2024 Delivery Logistics RFQ.docx

Request for Qualifications (RFQ) For Professional Services: Food and Beverage Logistics and Delivery Program Town of Mountain Village, Colorado Date Issued: November 1, 2024 Due Date: November 14, 2024 Purpose and Intent The Town of Mountain Village (the “Town”) seeks proposals from qualified firms to develop and implement a comprehensive Food and Beverage Logistics and Delivery Program (the “Program”) for the Town’s Village Center. The Program’s primary goals are to reduce noise, congestion, and traffic within the Village Center while enhancing overall efficiency and sustainability in the delivery of food, beverages, and associated goods. Additionally, the Town is interested in exploring innovative options for managing logistics related to trash and recycling within the Village Center.

Scope of Services The selected firm will be responsible for the following:

1. Program Phasing and Implementation

· The Program will be implemented in a phased approach to ensure seamless integration within the Village Center. Respondents should provide a detailed plan for phasing, outlining specific milestones and objectives for each phase.

2. Central Delivery Point Identification and Management

· The Town requires that respondents identify suitable locations within Mountain Village to serve as central delivery points for food, beverages, and related items. This central point will be utilized for delivery consolidation and subsequent distribution throughout the Village Center.

· Respondents should provide a management plan for these central delivery points, including staffing, operational hours, and anticipated delivery volumes.

3. Traffic, Noise, and Congestion Mitigation

· Proposals should include specific strategies to minimize traffic, reduce noise, and alleviate congestion within the Village Center as part of the Program’s operational framework.

4. Trash and Recycling Logistics

· The Town desires to explore solutions for efficient management of trash and recycling within the Village Center in conjunction with the delivery program. Respondents should propose solutions for waste collection, sorting, and removal in a manner that supports the Town’s environmental sustainability goals.

5. Technology and Data Management

· The proposal should include a technology solution for tracking, coordinating, and managing deliveries, as well as monitoring trash and recycling logistics. This solution should allow for real-time data tracking to enable timely adjustments to the Program as needed.

Proposal Requirements Respondents should include the following elements in their proposals:

· Executive Summary outlining the overall approach to the Program and alignment with the Town’s goals.

· Program Phasing Plan that details the stages of implementation, key milestones, and anticipated outcomes.

· Site Analysis and Recommendations for the proposed central delivery point(s) and any additional logistical locations.

· Mitigation Strategies for reducing noise, traffic, and congestion impacts in the Village Center.

· Waste Management Proposal that includes recommendations for trash and recycling logistics within the Village Center.

· Technology and Data Management Plan that highlights the systems and processes for managing logistics.

· Qualifications and Experience demonstrating the respondent’s capability to manage similar programs.

· Budget Estimate and Cost Proposal for implementing and managing the Program.

Evaluation Criteria Proposals will be evaluated based on:

· Alignment with the Town’s goals for reducing noise, traffic, and congestion

· Feasibility and sustainability of the phasing and implementation plan

· Innovation and practicality of waste management solutions

· Use of technology and data management

· Cost-effectiveness

· Relevant experience and qualifications of the respondent Submission Details Proposals must be submitted by November 14, 2024, to Paul Wisor at pwisor@mtnvillage.org, with the subject line “Proposal for Food and Beverage Logistics and Delivery Program – Town of Mountain Village.” Any questions or requests for further information should be directed to Paul Wisor by November 7, 2024.

The Town of Mountain Village looks forward to reviewing proposals that bring forward innovative, sustainable solutions to support a vibrant, efficient, and environmentally conscious Village Center.

7. Confidential and Proprietary Information If a contractor believes that parts of an offer are confidential, then the contractor must so specify. The contractor must include in bold letters the term “CONFIDENTIAL” on that part of the offer which the contractor believes to be confidential. The contractor must submit in writing specific detailed reasons, including any relevant legal authority, stating why the contractor believes the material to be confidential. Vague and general claims as to confidentiality will not be accepted. The Town will be the sole judge as to whether a claim is acceptable. Decisions regarding the confidentiality of information will be made when requests are made to make the information public. All offers and parts of offers, which are not marked as confidential, will automatically be considered public information after the contract is awarded. The successful offer may be considered public information even though parts are marked confidential.

8. Withdrawal or Modification of Offers A contractor may modify or withdraw an offer in writing at any time prior to the submission deadline.

9. Acceptance of Offers Any offer submitted and not withdrawn shall be considered valid for 90 calendar days from the submission deadline. The Town reserves the right to reject any or all offers, waive informalities, or accept portions of offers that serve the Town’s best interests.

10. Proposal Preparation Costs All costs for preparing a proposal are the contractor’s responsibility and will not be reimbursed.

11. Award The Town intends to make an award based on the best value to the Town, using the evaluation criteria detailed in this RFQ. The Town reserves the right to reject any or all offers and make no award.

12. Substantive Proposals By submitting a proposal, the contractor certifies that the proposal is genuine, made without collusion, and that the contractor has not violated any laws or ethics.

13. Non-Colorado Entities If contractor is a foreign entity, the contractor shall comply with C.R.S. section 7-90-801, “Authority to transact business or conduct activities required,” and section 7-90-802, “Consequences of transacting business or conducting activities without authority.” Before or at the time that the contract is awarded to an entity organized or operating outside the State of Colorado, such entity shall obtain authorization to do business in the State of Colorado, designate a place of business herein, and appoint an agent for service of process. Such entity must furnish the Town with a certificate from the Secretary of the State of Colorado to the effect that a certificate of authority to do business in the State of Colorado has been issued by that office and is still valid. The entity shall also provide a certified copy of the designation of place of business and appointment of agent for service of process from the Colorado Secretary of State, or a letter from the Colorado Secretary of State that such designation of place of business and agent for service of process has been made.

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