Evaluation_Criteria_for_the_Sample_Task_Order_Attachment_C.pdf

Evaluation Criteria for the Sample Task Orders

A. Award

It will be made as a result of "best value” source selection. Best value means that the Government will perform a price/technical trade-off analysis such that business judgment will be exercised in selecting the most advantageous alternative to the Government, considering both the price and technical merit of the proposals.

Technical merit will be significantly more important than price. The Government will not make an award at a significantly higher overall price to the Government to achieve only slightly superior technical performance.

The Government will make this assessment through the development of trade-off analyses and other analytic studies that involve the assessment of the benefits of the technically superior features.

The determination of best value will be made by comparing the differences in the value of the technical factors with the differences in the prices proposed. The degree of equality between Contractors' proposals will be measured by the quantity, significance, and applicability of the superior features proposed and not by the total scores achieved. When proposals are consider being technically equal, price will than become the significant factor.

B. Technical Evaluation:

Technical Evaluation Criteria:

The technical evaluation criteria for the Sample Task Orders is as follows:

Evaluation Criteria Maximum Points

A. Technical Approach & Understanding of the Requirement 40

B. Staffing and Management Approach 30

C. Similar Experience 30

Total Maximum Possible Points: 100

Technical Proposal Instructions: Volume 1 of 2 Volumes

These instructions establish the acceptable minimum requirements for the format and content of proposals. The technical proposal must not contain reference to cost; however, resource information, such as data concerning labor hours and categories, material, subcontracts, etc., must be contained in the technical quotation so that your understanding of the requirement can be evaluated. The technical quotation shall be limited to no more than 20 pages. The limitation is a page number that cannot be exceeded. Cover pages, tables of contents, responses to the Pricing Tables in Appendix B and resumes do NOT count towards the page limitation. A page is defined as an 8 -1/2 inch by 11 inch sheet of paper with one inch margins on all four sides.

Text shall be in 12 point font Times New Roman with single space between lines. Text pages should use portrait orientation. Page formatting can alter for illustrations and tables but must be easily readable. Fold-outs will be counted as the appropriate number of pages based upon an 8 -1/2 inch by 11 inch sheet of paper.

The Offeror shall number each page in order to eliminate any confusion. In the event that the offeror creates an ambiguity in the numbering of pages, the Government will exercise its own discretion in the counting of pages.

Pages in excess of the above limitation will not be evaluated.

Offerors submitting any restrictive data shall mark it as such. The Government assumes no liability for disclosure or use of unmarked data and may use or disclose the unmarked data for any purpose. Unless restricted, information submitted in response to this request may become subject to disclosure to the public pursuant to the provisions of the Freedom of Information Act (5 U.S.C. 552).

A. Technical Approach & Understanding the Requirement – 40 Points Maximum

The Offeror shall provide an analysis of the task requirements to indicate their understanding of the task requirements, operating environment and the task order objectives. The Offeror shall provide a description of the performance techniques and methodology they propose in performance of this task. The Offeror shall provide a description of their technical approach for providing the services requested in the Statement of Work. The offeror shall provide a detailed timeline for the accomplishment of the tasks listed in the Statement of Work.

The Offeror shall specifically address aspects such as technical understanding, methodology and approach, along with the sub-factors listed below.

a. Provide a detailed and comprehensive statement of the problem, scope, and purpose of the project to demonstrate complete understanding of the intent and requirements of the contract and potential problems that may be encountered.

b. Describe the proposed technical approach to comply with each of the requirements specified in the task order statement of work. The proposal must be consistent with the stated goals and objectives.

The proposed approach must ensure the achievement of timely and acceptable performance and will include a milestone and/or phasing charts to illustrate a logical sequence of proposed events.

c. Describe a plan that includes solutions for overcoming difficulties involved with performing the work requirements.

B. Staffing and Management Approach – 30 Points Maximum

The Offeror shall demonstrate an overall understanding of the technical requirements listed in the Statement of

Work. This includes the detailed description of specific tasks to be performed, methods and resources to be used and a discussion of problems likely to occur and plans for addressing them.

a. The Offeror shall describe their organizational structure and how they propose to manage this task, including a discussion of timelines and issues.

b. The Offeror shall provide rationale for their management approach.

c. The Offeror shall describe the methodology for managing the task, performance measures they will use to monitor performance, any management tools they will use, how they will ensure quality products are delivered, how they will mitigate risk and how they will communicate. Offeror shall adequately describe the resources they propose to complete the work described in the PWS and a rationale for their proposed approach. The Offeror shall identify any resources (facilities, hardware, software, communications, etc.) that would be required above and beyond that already addressed as part of this task order.

d. The Offeror shall clearly indicate how the metrics in the task order statement of work will be monitored and corrective action taken if appropriate. The Offeror shall specify its approach for maintaining control of all contract change management issues.

e. The Offerors shall provide (1) a detailed description of how conflicts are managed; (2) a plan to ensure client satisfaction; and (3) a measurement of fiscal responsibility and accountability paying particular attention to the deliverable timeline in this task order.

f. The Offeror shall identify anticipated management barriers and risks. The Offeror shall provide a description of their approach to risk management during the task order from a management perspective and the planned actions to mitigate or eliminate risks.

g. Offeror shall identify (if any) assumptions or conditions relating to their Management Plan and Other

Qualification Information. The Government reserves the right to reject any proposal that includes any assumption or condition that adversely impacts or affects the Government’s requirement.

The Offeror shall provide qualified technical labor resources in numbers adequate to address the technical and administrative requirements and deliverable schedules outlined in the task order. The description shall also include:

a. A staffing matrix showing type and number of staffing resources readily available for the effort, including breakdowns by skill sets, security clearances and any related technical IT certifications. The matrix of proposed personnel shall also include their experience, education, skills, and qualifications to do the job. The backgrounds of the personnel will reflect the length and variety of experience and expertise in tasks similar to the tasks required by this project and any relevant training.

b. A description of the Offeror’s approach to rapidly obtain and/or replace qualified staffing resources to support existing and new task order work and to meet changing workload requirements, including a table showing employee turnover rates for each of the past three years; and resumes for proposed Key

Personnel (limited to two (2) pages per resume).

c. Document the decision-making authority of the project director as related to other elements of the organization. The percentage of time each staff member shall contribute to the program will be adequately identified. The extent to which outside consultants or specialists will be used and evidence of availability shall be indicated.

d. If subcontractors are proposed, provide information to support their qualifications as well. The

Offeror shall identify any portions of the task that will be performed by subcontractors. This information must include the subcontracting firm and the specific duties and labor categories that will be performed by the subcontractor. The Offeror shall also furnish a written copy of the draft subcontracting agreement.

C. Similar Experience – 30 Points Maximum

The Offeror shall provide a description of three (3) projects completed within the past three years that clearly demonstrates the Offeror’s experience in performing projects of similar scope, size and complexity to the requirements described in the task order. The following information shall be provided for each project reference:

a. contract number, customer/agency name and contract title;

b. brief narrative description of the work performed for each of those contracts, including a discussion of any problems encountered/corrective actions and significant accomplishments;

c. dollar value, contract type, period of performance, place of performance, and the number and types of personnel used in the performance of the contract; and

d. name, address and phone number of at least two (2) customer contacts (Contracting Officer and

Project Officer) for each of the identified contracts.

Business Proposal Instructions and Pricing Tables: Volume 2 of 2 Volumes

Section A. Organization of the Business Proposal

The business proposal must be prepared in separate parts as instructed herein. Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other.

Cost/Price Proposal Organization:

The Business Proposal shall consist of the following sections:

Section 1 - Introduction, table of contents, overview, and description of estimating and/or accounting practices acceptable by Government standards. The proposal should also include a cover page/letter signed by an official authorized to bind the organization into a contractual agreement.

Section B. Pricing Instructions/Requirements and Pricing Table (See below)

The Government anticipates establishing a multiple-award IDIQ on a Fixed Price and/or Time and

Materials/Labor Hour basis.

The maximum ceiling amount per 12 month period is $3 million for a total of five (5) - 12 month periods for a ceiling amount for the project as $15 million. The maximum ceiling amount (not funds) may be moved between periods, if needed but not to exceed $15 million total for five periods combined.

Offerors shall propose prices in response to the activities outlined in the sample task order, and shall provide detailed backup documentation to verify the proposed loaded labor rates, e.g. GSA Schedule.

The Government is not required to establish a task order as a result of this request for quotation and is not required to reimburse any offeror for quotation preparation costs. The Government reserves the right to withhold payments to the Offeror if performance is not acceptable as determined by the Contracting Officer.

Each Offeror must complete the pricing table in Section B of the sample task orders. All of the contract labor categories are considered bona fide executive, administrative, professional labor and exempt from the Service

Contract Act. However, if there are positions proposed that are listed on the Department of Labor Wage

Determination, it must be identified as a Service Contract Act position.

The estimated start date of performance for the sample task orders are September 17, 2017.

GENERAL PROPOSAL SUBMISSION INSTRUCTIONS/REQUIREMENTS

I. Award Without Discussions:

The Government may award the multiple-award and sample task orders without discussions. The Government is not required to conduct discussions and request revised proposals; however, the Government may do so if it is in the Government’s interest. Therefore, the offerors’ proposed initial sample task orders should contain the offerors’ best terms.

While the government intends to make an award as a result of the RFTOP for sample task orders, the CDC reserves the right to make an award or no award at all as a result of this RFTOP for sample task orders. In addition, the RFTOP for Sample Task Orders may be amended or canceled as necessary to meet CDC’s requirements.