2-Subcontractor Prequalification Proposal Request - Columbia Lane Water Sewer Crossing (Schedule 4).pdf

Subcontractor Prequalification Proposal Request for

Columbia Lane Water & Sewer Crossing (Schedule 4)

JULY 9, 2026

SUBCONTRACTOR PREQUALIFICATION PROPOSAL

REQUEST

Columbia Lane Water & Sewer Crossing

(Schedule 4)

Utah County, Utah

SUBCONTRACTOR PREQUALIFICATION REQUIREMENTS

FOR THE

COLUMBIA LANE WATER & SEWER CROSSING

SCHEDULE 4

GENERAL

Provo City Water Resources (City or Owner) is requesting Subcontractor Prequalification Proposals for the construction of the Columbia Lane Water & Sewer Crossing Project (Schedule 4), located at approximately 500 W. Columbia Lane, Provo, Utah. Schedule 4 will be constructed as part of the Provo River Trail Exchange Park to University Parkway Project (Schedules 1–3).

The two projects will be bid as a single project consisting of Schedules 1–4 and will be constructed under one general contractor. The subcontractor performing the Schedule 4 Work must be prequalified through this process. A subcontractor prequalified for the Schedule 4 Work may also submit a bid to perform the Schedule 1–3 Work as the general contractor.

PURPOSE

The purpose of the prequalification process is to select a contractor the City deems to be qualified and capable of completing the Schedule 4 Work in conformance with the attached Schedule 4 drawings.

The Subcontractors shall not accept quotes, proposals, or sub-bids from any other subcontractors, suppliers, or manufacturers that are not qualified to provide the service or supplies proposed.

Subcontractor shall identify all additional proposed subcontractors and define the portion of the Work they will perform.

Selection as the subcontractor does not imply Owner’s acceptance or approval of the subcontractor's specific personnel, suppliers, manufacturers, equipment or methods, whether or not these items are described in the Subcontractor's Prequalification Proposal. It shall be the responsibility of the selected Subcontractor to perform the project in accordance with the standards set forth in the attached Schedule 4 drawings and industry standards.

PROJECT DESCRIPTION

The Columbia Lane Water & Sewer Crossing Project (Schedule 4) is being constructed to maintain conveyance of its water pipeline system and increase capacity in its sewer pipeline systems to accommodate the ongoing development of residential communities in the area.

The Work generally includes constructing 615 linear feet of 24-inch sewer and 300 linear feet of 16-inch water lines. Both utility lines cross the Provo River requiring open cut excavation methods. The Work also includes diverting river flows necessary to construct the utility lines crossing the river, traffic control, locating existing utilities, potholing, protecting existing utilities, excavating/trenching, necessary shoring, dewatering, removing existing pipe, bypass pumping sewer flow during construction of new sewer line, installing sewer pipe and manholes, reconnecting existing sewer laterals, backfilling, grading, replacing asphalt, replacing of landscaping, and other required items. See attached Schedule 4 drawings.

FAMILIARITY WITH PROJECT

The prequalification proposal request and Schedule 4 drawings are available for review by interested subcontractors on the state procurement website at: https://utah.bonfirehub.com.

Subcontractor may submit questions to clarify the prequalification requirements via the project solicitation portal on utah.bonfirehub.com. Questions shall be submitted no later than the schedule defined below.

SUBMITTAL PROCEDURE

Prequalification Proposals will be received on utah.bonfirehub.com, until 10:00 am, Wednesday, July 22, 2026.

Provide one electronic file copy (in pdf format) of the requested information. Any proposal failing to clearly present all the requested information or failing to be in the requested format may be considered non-responsive and rejected.

Information contained in the proposal will be considered confidential and reasonable precautions will be taken to protect the security of the documents. The proposal will become and remain the property of the City.

The City reserves the right to request a contractor to clarify any part of their proposal. Response to such requests must be made in writing and will become part of the proposal. Unsolicited supplementary information and materials received after the deadline will not be considered in the evaluation.

TENTATIVE SCHEDULE

The following is a preliminary schedule for the Columbia Lane Water & Sewer Crossing (Schedule 4) Work and is subject to change:

Prequalification Proposal Request Documents Available on utah.bonfirehub.com: ........... Thursday, July 9, 2026 Deadline for Subcontractor Questions: ...................................................... 10:00 am (MDT), Friday, July 17, 2026 Prequalification Proposals Due to the City: ........................................ 10:00 am (MDT), Wednesday, July 22, 2026 Subcontractors Expected to be Notified: ................................................................................ Friday, July 24, 2026 Schedules 1 to 4 Bid Docs Available: .................................................................................... Monday, July 27, 2026 Schedules 1 to 4 Bid Opening: .........................................................................................Monday, August 17, 2026 Schedule 1 to 4 Notice of Award: .................................................................................. Thursday, August 20, 2026 Anticipated Notice to Proceed (Tentative): ................................................................ Tuesday, September 3, 2026 Schedule 4 Construction Substantially Complete ........................................................ Monday, February 15, 2027

CONTENT OF STATEMENT

The Prequalification Proposal shall include the information requested below. The organization of the Proposal shall generally follow the outline below:

1. Title page

2. Previous Project Experience and References

3. Personnel and Qualifications

4. Construction Methodology for Project

5. Construction Schedule

6. E-Verify Certification

EVALUATION OF PREQUALIFICATION STATEMENTS

Proposals will be assessed using the following point-based criteria:

Criteria Max Points Previous Project Experience 25 points Personnel/Project Manager/Project Engineer/Superintendent 25 points Construction Methodology and Sequencing for Project 30 points Construction Schedule 20 points Total 100 points

Subcontractors that receive a score of 80 points or higher will be considered prequalified to bid the Schedule 4 Work. The list of prequalified subcontractors to perform the Schedule 4 Work will be included in the Schedules 1 to 4 bid documents. The general contractor submitting a bid for the Schedules 1 to 4 Work will identify the prequalified contractor that is to perform the Schedule 4 work.

Title Page

The title page shall identify the document as a Subcontractor Prequalification Proposal for the Columbia Lane Water and Sewer Crossing (Schedule 4) and shall include the name of the subcontractor and the name of the City. Include a point of contact with email and phone number.

Previous Project Experience (25 points)

Include the following project experience information:

1. Describe past experience showing satisfactory completion or progress on work of similar complexity and comparable in scope to that described herein. Demonstrate seven years of recent experience in water/wastewater utility construction projects. Identify experience crossing rivers using open cut construction methods.

2. Project name, contract award date, contract completion date, Owner’s name with contact and phone number, bid and final amounts, bid and final construction durations, number and cost of change orders, prime contractor/subcontractor status and approximate amount of involvement, dewatering and geotechnical conditions.

3. List any work awarded within the past seven years but not completed and the reasons for not completing the work.

Personnel/Project Manager/Project Engineer/Superintendent (25 Points)

Provide names and resumes for the proposed project team, specifically for the individuals outlined below:

• Project Manager

• Alternate Project Manager

• Project Engineer

• Superintendent(s)

The proposed project manager assigned to the project should demonstrate at least seven (7) years of experience in the construction of water/wastewater utilities. Submit the name and resume of the project manager who will be assigned to the project. The resume should provide a detailed experience summary including the following: the name of each project, description of project, position held, employer, responsibilities, and a reference and phone number of all construction assignments in the last three (3) years. Submit the name, resume, and experience summary of an alternate project manager who will be assigned to the project in the event the proposed project manager becomes unavailable for this assignment. The alternate project manager must satisfy the above experience requirements. Submit similar information on the following individuals: Project Engineer (min. five years’ experience), and Superintendent(s) (min. five years’ experience). These individuals will be evaluated on the basis of technical experience, managerial experience, and education.

Construction Methodology and Sequencing for Project (30 Points)

Submit a thorough discussion of construction methodology and sequencing to accomplish Substantial Completion by February 15, 2027. Identify which work (i.e., excavation, backfilling, paving, landscaping) will be completed by the contractor's forces and which will be performed by subcontractors. If subcontractors are proposed for any portion of the work, provide the name of the subcontractor, contact information, and the portion of the work they will perform. The City may request follow-up information on subcontractor qualifications if deemed pertinent to the award of the project. Key information to describe in detail for the City’s review shall include but not be limited to the following:

• Traffic control plan and work sequence working near the Fire Station and Walgreens.

• Sequence methodology for excavation and replacement of the water and sewer line crossing the Provo River and along the vicinity of the east bank of the Provo River.

Construction Schedule (20 Points)

Submit a preliminary construction schedule identifying the critical path activities and demonstrating how the work will be accomplished to meet the required Contract Times.

Qualified subcontractors must meet the following minimum criteria:

• Subcontractor shall hold a current contractor’s license in the State of Utah in the classification appropriate to this Project. Submit copy of license.

• Subcontractor shall complete and submit the attached E-Verify Certification

Meeting the minimum criteria above does not automatically qualify the Subcontractor. The Owner will evaluate all proposals and reserves the right to select the most qualified Subcontractors. The Owner shall be entitled to contact each and every reference listed by the Subcontractor. The Subcontractor, by submitting a Proposal, expressly agrees that any information concerning the subcontractor in possession of said entities and references may be made available to the Owner.

NOTIFICATION OF CONTRACTORS

All subcontractors submitting proposals will be notified in writing. The Owner's decision will be final.

00 43 40 - 1

E-VERIFY CERTIFICATION

WHEREAS, the undersigned proposes to furnish labor and materials under a contract named Columbia Lane Water & Sewer Crossing (Schedule 4) in the City of Provo, County of Utah, State of Utah of which Provo City is the Owner.

NOW THEREFOR, this day of , 2026, the undersigned contractor, verifies its compliance with Utah Code Ann. § G63-11-103 and 13-47-201, stating affirmatively that the individual, firm, or corporation which is contracting with Provo City has registered with and is participating in a federal work authorization program in accordance with the applicability provisions and deadlines established in Utah Code Ann. § G63-11-103 and 13-47-201.

The undersigned contractor further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to the contract with Provo City, of which this certification is a part, the undersigned contractor will secure from such subcontractor(s) similar verification of compliance with Utah Code Ann. § G63-11-103 and 13-47-201. The undersigned contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Provo City at the time the subcontractor(s) is retained to perform such service.

E-Verify Number

{AFFIX} Contractor (Name of sole ownership, {CORPORATE} corporation or partnership)

{SEAL}

{HERE}

(Signature of Authorized Representative)

Title: