2024-729-RFQ.pdf

State of Washington

DEPARTMENT OF ENTERPRISE SERVICES

FACILITY PROFESSIONAL SERVICES

OLYMPIA, WA

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

Submittal Due Date: July 30, 2026 prior to 2:00 PM PT

Design and Construction Administration Services Required for Project No. 2024-279: SVH Skilled Nursing Facility Replacement for Washington Department of Veterans Affairs, in Spokane, WA.

For Complete Information, including updates/addenda/amendments visit our DES public procurement portal Euna Procurement at: https://deswa.bonfirehub.com.

Description of Facility

The Washington State Veterans Home (SVH) in Spokane was constructed in the 1970s and no longer meets modern standards for skilled nursing care. The existing facility consists primarily of double-occupancy resident rooms, limited infection control capabilities, inadequate outdoor space, and no dedicated memory care unit. These deficiencies were highlighted during the COVID-19 pandemic and have prompted Washington Department of Veterans Affairs to replace the facility with a modern small-house model skilled nursing campus.

Scope of Work

This Request for Qualifications (RFQ) is issued by the Washington State Department of Enterprise Services (DES), on behalf of the Washington State Department of Veterans Affairs (DVA), to select a qualified Architectural and Engineering (A/E) team to provide comprehensive professional design services for the replacement of the Spokane Veterans Home.

The selected consultant will provide complete architectural, engineering, and associated professional services from project initiation through completion of construction, including programming validation, schematic design, design development, construction documents, permitting support, bidding support as required, construction administration, and project closeout. Services shall also include coordination with the Owner, stakeholders, permitting agencies, and the separately procured General Contractor/Construction Manager (GC/CM) throughout the design and construction phases.

The project consists of the replacement of the existing Spokane Veterans Home with a new approximately 140,800 gross square foot, 120-bed skilled nursing facility located within the City of Spokane. The existing facility no longer adequately supports the operational, healthcare, infection control, accessibility, privacy, or long-term care needs of the State's veteran population. The replacement facility will provide a modern, safe, and supportive long-term care environment designed in accordance with applicable federal and state healthcare standards while supporting the Washington Department of Veterans Affairs' mission of providing dignified, resident-centered care for veterans and eligible family members.

The facility will be designed using the Federal U.S. Department of Veterans Affairs Small House Model and is anticipated to include approximately 120 skilled nursing beds organized into resident neighborhoods consisting primarily of private resident rooms with individual accessible toilet and bathing facilities. The project will also include dedicated memory care neighborhoods, resident dining areas, household kitchens, activity and therapy spaces, resident support areas, family gathering spaces, chapel, administrative offices, staff support functions, pharmacy, food service, laundry, maintenance areas, warehouse, central utility plant, loading and service areas, and all supporting building infrastructure necessary for operation of a modern skilled nursing campus.

The project also includes comprehensive site development associated with the new campus. Site improvements are anticipated to include resident courtyards, therapeutic gardens, walking paths, parking, pedestrian circulation, service access, emergency vehicle access, utility infrastructure, stormwater management, exterior lighting, landscaping, irrigation, security systems, and associated civil improvements. Off-site utility and roadway improvements may also be required based upon final site development and jurisdictional requirements.

Site planning and design will require coordination with neighboring public agencies and facilities including the City of Spokane Parks and Recreation Department regarding the adjacent Dwight Merkel Sports Complex and associated recreational facilities, and Spokane Public Schools regarding adjoining school-owned property and potential impacts related to access, traffic, pedestrian circulation, utilities, stormwater, emergency response, construction activities, security, and continued public use of surrounding facilities.

Due to the site’s proximity to adjacent wooded and vegetated areas, the design team shall evaluate wildfire risk and develop effective site and building protection measures. These measures may include defensible space planning, vegetation and combustible material management, fire-resistant landscaping and irrigation, selection of ignition-resistant exterior materials, protection of roofs, opening, and exterior building components from windborne embers, adequate emergency vehicle access, fire department vehicle access and circulation, reliable fire-water supply and hydrant coverage, and coordination with the local fire authority to determine applicable wildland-urban interface requirements and develop appropriate emergency-response provisions.

The preliminary Construction Cost for the project is approximately $150,000,000. Design funding has been appropriated under the 2026 Supplemental Capital Budget. Construction funding is anticipated in a future biennium and is expected to leverage funding through the U.S. Department of Veterans Affairs State Home Construction Grant Program. Accordingly, the selected consultant shall demonstrate an understanding of applicable federal grant requirements and shall prepare all documentation necessary to support state and federal funding approvals throughout design and construction. Design services shall be performed in accordance with applicable requirements of the VA State Home Construction Grant Program, including compliance with 38 CFR Part 59, the VA State Home Design Guide, and other applicable federal guidance governing grant-funded State Veterans Home projects. The consultant shall coordinate closely with the Department of Enterprise Services, the Washington Department of Veterans Affairs, and the U.S. Department of Veterans Affairs to facilitate timely reviews, approvals, and grant compliance throughout the project.

The selected consultant shall validate the approved pre-design, verify the functional program, evaluate the project budget, and confirm the overall project scope at project initiation. Throughout design, the consultant shall develop complete and coordinated construction documents that satisfy Owner requirements, applicable federal and state regulations, healthcare licensing requirements, Washington State Building Code, applicable accessibility standards, and all Authorities Having Jurisdiction.

The project is anticipated to utilize the General Contractor/Construction Manager (GC/CM) project delivery method pursuant to Chapter 39.10 RCW. The selected consultant will be expected to actively participate in a collaborative design process with the Owner and the separately selected GC/CM throughout preconstruction. Services shall include participation in design workshops, interdisciplinary coordination meetings, constructability reviews, value analysis, cost estimating reconciliation, schedule development, packaging strategies, long-lead equipment coordination, and incorporation of contractor recommendations into the design while maintaining design intent and compliance with Owner requirements.

Because this project involves a highly integrated healthcare environment, the consultant shall provide comprehensive multidisciplinary coordination among architectural, structural, civil, mechanical, electrical, plumbing, fire protection, technology, telecommunications, electronic security, commissioning, landscape architecture, medical planning, and other specialty disciplines necessary to deliver a complete and fully coordinated design. Emphasis shall be placed upon integration of sophisticated building systems supporting skilled nursing operations, infection prevention and control, operational resident safety, resiliency, energy efficiency, and long-term maintainability.

The selected consultant shall prepare all studies, analyses, and technical documentation necessary to support the project, including but not limited to life-cycle cost analysis, sustainable design documentation, energy analysis, constructability review and coordination, code analysis, permitting support, commissioning coordination, and cost estimating at each major design milestone. Design documents shall be developed using Building Information Modeling (BIM) and shall provide an appropriate level of coordination to support efficient construction, clash avoidance, and accurate quantity takeoffs.

Construction administration services are anticipated to include review of submittals and shop drawings, responses to Requests for Information (RFIs), participation in progress meetings, evaluation of substitution requests, field observations, review of applications for payment, preparation of supplemental instructions, review of change proposals, substantial completion inspections, punch list development, final completion activities, and project closeout documentation. The consultant shall remain actively engaged throughout construction to assist the Owner in maintaining scope, budget, schedule, quality, and compliance with applicable state and federal funding requirements.

The Owner expects the successful consultant to function as an integrated member of the project team and to demonstrate exceptional capabilities in healthcare facility planning, multidisciplinary coordination, stakeholder engagement, cost management, schedule management, quality control, and collaborative project delivery. Experience with large, complex healthcare facilities, skilled nursing facilities, memory care environments, Federal VA State Home Construction Grant projects, and GC/CM delivery methods will be considered highly desirable.

Project Goals

Provide a modern veterans home that honors the service and sacrifice of Washington veterans through a dignified, home-like environment.

Improve resident health, safety, and infection prevention and control through private rooms, modern building systems, and small-house design.

Provide dedicated memory care services and flexibility to meet future long-term care needs.

Create welcoming indoor and outdoor spaces that improve residents’ quality of life, wellness, social interaction, and family engagement.

Design a highly sustainable, resilient, and energy-efficient healthcare facility that minimizes life-cycle costs.

Support staff recruitment, retention, and operational efficiency through thoughtfully designed care environments.

Deliver a durable, maintainable facility that demonstrates long-term stewardship of public resources and meets applicable Washington State high performance and clean building goals.

Submitting firms should have a strong background in the planning, design, and construction of complex healthcare facilities, skilled nursing facilities, veteran’s homes, or comparable institutional projects.

Firms should also be well versed in Washington State public works, applicable healthcare codes and standards, life-cycle cost analysis, sustainable design, and multidisciplinary team coordination.

Project-Specific Information

Project Location: Located in northwest Spokane, the 23.7-acre parcel with an adjacent 19.1-acre parcel is a half mile from the Mann Grandstaff VA Medical Center, US Marine Corps Reserve Center, and US Naval Reserve Center. Nearby amenities include shopping, restaurants, golf, and Riverside State Park with its hiking and equestrian trails, camping, fishing and kayaking.

Campus map

Anticipated Selection Schedule

RFQ Notice Issued July 16th, 2026, Informational Meeting July 22nd, 2026, at 10:00 AM PT Statement of Qualifications (SOQ) Due See above date and time Short-listed firms selected and notified Week of August 3, 2026 Interview Period Week of August 17, 2026 Firm(s) Selected and Announced Week of August 17, 2026 Agreement(s) Executed Early September 2026

Informational Meetings and Site Tours

An informational meeting and site tour will be held remotely for this project.

Date/Time Video Teleconference Meeting Links / Call In

Information July 22, 2026 at 10:00 AM PT

A site tour will not be held immediately following the remote informational meeting.

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/21397200183093?

p=eY1r8XxEGCH3szpb2U Meeting ID: 213 972 001 830 93 Passcode: kD9dF3NP

Dial in by phone +1 564-999-2000,,607722729# United States, Olympia

(833) 322-1218,,607722729# United States (Toll-free) Find a local number Phone conference ID: 607 722 729#

Firms who have previously not performed business with the state are encouraged to attend. Any information provided at the Informational Meeting will be posted on our Current Projects webpage (provided above) including a Q&A sheet from the meeting.

For directions for the pre-submittal informational meeting and site visit, please contact the DES project manager at leon.kenshalo@des.wa.gov.

Addenda to this Notice

It is the responsibility of the interested firms to track any changes to this solicitation. Refer to the DES Euna Procurement portal https://deswa.bonfirehub.com for any addenda to the published public notice and/or RFQ.

Submittal Maximum Page Count and Additional Content

SOQs must not exceed twenty-five (25) single sided pages (total) of content using 8½ x 11 size sheets.

Provided informational content is not included, the following will not be counted against the maximum page count:

Title and Back Cover Pages Section Dividers/Tabs Consultant Selection Contact Form

Attachment 2 Federal SF330 (Part II only) Form

When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.

A submitting firm may elect to include any other pertinent data it deems appropriate to address the selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content must remain within the maximum page count.

Submittal Requirements

DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no later than the date and time specified.

Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not follow this format may impact final scoring:

Title Page indicating: (not included in page count) o Project No. 2024-729: DVA SVH Skilled Nursing Facility o Washington State Department of Veterans Affairs, 1102 Quince St. SE

Olympia, WA 98504 o Name of Firm o Date of Submission

Cover Letter (not included in page count) Consultant Selection Contact Form (see description below) (not included in page count) Executive Summary Qualifications of Key Personnel Relevant Experience Past Performance Life Cycle Cost Analysis Experience Sustainable Design Experience Operational Cost Optimization Diverse Business Inclusion Strategies Federal SF330 Form (Part II only) for Prime and key Subconsultants (not included in page count)

The Consultant Selection Contact Form must identify the Designated Point of Contact, contact information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND before any table of contents.

Consultant Selection Contact Form and Standard Form 330 can be found in the Supporting Documentation within the Euna Procurement project opportunity.

How to submit the Statement of Qualifications (SOQ)

SOQs must be uploaded to the DES public procurement portal Euna Procurement for this project:

https://deswa.bonfirehub.com.

This link will be active until the submittal deadline, at which point the upload access will be deactivated.

If you have trouble uploading, please contact Ryan Grimes via email: ryan.grimes@des.wa.gov.

Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.

Selection Process

The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews.

The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note, Phase 1 and Phase 2 scores are NOT combined.

Phase 1: SOQ Evaluation (total 100 points)

Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following weighted selected criterion to determine a score for ranking:

Weighted evaluation criterion for the Phase 1

SOQ Evaluation will be used by the selection committee to score each top-rated firm as follows:

Qualifications of Key Personnel

Identify specific individuals and sub-consultants for key positions and show interrelationships and reporting hierarchy for your proposed team. Describe how each individual’s professional experiences are relevant and bring value to the project. Provide proposed percentage of time that the Owner intends to assign each individual or sub-firm to the Project.

30 points

Relevant Experience Discuss projects your firm has undertaken of similar scope, size and complexity within the past five to eight years. Describe attributes of past projects that have met goals similar to the Owner’s goals for this project.

Identify delivery methods for each project. Provide original project budget and actual completed costs along with current contact information for reference checking.

20 points

Past Performance Describe the approach the Proposer might utilize to achieve and maintain Owner’s project scope, schedule and budget. Describe and provide examples of how the proposer successfully developed Owner’s project scope while staying within the proposed budget. Discuss tools and methods for scheduling projects for both design and construction. Show how the interrelationship of successful management of scope, schedule, and budget creates successful projects.

15 points

Life Cycle Cost Analysis Experience Describe the Proposer’s experience with utilizing the Office of Financial Management’s (OFM) ‘Life Cycle Cost Tool’ (or similar process) for project analysis and decision making during the predesign effort and as design progresses. More information on OFM LCC Model can be located at www.OFM.wa.gov/facilities .

15 points

Sustainable Design Experience This project will achieve a minimum LEED silver certification. Explain the Proposer’s philosophy and approach to sustainable design. Identify examples of strategies the Owner might consider to successfully direct the project to achieve LEED Silver or better certification.

10 points

U.S. Department of Veterans Affairs Grant Experience Describe the Proposer’s experience preparing design submissions for the U.S.

Department of Veterans Affairs State Home Construction Grant Program, responding to VA review comments, and producing documentation compliant with 38 CFR Part 59 and applicable VA grant requirements throughout the predesign and design process.

10 points

Diverse Business Inclusion Strategies Describe strategies to increase opportunities for diverse business participation.

Not scored

Based on each score, each SOQ will be ranked, and a short-list of top-qualified firms will advance to Phase 2 Selection: Oral Interviews. DES reserves the right to determine the total number of top-qualified firms to advance to Phase 2 Selection.

Phase 2: Oral Interviews (total 100 points)

Top-qualified firms (highest ranked firms) will be invited to participate in Phase 2 of the selection. Oral Interviews on a specified date and time, and will be formatted in three periods:

Firm Presentation Period (Maximum: 30 Minutes) Question and Answer (Q&A) Period (Maximum: 20 minutes) Firm Closing Statements (Maximum: 5 Minutes)

Remote Interview (Video Teleconference) Considerations:

A meeting link for accessing the oral interview will be provided to each top-listed firm following completion of Phase 1 Selection.

Weighted evaluation criterion for the Phase 2

Oral Interviews will be used by the selection committee to score each top-rated firm as follows:

Organization:

Management Plan Team Member Qualifications Capacity/Production Capabilities

20 points

Project Management:

Scope management Budgeting and Cost Control Project Scheduling

30 points

Project Approach:

Understanding of this project Challenges & Opportunities

20 points

Experience:

Relevant Past Projects (firm) 10 points

Relevant Past Projects (key team members) Life Cycle Cost Analysis Experience 10 points Sustainable Design and Net Zero Design Experience 10 points Diverse Business Inclusion Plan (written submittal) NOT scored

Additional Considerations for Selection

Diverse Business Inclusion Plan Requirements

This submittal is a Phase 2 mandatory requirement. It is not scored, however, failure to submit will result in a firm being deemed non-responsive.

Each top-ranked firm, including diverse businesses, will be required to submit DES’ Public Works Diverse Business Inclusion Plan form.

A complete Diverse Business Inclusion Plan will be submitted to the DES Project Manager no later than one (1) full business day prior to the scheduled interview date and time.

The Diverse Business Inclusion Plan must demonstrate in detail the specific strategies, approaches, and steps your firm will use in seeking to help meet or exceed the state’s aspirational diverse business participation goals. Achievement of the goals is encouraged.

Aspirational Goals The Governor’s Office’s aspirational goals for diverse business inclusion are:

10% Minority Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

6%, Women Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs

5% Washington Small Businesses self-identified in the Washington Electronic Business Solution https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips (WEBS).

Following final selection, the successful firm and its subconsultants must register and create an account with the DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate reporting requirements.

Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants:

The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov, For small business information: Public Works Business Diversity Program at the Washington State Department of Enterprise Services: 360.999.7667 or DESBusinessDiversity@des.wa.gov, The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov

Evaluation and Scoring Considerations

In evaluating each of the criteria, the Selection Committee will identify significant and minor strengths and weaknesses from the submissions. The Selection Committee will then use the following guidelines to evaluate the submissions for each Selection Criterion, based on the weighting assigned in the RFQ and any addenda. After initial scoring, the selection team will come to a consensus ranking of the Firms.

1. Definition of “strength” and “weakness”:

a. The term “strength” ultimately represents a benefit to the Project and is expected to increase the Firm’s ability to meet or exceed the Project Goals. A minor strength has a slight positive influence, and a significant strength has a considerable positive influence on the Firm’s ability to exceed the Project Goals.

b. The term “weakness” detracts from the Firm’s ability to meet the Project Goals and may result in inefficient or ineffective performance. A minor weakness has a slight negative influence, and a significant weakness has a considerable negative influence on the Firm’s ability to exceed the Project Goals.

2. Scoring:

a. Excellent (81-100 percent of points available): The Evaluative Criteria demonstrates an approach that is considered to exceed the Project Goals and the RFQ requirements and provide a consistently outstanding level of quality. To be considered Excellent, it must be determined to have significant strengths and/or a number of minor strengths and few or no appreciable weaknesses.

b. Good (61-80 percent of available points): The Evaluative Criteria demonstrates an approach that is considered to meet the RFQ in a beneficial way (providing advantages, benefits, or added value to the Project) and offers quality. To be considered Good, it must be determined to have strengths and few, if any, significant weaknesses. Minor weaknesses are offset by strengths.

c. Fair (41-60 percent of available points): The Evaluative Criteria demonstrates an approach that contains minor and/or significant weaknesses and limited appreciable strengths.

d. Deficient (0-40 percent of available points): The Evaluative Criteria demonstrates an approach that contains significant weaknesses and no appreciable strengths.

e. Non-Responsive: Does not meet the Minimum Qualifications required for evaluation. In addition, the Owner, at its sole discretion, may reject any Evaluative Criteria deemed non-responsive to any of the requirements.

Other Information

The successful most-highly qualified firm will be expected to enter upon DES’ standard Engineering and Architectural Services Agreement which follow the State of Washington Conditions of the Agreement.

Level of effort and relative fees will be negotiated using the OFM Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects following selection of the most-highly qualified firm.

The state reserves the right to continue with the consultant selected or has the option to conduct a new consultant selection process for future services for this project beyond those services advertised above.

The state also reserves the right to terminate negotiations with the successful most-highly qualified firm if mutual agreement is unachievable. The state may at its discretion enter into negotiations with the next highly qualified firm determined as a result of this selection process; or conduct a new selection process for the procurement of services necessary to complete this project.

Required to Register in Euna Procurement: All consultants responding to this request are required to register in Department of Enterprise Services’ DES public procurement portal at:

https://deswa.bonfirehub.com/.

Encouraged to Register in WEBS: All consultants responding to this request are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/.

All Statements of Qualifications and submittals shall become property of the State of Washington and are subject to public disclosure, at the conclusion of the selection process, according to the provisions of RCW 42.56 Public Records Act.

For questions specific to the project, please contact the Project Manager, Leon Kenshalo at

360.790.4766 or leon.kenshalo@des.wa.gov.

For more information concerning this notice, please contact Ryan Grimes at 360.819.6937 or ryan.grimes@des.wa.gov.

NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED.