20-154_PWS - Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

PREVENTIVE MAINTENANCE AND REPAIR of

MULTIPLE COMPLEX LABORATORY INSTRUMENTS

1.0 BACKGROUND

1.1. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY& IMF) Code 134 Laboratory Division provides services in the form of analytical testing in support of the shopyard’s maintenance requirements and also the shipyard’s compliance with federal and state environmental regulations. Code 134 Laboratory Division oversees multiple instruments that provide direct and indirect support to submarines, surface vessels, and shore-based activities in the Pacific. The complexity of these instruments require compatible, performance verified materials and technically competent service engineers to maintain optimum performance, preserve the Government’s investment, and ensure personnel safety. Services must be provided in a timely manner, as analytical downtime impacts the mission essential functions of U.S. naval vessel and shore-based commands.

2.0 SCOPE/OBJECTIVE

2.1. PHNSY&IMF seek Contractor services to perform technical support, for annual, on-site preventive maintenance and repair on the equipment listed in 2.2, to restore reliable and uninterrupted testing services to Original Equipment Manufacturers (OEM) operating specifications. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables.

2.2. Equipment

2.2.1. ARL 3460 Vacuum Optical Emission Spectrometer (OES), Serial Number 6471. The ARL 3460 Vacuum Optical Emission Spectrometer (OES) was acquired on 26 Sep 2014, and installed on 15 Jan 2015, at full operational condition. A high voltage spark applied to a bulk metal specimen generates highly specialized analytical data which can be used to determine quantitative alloy composition.

2.2.2. ASE 350 Accelerated Solvent Extraction system, Serial Number DX13097368. The ASE 350 Accelerated Solvent Extraction system was acquired in 2014. The ASE is required for analysis of polychlorobiphenyls (PCBs) in support of the shipyard’s compliance with federal and state environmental regulations.

2.2.3. ICS-2100 Ion Chromatography System, Serial Number DX13090281. The ICS-2100 Ion Chromatography System was acquired in 2014. The ICS is required for analysis of detrimental materials in support of PHNSY & IMF activities.

2.2.4. Quant X- Energy Dispersive X-ray Fluorescence (EDXRF) Spectrometer.

2.2.5. Nicolet iN10 MX Infrared (IR) Microscope Mainframe, Serial No. ALK1711755

2.2.6. Nicolet iS50 FTIR Spectrometer Mainframe, 2 ea. Serial No. AUP1810109 and AUP1710516

3.0 PERFORMANCE REQUIREMENTS

3.1. Preventive Maintenance: The contractor shall provide (1) on-site preventive maintenance services w/consumable parts replacement on item (listed in section 2.2.).

3.1.1. Preventive Maintenance shall include the following:

3.1.1.1. Necessary cleaning, adjustments, verification, lubrication, parts replacement, labor and selected consumable parts, at no additional cost to the government.

3.1.1.2. Contractor furnished materials include a kit of basic consumables, and software updates.

3.1.1.3. Should the contractor, in the course of performing preventive maintenance, determine that additional parts beyond the OEM recommended replacement parts are required to restore unit to full operation, the Contracting Officer Representative (COR), shall be advised in writing.

3.2. Repair: The Contractor shall perform on-site repairs on equipment item (listed in section 2.2), in accordance with this PWS and restore to current Original Equipment Manufacturer (OEM) guidelines.

The repairs shall include any adjustments, modifications, parts, labor, and software re-installation required to restore the equipment to OEM specifications. The repairs shall be performed within a requested time frame, commencing on a mutually agreed upon date.

3.2.1. The repairs shall be performed on any/all of the laboratory equipment (listed in section 2.2) within the Period of Performance.

3.2.2. The contractor shall operate and perform functional tests, in accordance with OEM guidelines, of any equipment repaired under the terms of this PWS to verify that the repair has restored the equipment to OEM specifications.

3.3. Technical Support:

The Contractor shall provide technical support for any OEM authorized adjustments, modifications, maintenance, repair, and application development of equipment and operating software (listed in section 2.2). This shall include software support and re-installation, as part of this service. This support shall begin within 24 hours after award of contract.

3.4. Parts:

3.4.1. All parts determined to be necessary by the contractor, whose replacement is required to restore the equipment to OEM specifications, shall be provided by the contractor at no additional cost to the government. These parts shall be equal in all aspects (which includes performance, interchangeability, durability, and quality) to OEM parts when recommended by the manufacturer. The exception to parts covered under this requirement is listed in 3.4.1.1.

3.4.1.1. Exclusions:

3.4.1.1.1. Nitrogen, Oxygen, Photomultiplier Tube (PMT), and Sircal Argon Purifier.

3.4.1.1.2. Computers not provided by Thermo Electron or computers with operating systems older than Windows 7.

3.4.1.1.3. Consumables such as diskettes, data storage devices, printer ink, paper, light bulbs, gas purifier cartridges, gaskets, insulator caps, tungsten counter electrodes. SMS Robotic system, Vision System Herzog sample preparation equipment, external voltage regulators, isolation transformers, and gas purifiers are not included.

3.4.2. The Contractor shall be responsible for removal and disposal of replaced parts and/or materials upon repair or completion. For electronic and electrical parts, contractor shall consult with the Technical Point of Contact (TPOC) before disposition is made. Disposal of parts/material shall be in accordance with Federal, State, local laws and regulations. The disposal of replaced parts/materials within the PHNSY & IMF is prohibited.

3.5. Reports: The Contractor shall provide a written report no later than five (5) business days following the service, detailing the nature of the work performed; any parts replaced and operational test results to ensure performance within the OEM guidelines and specifications; any upgrades or modifications; and other pertinent information concerning the condition of the equipment to the COR.

3.6. Travel: Contractor travel shall be in accordance with the DOD Joint Travel Regulation (JTR) and Federal Acquisition Regulations (FAR) 31.205-46.

3.7. Equipment Location: Units are located at the Quality Assurance Department Laboratory Division, Bldg. 1443, 1st floor, within the Controlled Industrial Area (CIA) of PHNSY&IMF.

3.8. Liability: The Contractor shall replace /repair any damage done to Government property as a result of work performed by the Contractor. The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his/her reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

4.0 SERVICE DELIVERY SUMMARY

Primary Performance Requirement Paragraph Performance Threshold

Provide all labor and equipment to perform repair and preventive maintenance.

Paragraph 3.1 100% delivery and compliance

Provide technical support for government equipment.

Paragraph 3.3 100% delivery and compliance

Provide parts as required for government equipment.

Paragraph 3.4 100% delivery and compliance

Provide written report on government equipment. Paragraph 3.5 100% delivery and compliance

5.0 QUALITY ASSURANCE

5.1. The Contractor is responsible for implementing and maintaining a Quality Assurance Plan (QAP) to ensure that performance meets or exceeds contract requirements and results in the correction of potential and actual problems. The QAP shall be implemented on the first day of contract performance.

6.0 GOVERNMENT FURNISHED SERVICES

6.1. Electricity, water, and equipment-required gases will be available in order to perform troubleshooting/performance testing.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

7.1. The Contractor shall be an authorized OEM-approved (original equipment manufacturer) source capable of performance. Contractor personnel must be trained and certified to work on OEM equipment.

7.2. Security Requirements:

7.2.1. In accordance with current DoD and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. After contract award, the Contractor shall provide to the COR on company letterhead a request for access of all personnel working on this contract and include their following information: full name; Social Security number;

date of birth, place of birth, and citizenship. The contractor shall state that the information has been verified, filed, and available for examination by the Government upon request.

7.2.2. Contractor personnel shall follow all procedures in requesting and obtaining a PHNSY & IMF

“Green” standard access control badge required for work inside the Controlled Industrial Area (CIA). Only individuals with favorable investigations shall be utilized on this contract.

Appendix III – Security Requirements Applicable for PHNSY & IMF’s Controlled Industrial Area

(CIA).

7.2.3. Should Contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and report suspicions to the COR.

7.2.4. Contractor personnel performing services shall be required to comply with all installation rules and regulations applicable to conduct, safety, security, and procedures governing site entry, and exit. See

APPENDIX III.

8.0 CONTRACTOR PERSONNEL

8.1. The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2)(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2. Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

8.3. Contractor shall not provide personal services.

8.4. Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employees of the Contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5. Contractor personnel shall not manage, supervise, or task Government employees or military personnel.

Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.6. Normal government business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays.

8.6.1. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

8.6.2. Federal Holidays:

New Year's Day, January 1.

Birthday of Martin Luther King, Jr., the third Monday in January.

Washington's Birthday, the third Monday in February.

Memorial Day, the last Monday in May.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

9.0 Safety and Environmental. The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP).

Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

9.1. Contractor shall comply with Safety and Health work practices for PHNSY & IMF, Appendix I.

9.2. Contractor shall comply with Environmental guidelines for PHNSY & IMF, Appendix II.

10.0 PERIOD OF PERFORMANCE:

10.1. All work to be completed twelve months after award of the contract, on an annual basis for the base and four option years.

11.0 PLACE OF PERFORMANCE

11.1. Units are located at the Quality Assurance Department Laboratory Division, Bldg. 1443, 1st floor, within the Controlled Industrial Area (CIA) of PHNSY&IMF.

12.0 POINT OF CONTACT:

12.1. Contracting Officer.

13.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

13.1. The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for PHNSY&IMF via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telcom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

13.2. The contractor is required to completely fill in all required data fields using the following web address:

https://emcra.navy.mil.

13.3. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://emcra.navy.mil.

14.0 ATTACHMENTS:

14.1. APPENDIX I Safety and Health Work Practices for Contractors working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). (Rev. May 27, 2020) http://www.osha.gov/dcsp/vpp/index.html https://emcra.navy.mil/ https://emcra.navy.mil/

14.2. APPENDIX II Contractor Environmental Specification Guidelines (Rev. January 17, 2013)

14.3. APPENDIX III Security Requirements applicable for Pearl Harbor Naval Shipyard & IMFs Controlled Industrial Area, Other Sensitive Areas, Controlled Nuclear Information Areas, and/or Nuclear Work Areas. (Rev. Mar 2015).

14.4. APPENDIX IV New Code 106 Contractor Brief Format 5100 Ser 106/M028 (Rev. June 18, 2020)