20201218_RFQ_W91QF4-21-Q-0010_Lightning_Protection.pdf

SEE ADDENDUM

(No Collect Calls)

W91QF421Q0010 18-Dec-2020

b. TELEPHONE NUMBER

913-684-1638

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 22 Jan 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QF49. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DUSTIN L. FURREY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC FORT LEAVENWORTH

535 KEARNY AVE.

BLDG 338

FORT LEAVENWORTH KS 66027

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90F2Q 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF PUBLIC WORKS

RAYMOND MURPHY

820 MCCLELLAN AVE.

FORT LEAVENWORTH KS 66027

TEL: (913) 684-7788 FAX:

913-684-1610FAX:

TEL: 913-684-1614 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238290

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF39

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Tech_Exhibit_B 16 17-NOV-2020 Attachment 2 Tech_Exhibit_A 1 17-NOV-2020

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Inspection and Testing of Lightning Protection Systems

This Service Contract PWS was created by the Fort Leavenworth Directorate of Public Works, Service Contract Section, in cooperation and with assistance from, the Garrison CMSO and the Fort Leavenworth MICC.

i

Table of Contents

Introduction……………………………………………………………………………………… 1 Requirements…………………………………………………………………………………….. 2 Performance Requirements and Standards……………………………………………………… 13 Performance Requirements Summary (PRS) MATRIX………………………………………… 15 Deliverables……………………………………………………………………………………... 18 Related Documents……………………………………………………………………………… 19 Acronyms………………………………………………………………………………………...24

W91QF421Q0010

1.0 Introduction. This is a non-personal services contract to perform visual inspections, and certified testing of lightning protection systems (LPS). The Government will not exercise any supervision or control over the contractor service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all supervision, management, personnel, plant, labor, supplies, tools, equipment, communications devices, transportation, and fuel necessary to perform visual inspections, and certified testing of lightning protection systems (LPS) for facilities at Fort Leavenworth as defined in this Performance Work Statement (PWS) and the Technical Exhibits and Attachments, except the materials, property, and equipment specified. The Contractor shall perform to the standards in this contract. All work performed by the Contractor shall be performed in accordance with all this PWS, applicable laws, regulations, Army standards, instructions, current NFPA/UFC and commercial practices;

1.1 Background: Fort Leavenworth is located adjacent to the city of Leavenworth, Kansas in Leavenworth County. Fort Leavenworth consists of approximately 5600 acres and 2500 buildings.

1.2 Objectives: The Contractor shall ensure all work is accomplished in accordance with requirements as set forth by DA Pam 385-64 and NFPA 780 and the standards set forth in this contract and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the documents in paragraph 7. Technical Exhibits (TE) identifies which buildings/areas belong to each building type, the approximate square footage of the building/areas roofs, any special security considerations, and any constraints.

1.3 Mission Statement: The goal of this Contract as outlined with this Performance Work Statement (PWS), is to protect DoD facilities and equipment by inspecting and testing lightning protection on facilities identified as having pre-installed lightning protection services under this contract. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s Representative (COR) to efficiently provide inspections and testing services while minimizing disruptions to operations within the facilities and meeting security requirements. Direct coordination with the facility occupants for the scheduling of these inspection and testing requirements is the Contractor’s sole responsibility for all facilities, with special attention given to scheduling facilities that are secured, or have restricted or controlled access, as noted on the appropriate Technical Exhibit. The COR or Government Representative can assist with this if there are issues scheduling or coordinating with individual facilities as needed.

1.3.1 Climatic/Weather Conditions or Considerations: Fort Leavenworth Kansas is within a weather zone in the United States that can, and does, often see unpredictable weather occurrences throughout the entirety of the year that could potentially impact the performance of this Contract if not planned for accordingly, and with deliberate forethought and intent. It is incumbent upon the contractor to ensure adequate advanced coordination’s, planning and scheduling with the individual facilities for access, is performed in a manner that will reduce or eliminate any delay’s performing tasks as outlined within this PWS, due to forecasted weather conditions.

2.0 Requirements.

2.1 Th i s contract shall provide inspections and testing se rv ices to l igh tn ing p ro tec t ion sys tems on various iden t i f i ed buildings and fac i l i t i e s located on Ft.

Leavenworth. Current listings of facilities and schedules for tasks performed are in the respective Technical Exhibits (TE’s).

2.1.1 Scope: The Contractor shall perform inspections and testing services in accordance with this PWS, TEs and appropriate regulatory codes as previously listed and provide the Government with a comprehensive report showing inspections, tests and results therein performed on all facilities a minimum data set is listed in the appropriate TE with a Contractor created diagram for each facility showing the Lightning Protection System (LPS) installed, inspected and tested.

2.1.2 Subcontract Management: N/A

2.1.3 Other Direct Costs: N/A

2.1.4 General Information/Period of Performance: The base year will be for 1 year with two option years.

2.1.5 Place of Performance: The work to be performed under this contract will be performed at government facilities on Ft. Leavenworth, KS.

2.1.6 Hours of Operation: Installation hours typically are 0900-1600 hours, Monday through Friday excluding training holidays, Federal holidays and security shut-downs. The Contractor is responsible for providing services for times listed in the current Building Times (as coordinated with each facility during scheduling coordination).

2.1.7 Recognized / Federal Holidays & Government Closures: Federal holidays or when the unanticipated holidays declared by the President or Post/Garrison Commander, the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. In the event of a Government holiday or Government required closure, the contractor shall alter their schedule of buildings - examples:

Restricted facilities, or facilities that require special access due to access barriers, or are Military Unit operated, such as the Tactical Vehicle Maintenance Facilities, are typically not accessible the last work day prior to, or immediately after a Federal Holiday; it is incumbent upon the Contractor to make allowances for these occurrences and inquire about the possibility of such when coordinating for the inspection and testing schedule.

2.1.7.1 Federal holidays are:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.7.2 Any of the above holidays falling on a Saturday will be observed on the Friday prior.

Holidays falling on a Sunday will be observed on the following Monday.

2.1.8 Government Key Personnel: The Contracting Officer (KO) has the overall responsibility to ensure that the requirements of law and regulations are followed for government contracts.

The KO is the only person that has the authority to bind, and obligate the government especially with regard to changes in cost, price, estimates or changes in delivery dates. The KO is the only person that has the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and assist in site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

2.1.9 The Contractor shall provide point of contact who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is unavailable shall be designated in writing to the KO/COR within 10 days of award of this contract or immediately vie electronic means if changed. The contract manager or alternate shall have full authority to act on behalf of the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available telephonically between 0900-1600 Monday through Friday except Federal holidays or when the Government facility is closed for administrative purposes. Direct telephone numbers and email addresses for the Manager’s shall be provided to the KO/COR at the time they are identified by name and position, or when changed. The point of contact can be anyone in the employ of the Contractor that has authority to speak and act on behalf of the Contractor in regards to the execution of this contract.

2.1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the Contractor to review the Contractor's performance at the KO’s discretion, or upon written request of the Contractor to the

KO or COR. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

2.1.11 Transition (Phase-in/Phase-Out): N/A

2.1.12 Identification of Contractor Employees: All Contractor personnel when answering a Government supplied telephone shall also clearly identify themselves as a Contractor employee.

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves in such a manner that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.,) or reports produced by Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.1.13 All contract personnel shall wear an identification card (ID)/ badge or uniform in plain view, that clearly delineates them as a Contractor employee. Identification badge shall include the full name of the employee, business or company name under which the Contractor is doing business, and employee's picture. Badges or ID’s shall be plastic laminated at least two by three inches (2" x 3") in size.

2.1.14 This is a non-Personal Services contract. The Government shall have no employer/employee relationships with contractor employees.

2.1.15 Organizational Conflict of Interest (OCI): N/A

2.1.16 Government Furnished Property/Utilities/Equipment/Materials: N/A

2.1.16.1 Property Allocation: N/A

2.1.16.2 Parking: Subject to availability: Contractor employees shall not be provided parking space in the vicinity of their work area(s). Contractor employees shall comply with parking regulations contained in CAC & FL Reg. 190-5 "Motor Vehicle Traffic Supervision and Installation Traffic Control" as supplemented. The KO may designate other spaces as required.

Lifts, booms, generators, or other such special equipment (wheeled, tracked, sled/towed) deemed a necessity to perform direct inspection and testing of LPS installed systems of designated facilities, if required to be placed in an area otherwise not accessible, or designated as general parking, the Contractor shall coordinate with the Fort Leavenworth Provost Marshall/Military Police Traffic Section OIC at least 4 work days ahead of anticipated need of their services at

(913) 684-3536 between 0900 and 1600 hrs on work days.

2.1.16.3 Utilities: N/A. No utilities are supplied by the Government.

2.1.16.4 Equipment: N/A. No equipment is supplied by the Government.

2.1.16.5 Materials: N/A. No equipment is supplied by the Government.

2.1.17 Contractor Furnished Material/Solutions/Equipment/Tools/Facility/Telephone: The Contractor shall furnish all materials, equipment, tools, facilities and services required to perform work on-site under this contract.

2.2 Criminal Background Checks: Employees will be subject to National Agency check for personal security clearance. Directorate of Emergency Services (DES) has sole authority to determine whether an employee's presence is detrimental to security.

2.2.1 Security Requirements and Access Control Credentials: Due to increased security of Fort Leavenworth, all personnel entering the Fort must report to the Visitors Control Center (VCC) for a background check and a day pass (or longer period as appropriate) by an authorized investigative personnel. Individuals that are working for an approved contract for the, and work performed on the Federal Installation or Fort, may apply for a Local Access Credential (LAC) card that will give them extended access to the Installation/Fort without having to go thru the VCC daily. The Contractor shall submit the employees Local Access Credential Application Form and Fort Leavenworth Installation Access Credential Acknowledgment Statement to the COR at start of employment. LAC Forms can be found on http://garrison.leavenworth.army.mil/Newcomers---Visitors/Gate-Information.aspx (preferred method of submission/completion is electronically - see below), or please print and fill out in indelible black or blue ink, clearly and legibly as any forms submitted that cannot be read and understood by the security personnel shall be rejected outright, the Contractor shall assume all responsibility for any and all delays caused by inadequate form completion, or rejections by the authorized security personnel. It is preferred that these Adobe Acrobat “pdf” forms be completed on a suitable computer capable of using the Adobe PDF form filler/reader application and submitted to the COR electronically as an attachment. All security access forms submitted to the COR for processing are only turned in to the VCC once per week on Tuesday’s, unless that Tuesday falls on an observed Federal holiday or installation closure, then these forms will be turned into the VCC by the COR (Government Rep) on the next work day after the day of closure. It is incumbent upon the contractor to ensure these forms are filled out correctly, accurately, legibly and in a timely enough manner so as not to cause any delay in the performance of the contracted services or work. Standard background checks average turnaround time from submission to the VCC until “Approved/Denied” is two full working weeks. During busy times of the year it can take as long as a full month to process and receive results back from the background check system/authority.

2.2.2 Approved applicants shall report to VCC with a proper/acceptable form of ID (as listed on the website - https://home.army.mil/leavenworth/index.php/about/visitor-information) to receive their LAC card. The LAC will allow temporary access to the installation and must be renewed prior to expiration and returned to the VCC upon termination or successful completion of the contract PoP, whichever occurs first.

2.2.2.1 An approved LAC authorizes the individual to access Fort Leavenworth through the regular DoD ID lane, but will not allow them to "escort" other non-DoD Individuals or vehicles being operated or occupied by unapproved or non-DOD personnel.

2.2.2.2 Loss of, or destruction of a LAC (card) by any Contractor personnel shall be immediately reported to the Directorate of Emergency Service/Provost Marshal, Military Police Station (DES) investigative personnel immediately in person. For location please call (913) 684-2111 the DES Dispatch Non-Emergency number. Employee must resubmit for a new/replacement LAC card.

2.2.2.3 If termination of position occurs for any Contractor employee or sub-contractor, any issued LAC card must be surrendered to the COR within 1 business day by the Contractor Manager or Alternate Manager and the contractor terminated employee must be removed from the government installation immediately unless they are otherwise authorized to be on the installation, i.e. Military Dependent, or Retiree with a valid DoD issued identification card authorizing access.

2.2.2.4 Disapproved applicants may be denied from entering the installation.

2.2.3 Vehicle Operation: The Contractor and Contractor employees driving Contractor-owned or privately owned vehicles (POV) on Fort Leavenworth shall possess a valid State driver's license and insurance for either company or private vehicles. Ensure the vehicle has a valid State registration for both company and private vehicles. There will be indication of company name visible on exterior of all company owned or operated vehicles.

2.2.4 Search and Seizure: All Contractor personnel and property are subject to search and seizure upon entering, while on, and leaving the installation. No Contractor employee shall be permitted on the post when such security or background check reveals that his presence would be detrimental to the security of the post or detrimental to the mission of the organization. All personnel shall read, understand, and speak the English language. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

2.2.5 Operations Security (OPSEC) Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of contract award. All contractor employees must complete annual OPSEC awareness training. The contractor shall submit a OPSEC signed roster for each affected contractor employee and subcontractor employee to the COR showing date of completion. Coordination with the COR will be implemented as changes occur and annotated as needed, as applicable to this Department of the Army requirement.

2.2.6 AT Level I Training: All Contractor employees, to include subcontractor’s employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract award. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR, or to the contracting officer if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. The contractor shall submit a signed roster for each affected contractor employee and subcontractor employee to the COR. Coordination with the COR will be implemented as changes occur and annotated as needed, as applicable to this Department of the Army requirement.

2.2.7 iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The contractor shall submit a signed roster for each affected contractor employee and subcontractor employee to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.2.8 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. The Contractor shall establish and maintain physical security to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire; and to provide internal safeguards for the security of all Government-furnished property and all property in the possession of the Contractor for the performance of required services. The Contractor shall comply with all installation security requirements.

Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis, no later than the fifth day of the month or after the quarter ends.

(Insert the following sentence, if performing in a Government facility.) At the close of each work period, Government facilities, equipment, and materials shall be secured.

2.2.8.1 Portions of the work under this contract are performed in secure areas in which contractor personnel will be escorted by the activity personnel. The Contractor shall comply with restricted area procedures and instructions pertaining to each building/area on the contract. Contractor personnel working in restricted areas such as computer rooms, command communication centers, etc., may be required to sign in and out and state the nature of business at the entrance desk.

Work in restricted areas after normal duty hours shall be coordinated with the respective area Security Officer. If the Contractor must deviate from the time designated on the schedule or perform other work (other than emergency work), the Contractor must provide a 24-hour work day notice to both the COR and the FOA in order to obtain an escort through secure areas.

2.2.9 Coordinating for Access: The Contractor shall arrange for access to any area to be serviced. The Contractor will be furnished a key to the building if needed or an escort with a key will be provided by the Government at the discretion of the, and coordinated beforehand with the FOA. Contractor personnel shall take necessary steps to secure buildings before leaving by locking all doors and windows under their control. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR or KO.

2.2.10 Emergency Services: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 60 minutes of the incident if between the authorized work hours, by 1000 hrs the next business day otherwise. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor as the installation does not have emergency medical facilities. If calling 911 for emergency assistance, the Contractor must tell the 911 dispatcher where the emergency is located on and if it is on Fort Leavenworth for timely and appropriate responses. Police and Fire are located on Fort Leavenworth and can be accessed via the community 911 telephone system, be sure to specify that the emergency is on the Fort Leavenworth installation if it is so, and where specifically, to include any other pertinent information that would benefit both the person(s) in need, and responding emergency personnel.

2.2.11 Safety: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall be responsible for instructing his employees in safety measures and shall not permit them to place mops, brooms, machines, and other equipment in an unsafe position. The Contractor shall provide and place signs to mark areas that are slippery or unsafe due to the cleaning and working operations. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence. If the Contractor fails or refuses to comply promptly with the above safety requirements, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

2.2.12 Fire Prevention: The Contractor's operation shall conform to all applicable portions of CAC&FL Reg 420-2 “Post Fire Regulation.” The Contractor shall instruct all of their employees in fire prevention procedures and responsibilities, and advise them of any and all requirements as they pertain to this contract. The Contractor shall be subject to fire inspection by the Government.

2.2.13 Environment and OSHA Requirements: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for or of final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

2.2.13.1 Access to Facilities for Inspection Purposes: The Contractor shall notify the COR within 30 minutes by phone of any known inspection visit by an agent or agents of any regulatory agency. Occupational, Safety, and Health Administration (OSHA) personnel normally do not notify Contractors of impending inspections. The Contractor shall proceed in cooperating with the inspector. The Contractor shall submit to the COR a written report, by close of business of the work day following completion of the inspection or visit, to include the name(s), identification number(s), agency(s) of the inspector(s), and the reason for the visit. The Contractor shall include a copy of all reports received. If samples are collected by the regulatory agency, the Contractor shall submit details of such samples taken, or results of any laboratory results returned as a result of the samples being taken, to the KO within 10 working days of receipt of such reports.

3.0 Performance Requirements and Standards.

3.1 High Level Objectives: The Contractor shall accomplish all inspection and testing tasks IAW the Unified Facilities Criteria 3-575-01, NFPA 780, DA PAM-385-64, UL Lighting Protection Standards and other listed regulatory standards, and services in order to meet the requirements of this PWS. Estimated square footages of and a list of facilities/structures are established in TE’s. All work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, Unified Facilities Criteria, NFPA, Army standards, instructions, and acceptable commercial practices. Contractor shall display the appropriate caution signs or barriers when inspecting, testing or using equipment to perform such work that might pose a risk or injury for any personnel that are present. The contractor shall develop isometric projection diagrams of each facility and inspected/tested system, and develop comprehensive reports from each inspection of and test of, each facility and its respective installed LPS system in its entirety, indicating each inspection and testing result for each system, and facility covered under this contract.

3.2 Facility Inspection and Testing Services: The Contractor shall provide management and labor personnel, equipment, and supplies, except as specified herein as Government-Furnished, to perform inspection and testing services for specified buildings in the TE’s at Fort Leavenworth, Kansas. Each employee shall be furnished with necessary equipment, materials, tools, and supplies to complete their job in a satisfactory manner. Routine General Service area designated by COR to include but not limited to: lightning protection systems as stated in the TE’s. Systems shall be inspected and tested in accordance with all regulatory standards previously mentioned. An inspection and testing report shall be developed for each building, listing at a minimum, facility number, brief description of facility type or style (smoke stack, office building, control tower etc.), comprehensive list of installed LPS system(s) and their respective locations and coverage of the facility it is installed on, list of all tests performed, satisfactory and unsatisfactory results of the installation of the system or equipment or test results. All equipment, materials, tools, and supplies shall be kept out of vehicular and pedestrian traffic lanes or other areas where they might be hazardous and shall be secured at the end of each work period, unless coordination’s have been made with the appropriate Traffic Section personnel ahead of the scheduled work, to allow impediment upon those areas, for the duration of the work being performed. All results of inspections and testing, with reports must be provide to the COR within 30 calendar days of work completion.

3.3 Drawings and Diagrams: The Contractor shall create a scale isometric projection drawing of each facility listed in the TE showing major structure features suitable for a laymen to determine orientation and features unique to the specific structure being represented at a glance, with LPS systems clearly drawn on the structure representing actual placement, function and names of the LPS system’s component parts, labeled in such a way as each component part can be individually identified and called out in a report as to its function, result of tests and inspections performed on it, and required remedies or solutions, that can be applied to get substandard or deficient identified systems or components back within acceptable standards or specifications. We want a report that can be used to identify faulty or inadequate installations of, or deteriorated, broken, missing, or otherwise unsatisfactory installed parts of the LPS in order to make informed and required repairs in the future. Each drawing shall be provided Full Scale at ANSI D size 22” inch by 34” inch minimum, or provided in a digital, vector format that can be scaled on a computer without losing definition, resolution or fidelity. All provided drawings must be accessible and viewable on a Microsoft Windows 10 based Operating System and Adobe Acrobat Pro version 2020.009.xxxxx at a minimum. When provided in a digital format, it must be on a Compact Disc (CD-ROM), or Digital Versatile Disc (DVD-ROM or DVD-R(W)) encoding. All discs must be clearly labelled as to their content with MICC issued contract number, i.e. ‘LPS Drawing Disc ‘C’, Contract # W91QF4-20-P-0000’. All drawings and diagrams, with reports must be provide to the COR within 30 calendar days of work completion.

3.4 Completion of work: Upon the completion of work, equipment, materials, tools, and supplies shall be removed from the work site. All debris shall be disposed of daily in outside containers at the completion of each facilities work. All debris, refuse and materials not Government owned or operated, must be removed from and or disposed of, by the Contractor, off of the installation.

4.0 Performance Requirements Summary (PRS) MATRIX.

Required Services (Tasks)

Performance Standard

Minimum Acceptance Standard

Method of Surveillance Incentive (Positive and/or Negative) (Impact on Contractor Payments)

Para 3.2 PWS Facility Inspection and Testing, with Reports.

IAW this PWS and all regulations, UFC, NFPA and industry standards.

All listed facilities (96%) must be inspected, tested and reports of outcomes provided within 30 calendar days of completion.

Periodic Sampling;

Customer Feedback

Re-performance or forfeit of allocated payment.

Para 3.3 PWS Drawings & Diagrams

IAW this PWS and all regulations, UFC, NFPA and industry standards.

100% completed and provided to the COR within 30 calendar days of completion.

Periodic Sampling Re-performance or forfeit of allocated payment.

Para 1.3.2 PWS Restoration of Landscape

IAW this

PWS

Restoration of landscape damaged in the performance of work under this Contract.

90% of all areas damaged shall be restored to its original condition.

100% inspection Re-performance or forfeit of allocated payment.

Para 2.1.5 PWS Schedule

IAW this PWS Provide and update service schedule

100% 100% inspection Re-performance

Para 2.1.9 PWS List of Key Personnel

IAW this PWS provide an accurate list of all Key Personnel

100% 100% inspection Re-performance

Para 2.1.12 & 4.2 PWS Quality Control Plan

IAW this PWS provide a Quality Control Plan

100% 100% inspection Re-performance

Para 2.1.15.1 PWS List of Employees

IAW this PWS provide a list of contractor and sub-contractor employees

100% 100% inspection Re-performance

Para 2.1.20.5 PWS Telephone numbers and email addresses

IAW this PWS provide the telephone numbers and email addresses of the Manager and Alternate

100% 100% inspection Re-performance

Para 2.2.2 PWS LAC Applications to the

VCC

IAW this PWS Acquire, complete and submit LAC applications for all contractor employees

100% N/A Re-performance

Para 2.2.2.4 PWS Return LAC

IAW this PWS all issued LAC’s returned

100% 100% inspection Re-performance or forfeit of allocated payment.

Para 2.2.5 PWS OPSEC Training

IAW this PWS all employees must complete

OPSEC

Training and provide signed roster/list

100% 100% inspection Re-performance or forfeit of allocation payment

Para 2.2.6 PWS AT Level I Training

IAW this PWS all employees must complete AT Level I training and provide certificates of completion

100% 100% inspection Re-performance or forfeit of allocated payment

Para 2.2.7 PWS iWatch Training

IAW this PWS all employees must complete iWatch training and provide signed roster/list

100% 100% inspections

4.1 Quality Assurance: The Government will evaluate the Contractor’s performance under the contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. The plan defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level (AQL) at which the standard shall be met. Although the Government may develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives, incentives/remedies, etc. outlined in the Performance Requirements Summary (PRS). The Government has the right to inspect and test all services called for by the contract and commitments made by the Contractor during the solicitation process, to the extent practicable at all places and times during the term of the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

When the defects in services cannot be corrected by re-performance, the Government may: (1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) Reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may: (1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or (2) Terminate the contract for default. "Services", as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

4.1.1 Minimal Acceptance Standard (MAS): 90% per month for all scheduled tasks and 100% for all deliverables IAW this PWS requirements.

4.2 Quality Control Plan: The purpose of this paragraph is to describe the requirement for quality control and the Quality Control Plan. Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Contractor shall establish and maintain an effective QC system in compliance with the solicitation and contract requirements. The Contractor's Quality Control Plan shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract (refer to Paragraph 5 for deliverable requirements, information, and guidance). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is the means by which the Contractor assures itself that its work complies with the requirements of the contract. The Contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract. The Contractor shall maintain records of all Contractor QC checks and corrective actions. These files shall be maintained by the Contractor throughout the period of performance of this contract and shall be made available to the Contracting Officer (KO) or Contracting Officer's Representative (COR) upon request. The QCP shall include but is not limited to the following: The name of your cognizant QC point of contact (POC); an inspection system covering all the services listed on the Performance Requirements Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection; the method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable; on site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

5.0 Deliverables.

Deliverable Frequency # of Copies Medium/Format Submit To

Inspection and Testing Reports

Within 30 days of completion of work

1 Hard copy, e-mail and CD/DVD Rom disk.

Microsoft programs

COR

Drawings and Diagrams Within 30 days of completion of work

1 Hard copy, e-mail and CD/DVD Rom disk.

Microsoft programs

COR

Quality Control Program (QCP)

Prior to work start 1 Hard copy, e-mail and CD/DVD Rom disk.

Microsoft programs

KO

Service Schedule 10 business days prior to start of work, as updated

1 Hard copy, e-mail or CD/DVD Rom disk.

Microsoft programs

KO and COR

List of Key Personnel Within 10 days of award, immediately upon changes

1 Hard copy and e-mail KO and COR

Training: AT Level I, iWATCH, and Operations Security

(OPSEC)

30 business days after implement of contract and 30 business days after beginning of employment.

1 Hard copy or e-mail or CD Rom disk.

Microsoft programs

KO and COR

Telephone and Email No Later than Start of work 1 Hard copy or email KO and COR

6.0 Related Documents.

6.1 Definitions and Acronyms: Definitions of special terms, phrases, and acronyms used herein are included in AR 310-25 Dictionary of United States Army Terms and AR 25-52 Authorized Abbreviations, Brevity Codes, and Acronyms with the exception of the following general definitions as used throughout this performance work statement, which shall have the meaning set forth below.

6.1.1 Definitions:

6.1.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

6.1.1.2 Annual: Services one time a year.

6.1.1.3 Area: A part or section, as of a building, set-aside for a specific function.

6.1.1.4 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

6.1.1.5 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

6.1.1.6 Contracting Office: The office which awards or executes a contract for supplies or services and performs post award functions.

6.1.1.7 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

6.1.1.8 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. The COR is responsible for initial approval of the Contractor's invoices for routine work and miscellaneous work based on compliance with the contract. The COR is responsible for notifying the KO of any non-compliance with the contract requirements.

6.1.1.9 Cyclic Task: Tasks performed other than routine work each cleaning day.

6.1.1.10 Daily: Services to be performed in a single day.

6.1.1.11 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.1.1.12 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

6.1.1.13 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

6.1.1.14 Facilities: Those Government-furnished operating buildings and areas assigned to the Contractor for contract performance.

6.1.1.15 Fair Wear and Tear: The average amount of deterioration of an item or thing resulting from normal usage or age.

6.1.1.16 Facility Occupant Authority: A person that has the authority to schedule, permit, or restrict movement of personnel within, or through a facility, structure or agency within a facility, for safety or security purposes.

6.1.1.17 Government Building Monitor: Occupant from each building or area within a larger building appointed as a custodian monitor who informs the COR of any indications of non-performance of custodial tasks, unauthorized changes in the frequencies of task performance, and/or validation of customer complaints.

6.1.1.18 Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government- furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

6.1.1.19 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

6.1.1.20 Government Publications: Publications adopted or published by the agencies of the United States Government.

6.1.1.21 Hazardous Wastes: Waste materials that are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive, flammable, or that present a…