202-60-01 Tractor Tug Small Aero 2024Mar~1.docx

Specification No. 202-60-01

Specification No. 202-60-01 Specification for a Small Utility Tractor Tug W/Attachments

State of Illinois Department of Transportation Bureau of Business Services

Specification for a Small Utility Tractor Tug w/Attachments

March 2024

This specification covers a small utility tractor tug with attachments for use in Department of Transportation Aeronautics maintenance operations. The Department of Transportation is specifying acceptable units by required features and accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the specification for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification, please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

Tractor Tug: The picture below is for visual reference only. Please bid per specification.

The tractor tug shall be described as a small utility tractor tug with an articulating mainframe, and the features and options as described below. The tractor tug will be used for moving small aircraft around IDOT facilities.

Engine and Driveline:

The tractor shall be powered by a current production, liquid cooled diesel engine with a minimum horsepower rating of 24 HP and twelve-volt electrical system. The engine shall comply with all current small engine emission standards.

Complies: Yes |_| No |_|

Component:

Diesel engine controls and instrumentation as follows:

· Key operated igntion switch including neutral safety switch.

· Throttle

· Tachometer

· Fuel gauge

· Hour meter – electric direct reading

· Engine coolant temperature gauge, warning light or shutdown

· Air filter restriction gauge or warning light Complies: Yes |_| No |_|

Coolant shall be “long-life” type anti-freeze requiring minimal maintenance.

Complies: Yes |_| No |_|

An electric engine block heater shall be included.

Complies: Yes |_| No |_|

The fuel tank capacity approximately 5 gallons to provide for extended periods of operation.

The transmission/transaxle shall provide the power to the driven wheels, hydrostatically variable within the selected range. If traction assist is available, it shall be included.

Complies: Yes |_| No |_|

The brakes shall be multi-plate wet disc style.

The tractor shall have hydrostatic power assist steering.

Complies: Yes |_| No |_|

The tractor shall be capable of prolonged idling or operation at very low speeds.

Complies: Yes |_| No |_| Operator’s Positions:

The tractor tug shall be equipped with dual operator’s positions allowing forward and reverse visual operation of towing and storing aircraft. One position shall be low seating position for towing aircraft and one position shall be elevated seating position to allow operator full visual field of aircraft when storing.

Complies: Yes |_| No |_| Automotive type steering wheel shall allow operation from either seated position.

Complies: Yes |_| No |_| Chassis Mainframe:

The tractor tug chassis shall be an articulating design to allow maximum turning radius while maneuvering small aircraft in and out of storage hangars and service bays.

Complies: Yes |_| No |_| Front Subframe and Lift System:

The low-profile design shall accommodate single, dual, and skirted tire small aircraft with a no metal contact. Also known as tire only lift attachment with the ability to adjust for tire diameter.

Complies: Yes |_| No |_| The lift system shall be capable of hydraulically lifting 12” to assist with storing aircraft in low door facilities. This allows extra clearance at the tail of aircraft.

Pictures below for visual reference only. Bid per specification.

Tires and wheels:

This tractor tug will be used to perform in a variety of weather conditions. The type and style of tread will be discussed and agreed to with the prospective awarded bidder.

Complies: Yes |_| No |_|

Front tires shall be new, first run quality, low profile all-season.

Rear tires shall be new, first run quality, all-season for maximum traction on paved surfaces.

Wheels:

Steel wheels shall be painted, or powder coated manufacturer’s standard color. Aluminum wheels shall be standard finish.

Complies: Yes |_| No |_|

Lighting:

The tractor tug shall be equipped with front and rear work lights for low light or nighttime conditions.

Complies: Yes |_| No |_| Amber LED warning lights, switch activated.

Complies: Yes |_| No |_| Motion alarm shall be installed and shall sound when tractor tug is in motion.

Complies: Yes |_| No |_| Accessories:

· One set of standard bolt-on wheel weights supplied with fastening hardware.

· One standard safety harness.

· One pintle hook hitch receiver.

Complies: Yes |_| No |_| Finish:

All exterior surfaces normally painted, or powder coated shall be manufacturer’s standard color.

General:

The vendor shall furnish the unit in first class operating condition with all lubrication completed and the unit ready for operation.

Complies: Yes |_| No |_| Two (2) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on a flash drive in lieu of paper.

Educational Instruction:

One session of instruction by qualified factory or dealer personnel covering operation and maintenance of the unit shall be provided at each delivery location.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard, or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No |_| Not required Warranties, Coverage and Duration:

Full coverage warranty on all components for a minimum 12 months shall be provided. Attach a copy of your warranty with the bid.

Complies: Yes |_| No |_|

The vendor or manufacturer of the unit, which is seriously considered for award shall, at the request of IDOT, demonstrate this or similar equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features in question.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature image3.png image1.png image2.png