2024 CIIFER AV Specs.docx

Audiovisual Needs for the CASC CIIFER Program, September 11-12, 2024 Hotel Madison 710 S Main St, Harrisonburg, VA 22801

General Session Wednesday, September 11, 2024 Auditorium Classroom-style 8:25 a.m. – 5:30 p.m.

250 Attendees 111’ L x 75’ W x 21’ H (Approx.)

2-10’X17’ Screens 2-6K (minimum) LCD Projectors, with long-throw lenses with the ability to project across 80’ room without occupying floorspace, or short-throw lens equivalent.

1-Distribution Amplifier 1-Seamless Production Switcher with still-store for walk-in graphics, with integral graphics and video playback, laptop input, and camera input. Integrated recording.

1-Picture-in-picture Switcher for recording Presenter and PPT 1-Confidence Monitor 40-42” 1-Laptop at Control Desk (and 1-Backup) with ability to play PPT, multimedia clips 1-Video up-down cross-converter for podium video interface from the podium supporting VGA and HDMI, as well as analog (via 3.5mm headphone jack) and digital audio (via HDMI) 1-Sound for Room (min. 4-1000w powered speakers on stands) 1-18” Podium Microphone (gooseneck-style) 5-Wireless Lavaliere Microphones (prefer UHF or digital) 1-Laptop Audio Interface at Control Desk, including HDMI and analog 3.5mm 1- Presentation Remote with 100-foot range 1-12 Channel Mixer (preferably digital) 1-Video Camera on Fluid Tripod with Controls 1-HD Recording Device to Accept PPT and Camera Shot of Presenter and Audio 1-Audio Technician 1-Video/Graphics Technician 1-Camera Technician Stage Lighting sufficient for high-quality video recording in room that is 75’4” L x 74’11” W x 20’5” H Sufficient drape for space behind stage, including both screens, floor-to-ceiling, along with sufficient lighting to illuminate speaker for video recording, even if wearing dark clothing.

Breakout Presentation Tracks: Specifications for Each of Three Rooms Thursday, September 12, 2024 8:30 a.m. – 3:00 p.m.

80 Guests Each Room Room 1: 38’ x 75’ x 21’ H (Approx) Room 2: 38’ x 75’ x 21’ H (Approx) Room 3: 37’ x 75’ x 21’ H (Approx) 1-10’X17’ Screen 1-6K (minimum) LCD Projectors, with long-throw lenses with the ability to project across room without occupying floorspace, or short-throw lens equivalent 1-Distribution Amplifier 1-Seamless Production Switcher with still-store for walk-in graphics, with integral graphics and video playback, laptop input, and camera input. Integrated recording.

1-Picture-in-picture Switcher for recording Presenter and PPT 1-Confidence Monitor 40-42” 1-Laptop at Control Desk (and 1-Backup) with ability to play PPT, multimedia clips 1-Video up-down cross-converter for podium video interface from the podium supporting VGA and HDMI, as well as analog (via 3.5mm headphone jack) and digital audio (via HDMI) 1-Sound for Room (min. 2-1000w powered speakers on stands) 1-18” Podium Microphone (gooseneck-style) 5-Wireless Lavaliere Microphones (prefer UHF or digital) 1-Laptop Audio Interface at Control Desk, including HDMI and analog 3.5mm 1- Presentation Remote with 100-foot range 1-12 Channel Mixer (preferably digital) 1-Video Camera on Fluid Tripod with Controls 1-HD Recording Device to Accept PPT and Camera Shot of Presenter and Audio 1-Audio/Video/Graphics Technician 1-Camera Technician Stage Lighting sufficient for high-quality video recording in rooms with above specifications Sufficient drape for space behind stage, including both screens, floor-to-ceiling, along with sufficient lighting to illuminate speaker for video recording, even if wearing dark clothing.

Additional AV Needs -Ability to process all video recordings of presentations and convert upload them to an online site for later viewing (within 3 weeks following event).

-At least 15 Hours of Video Processing and Editing Complimentary.

-Process presentations into 30-90 minute clips of 1 GB, HD-quality video each. Single presentations may be broken into smaller clips, but no clip shall exceed 1 GB.

Samples of previous work required on request.

Lodging not provided.

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