standards and criteria. Implement a site safety program that is reported on regularly.

• Field Services. Geotechnical and materials testing will be provided by a third party at the City’s expense. Coordination will be the requirement of the contractor.

• Site Survey Services. The Contractor will be required to survey all pipelines, valve vaults, blow-offs, and other locations to complete the project.

IV. REQUEST FOR QUALIFICATIONS SUBMITTAL REQUIREMENTS

1. General information

• A letter of commitment is required to be considered for water transmission and wastewater collection pipeline projects. Include a letter of commitment from the firm principal outlining the firm’s commitment to be considered for the type of projects described and the ability to perform to the minimum qualifications and schedule outlined in this RFQ. This letter should also state why the

Contractor is uniquely qualified for this work and motivated to work on future City projects.

• Identify the name of the firm, the name and title of the contact person for this proposal, a telephone number, an e-mail address, and a mailing address. Identify any previous names under which your firm operated in the last 10 years, and list the date any such firm was established.

2. Projects

• List five water or wastewater pipeline projects (minimum of two each) completed over the past five years that consist of pipe materials exceeding 12” or larger. Of these, at least one pipeline project should consist of pipe material at least 24” in diameter and, in addition, another project that consisted of pipe material at least 36” in diameter. Include the owner’s name, phone number, contract price, percent complete, completion date, and a brief description of the work. Include the original contract value, the number of change orders, and the final contract value, if known. Describe the value that the firm brought to the project. Provide a discussion on how this proposed project and inclusion on a shortlist may fit within your firm’s current workload. List examples of projects that included tasks listed in Section II – Purpose.

• Projects should be relevant in size and scope to the work described in this RFQ. Projects included should convince the City that the Contractor has the ability to install pipe in complex conditions

(larger diameters, tight urban corridors, within/around traffic, with bypass pumping, etc.).

• List two similar pipeline projects in which waterway crossings and dewatering has been required

• Indicate if proposed staff for the City’s project worked on sample projects.

• List any projects completed previously for the City. Identify if those projects were completed on schedule and within budget. Extrapolate on experience and knowledge with working with the City, its standards, its processes, and how this previous experience can aid the proposed project and assumed future work.

• All personnel employed by the Contractor in the work shall be experienced and competent in their respective tasks and on projects of scope as the work described in this RFQ and shall work only under the direct control of a suitably experienced Superintendent specified in this Section.

• Example Project Approach: The East First Street Wastewater Interceptor Project is one of the City’s identified capital projects to be completed following this RFQ. The project consists of the construction of approximately 1,500 linear feet of 36-inch diameter PVC wastewater interceptor main complete with manholes and junction structures, . The proposed alignment begins with a crossing of an irrigation canal near the intersection of East 1st Street and Denver Avenue. Pipeline installation will continue to the east within the East 1st Street right-of-way. Due to the limited vertical fall along the alignment, the slope of the pipeline is approaching minimum design guidelines. The majority of the wastewater interceptor main construction will be open cut and will require restoration and replacement of asphalt and concrete pavements with East 1st Street. Several utility crossings, including that of a 48” diameter RCP storm drain, are necessary along the alignment. Dewatering will be necessary due to the presence of groundwater. The City is also assuming five existing wastewater services will be tied into the new interceptor. Construction will also include the installation of a new diversion and calming structure where the new interceptor receives wastewater discharge from two parallel force mains at the upstream limits of the project. It is anticipated that bypass pumping of the current force mains will be necessary during demolition of the existing structure and construction of the new structure.

Provide a detailed written approach as to how your firm would successfully execute this project and complete the services listed in Section III-Scope of Services. Key components include traffic control, access/staging, asphalt paving, ground water pumping, adjacent property owner affects/access, project coordination and scheduling ideas, and any other important aspects in order to execute a successful project.

3. Key Project Staffing

Submit the management and construction staff that you would propose and assign to be the normal and chief contacts should your firm be selected for one of these projects. The commitment of key staff to manage the work is critical to the City and the success of these projects. The submission should include the information identified below.

• An organizational chart of all management with names that could be involved in upcoming projects.

• Job descriptions of key positions (e.g. project manager, project superintendent, foreman and others as appropriate). Key personnel’s relevant projects and experience should be listed and their roles detailed.

• Detailed resumes of individuals proposed to fill key positions.

4. Quality Assurance & Quality Control (QA/QC)

Provide a detailed summary of the firm’s approach to QA/QC in conformance with Construction

Documents and Specifications. Describe methods and equipment used to control vertical profile and horizontal alignment of pipelines, proper handling of materials, and proper installation techniques.

Include a detailed list of testing equipment owned by the firm including, but not limited to, CCTV, hydrostatic testing, and survey equipment. Indicate any dedicated personnel for QA/QC and describe their roles and responsibilities on a job. Provide a description of the QA/QC plan for the sample project.

5. Safety record

Provide the firm’s OSHA reportable accident rate and current worker’s compensation insurance multiplier for the last 5 years. Address your company’s safety program and any additional information that would be useful in showing your approach to a safe work site. Unsafe jobsite conditions are unacceptable to the

City.

6. Subcontractors/Suppliers

Based on the description of the work in this request, describe other key subcontractors and suppliers that you have working relationships with that might be used on these types of projects. Describe how their role could affect overall project delivery.

7. Bonding Capability

Provide evidence that the Contractor has sufficient financial resources to provide all work necessary to complete the project including construction, startup, and warranty services.

• Provide bonding capacity and value of current contracted work.

• Provide the name, address, and phone number of the firm’s bonding agent. Provide a statement of litigation including record of judgments against Contractor within the past five (5) years.

Provide the dollar value that is in dispute.

• Provide a list of all current and past projects within the last five (5) years where liquidated damages and/or payments were withheld or assessed. Provide an explanation for each.

8. Banking reference

Provide a banking reference letter including the name, address, and phone number of the firm’s banking reference. The reference letter should make it clear there are sufficient funds to procure materials, pay sub consultants, and other fees.

9. Insurance

Provide the name, address, and phone number of the firm’s insurance agent(s). Provide a certificate of insurance outlining the coverage and policy limits. Provide a statement that the Contractor’s insurance can meet or exceed City policy requirements as outlined below.

The limits of liability for insurance will not be less than the following amounts and may be greater where required by laws and regulations:

Worker’s Compensation and related coverage: State: Statutory

Employer’s Liability: $1,000,000

Contractor’s General Liability shall include completed operations and product liability coverage and eliminate the exclusion with respect to property under the care, custody and control of

Contractor:

General Aggregate $1,000,000

Products - Completed Operations Aggregate $1,000,000

Personal and Advertising Injury (per person/Organization) $1,000,000

Each Occurrence (Bodily Injury and Property Damage) $1,000,000

Fire Damage (any one fire) $100,000

Property Damage liability insurance will provide Explosion, Collapse, and Underground coverage where applicable

Excess or Umbrella Liability

1) General Aggregate $5,000,000

2) Each Occurrence $5,000,000

Automobile Liability under Paragraph

a. Bodily Injury: Each Person $1,000,000

Each Accident $1,000,000

b. Property Damage: Each Accident $1,000,000

Combined Single Limit $1,000,000

This insurance shall include the interests of the City, Contractor, Subcontractors, and any other individuals or entities identified herein, and the officers, directors, partners, employees, agents and other consultants and subcontractors of any of them each of whom is deemed to have an insurable interest and shall be listed as an insured or additional insured; be written on a Builder’s Risk “all-risk” or open peril or special causes of loss policy form that shall at least include insurance for physical loss and damage to the Work, temporary buildings, false work, and materials and equipment in transit and shall insure against at least the following perils or causes of loss: fire, lightning, extended coverage, theft, vandalism and malicious mischief, earthquake, collapse, debris removal, demolition occasioned by enforcement of laws and regulations, water damage (other than that caused by flood), and such other perils or causes of loss as may be specifically required by the individual project contracts’ supplementary Conditions; in addition to the above listed perils, the property insurance shall include flood, mechanical, or electrical breakdown/failure, and damage to electrical apparatus from electrical currents; include expenses incurred in the repair or replacement of any insured property (including but not limited to fees and charges of engineers and architects); and cover materials and equipment stored at the site or at another location that was agreed to in writing by City prior to being incorporated in the Work, provided that such materials and equipment have been included in an application for payment recommended by the engineer.

V. SUBMITTAL SCHEDULE

RFQ Released: May 2, 2025

Final Day for Questions: May 22, 2025 (EOB; 5 pm MT)

Final Addenda Issued: May 29, 2025

Statement of Qualifications Due: June 5, 2025; 2:00 pm

SOQs to be clearly marked with project name, contractor name, date, and submitted electronically to:

Bids@cityofloveland.org; Maximum 25MB; 20 pages, excluding covers.

Anticipated Date of Pre-Qualified

Contractor Selection: June 18, 2025

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFQ, revisions/amendments and/or supplements will be posted at http://www.bidnetdirect.com/colorado. The schedule above lists the deadline for submission of questions and the expected date of responses from the City. It shall be the responsibility of the Contractor to monitor http://www.bidnetdirect.com/colorado for any such postings.

VI. CONTACTS

Questions concerning this RFQ process shall be directed to Donald Cecil, P.E. Civil Engineer II at donald.cecil@cityofloveland.org. To maintain the integrity of the selection process, the City will not respond to phone or fax inquires. Respondents shall not contact anyone other than Donald Cecil regarding the RFQ during the solicitation and selection process. Respondents who communicate with other City staff members, Loveland Utility Commission members, or elected officials regarding the RFQ during the solicitation and selection may be disqualified from consideration. All inquiries shall be made via email and all responses will be provided via email, with copies being distributed via BidNetDirect.com.

VII. MISCELANEOUS

1. Financial Obligation.

The City anticipates appropriating funds for use on various water and wastewater capital improvement projects. All funds made available for projects shall be at the sole discretion of the City and subject to annual appropriations from the City Council. The City reserves the right to cancel this RFQ or any of the projects at any time, without penalty.

2. Project Delivery

This RFQ and the selected shortlist is intended to be utilized for future water and wastewater work for the duration of the term outlined in the SOQ. However, it does not preclude the City from using other procurement methods as deemed necessary on individual projects. Such a decision would be made by staff depending on individual projects and their unique circumstances.

3. References.

References contained in the SOQ submitted by Respondent are an integral part of Respondent's qualifications. References must be accurate. Respondent authorizes City to verify any and all information contained in the SOQ from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give.

4. Collusive or Sham Proposals.

Any submittal deemed to be a collusive or sham submittal will be immediately rejected. The Respondent’s project principal’s signature on the SOQ shall assure the submittal is genuine.

5. Ownership of Documents.

The City shall own all documents submitted or generated during this prequalification process or thereafter.

The Respondent will not be compensated for generating, producing or duplicating any proposal materials associated with this RFQ.

A representative of the proposing company who has contractual authority must sign the submittal. Only one submittal will be accepted from any one company serving as a prime Respondent. Sub-Respondents to the prime Respondent may be included in the submittal of more than one firm.

6. Proposal as Contract.

Items contained in the selected SOQ will be considered conditions of the contract (as applicable). In the event conditions of the contract documents conflict with elements in the proposal/statement of qualifications, the contract documents shall govern.

The City reserves the right to reject any or all responses to this RFQ and any or all submittals, and to waive any irregularities in any response of submittals received. Prospective Respondents desiring to be prequalified are hereby informed that they will be subject to and must fully comply with all of the requirements of the contract documents.

VIII. SELECTION PROCESS.

The City will evaluate the submitted SOQ documents and make recommendations for a shortlist of prequalified Respondents. Final selection will be based on the Respondent’s ability to meet criteria outlined herein. The City will notify each Respondent that the City determines to be qualified and includes on the list of pre-qualified Respondents. Respondents who meet the following criteria will not be shortlisted for bidding:

a. Have had a surety finish work on any contract in the past five years;

b. Do not meet minimum standards for bonding capacity (as described herein);

c. Cannot provide the minimum insurance requirements;

d. Have violations with Department of Labor;

e. Do not have a qualified, assigned Project Manager and Superintendent with similar projects.

Criteria for prequalification of Contractors:

Respondents will be evaluated according to the criteria table below.

Each category will be scored from 1 to 5 with 5 being the best score and 1 being the worst. A minimum score of greater than 40 is required to be selected as pre-qualified for bidding City of Loveland projects.

Weighted

Score Category Standard of Qualification

15 Similar Projects

Similarity of the Respondent’s previous work.

Respondent’s experience compared to the minimum experience as outlined in the SOQ. How well referenced projects reflect favorably in respect to completion within the contract schedule, cost, complexity, and claims.

Example Project

Approach/Overall SOQ

Content

SOQ completeness. Quality of references included.

Experience working on City projects. Comprehensiveness of Respondent’s approach for executing the example project described in the RFQ document. Quality of

Respondent’s attempts to address key components including traffic control, access/staging, ground water pumping, adjacent property owner coordination, schedule, and other important aspects in order to complete the project.

5 Key Personnel

Experience of key personnel, Superintendents and crews.

Commitment of Contractor to dedicate the key individuals to the projects.

5 Safety

Reasonableness of Respondent’s safety record for industry standards. Quality of Respondent’s safety program for the expected job requirements.

5 QA/QC

Firm’s approach to QA/QC demonstrates ability to maintain conformance with the construction documents.

10 Firm Capability

Respondent experience with projects similar in scope to this project. Quality of Respondent’s equipment, manpower, and material resources compared to those required to work on this project. Respondent’s commitment to the self-performance requirement of

80% and indication of which work items would make up that percentage.

Total possible points is 50.

IX. TERMS OF SOQ

The City shall consider the Contractors identified through this RFQ to be pre-qualified to submit future bids and

CMaR proposals for upcoming projects described within the RFQ with a total score greater than 40. The City, at its sole discretion, may choose to re-issue a new RFQ at any time.

The City, at its sole discretion, may remove a Contractor from the pre-qualified list of Contractors due to poor performance, safety record, violation of contract, or any other reason identified by the City that in its opinion would disqualify the Contractor.

Appendix A – Reference Documents for Example Project

7337 7338

7339 7340

6046 6045 6044

620362046205

58965897

59115912

69136918

10503

E 1ST ST

ALDEN DR

CALCITE STN

DE

NV

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AV

E

CARINA CIR

FA

RM

M

US

EU

M

LN

CARINA DR

RAMSAY PL

HALITE ST

CORVUS DR

AU

GI

TE

PL

CA

LC

ITE

C

T

TR

ON

A A

VE

30'

' PV

C

24' ' C

IPP

10'

' PVC

8'' PVC

24'' PVC24

'' C

IPP

24'' PVC

'' C

IPP

8'' PVC

8'' PVC

8'' PVC

8'' P

VC

'' P

VC

30'

' PV

C

'' P

VC

8'' PVC

'' C

IPP

10'' PVC

8'' PVC

8'' P

VC

'' P

VC

8'' PVC

24'' PVC

8'' PVC

8'' PVC

'' P

VC

10'' PVC

10'' PVC

8''

PVC

8'' PVC 10

'' P

VC

8''

PV

C

8'' PVC

'' C

IPP

24' ' C

IPP

8'' P

VC

8'' PVC

8'' PVC

8'' P

VC

10'' PVC

8'' PVC

24'' PVC 8'' PVC18'' PVC

This document was prepared for internal use by the City of Loveland, CO. The city makes no claim as to the accuracy or completeness of the data contained hereon.

Due to security concerns, the city requests that you do not post this document on the internet or otherwise make it available to persons unknown to you. 0 150 300

Feet

± Sample Project

City of Loveland Department of Water & Power

Loveland, Colorado 3/21/2025Date Created:

gisviewCreated By:1 inch = 179 feet

Proposed connection to existing interceptor

Crossing of Irrigation Ditch

Existing Service Line Laterals

Large diameter storm drain crossing

Force mains from Eastside Lift Station

New junction structure at force main discharge

Existing 24" wastewater interceptor to remain