1-Specifications - Locks, Locking Devices, and Hardware.pdf

CITY OF LOS ANGELES

Los Angeles World Airports

Facilities Management Division Facilities and Technical Services Unit

SPECIFICATIONS

Locks, Locking Devices, and Hardware

Specifications – Locks, Locking Devices, and Hardware

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CITY OF LOS ANGELES – LOS ANGELES WORLD AIRPORTS IS REQUESTING

A BID FOR LOCKS, LOCKING DEVICES, AND HARDWARE

I. Background

Los Angeles World Airports (LAWA), Facilities Management Division (FMD), requires a reliable source for locks, locking devices, and related security hardware necessary to maintain facility access control and security throughout Los Angeles International Airport (LAX) and Van Nuys Airport (VNY). These materials support ongoing maintenance, repair, replacement, and security-related activities involving terminal facilities, administrative buildings, maintenance facilities, gates, doors, cabinets, enclosures, and other secured assets. The purpose of this contract is to establish a readily available source for commercial-grade locking systems, door hardware, keying components, and related accessories from multiple industry-recognized manufacturers. These locks, locking devices, and hardware are necessary to maintain access and security at LAX and VNY and are critical to supporting safe, secure, and uninterrupted airport operations.

II. Scope of Work

LAWA is seeking qualified vendors to furnish and deliver locks, locking devices, and related hardware on an as-needed basis in support of maintenance, repair, replacement, and security-related activities at LAX and VNY. Products may include, but are not limited to, cylindrical and mortise locksets, high-security locking systems, mechanical pushbutton locks, padlocks, deadbolts, lock cylinders and cores, key blanks and locksmith supplies, door closers, exit devices, panic hardware, hinges, door accessories, storefront hardware, detention hardware, and associated access-control and security hardware. The contract shall provide access to complete product lines and select parts from all listed manufacturers specified in the Bid Worksheet including Adams Rite, Alarm Lock, American Lock, Don-Jo, Dormakaba/Simplex, Folger Adams, Hager, HPC Manufacturing, Ilco, Ives, Jackson, Keedex, LAB, LCN, Lucky Line, Major Manufacturing, Master Lock, McKinney, Medeco, Pemko, Rixson, Rytan, Schlage Commercial, Schlage Primus, Schlage Electronics, and Von Duprin. All products shall be new, unused, and compliant with manufacturer specifications and industry standards.

General Conditions

The Contractor shall comply with all LAWA General Terms and Conditions and all applicable federal, state, and local laws governing the furnishing and delivery of supplies under this contract.

III. Contractor Responsibility

The Contractor shall be responsible for ensuring that all materials furnished under this contract meet contract specifications, are suitable for their intended use as locks, locking devices and hardware, and, where applicable, are compatible with existing LAWA equipment and systems.

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The Contractor shall immediately notify LAWA of any backorders, discontinued items, supply constraints, or other conditions that may affect timely fulfillment of an order. Partial shipments shall not be made without prior approval from LAWA. No substitute item shall be furnished unless expressly approved in writing by LAWA before delivery. The Contractor shall provide full credit, including all fees and shipping costs, for all returned items within two (2) weeks of return and shall, at no cost to LAWA, promptly correct any errors resulting from Contractor negligence, including incorrect deliveries, nonconforming products, or defective materials.

LAWA reserves the right to inspect the Contractor’s facilities, inventory, records, and operations as necessary to determine compliance with contract requirements. Repeated failure to meet required response times, delivery obligations, product quality standards, or other contract requirements may result in corrective action, suspension of orders, or termination of the contract, as determined by LAWA.

V. Risks and Constraints

The Contractor shall promptly notify LAWA in writing of any supply chain disruptions, delays, discontinued products, or product availability issues that may affect the Contractor’s ability to meet contract requirements. The Contractor shall also promptly notify LAWA of any circumstance that may affect product specifications, lead times, or pricing. Advance written notification shall not relieve the Contractor of its obligation to perform unless otherwise approved by LAWA in writing.

VI. Delivery Costs, Storage, & Handling

The Contractor shall check in and deliver all products and materials to the LAX Main Warehouse located at 7409 World Way West, Los Angeles, California 90045. The Contractor shall own and be responsible for all goods in transit. The Contractor accepts full responsibility for the security against loss or damage to the equipment involved while in their possession or the possession of their agent(s). Contractor shall reimburse LAWA for any loss or damage to LAWA equipment in their care or custody.

All prices quoted shall include delivery and unloading to the specified location. Deliveries shall be made within two (2) weeks after order receipt unless otherwise approved by LAWA.

Upon delivery, drivers must provide LAWA with all necessary paperwork for delivered materials and equipment. All materials shall be subject to inspection by LAWA personnel. Any materials found to be damaged, defective, or otherwise non-compliant shall be rejected and returned to the Contractor. The Contractor shall be responsible for providing full replacement of rejected materials at no additional cost to LAWA. Final acceptance of materials shall occur only upon LAWA’s verification and written approval.

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VII. Payment Conditions

The Contractor shall submit quotes to the designated LAWA representative, or an authorized designee, for review and approval prior to fulfilling any order. The Contractor shall respond to quote requests within five (5) business days for standard requests and within two (2) business days for emergency requests. All quotes shall be based on the applicable bid worksheet pricing and shall include all associated costs.

Payment under this contract will be made only for goods that have been delivered, inspected, and accepted by LAWA, and shall be processed in accordance with the terms of approved Purchase Orders. No purchases shall be made without an approved LAWA Purchase Order, and LAWA does not guarantee any minimum quantity of purchases under this contract.

VIII. Contact Information

During the solicitation process, all inquiries shall be directed to the assigned Strategic Sourcing Division Buyer. Following contract award, all correspondence shall be directed to FMDContracts@LAWA.org.

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