20008-M9387.pdf

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INVITATION TO BID – SEALED BID

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, November 10, 2026

TITLE: M9387

THERMAL IMAGERS

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826 Baton Rouge, LA 70802

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver to our physical address; delays

FILE NO: 26-009387

AD DATES: 10/21/26 & 10/28/26

SHIP TO ADDRESS:

FIRE DEPARTMENT

8011 MERLE GUSTAFSON

BATON ROUGE, LA 70815

Contact Regarding Inquiries:

Purchasing Analyst : Sheneka Sylvan

Telephone Number: 225-389-3259 x 3263 Email: dsstewart@brla.gov

VENDOR NAME MAILING ADDRESS

REMIT TO ADDRESS CITY, STATE, ZIP

TELEPHONE NO. E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE (Required) PRINTED NAME

TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an award consideration.

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date: No. Date: No. Date: No. Date:

No. Date: No. Date: No. Date: No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to bidders, terms and specifications applicable to, and made a part of this solicitation. By submission of this document, proposer further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this solicitation. Bid must be signed in the designated space above and by person authorized to sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications or other documents are to be included unless specifically required by the specification. Any errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.

mailto:dsstewart@brla.gov

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INSTRUCTIONS TO BIDDERS / TERMS & CONDITIONS - SEALED BIDS

Bidders are urged to promptly review the requirements of this specification and submit questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing to the purchasing division during the inquiry period. Otherwise, this will be construed as acceptance by the bidders that the intent of the specifications is clear and that competitive bids may be obtained as specified herein.

Protests with regard to the specification documents will not be considered after bids are opened.

1. Read the entire bid, including all terms and conditions and specifications.

2. Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders to receive bids. Bidders should rely only on advertisements in the local newspaper, and should personally pick up bids and specifications. Full information may be obtained, or any questions answered, by contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will not accept fax proposals or proposals sent via e-mail.

3. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not requested may be grounds for rejection of all bids by the bidder.

4. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing Division on or before the specified bid opening date and time. Late bids will not be considered under any circumstances. NO FAXED OR EMAIL BIDS WILL BE ACCEPTED.

5. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

6. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is in the best interest of the City Parish.

7. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire proposal package, including the specifications and copies of any addenda issued shall be submitted to the Purchasing Division as the bid

8. All bids must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

9. All bids must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be rejected as non-responsive.

10. Where one or more vendor’s exact products or typical workmanship is designated as the level of quality desired or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.

If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality, suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from consideration. If requested, literature and/or specifications must be submitted within seven (7) days.

11. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with the specifications in the solicitation.

http://www.centralbidding.com/

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12. Written addenda issued prior to bid opening which modifies the bid shall become a part of the bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by any other method. Failure to acknowledge receipt of addenda (if any) shall render the bid non- responsive and subject to rejection.

13. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802, upon completion of the order.

14. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety data sheet and EPA registry number with bid or within five (5) days of request from purchasing office.

This information will be required on any subsequent deliveries if there is a change in chemical content or a different product is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.

15. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission.. Late deliveries or unsatisfactory performance may be cause to cancel the Purchase Order or contract.

16. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted.

Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission

17. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders to persons who are employed by any agency of the City - Parish Government, or any business of which he or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions against conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed. If any question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation of contract.

18. The City-Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities

19. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.

20. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are excluded from state and local taxes.

21. Acceptance of award by vendor, either in writing or by shipment of any article described herein, shall effectuate a contract between City - Parish and vendor for the materials described herein, and no additional conditions or amendments shall have any effect unless approved in writing by City - Parish.

22. The City - Parish is an equal opportunity employer, and does not discriminate against anyone on the basis of race, sex, creed, color, religion, national origin, ancestry, reprisal, disability, sexual orientation, marital status or political affiliation.

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23. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this preference if allowed? YES NO____. If this preference is claimed, attach substantiating information to the proposal to show the basis for the claim.

24. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to periodically inspect and audit all data and records of the Contractor relating to his performance under this contract.

25. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.

26. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

27. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a-133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov.

b. A contract award must not be made to parties listed on the government wide exclusions in the System for Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

28. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing

“Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

29. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures. In the event there is a difference in unit prices and totals, the unit price shall prevail.

30. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:

http://city.brla.gov/dept/purchase/bidresults.asp.

31. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and against all claims and actions for bodily injury, death or property damages caused by fault of the contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as set forth with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or its employees.

http://www.sam.gov/ http://city.brla.gov/dept/purchase/bidresults.asp

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32. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

34. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees.

35. All departments and agencies of the City of Baton Rouge, Parish of East Baton Rouge utilize an Enterprise Resource Planning (ERP) system, Vendor Self Service (VSS) via the Tyler Technologies Munis system.

Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for the purpose of doing business with City-Parish and receive notifications of business opportunities. The City-Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances as well as applicable federal statutes as directed by grant providers. Vendors must be registered to receive bid notifications.

New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link at http://brla.gov/vss. Vendors are encouraged to review the step by step https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor- Self-Service-Registration-Guide-PDFide.

Additional information regarding how to do business with EBR City-Parish is available at:

https://www.brla.gov/DocumentCenter/View/678.

We also post our scheduled bid openings, as well as unofficial bid tabulations after the bids have opened at http://city.brla.gov/dept/purchase/bids.asp.

Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and services that you can provide. When agencies request products or services, our buyers pull directly from these numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the subclasses are two digit numbers that better describe the commodity or service. For questions regarding commodity codes, please contact purchasing at (225) 389-3259 Ext 0.

Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment process requires you to upload a completed W-9 form. Please have the completed form in an electronic format so that you can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website.

We have created step by step directions on how to properly complete the W-9 Form.

http://brla.gov/vss https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/678 http://city.brla.gov/dept/purchase/bids.asp

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FEDERAL CLAUSES, IF APPLICABLE.

I. Remedies for Breach

Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall contain provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract terms, and shall provide for such remedial actions as appropriate.

II. Termination and Settlement

Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the manner in which termination shall be effected and the basis for settlement. In addition, such provisions shall describe conditions for termination due to fault and for termination due to circumstances outside of the contractors' control.

III. Access to Records

Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall include provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly authorized representatives access to all books, documents, papers, and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions.

IV. Equal Employment Opportunity

Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Dept. of Labor.

V. Copeland "Anti-Kickback" Act

Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. §3141-3148), which provides that each contractor or sub-recipient shall be prohibited from inducing any person employed in the construction, completion, or repair of public work, to give up any part of the entitled.

VI. Davis-Bacon Act

Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors shall be required to pay wages not less than once a week.

VII. Contract Work Hours and Safety Standards Act

Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with sections 102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous.

VIII. Rights to Inventions Made Under a Contract or Agreement

Bidder acknowledges that contracts for the performance of experimental, developmental, or research work shall include provisions providing for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements"

IX. Clean Air Act

Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air pollutants

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X. Clean Water Act.

The contractor hereby agrees to adhere to the provisions which require compliance with all applicable Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities

XI. Energy policy and conservation act

The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is contained in the state energy conservation plan issued in compliance with the energy policy and Conservation act (P.L. 94-163).

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees.

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MBE/SBE/WBE Initiative Participation by Certified Small Entrepreneurships/DBE Initiative

This procurement has been designated as suitable for certified small entrepreneurships (MBE/SBE/WBE) participation.

The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the participation of Small and Minority and Women-owned business in all contracts or procurements let by the City of Baton Rouge Consolidated Government for goods and services and labor and material. To that end, all Service Providers and suppliers are encouraged to utilize federal, state or locally certified Small, Minority and Women-owned businesses in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available.

Proposers that are not eligible for certification are encouraged to use Small, Minority and Women-owned businesses where sub-contracting opportunities exist. To be responsive to this request for proposal, the proposer should be a Small, Minority or Women-owned businesses or have put forth a good faith effort to use certified Small, Minority or Women-owned businesses as subcontractors.

By submitting and signing a proposal, the proposer certifies that they are in compliance with this requirement. The proposer shall submit with the proposal a plan and selection process outlining good-faith efforts to utilize Small, Minority or Women-owned businesses as subcontractors.

Written notification is the preferred method to inform Small, Minority and Women-owned businesses of potential subcontracting opportunities. A current list of certified Small, Minority and Women-owned businesses may be obtained from the Louisiana Economic Development Certification System at https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx. Additionally, a current list of Small, Minority and Women-owned businesses, which have been certified by the Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be accessed from http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You may then determine the search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select “SmallE”. Additional assistance may also be obtained from the Small Business Administration and the Minority Business Development Agency of the Department of Commerce to solicit and use these firms at http://www.mbda.gov/contact.

Copies of notification to certified Small, Minority and Women-owned businesses will satisfy the notification requirements. Notification must be provided to the certified entrepreneurships by the proposer in writing no less than five working days prior to the date of proposal deadline.

Notification must include the scope of work, location to review plans and specifications (if applicable), information about required qualifications and specifications, any bonding and insurance information and/or requirements (if applicable), and the name of a person to contact.

In the event questions arise after an award is made relative to the proposer’s good faith efforts, the proposer will be required to provide supporting documentation to demonstrate its good faith subcontracting plan was actually followed. If it is at any time determined that the Service Provider did not in fact perform its good faith subcontracting plan, the contract award or the existing contract may be terminated.

http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm http://www.mbda.gov/contact

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INQUIRY PERIOD

Inquiry Period:

An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to submit any written questions relative thereto. Without exception, all questions MUST be in writing (even if an answer has already been given to an oral question during the pre-bid conference or job site visits.) Inquiries are to be directed as follows:

Hand Delivered or by Courier

Dexter Stewart City-Parish Purchasing Department 222 Street Louis Street, Room 826

By email: dsstewart@brla.gov

The City-Parish shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and operations of our departments. The City-Parish reasonably expects and requires responsible and interested proposers to conduct their in-depth proposal review and submit inquiries in a timely manner.

All inquiries shall be received by 5:00 p.m. CST on November 3, 2026 mailto:dsstewart@brla.gov

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TELECONFERENCE

The City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, is offering teleconference and in-person attendance by vendors at public bid openings for bids published by our office.

Any vendor who would like to listen to the opening of this bid can access the following link, at the date and time of this bid opening:

Join by phone +1-408-418-9388 United States Toll Access code: 263 373 080 (followed by the # button)

Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button):

United States Toll (Boston) +1-617-315-0704 United States Toll (Chicago) +1-312-535-8110 United States Toll (Dallas) +1-469-210-7159 United States Toll (Denver) +1-720-650-7664 United States Toll (Jacksonville) +1-904-900-2303 United States Toll (Los Angeles) +1-213-306-3065

This link will provide you with live audio access to this bid opening. The link will be live at the noted bid opening time and date.

NOTE: THE ONLY VENDOR INFORMATION SHARED AT THE BID OPENING WILL BE THE READING OF

THE NAMES OF THOSE VENDORS WHO SUBMITTED BIDS.

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SCHEDULE OF BID ITEMS

The brand and model used in this specification denotes the general style, type, character and quality standard of the supplies requested. Please note the brand and model that you are bidding in the designated spaces provided. If bidding other than specified, sufficient information should be enclosed with the bid to in order to determine quality, suitability, compatibility and compliance with the specifications.

ITEM DESCRIPTION QUANTITY UNIT

UNIT

PRICE

EXTENDED

PRICE

Thermal Imager (Bullard DXT-N Bundle Thermal Imager or Approved Equal) per Specifications

Brand and Model Bid:

17 EACH $_______ $__________

TOTAL $__________

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SPECIFICATIONS

Thermal Imager (Bullard DXT-N Bundle Thermal Imager or Approved Equal) per Specifications

WARRANTY

A standard a warranty shall be offered for the thermal imager, its battery and all features installed in the thermal imager , free of defects in material and workmanship, under normal use and service, for a minimum period of five years. The product registration date considered for warranty must include a 30-day grace period after manufacture date, and extend three (3) months after the product manufacture date. The manufacturer must provide a warranty which covers all required battery replacements for a minimum period of five years.

COMPLY ____ EXCEPTION _____ (Explain on DEVIATIONS page)

SERVICE

The manufacturer must be located in the U.S.A. and provide a full-service repair center in the U.S.A. and Germany to ensure timely and efficient processing of any service issues concerning the imager around the globe. Any repair, warranty or non-warranty, that requires an imager be shipped to a service center, may be temporarily replaced, at the discretion of the manufacturer, with a loaner imager, free of charge, to satisfy usage needs during the repair period. This loaner imager may stay with the end user until the repaired imager is returned to the possession of the end user.

The imager should be designed such that silicon boots and window covers are available for separate purchase and can be replaced by a trained technician of the fire department.

STANDARDS/ QUALITY

The manufacturer must ensure quality design and manufacturing methods through third party certification to ISO 9001:2015, or its equivalent. To ensure that the product is of the highest quality, documentation must be presented upon request illustrating a battery of tests that have been conducted to verify water resistance, heat resistance, and shock/ impact resistance.

The imager must be compliant to NFPA 1930 (1801), Standard on Fire and Emergency Service Use of Thermal lmagers, Two-Way Portable RF Voice Communication Devices, Ground Ladders, Rescue Tools, and Fire Hose Appliances, 2025 Edition at the time of delivery. The imager must be suitable for use in at least Class I, Division 2, Groups C and D and Class II, Division 2, Groups F and G hazardous locations, and with a T6 temperature class.

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PHYSICAL CONFIGURATION

The imager shall be a hand-held design with a total weight not exceeding 2.5 pounds (1.145 kg) with all standard features installed. The imager's physical dimensions shall not exceed 5.4" (137 mm) tall, 4.6" (117

mm) wide, and 8.2" (208 mm) long. The imager shall ship in cardboard packaging. A waterproof flight case is available as an option.

DURABILITY

The imager shall remain operational after being submerged under 3 feet (1m) of water for 30 minutes according to IEC 60529 (IPx7). The imager shall withstand a 6 feet (2m) drop in any orientation and sustain no operational damage. The imager shall be able to withstand an environment temperature of 300° F (150° C) for 15 minutes without operational impact or damage to the unit. The manufacturer must perform these tests in front of designated department representatives at a mutually determined time and location. Failure to perform these tests in front of designated department representatives shall constitute non-compliance with this portion of the specification.

SENSOR

The imaging array shall utilize a 320x256 pixel uncooled vanadium oxide (VOx) focal plane array. The dynamic range of the detector and associated electronics shall be nominally 1200°F (649°C).

The detector spectral response shall be 8 to 14 microns. Mid or short wave infrared products that operate below this portion of the infrared spectrum (below 8 microns) are not acceptable due to unreliable performance in smoky conditions. The frame rate of the infrared engine shall be no less than 60 Hertz.

The imager will use gain modes to cover the full object temperature range. Switching between these gain modes will be automatic and not include a forced shutter operation that may take several seconds. The mode switching will therefore be perceived as instantaneous and will not introduce risks of missing information.

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DEFAULT IMAGE

The image shall be enhanced with software. Contours and edges in the image shall be highlighted in white, such that the user can easily recognize important details in the scene.

The lower temperatures shall be colorized black to white (with white for the hottest objects).

To provide a greater degree of safety, the imager shall utilize an automatic colorization mode for higher temperatures. This colorization mode shall utilize a yellow/orange/red color scheme.

Two colorization schemes shall be available, only configurable while the imager is connected to a configuration tool on a PC. For safety reasons, the user should not be able to switch between these colorization schemes while using the imager in the field.

• In the default mode, the display will show yellow colorization at temperatures of 500°F (260°C) to 799°F (426°C), orange colorization at temperatures of 800°F (427°C) to 999°F (537°C), red colorization at temperatures of 1000 °F (538°C) to 1100 °F (592°C) and dark red for hotter temperatures until the saturation occurs.

• In the alternate mode the display will show yellow colorization at temperatures of 302°F (150°C) to 571°F (299°C), orange colorization at temperatures of 572°F (300°C) to 841°F (449°C), red colorization at temperatures of 842 °F (450°C) to 1100 °F (592°C) and dark red for hotter temperatures until saturation occurs.

Such colorization shall be gradual and appear transparent to be able to discern scene details and thermal flows though the color.

While Manual Colorization Modes and other features may be present on the imager, a mechanism should exist to return to the default image automatically when a set threshold of pixels registers a dangerously high temperature.

SCREEN

The imager shall have a 3.5" (89 mm) Liquid Crystal Display (LCD) screen with 114 pixels per inch (PPI) or more. The screen shall have Planar Switching (IPS) technology with view angle of 85° in all directions, enabling multiple firefighters to see the image at the screen. The screen must be visible both in thick smoke as well as in sunny conditions to the operator while using it at arms-length. In addition, a clear polycarbonate cover must protect the display screen. This cover must be field-replaceable, watertight and of a scratch resistant material.

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LENS

The imager shall have a 40° V x 50° H field of view.

The lens shall be protected with a watertight, sealed cover window. The window cover shall be large enough to be glove cleanable.

SWITCHES, FEATURES, AND MODES OF OPERATION

The imager shall use only one switch to activate the unit. The switch shall employ a press-and-hold protection mechanism which prevents accidental shut-off.

During operation, a single press of the main power switch must always return the imager to the default image (for standard firefighting, also known as Tl BASIC mode) regardless of current operational state or mode.

The imager must employ a secondary pair of switches for activating and adjusting advanced features and entering Tl BASIC PLUS mode.

With the use of the pair of switches, an intuitive on-screen menu can be operated to select from the following image modes which shall be included:

• A manual colorization mode, which helps the user identify the hottest objects in a scene irrespective of absolute heat levels. This colorization mode must be manually adjustable by the user and colorize the hottest objects in a scene with blue, using gradients of blue to discern scene details though the color.

When sufficient pixels reach the threshold where the imager would normally color them yellow, orange or red, a safety kick out mechanism will bring the user back to the default image. Thermal imagers which employ yellow, orange, or red to identify hot objects below the automatic yellow-orange-red colorization are not acceptable as they can easily be confused with the automatic colorization modes which typically use such colors to designate fire and high heat conditions.

• A digital zoom option for better scene understanding. The zoom feature will offer 2x or 4x magnification and automatically recalibrate on the zoomed area for best performance.

Furthermore, the following features which are especially beneficial in high-stress situations shall be included as always-on, such that operation doesn't distract the user:

• A highlighter mode that always indicates the hottest point in the scene with a red square, to quickly draw attention to that point.

• A highlighter mode that always indicates the coldest point in the scene with a blue square, to quickly draw attention to that point.

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CONFIGURATIONS AND CUSTOMIZATION

The imager shall be available in the following configuration:

• A configuration with all available additional manual colorization modes or features except for features that enable recording, image capture or replay.

In addition, the following means of customizing the imager shall be available:

• An on-screen menu that enables setting of time and date. This enables including a regular check into a maintenance procedure that doesn't require access to a PC. To avoid accidental access to this menu, it must require two buttons to be pressed for multiple seconds.

• An online customization tool that allows the end-user to activate individual features, adjust individual features, and set a custom image for the startup screen. This level of customization requires the imager to be connected to a computer with USB cable and requires a username and password, such that non-intentional or non-authorized changes are unlikely.

• A four-digit access code can be set up such that the following elements are only available to users with the code: downloading/deleting recorded footage, changing time and date, changing settings with the online customization tool.

• Imagers shall be delivered with Department specified logo on startup screen.

All configuration or customization tools shall be fully online or on-imager, and not require software to be installed on a PC.

SIMPLICITY AND APPLICATIONS

The thermal imager will be used in many different situations such as fire attack, person search, overhaul, size up, smells and bells, and wildland firefighting. Training will be centered on how to use multi-purpose features to different use cases. To avoid complexity, the imager shall only have (multi-purpose) functional modes that can be employed in many situations. No specific use case modes (e.g. person search, search mode) may be available as the training for such modes is not scalable.

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OUTER HOUSING

The imager shall be ergonomically designed. A slight bend in the axis between the lens and the display shall naturally discourage the user from keeping the imager directly between the eyes and the object of attention, and therefore reduce the risk of missing any information.

The outer shell or housing must be manufactured from heat resistant Ultem® thermoplastic. Due to the likelihood of rigorous use, the thermoplastic must be molded with color pigment throughout to mask small surface scratches. Outer shells or housings which are painted or otherwise lacking consistent color through their entire thickness are not acceptable. Model and brand logos shall be pad printed on the imager for the same reason.

IDENTIFICATION

The imager shall be available in no fewer than six scratch-resistant colors to allow for color-coding as needed by the department. All lower housings shall be presented in black, with the upper housing to include options for the following colors at minimum: Red, Yellow, Black, Orange, Blue, and Lime-Yellow.

The imager shall be customizable by the user with a startup image. This image may serve to identify the imager with for example a department logo, fire engine number, asset ID, or any other image as provided by the user.

STRAP SYSTEMS

To reduce bulk, the imager must not have an integral strap system; however, the imager shall accommodate an available self-retracting strap. This retractable strap shall be attachable to a D-ring at the base of the thermal imager, under the display, and must be capable of holding the unit to the firefighter's body with the full weight of the imager, with battery, hanging unsupported from the strap. All straps must be field replaceable.

POWER SUPPLY

When fully charged, the imager shall provide a minimum of 6 hours of continuous use.

The imager shall have an internal battery that can be charged wirelessly such that contacts that can corrode over time are absent.

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Thermal Imager (Bullard DXT-N Bundle Thermal Imager or Approved Equal) per Specifications

Include extra deviation pages, if necessary

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BIDDER’S ORGANIZATION

BIDDER IS:

AN INDIVIDUAL

Individual's Name:

Doing business as:

Address:

Telephone No.:

A PARTNERSHIP

Firm Name:

Address:

Name of person authorized to sign:

Title:

Telephone No.: :

A LIMITED LIABILITY COMPANY

Company Name:

Address:

Name of person authorized to sign:

Title:

Telephone No.:

A CORPORATION

IF BID IS BY A CORPORATION, THE CORPORATE RESOLUTION SHOULD BE SUBMITTED WITH BID

Corporation Name:

Address:

State of Incorporation:

Name of person authorized to sign:

Title:

Telephone No.:

IF BID IS BY A JOINT VENTURE, ALL PARTIES TO THE BID SHOULD COMPLETE THIS FORM

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CORPORATE RESOLUTION

A meeting of the Board of Directors of a corporation organized under the laws of the State of and domiciled in _____________ was held this day of , 20 and was attended by a quorum of the members of the Board of Directors.

The following resolution was offered, duly seconded and after discussion was unanimously adopted by said quorum:

BE IT RESOLVED, that is hereby authorized to submit proposals and execute agreements on behalf of this corporation with the City of Baton Rouge, and

Parish of East Baton Rouge.

BE IT FURTHER RESOLVED, that said authorization and appointment shall remain in full force and effect, unless revoked by resolution of this Board of Directors and that said revocation will not take effect until the Purchasing Director of the Parish of East Baton Rouge, shall have been furnished a copy of said resolution, duly certified.

I, , hereby certify that I am the Secretary of , a corporation created under the laws of the State of domiciled in ;

that the foregoing is a true and exact copy of a resolution adopted by a quorum of the Board of

Directors of said corporation at a meeting legally called and held on the day of , 20

, as said resolution appears of record in the Official Minutes of the Board of Directors in my possession.

This day of , 20 .

SECRETARY

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CONTRACTOR'S AND SUB CONTRACTOR'S INSURANCE

Contractor and any subcontractor shall carry and maintain at least the minimum insurance as specified below until completion and acceptance of the work. Contractor shall not commence work under this contract until certificates of insurance have been approved by the City-Parish Purchasing Division. Insurance companies listed on certificates must have industry rating of A, Class VI or higher, according to Best's Key Rating Guide. Contractor is responsible for assuring that its subcontractors meet these insurance requirements.

A. General Liability Insurance

General Liability insurance, endorsed to provide coverage for explosion, collapse and underground damage hazards to property of others; Contractual Liability, Products and Completed Operations (for a minimum of two year after acceptance of the Work), Additional Insured and Waiver of Subrogation in favor of Contractor and Owner.

Limits General Aggregate $2,000,000 Products/Completed Operations $1,000,000 Personal and Advertising Injury $1,000,000 Per Occurrence $1,000,000 Damage to Premises Rented to You $100,000 Medical Payments $5,000

B. Automobile Liability Insurance

Automobile Liability insurance which shall include coverage for all owned, non-owned and hired and shall be endorsed to include a Waiver of Subrogation and Additional Insured in favor of Contractor and Owner.

Bodily Injury and Property Damage $1,000,000 Combined Single Limit Each Occurrence (Minimum)

C. Worker Compensation and Employers Liability Insurance

Subcontractor agrees to comply with Workers Compensation laws of the state where the Work is performed, and to maintain a Workers Compensation and Employers Liability policy. The policy shall include a Waiver of Subrogation endorsement in favor of the Contractor and Owner. Full statutory liability for State of Louisiana with Employer's Liability Coverage.

Workers Compensation Statutory Employer's Liability $1,000,000 Each Accident (Minimum) $1,000,000 Disease Each Employee

D. Excess Umbrella Liability Coverage

Excess/Umbrella Liability insurance shall be follow form the primary coverages and shall be endorsed to include a Waiver of Subrogation and Additional Insured in favor of Contractor and Owner.

Bodily Injury and Property Damage $1,000,000 Combined Single Limit Each Occurrence (Minimum)

E. The City of Baton Rouge and Parish of East Baton Rouge must be named as additional insured on all general liability policies described above.

F. Waiver of subrogation in favor of City of Baton Rouge and Parish of East Baton Rouge, is required from Workers Compensation Insurer.

G. Certificates must provide for thirty (30) days written notice to Certificate Holder prior to cancellation or change.

H. The Certificate Holder should be shown as:

City of Baton Rouge and Parish of East Baton Rouge Attn: Purchasing Division 222 St. Louis Street 8th Floor Room 826

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STANDARD FEDERAL AWARD

CONTRACTOR TERMS AND CONDITIONS

COMPLIANCE WITH THE CODE OF FEDERAL REGULATIONS

(2 C.F.R. § Pt. 200, App. II)

TO CONFIRM THAT NO U.S. TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS ARE

BEING USED FOR THIS CONTRACT/PROFESSIONAL SERVICE AGREEMENT

1. Termination for Cause or Convenience; Suspension. CITY-PARISH may exercise any rights available under Louisiana law to terminate for cause upon the failure of the CONTRACTOR to comply with the terms and conditions of this AGREEMENT, provided that the CITY-PARISH shall give contractor written notice specifying contractor's failure and thirty…