2-Request for Bids (RFB) - Locks, Locking Devices, and Hardware.pdf

CITY OF LOS ANGELES

Los Angeles World Airports Facilities Management Division

REQUEST FOR BIDS

Locks, Locking Devices, and Hardware

RFB Number: 0499-2026-08-RFB

RFB Issue Date: August 4, 2026

Bid Due Date: September 4, 2026

RFB – Locks, Locking Devices, and Hardware

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TABLE OF CONTENTS

INSTRUCTIONS:

PROCUREMENT SCHEDULE:

CONTRACT TERM:

CONTRACT LOCATION(S):

BIDDER'S CONFERENCE:

PRICING CONFIGURATION:

Discount/Mark-Up Only Price Agreement Conditions (Published Price List, Applies to Discount/Mark-up Bid) Price Agreement Conditions (Copies of New or Revised Published Price List, Discount/Mark-up Bid)

PROCEDURAL:

Award of Contract Addition of Products to Contract Bid Bid Format Communication with LAWA Cooperative Arrangements (Piggybacks) Right to Reject Bids, Acceptance or Withdrawn Bids Request for Modification Tabulation of Bid Results Whole or Split Awards

PRODUCT PARAMETERS:

Defective Materials New and Unused Return of Stock Items

PRODUCT SAFETY:

Safety Requirement Estimated Expenditure Estimated Quantities Option for Authorization for Additional Items Sales Tax

LAWA PROTECTION:

Care and Custody Protection and Restoration of Existing Improvements

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Termination of Contract Completion and Acceptance Problem Log Successful Contractor's Responsibility Insurance References Warranty Compliance with Applicable Laws Disabled Access Independent Contractor Environmentally Favorable Operations

STATUTORY REQUIREMENT:

Subcontractor Participation Plan Local Business Preference Program (LBPP) Small Local Business (SLB) Program

DELIVERY PARAMETER(S):

Delivery Warehouse Receiving Hours (LAX Warehouse Delivery) Delivery Time Expense, Ownership and Disposition Public Disclosure Requirements

ATTACHMENTS (STANDARD):

Administrative Requirements Title VI Solicitation Notice

PROTEST PROCEDURES:

Mandatory Time Limits Protests of Notice of Intent to Award Addresses

PAYMENT TERMS:

Payment Terms

MANDATORY BID SIGNATURE INSTRUCTIONS:

MANDATORY BID SIGNATURE FORM

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INSTRUCTIONS:

Bidders' Responsibility: The bidder must carefully examine the terms of the RFB, attachments, required forms, and any addenda, and evaluate all of the circumstances and conditions affecting its bid response at its own expense.

The bidder must complete and sign the Mandatory Bid Signature Form.

Throughout this Bid Document, the term “LAWA bonfirehub.com” shall denote the Bonfire portal

– https://lawa.bonfirehub.com/portal – of Los Angeles World Airports (LAWA).

Ensure to provide answers in the following sections of this Bid Document:

• Cooperative Arrangement (Piggybacks)

• Option for Authorization for Additional Work/Items

• Local Business Preference Program (LBPP)

• Small Local Business (SLB) Program

• Payment Terms

• Mandatory Bid Signature Form

If you are NOT submitting a bid for the items/project, please take a moment to tell us about your decision in the “Vendor Discussions” tab on Los Angeles World Airports (LAWA) Bonfire portal (https://lawa.bonfirehub.com/portal). LAWA is interested to hear from companies that decide not to bid.

Note: If you do not provide the materials requested in this RFB, you need not respond.

PROCUREMENT SCHEDULE:

LAWA will make every effort to adhere to the procurement schedule shown below. LAWA reserves the right, at its sole discretion, to adjust the schedule of events as it deems necessary.

RFB Released / Issued: 2:00 PM, August 4, 2026 Pre-Bid Conference Meeting: 10:00 AM, August 18, 2026 Deadline to Submit Questions: 2:00 PM, August 25, 2026 Deadline to Indicate your Intent to Bid: 2:00 PM, September 4, 2026 Deadline for Submissions: 2:00 PM, September 4, 2026 Bid Recap: 2:00 PM, September 10, 2026 Notice of Intent to Award: 2:00 PM, September 18, 2026

CONTRACT TERM:

Bids are requested by the City of Los Angeles, Department of Airports, also known as Los Angeles World Airports (LAWA), for furnishing the City as may be requested during a period of Five (5) year(s) from the effective date of the contract for:

Locks, Locking Devices, and Hardware https://lawa.bonfirehub.com/portal https://lawa.bonfirehub.com/portal

Page | 5 in compliance with the Request for Bids (RFB) terms and conditions, including the attached Specifications for

Locks, Locking Devices, and Hardware (“Specifications”) and Bid Worksheet.

CONTRACT LOCATION(S):

Los Angeles International Airport (LAX) and Vans Airport (VNY)

BIDDER'S CONFERENCE:

A bidder’s conference will be conducted to provide an overview of the RFB, the project specifics, and information regarding the bid submittal. This meeting is NOT mandatory but highly recommended. The meeting will be presented and hosted online virtually. Nothing stated at the Pre-Bid conference may change the RFB unless a change is made by written addendum.

Please copy and paste the following link in your browser to attend the Pre-Bid Conference Meeting:

https://events.teams.microsoft.com/event/ac175324-c280-4cb6-9c3a- 02684c21c168@0741658c-4389-4f59-96b1-83a79508d207

Information regarding the meeting link, meeting location and time, and any site visit special requirements will be provided in the LAWA bonfirehub.com. Questions and answers will also be posted in the LAWA bonfirehub.com under the “Public Notices” tab.

As covered under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability. Sign Language Interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request to the point of contact organizing this meeting at least seven (7) business days prior to the meeting you wish to attend. The Procurement Contact will then request the resources through the LAWA ADA Office. For general information, please visit the LAWA ADA website at https://www.flylax.com/lax-accessibility or email the ADA Coordinator at ADAOffice-LAWA@lawa.org.

PRICING CONFIGURATION:

Discount/Mark-Up Only Bids are requested in the form of a discount you will allow LAWA from the Manufacturer's/ Distributor’s published price list/electronic data pricing or mark-up from your cost. This discount is applicable to all items included in the price list/electronic data pricing. Only one (1) discount or mark-up per manufacturer is permitted for items not listed in the Bid Worksheet.

Percentage discount/mark-up shall remain firm for the duration of the contract.

The discount or mark-up must be expressed as a single whole number. Refer to the Bid Worksheet instructions:

# 1. The estimated bid worksheet is for the purpose of establishing prices and comparing bids. No guarantee can be given that the quantities will be reached or exceeded.

https://events.teams.microsoft.com/event/ac175324-c280-4cb6-9c3a-02684c21c168@0741658c-4389-4f59-96b1-83a79508d207 https://events.teams.microsoft.com/event/ac175324-c280-4cb6-9c3a-02684c21c168@0741658c-4389-4f59-96b1-83a79508d207 mailto:ADAOffice-LAWA@lawa.org

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# 2. Enter your bid DISCOUNT (-%) OR MARKUP (+%). Enter a negative number for a discount and a positive number for a markup. For example, -20 for 20% discount and 20 for 20% markup.

LAWA's procurement system only accepts whole numbers. DO NOT enter decimals or fractions.

Price Agreement Conditions (Published Price List, Applies to Discount/Mark-up Bid) Prices charged to LAWA are based on a percentage discount from published price list or mark-up from bidder’s cost. Percentage discount/mark-up shall remain firm for the duration of the contract.

Price lists which are submitted with bid must be currently in effect at time of bid opening and shall not be subject to change for a period of ninety (90) days after the bid opening.

Bidder understands and agrees that only ONE discount will apply to ALL items for each manufacturer.

Note: For price verification, bidders shall clearly mark line items in their price lists corresponding with the line items in the Bid Worksheet.

Submission of price list/electronic pricing data (website address, link, email, etc.) is highly desired.

If prices on the price list are raised, LAWA reserves the right to accept such raises or to cancel such items from the contract. LAWA is to be given benefit of any decline in prices immediately upon the effective date of such decline. Changes in price list shall be effective on the date the notice of change is received by the Strategic Sourcing Division, or at a later date designated by the successful vendor. Increases in Price Lists shall not be retroactive.

Terms and conditions in the RFB shall supersede any conflicting conditions in price lists.

Price Agreement Conditions (Copies of New or Revised Published Price List, Discount/Mark-up Bid) Copies of new or revised Price List shall be emailed to the LAWA’s Contract Administrator Price list shall show successful vendor's name along with the contract purchase order/LAWA contract number.

LAWA’s Contract Administrator’s name and email address will be provided to successful vendor after award of contract.

PROCEDURAL:

Award of Contract Award of the contract will be made after investigation of the responsibility of the lowest responsive bidder. The contract will be awarded to the lowest responsive and responsible bidder meeting the requirements of this Request for Bid (RFB). Bids shall be subject to acceptance by the City for a period of three (3) months unless a lesser period is prescribed in this RFB. The City may make combined award of all items complete to one bidder, more than one bidder, or may award separate items or groups of items to various bidders. LAWA reserves the right to reject any and all bids and waive any informality in such bids when to do so would be to the advantage of the City.

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Addition of Products to Contract Should LAWA have a need for an item that could not be anticipated at the time of drafting this RFB, but is related to the performance of the contract, successful bidder understands and agrees to source the item in question and submit in writing a fixed price quotation including labor and freight, to the LAWA’s Contract Administrator.

LAWA reserves the right to accept the offer, reject the offer and obtain the item of the same by other means. Accepted offer including background documentation will become part of the contract.

Price adjustment provision in the bid shall apply to any item added to the contract.

Bid

• Do not change the format of this Bid Document.

• Use LAWA bonfirehub.com to upload the Bid Document, Administrative Requirements, and price list/electronic data pricing

• Match each document with its file name and upload them to the portal.

• Make sure to completely fill out and sign all the forms.

• The bid must state the amounts for which the bidder proposes to supply ALL materials required by the Specifications.

• Do not leave any blanks in this Bid Document and the Bid Worksheet. Blank fields must be properly filled in. Type “N/A” if they are not applicable or information is not available. Answer ALL the questions and add comments if needed.

• Any unauthorized addition, condition, limitation, modification, or provision attached to the bid may render it non-responsive and may cause its rejection.

• No bid received after the Bid due date and time will be considered.

• Bidders are responsible for contacting Bonfire Support at https://customer.eunasolutions.com/public/s/contactsupport or “Vendor Support – Powered by Bonfire” at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub in case of any Bonfire technical problems, such as issues with document uploads, prior to the bid due date.

Bid Format All bidders are required to submit the following completed documents:

Bid Document, Bid Worksheet, Administrative Requirements, and price list/electronic data pricing via LAWA bonfirehub.com.

Communication with LAWA

• Direct any inquiries regarding this RFB to the LAWA bonfirehub.com's “Vendor Discussions” tab, and submit them by the deadline set forth on LAWA bonfirehub.com. Refer to the “Questions Due Date” on LAWA bonfirehub.com.

• Refer to the "Public Notices" section in the LAWA bonfirehub.com for the official responses and any Addenda.

• Any communications after deadline for submittal of questions must be addressed by e-mail to Sourcing@lawa.org.

https://customer.eunasolutions.com/public/s/contactsupport https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub mailto:Sourcing@lawa.org

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Cooperative Arrangements (Piggybacks) From time to time, other City of Los Angeles Departments and/or other governmental agencies outside the City may want to make purchases using the price(s), terms and conditions of any contract resulting from this bid.

If you allow such purchases, indicate “yes” and include your initials and firm name. If you don't allow such purchases, indicate “no”.

Indicate “Yes”:

Indicate Initials:

(Firm Name):

Indicate “No”:

Right to Reject Bids, Acceptance or Withdrawn Bids LAWA reserves the right to reject any or and all bids and waive any informality in such bids when to do so would be to the advantage of the City.

After the bids have been opened and declared, no bid shall be withdrawn except with the consent of LAWA's Strategic Sourcing Division, but the same shall be subject to acceptance by LAWA for a period of three (3) months.

Request for Modification If a bidder claims that any provision of the RFB is unduly restrictive, improper or otherwise precludes a bidder from submitting a bid, the bidder must submit its request in writing that the RFB be modified at least five (5) working days prior to the bid opening/due date. This pre-award protest procedure, and time limit, is mandatory and a bidder’s sole and exclusive remedy in the event of a pre-bid protest. A bidder’s failure to comply with these provisions shall constitute a waiver of any right to further pursue any Pre-Award Protest, including filing a Government Code claim or legal proceeding. All bidders will be notified by Addendum of any approved changes in the RFB.

Tabulation of Bid Results Strategic Sourcing Division will attempt reasonable effort to tabulate and post the bid results within ten (10) business days from the bid due date depending upon verification of Specifications, certifications and administrative requirements.

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Bid results (recap) will be communicated via LAWA bonfirehub.com - "Public Notices". You must login to Bonfire to open the bid recap document.

Bid results will not be communicated over the telephone, email or by fax.

Whole or Split Awards Under the terms of this request for bid, LAWA reserves the right to award a resultant contract as a whole for all items to a single qualified bidder, or make individual line item awards to several qualified bidders if doing so will best meet LAWA’s needs.

PRODUCT PARAMETERS:

Defective Materials The successful vendor agrees to replace any and all defective materials supplied under the contract, as determined by LAWA’s Project Manager, at no cost to LAWA.

New and Unused The items furnished shall be a new and unused, current model. If and when parts and/or materials are to be provided, they will also be new and unused.

Return of Stock Items Full credit shall be granted to LAWA for stock items if returned to successful vendor in original packaging within two (2) weeks of delivery date. The successful vendor shall be responsible for the pick-up of any erroneous items received in response to orders placed by LAWA personnel, at no charge to LAWA.

PRODUCT SAFETY:

Any equipment or material furnished shall conform with the current SAFETY CODE of the California Division of Industrial Safety and all OSHA requirements in effect at time of award of contract. Any required certification necessary to place equipment into service shall be the responsibility of the successful bidder. A copy of the certification shall be delivered with the equipment.

Safety Requirement The successful vendor agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 and the standards and regulations issued thereunder and certifies that all items furnished under this order will conform to and comply with said standards and regulations. The successful vendor further agrees to indemnify and hold LAWA harmless for all damages (including, but not limited to, all legal costs and attorney’s fees) assessed against LAWA as a result of the awarded vendor's failure to comply with the Act and the standards issued thereunder and for the failure of the items furnished to so comply.

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Estimated Expenditure Total expenditures under this contract are estimated to be $200,000 (annually). No guarantee can be given that this total will be reached. The successful bidder agrees to furnish more or less at the unit prices quoted in accordance with requirements throughout the contract period.

Estimated Quantities The quantities stated herein are estimates only of LAWA's requirements. No guarantee can be given that this total will be reached or that it will not be exceeded. Successful vendor agrees to furnish more or less than the estimates throughout the contract period at the unit price(s) quoted.

Option for Authorization for Additional Items LAWA’s personnel may authorize and approve any additional work to be performed over and beyond the scope of this contract. LAWA will decide whether successful vendor maintenance personnel shall perform additional work. Also, during the course of this contract, successful vendor may be called upon to provide materials above and beyond the stated Specifications but with the same rates and terms as stated in this contract.

State whether you will grant to the LAWA the option to purchase additional materials under $1,000.00 per order.

Indicate “Yes” if Option Granted:

Indicate “No” if Option Not Granted:

Sales Tax Do not include sales tax in your Bid. Sales Tax will be added at time of order.

LAWA PROTECTION:

Care and Custody The successful vendor accepts full responsibility for the security against loss or damage to the equipment involved while in its possession or the possession of any of its agents. Successful vendor shall reimburse the City for any loss or damage to City equipment in its or its agents care or custody.

Protection and Restoration of Existing Improvements As to any services performed by the successful vendor under this contract on LAWA property under the awarded contract, the successful vendor shall perform its services in a manner that avoids injury or damage to adjacent property and improvements. Buildings, trees, shrubbery, pole lines, fences, guard rails, guide posts, culvert and project markers, signs, structures, and other objects on or adjacent to the worksite, that are not designated for removal, shall be protected from injury or

Page | 11 damage. When ordered by the Project Manager, the successful vendor shall provide and install suitable safeguards to protect any object from injury or damage.

The successful vendor shall protect existing pavement and pavement edges against damage or marking from equipment. Areas and routes used by the successful vendor or subcontractors shall be restored to their original condition by the successful vendor before final acceptance of the work.

In instances where any improvement or facility is not referenced in the Specifications, the successful vendor shall not be relieved of the responsibility to ascertain the existence of any structure that may be subject to damage by its operations. The successful vendor shall pay for and/or satisfactorily repair damage to any property, improvement, or object which may be damaged as a result of the acts of Contractor. If it becomes necessary for LAWA to repair such damage, the successful vendor shall be billed for and shall pay the actual cost to LAWA, for labor and materials plus fifteen percent (15%) administrative costs.

Termination of Contract

FOR CONVENIENCE:

LAWA may terminate this contract, with or without cause and without liability for costs or damages of any kind, upon giving the successful vendor a thirty (30) day advance written notice or as otherwise provided herein.

In case of default by Vendor/Supplier, the City reserves the right to procure the articles or services from other sources and to hold the Vendor/Supplier responsible for any excess costs occasioned the City thereby.

FOR CAUSE:

In the event the successful vendor fails to abide by the terms, covenants and conditions of the awarded contract, LAWA may give the successful vendor written notice to correct the defect or default. If LAWA provides such notice and the same is not corrected, or substantial steps are not taken toward accomplishing such correction, within two (2) calendar days after LAWA’s mailing of notification, LAWA may, at its sole discretion, terminate the awarded contract forthwith upon giving the successful vendor a ten (10) calendar day written notice.

Upon notice (written or otherwise) to the successful vendor of LAWA’s decision to terminate the awarded contract, the successful vendor shall immediately surrender to LAWA all LAWA property including, but not limited to, items of authority (badges, permits, etc. issued by LAWA) that are in the possession, custody, and care of the successful vendor and/or its agent(s).

Completion and Acceptance The work shall be under the charge and care of the successful vendor until final acceptance of the work. The successful vendor shall take every precaution against injury or damage to the work from the action of the elements or any other cause, whether or not arising from the execution of the work. The successful vendor shall rebuild, restore, and make good, at the successful vendor's expense, all injuries or damage to the work occurring before acceptance of the work.

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Any loss or damage arising from all unforeseen obstructions or difficulties, either natural or artificial, encountered in the performance of the work, or from any act or omission not authorized by the Specifications on the part of the successful vendor or subcontractor, shall be sustained by the successful vendor.

Problem Log In addition to LAWA’s right to terminate stated elsewhere, if services provided fall below an acceptable level, as determined by the Project Manager at LAWA or his/her representative (collectively, “Project Manager”), the Project Manager may notify the successful vendor in writing of the problem(s) via a Discrepancy Report (DR). The successful vendor shall respond in writing to the Project Manager, indicating what steps are being taken to correct the unacceptable service.

If two (2) DRs are issued to the awarded vendor within any twelve (12) month period of the awarded contract, LAWA may terminate the contract within ten (10) calendar days after the awarded vendor receives the second DR.

Successful Contractor's Responsibility Neither the final acceptance nor the final payment, nor any provision in the contract documents shall relieve the successful vendor of responsibility for faulty materials. The Project Manager shall give notice of observed defects to the successful vendor with reasonable promptness. The successful vendor shall remedy the defects and pay for any damage to other work resulting therefrom which appears within one (1) year after final acceptance.

Insurance Successful vendor shall provide proof of all specified insurance and related requirements to LAWA prior to commencement of the awarded contract as per the Insurance provisions contained in this

RFB.

References Bidders are required to complete, sign, and submit the Business Reference Form for each company/agency that has performed similar work/services and/or supplied goods/equipment under similar conditions as required in this bid. Bidders are to include the following information:

reference person's name, company address, telephone number, email address, project date, role on the project, and description of project.

Bidders must submit the Business Reference Form via LAWA bonfirehub.com.

Warranty The successful vendor shall guarantee all materials furnished, for a period of one (1) year after the date of final acceptance of materials (free parts and labor for defective material or failure to operate properly). Neither the final acceptance nor the final payment nor any provision in the contact documents shall relieve awarded vendor of responsibility for faulty materials. The Project Manager shall give notice of observed defects to the successful vendor with reasonable promptness. The successful vendor shall remedy the defects and pay for any damage to other work resulting therefrom which appears within one (1) year after final acceptance. Whenever applicable, equipment/material/parts furnished shall bear the Underwriter's Label.

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Compliance with Applicable Laws Successful vendor shall, at all times during the performance of its obligations under the awarded contract, comply with all applicable present and/or future local, Department of Airports, State and Federal laws, statutes, ordinances, rules, regulations, restrictions and/or orders, including the hazardous waste and hazardous materials regulations, and the Americans with Disabilities Act of 1990. Successful vendor shall be solely responsible for any and all damages caused, and/or penalties levied, as the result of successful vendor’s noncompliance with such enactments. Further, successful vendor agrees to cooperate fully with City in its efforts to comply with the Americans with Disabilities Act of 1990 and any amendments thereto, or successor statutes.

Should successful vendor fail to comply with this Section, then City shall have the right, but not the obligation, to perform, or have performed, whatever work is necessary to achieve equal access compliance. Successful vendor will then be required to reimburse City for the actual cost of achieving compliance, plus a fifteen percent (15%) administrative charge.

Disabled Access As directly related to successful vendor's responsibilities with regard to the awarded contract, successful vendor shall be solely responsible for fully complying with any and all applicable present and/future rules, regulations, restrictions, ordinances, statutes, laws, and/or orders of any federal, state, and/or local governmental entity and/or court regarding disabled access including any services, programs, improvements or activities provided by successful vendor. Successful vendor shall be solely responsible for any and all damages caused by, and/or penalties levied as the result of, successful vendor’s noncompliance. Further, successful vendor agrees to cooperate fully with City in its efforts to comply with the Americans with Disabilities Act of 1990 and any amendments thereto, or successor statutes.

Should successful vendor fail to comply with the Applicable Laws section above, if applicable, then City shall have the right, but not the obligation, to perform, or have performed, whatever work is necessary to achieve equal access compliance. Successful vendor will then be required to reimburse City for the actual cost of achieving compliance, plus a fifteen percent (15%) administrative charge.

Independent Contractor It is the express intention of the parties that the successful vendor is an independent contractor and not an employee, agent, joint venture or partner of City. Nothing in this Contract shall be interpreted or construed as creating or establishing the relationship of employer and employee between the successful vendor and City, or between the successful vendor and any official, agent, or employee of City. Both parties acknowledge that the successful vendor is not an employee of City.

The successful vendor shall retain the right to provide supplies and perform services for others during the term of this Contract, unless specified to the contrary herein or prohibited by conflict of interest or ethics laws, regulations, or professional rules of conduct.

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Environmentally Favorable Operations If applicable, successful vendor acknowledges for itself and any subcontractors that its provision of service under the awarded contract will be subject to all Department policies, guidelines and requirements regarding environmentally favorable construction, use and/or operations practices (hereinafter collectively referred to as (“LAWA Policies”) as such LAWA Policies may be promulgated, revised and amended from time-to-time.

STATUTORY REQUIREMENT:

Subcontractor Participation Plan If subcontractor(s) will be used, bidders must complete all fields, regardless of the dollar amount, in the Subcontractor Participation Plan form (see Administrative Requirements).

Bidders must submit the completed Subcontractor Participation Plan via LAWA bonfirehub.com.

Local Business Preference Program (LBPP) To be eligible to participate in the LBPP, please refer to the LBPP instructions which follows the bid and is hereby incorporated into this RFB by reference.

If a vendor is selected under the LBPP, the selected vendor must be certified by the Bureau of Contract Administration/Office of Contract Compliance (BCA/OCC) as a Local Business or Provisionally Qualified Local Business at the time of award.

If you are already a certified City of Los Angeles Local Business Enterprise, please indicate your RAMPLA Company ID Number:

If you are applying for a new certification or renewal, fill in LAWA as the Referring Department on the Local Business Certification Affidavit of Eligibility form. (See attached steps titled “Apply for the LBE Certification” to obtain application).

Note: Harbor LBE certification does not apply to LAWA projects.

Small Local Business (SLB) Program Companies certified as a Small Local Business with the City of Los Angeles are given a preference applied to bid contracts of $100,000 or less. A 10% preference (discount) is given to the bids of SLB certified companies. The preference is determined by taking 10% of the lowest bid that is proposed by a non-certified SLB company, and subtracting that amount from the bid of the SLB certified company. If after the preference, the SLB’s bid is less than or equal to the lowest non-certified company’s bid, the SLB will be awarded the contract.

In order to be given the bid preference as a certified SLB, your SLB application must be received and approved at the Department of Public Works, Bureau of Contract Administration, Office of Contract Compliance, Centralized Certification Section no later than five (5) calendar days prior to the last day for submission of the bid or proposal.

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The Department of Public Works, Bureau of Contract Administration, Office of Contract Compliance, Centralized Certification Section is located at:

1149 South Broadway, Suite 300 Los Angeles, CA 90015

Certification as a Small & Local Business is valid for two calendar years from the date of approval.

Applicant firms must be re-certified on an annual basis with the Office of Contract Compliance, Centralized Certification Section. For questions concerning the Small Local Business Program, contact the Office of Contract Compliance, Centralized Certification Section at 213-847-2684.

If certified SLB by the City of Los Angeles, you must indicate bidder certification number:

and/or, submit a copy of your certificate with your bid. Submission of your certificate is highly desired.

DELIVERY PARAMETER(S):

Delivery Prices quoted in the Bid Worksheet shall include all delivery and unloading charges to LAWA at various locations throughout Los Angeles International Airport (LAX) and Van Nuys Airport

(VNY).

• 7409 World Way West, Los Angeles, CA 90045 (LAX WAREHOUSE)

• 16813 Stagg Street, Van Nuys, CA 91406

Successful vendor owns goods in transit and must file any claim with shipper/manufacturer for any loss of, or damage to, goods in transit.

Warehouse Receiving Hours (LAX Warehouse Delivery) Monday – Thursday: 7:00 a.m. - 3:30 p.m.

Friday: 7:00 a.m. - 2:30 p.m.

Closed: 11:30am-12:30pm weekdays.

Closed: Saturdays, Sundays and Holidays (Holidays include: New Year’s Day, Martin Luther King Jr. Day, President’s day, Cesar Chavez Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day/Indigenous People's Day, Veteran’s Day, Thanksgiving Day, Friday following Thanksgiving, and Christmas Day)

Closed Alternate Fridays – Contact Warehouse Personnel for Complete Schedule (424) 646-7411.

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Warehouse Pallet Storage limitations:

Pallets cannot exceed 50” Wide x 60” Long x 60” High.

Delivery Time LAWA requires delivery of all orders within fourteenth (14) business days after receipt of orders.

Expense, Ownership and Disposition LAWA shall not be responsible in any manner for any costs associated with the preparation or submission of any documents or materials purchased, prepared or presented during any interviews or any additional documentation provided or requested by LAWA. All submitted documents, including all drawings, plans, photos, and narrative material, may become the property of LAWA upon receipt by LAWA. LAWA shall have the right to copy, reproduce, publicize, release or otherwise dispose of each submittal in any way that LAWA selects.

Public Disclosure Requirements All documents submitted in response to this procurement will become a matter of public record and shall be considered public records. If a bidder believes that any portion of its bid is exempt from public disclosure, such portion shall be clearly marked “Trade Secret,” “Confidential,” or “Proprietary.” By submitting information with portions marked in this manner, the bidder represents that it has a good faith belief that such material is exempt from disclosure under the California Public Records Act (“CPRA”), California Government Code §§ 7920, et. seq. A bidder that indiscriminately marks all or most of its bid as exempt from disclosure as a public record, whether by notations of “Trade Secret,” “Confidential,” “Proprietary,” or otherwise, may render the bid non-responsive. LAWA will not provide advice as to the nature or content of documents to protection from disclosure under the CPRA, including interpretations of the CPRA or the definitions of “Trade Secret,” “Confidential” or “Proprietary.”

LAWA is not liable or responsible for the disclosure of records marked “Trade Secret,” “Confidential” or “Proprietary,” including those exempt from disclosure if disclosure is deemed required by law, by an order of Court, or which occurs through inadvertence, mistake or negligence on the part of LAWA or its Board, officers, representatives, assigns, successors, employees or agents. At such time as bids are deemed a matter of public record, pursuant to the above, any bidder or member of the public shall be afforded access for inspection or copying of such documents, by request made to LAWA in compliance with the CPRA. If LAWA receives a CPRA request for records that may include those marked “Trade Secret,” “Confidential” or “Proprietary” of bidder and LAWA determines that such records are subject to disclosure under the CPRA, then LAWA will notify the bidder of the request and its intent to disclose the documents. LAWA, as required by the CPRA, will release such documents unless the bidder timely obtains a court order prohibiting such release.

ATTACHMENTS (STANDARD):

Administrative Requirements The Administrative Requirements and Invoice Instructions apply to this Bid. Failure by the bidder to retrieve, read, complete, comply with and return the Administrative Requirements with the bid response, may render the bid non-responsive.

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Note: LAWA Accounts Payable offers the optional service of electronic payment via Electronic Funds Transfer (EFT). To request this service, complete the Vendor Set Up Request Form for Automated Clearing House (ACH) and submit form with the required documentation to the address or email stated on the form.

Title VI Solicitation Notice LAWA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all bidders or offerors will be afforded full and fair opportunity to submit bids in response to this invitation (RFB) and no business will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

PROTEST PROCEDURES:

Mandatory Time Limits The procedures and time limits set forth in this section are mandatory and are the sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Protests of Notice of Intent to Award This is the process to formally object to the proposed award for the solicitation. A protest and all required copies relative to a Notice of Intent to Award a contract to a bidder(s), must be submitted in detail, in writing, signed by the bidder and/or the bidder’s representative, and received by the Director of Strategic Sourcing Division with a copy to the Los Angeles City Attorney’s Office, Airport Division, at the below addresses, before 5:00 p.m., Pacific Time, ten (10) calendar days after the notification of the Notice of Intent to Award. If the tenth calendar day falls on a weekend or legal holiday, the protest period ends at 5:00 p.m. (Pacific Time) the following business day.

The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of the RFB, any submitted bid, or other document that forms the basis for the protest. The protest must include the name, address, and telephone number of the bidder and/or the bidder’s representative.

Addresses All Protests of RFB Content and Protests of the Notice of Intent to Award must be addressed to:

Director of Strategic Sourcing Division Los Angeles World Airports 6053 W. Century Blvd, 9th Floor Los Angeles, CA 90045

With a copy to the:

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The Office of the City Attorney, Airport Division 6053 W. Century Blvd, 4th Floor Los Angeles, CA 90045

PAYMENT TERMS:

Payment Terms Payment terms are Net 30 days, unless bidder grants the LAWA a discount.

Percentage discounts offered for payment 25 days or more will be considered by the City when evaluating bids. Discounts offered for payment less than 25 days will not be deducted from your bid total.

If bidder grants the LAWA a discount, indicate percentage and number of days below:

Payment Terms:

(percentage %)

(# of days)

Note: Minimum 25 days for the net bid award consideration.

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MANDATORY BID SIGNATURE INSTRUCTIONS:

If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given; it is made by a partnership, it must be signed in the partnership name by a member of the firm, and the name and address of each member must be given; if it is made by an entity, it must be signed by officer or officers with authority to contractually bind the entity.

Note: If one person has multiple officer positions that person may sign once and list the different officer provisions.

Bidder understands and agrees that the Company’s name submitted in the Mandatory Bid Signature Form must be the same as the name appearing on the Business Tax Registration Certificate (BTRC) or Vendor Registration Number (VRN) issued by the City of Los Angeles, the Invoice(s) and on the insurance documents submitted to the Los Angels World Airports (LAWA) if applicable.

Bidder further understands and agrees that by signing the Mandatory Signature Form that they agree to comply with all applicable Administrative Requirements and acknowledges receipt of all addenda.

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MANDATORY BID SIGNATURE FORM

The undersigned hereby agrees to furnish and deliver the following goods and services in accordance with the conditions, prices, terms and conditions quoted herein.

Company’s Legal Name:

If applicable, indicate your “Doing Business As” (DBA) company name:

Corporation (Yes/No): _____ LLC Corporation (Yes/No): _____

S Corporation (Yes/No): _____ Sole Proprietor (Yes/No): _____

Partnership (Yes/No): _____

Street Address, City, State, and Zip Code:

Telephone No. and Email Address:

Name and Title(s):

Signature:

Name and Title(s):

Signature:

Contact Person, if different from above:

Contact Telephone No. and Email Address, if different from above: