STATEMENT OF QUALIFICATIONS & INTEREST

For

OLD SALT LAKE CITY MAIN LIBRARY REMODEL

FAC25013

DEPARTMENT OF PUBLIC SERVICES

ARCHITECTURE AND CONSTRUCTION MANAGEMENT DIVISION

349 SOUTH 200 EAST, SUITE 100

P.O. Box 145506

SALT LAKE CITY, UTAH 84114-5506

DIRECTOR JORGE CHAMORRO

CITY ARCHITECT SEAN A. FYFE, AIA

TABLE OF CONTENTS

Document Name Number of Pages

00000 Cover Sheet

00001 Table of Contents

00100 Solicitation for CONSULTANT

00300 Instructions to CONSULTANT

00310 Supplemental Instructions

00320 Preference Ranking Form

00400 Request for Statements of Qualifications and Interest Form

00410 Ethical Standards Form

00500 Professional Services Agreement

00700 General Conditions

01110 Summary of Work

01290 Payment Procedure

DOCUMENT 00100

SOLICITATION FOR CONSULTANT

PART 1 GENERAL

1.1 PROFESSIONAL SERVICE CONTRACT

A. CONSULTANTS are invited to submit a statement of qualifications and interest to provide services for a contract named and numbered as the Old Salt Lake City Main Library Remodel, FAC25013.

B. For additional information, please submit questions to the Bonfire project site at https://utah.bonfirehub.com/portal/?tab=openOpportunities.

Questions are due by 5:00 p.m. on March 26, 2026. Responses to questions will be issued via addenda posted to the Bonfire site.

C. CONSULTANTS should be made aware that Salt Lake City Corporation is an equal opportunity employer.

1.2 DESCRIPTION OF WORK

A. The work will consist of providing program verification and finalization, design and construction administration services for Old Salt Lake City Main Library Remodel, FAC25013. More detailed project information is provided in Document 01110.

1.3 EXAMINATION AND PROCUREMENT OF DOCUMENTS

The scope of work and submittal requirements will be available on March 13, 2026. The documents can also be viewed and downloaded at the following websites:

https://utah.bonfirehub.com/portal/?tab=openOpportunities.

1.4 SUBMISSIONS

A Statement of Qualifications and Interest (Document 00400) will be received via Bonfire until 2:00 p.m. on April 1, 2026. Late submissions will not be accepted. Please do not submit paper copies, email submissions, or submit flash drives. Only submissions received via Bonfire will be accepted.

1.5 RIGHT TO REJECT SOLICITATION

The City reserves the right to reject any or all statements of qualifications and interest or to waive any informality or technicality if deemed to be in the best interest of the City.

1.6 AMERICANS WITH DISABILITIES (ADA)

In compliance with Americans with Disabilities Act (ADA), the following information is provided; TDD number: (801) 535-6224; Email: debby.newton@slc.gov; contact person:

Debby Newton, Facilities Support Coordinator, Architecture and Construction Management Division, Department of Public Services. If assistance is required, please contact the above office 72 hours prior to the due date.

1.7 COMPLY WITH LAWS, ORDINANCES, REGULATIONS, AND RULES

CONSULTANT will be required to obey all federal, state, county, and municipal laws, ordinances, regulations, and rules applicable to its operations. Said laws include, but are not limited to, the Equal Employment Opportunity laws, the Fair Labor Standards Act, Occupational Safety & Health Administration (OSHA) laws, Family Medical Leave Act

(FMLA), the Americans with Disabilities Act (ADA), and the Utah Immigration Accountability and Enforcement Act (Utah Code Title 63G, Chapter 12). Any violation of applicable laws shall constitute a breach of the Old Salt Lake City Main Library Remodel, 25013 contract, and CONSULTANT will be required to hold the City harmless from any and all liability arising out of, or in connection with, said violations including any attorney’s fees and costs incurred by the City as a result of such violation.

POSTING DATES: March 15, 22, and 29, 2026.

END OF DOCUMENT

00100

DOCUMENT 00300

INSTRUCTIONS TO CONSULTANT

1.1 DOCUMENT INCLUDES

A. This document includes the Statement of Qualifications and Interest requirements when Salt Lake City Corporation solicits professional services from CONSULTANTS.

1.2 DEFINITIONS

A. Terms used in the solicitation documents which are defined in Article 1.1 of the General Conditions will have the meanings indicated in the General Conditions.

B. SHORT-LISTED FIRMS: The firms selected by the City who are invited to submit additional information during the selection process.

1.3 PREPARATION OF STATEMENTS OF QUALIFICATION AND INTEREST

A. All costs related to the preparation of the Statement of Qualification and Interest and any related activities are the sole responsibility of the CONSULTANT. The City assumes no liability for any costs incurred by CONSULTANTS throughout the entire selection process.

1.4 INFORMATION MADE PUBLIC

A. Even after the CONSULTANT is selected no information regarding the Statement of

Qualification and Interest will be made public until a formal contract is signed between the CONSULTANT and the City.

1.5 CONTRACT FORM

A. The successful CONSULTANT shall be required to enter into a written agreement with the City. The City’s standard form of Agreement for professional services (Document 00500) and modified as appropriate shall be utilized.

B. Salt Lake City Corporation is an equal opportunity employer.

C. This request for statements of qualifications and interest is governed by Salt Lake City

Code Chapter 3.24 and the City’s procurement regulations.

1.6 CONTACT WITH CITY EMPLOYEES

A. All CONSULTANTS interested in this project will refrain under penalty of disqualification from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may participate in the selection process. This policy is intended to create an equal opportunity for all potential CONSULTANTS. All contact on this selection process shall be addressed to the authorized representative identified in Document 00100 Solicitation for Consultant.

1.7 INTEREST IN SUSTAINABILITY, RECYCLING, AND OTHER ENVIRONMENTAL

MATTERS

A. The City has an interest in measures used by its suppliers to ensure sustainable operations with minimal adverse impact on the environment. Please state whether your firm has a formal sustainability program or policy and, if so, please attach a copy to your proposal. Please list measures such as alternative fuel vehicles, recycling measures, and energy reduction measures used by your firm in its operations.

1.8 SUBMITTALS

A. A joint venture may submit a bid, proposal or other offer or submission if the circumstances of the joint venture are acceptable to the Procurement Official. The joint venture must obtain this determination before a contract may be signed.

B. All information included in the Statement of Qualifications and Interest shall be public information after its receipt by the City as described in Section 1.4.

C. Submit the following in electronic form to Salt Lake City Corporation’s Architecture and Construction Management Division via the Bonfire website:

1. A cover letter

2. A Statement of Qualifications and Interest (Document 00400)

3. A letter stating that part 3 and part 4, General Conditions and paragraph 5.3 of part 5, General Conditions have been reviewed with insurance agents and legal staff, and if selected, the CONSULTANT will execute an agreement containing the language as presented therein (rejected if not submitted).

4. Information requested in 1.7 above (Interest in sustainability, recycling, and other environmental matters), maximum one page in length.

5. A signed document 00410, Ethical Representation (rejected if not signed).

6. Provide a maximum one-page narrative describing the design team’s unique attributes and experience that qualify them for this project. This narrative can be used to elaborate on any of the information provided in the submittal.

7. Please limit submissions to no more than 20 pages (excluding cover sheet, cover letter, table of contents, and signed Ethical Representation). Submissions over 20 pages will not be accepted.

D. Mark the submittal “Old Salt Lake City Main Library Remodel, FAC25013”.

E. Any questions about the contract terms and conditions shall be directed to the City during the Q&A period of the RFQ prior to submission.

F. Submission Deemed Agreement: Submission of a bid, proposal or other offer or submission constitutes the bidder’s or offeror’s agreement to all the terms, conditions and provisions of the bid or proposal package, or other solicitation documents. In addition, submission of a bid, proposal or other offer or submission by fax or e-mail constitutes a waiver of any claim to confidentiality or any protest based on such a claim.

By the submission of any bid, proposal or other offer or submission, the bidder or offeror represents that the matters stated therein are true and correct.

G. It is the responsibility of CONSULTANT, before making its submission, to consider federal, state, and local laws and regulations (including the Utah Immigration Accountability and Enforcement Act, Utah Code Title 63G, Chapter 12) that may affect cost, progress, performance, or furnishing of the work.

PART 2 SELECTION PROCEDURES

2.1 SHORT LIST

A. After the closing date, the City will analyze the Statements of Qualifications and Interest and establish a short list for interviews. The City may select the final CONSULTANT from the proposals submitted. In this case, interviews will not be scheduled.

2.2 FINAL SELECTION PROCEDURE

A. The following will be used to establish a preference ranking.

1. Written technical proposal.

2. The oral interview.

3. The CONSULTANT’s experience, expertise, and understanding of project requirements.

4. CONSULTANT’s approach to accomplishing the work in a timely manner.

5. CONSULTANT’s management approach to and involvement with project costs and technical requirements during design and construction.

6. Communication skills of CONSULTANT’s Project Architect and his/her ability to form successful working relationships.

B. After completing the foregoing evaluation, a preference ranking will be established.

Thereafter, negotiations for contract purposes will be initiated with the top ranked

CONSULTANT.

DOCUMENT 00310

SUPPLEMENTAL INSTRUCTIONS

1.1 INTRODUCTION

A. This document provides a general outline and requirements regarding the final selection procedure.

B. Evaluation Criteria for Statement of Qualifications and Interest Submittal.

1. See preference ranking form (Document 00320)

1.2 SCHEDULE

A. The tentative schedule for the selection process is as follows subject to change at the City’s sole discretion.

1. Statement of Qualifications and Interest Information Available March 13, 2026

2. Last Day to Submit Questions to City March 26, 2026

3. Tentative Date for Addendum in Response to Questions March 27, 2026

4. Statements of Qualifications and Interest Submittal Due April 1, 2026

5. Notification of Short List – Technical Proposal Instructions

Issued April 8, 2026

6. Receipt of Technical Proposals by the City April 15, 2026

7. Interviews – If Necessary April 17, 2026

8. Notification of Selected CONSULTANT April 20, 2026

1.3 INSTRUCTIONS FOR SUBMITTAL OF A DETAILED TECHNICAL PROPOSAL

A. In as much as the short-listed CONSULTANTS were selected based on qualifications, the technical proposal does not need to address general qualifications.

B. When requested, submit electronic copies of the Technical Proposal as provided in the

Technical Proposal Instructions.

C. Information to be included in the technical proposal is included herein and/or shall be provided at the time of notification of selection to the short list.

1.4 INTERVIEW

A. Date and time shall be provided in the notification letter for short list selections.

1.5 INTERVIEW ATTENDEES

A. A maximum of three individuals may attend the interview.

B. One attendee must be the Project Architect.

1.6 TECHNICAL PROPOSAL LIMITATIONS

A. The technical proposal must be limited to ten double-sided pages plus a cover letter.

DOCUMENT 00320

PREFERENCE RANKING FORM

Old Salt Lake City Main Library Remodel

FAC25013

Name:

CONSULTANTS XXX XXX XXX

Required Criteria (Consultant will be dismissed if not provided):

1. Letter stating part 3 & 4 General Conditions and 5.3, part 5 of the General Conditions are acceptable.

(reference Document 00300) “Yes” if included and “No” if not included.

(rejected if not submitted)

2. Signed ethical clause received?

(reference Document 00410) “Yes” if included and “No” if not included.

(rejected if not signed)

Subjective Criteria (used to evaluate Consultant’s ability achieve City’s goals):

1. Sustainability, recycling, and other environmental matters – “Yes” or “No.”

5 points maximum

2. Specific project type experience.

25 points maximum

3. Capacity of firm to complete the work/personnel .

20 points maximum

4. Individual experience.

25 points maximum

5. Narrative on firm’s qualifications and experience.

25 points maximum

TOTAL

100 points maximum

DOCUMENT 00400

REQUEST FOR STATEMENTS OF QUALIFICATIONS AND

INTEREST FORM

PART 1 GENERAL

1.1 CONSULTANT

A. Name:

B. Address:

C. Telephone No.:

D. Email address:

E. Facsimile No.:

F. Tax I.D. No.:

G. If a joint venture, indicate which firm is the lead:

1.2 PROFESSIONAL SERVICES CONTRACT

A. Old Salt Lake City Main Library Remodel, FAC25013

1.3 ADDENDA

A.

1.4 SUBCONSULTANTS: Identify the firm to provide the following services (as applicable):

(Additional resumes; project information, etc. is not required from subconsultant)

FIRM LOCATION

Cost Estimating:

Electrical Engineer:

Fire Protection Engineer:

LEED Certification:

Mechanical Engineer:

Other subconsultants to be used by the CONSULTANT:

1.5 SPECIFIC PROJECT TYPE EXPERIENCE – DETAILED (to be submitted by CONSULTANT only). (List only projects completed within the last seven years.) Limit number of projects to five. Emphasize tenant improvement projects requiring LEED certification of similar size and scope.

PLANNING AND DESIGN FIRM:

PROJECT NAME/DATE OF NOTICE TO START:

OWNER:

CONTACT:

NAME/POSITION/TITLE:

CURRENT PHONE NO.:

SUB-CONSULTANTS:

PROJECT REQUIREMENTS:

1.6 CAPACITY OF FIRM: (for CONSULTANT only)

CURRENT NUMBER OF EMPLOYEES:

NUMBER OF EMPLOYEES WITH PROFESSIONAL LICENSE or CERTIFICATION:

FIRM’S CURRENT WORKLOAD: (LIST PROJECT TITLE, BUDGET AND PERCENTAGE

OF WORK REMAINING)

IN VIEW OF CURRENT WORKLOAD, DESCRIBE YOUR FIRM’S ABILITY TO PROVIDE

SERVICES IN A TIMELY MANNER.

LIST TWO CLIENTS WHO MAY BE CONTACTED CONCERNING SERVICES

PERFORMED:

1. Company:

Contact person:

Title:

Current Phone No:

Project name and location:

2. Company:

Contact person:

Title:

Current Phone No:

Project name and location:

1.7 INDIVIDUAL EXPERIENCE/RESUME: (for CONSULTANT only)

(Provide a separate sheet for each person on CONSULTANT’s staff who will be involved with this project as well at the lead representative from each of the CONSULTANT’s team)

Name of Individual:

Position Title - This Project:

Education:

Licenses/Registration:

Work Experience Similar to this Project within Past 3 Years.

PROJECT NAME RESPONSIBILITY START DATE

DOCUMENT 00410

ETHICAL STANDARDS

Representation Regarding Ethical Standards for City Officers and Employees and

Former City Officers and Employees.

1. CONSULTANT represents that it has not:

a. Provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or his or her relative or business entity.

b. Retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business.

c. Knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or

d. Knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

Signature Date

DOCUMENT 00500

PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT is made and entered into as of , 20 between SALT

LAKE CITY CORPORATION, a Utah municipal corporation (the "City"), and [name]

, a [state where organized and type of entity], ("CONSULTANT").

RECITALS

WHEREAS, the City and CONSULTANT desire to enter into an agreement for

CONSULTANT to provide specified services for the term specified below.

NOW, THEREFORE, in consideration of the foregoing recitals and the following mutual promises and considerations, the parties agree to the following:

TERMS

PART I. CONSULTANT SERVICES

1.1 WORK

A. CONSULTANT shall perform the Service specified in the contract known as Old

Salt Lake City Main Library Remodel, FAC25013, including the General

Conditions (Document 00700, Exhibit “A”); Summary of Work (Document

01110 Exhibit “B”); Payment Procedures (Document 01290, Exhibit “C”); and

Billing Rates, Exhibit “D”.

1.2 CONSULTANT REPRESENTATIVE

A. CONSULTANT has designated [name] as CONSULTANT's representative who shall have authority to act on behalf of CONSULTANT.

CONSULTANT shall not change CONSULTANT's representative without at least seven (7) days prior written notice to the City. Any replacement for

CONSULTANT's representative shall be at least as qualified for the work as the person being replaced.

1.3 COMMENCEMENT OF WORK

A. The work of CONSULTANT shall begin on the date of execution of this

Agreement and after a Notice to Proceed is issued for the project.

1.4 SCHEDULE OF WORK AND DELIVERABLES

A. CONSULTANT shall perform the Basic Services and provide any required deliverables pursuant to the schedule as specified in Exhibit “ “.

PART 2 TERM

2.1 TERM

A. CONSULTANT shall complete the scope of work included in this Agreement and provide the associated deliverables no later than _____ months from Notice to

Proceed.

2.2 CITY FUNDING

A. CONSULTANT acknowledges that the continuation of this Agreement after the end of the City's fiscal year is specifically subject to the City's securing funding for CONSULTANT's work.

2.3 NON-EXCLUSIVITY

A. CONSULTANT acknowledges that the City has or may hire other consultants to perform work similar to that which is within CONSULTANT's scope of work under this Agreement. CONSULTANT further acknowledges that this Agreement is not a guarantee of the assignment of any work and that the City, in its sole discretion may assign work to various consultants.

2.4 COMPENSATION

A. Basic Services. For the Basic Services the City shall pay CONSULTANT as specified in Exhibit “C”.

2.5 CITY’S RESPONSIBILITY

A. City’s Project Manager. The City has designated Sean A. Fyfe, AIA or his designee as City’s Representative, who shall have authority to act in the City’s behalf with respect to any specific work project.

B. City’s Performance. The City shall examine documents submitted by

CONSULTANT, furnish required information and services, and render approvals and decisions promptly so as to avoid unreasonable delay in the progress of

CONSULTANT’s services.

2.6 ASSIGNMENT

A. This Agreement shall not be assigned by either party without the prior written consent of the other.

2.7 NOTICES

A. Regular Notices. Notices to the City provided for herein shall be sufficient if sent by certified mail, postage prepaid, or overnight delivery service for which a delivery receipt is required, addressed to:

Sean A. Fyfe, AIA Salt Lake City ACM 349 South 200 East, Suite 100 P.O. Box 145506 Salt Lake City, UT 84114-5506 Phone: (801) 535-6355

With copies to:

City Attorney 451 South State Street, Room 505A P.O. Box 145478 Salt Lake City, UT 84114-5478 Phone No. (801) 535-7788

Notices to CONSULTANT provided for herein shall be sufficient if sent by certified mail, postage prepaid, or overnight delivery service for which a delivery receipt is required, addressed to:

Phone: (801)

B. Effectiveness of Notice. Notices sent by certified mail or overnight delivery as provided in subparagraph "A" above shall be effective on the date on which such notice was sent.

C. Email Notice. Notice may be sent by email. Email notice shall be effective on the date of transmission provided that a confirmation establishing the successful transmission of the notice is sent by first class mail, postage prepaid, along with a copy of the notice, no later than twenty-four (24) hours after the email notice is transmitted.

D. Email Notice Required. If any notice is required under this Agreement with a period less than seven (7) days, such notice shall be sent by email as provided in subparagraph (C) above.

E. Saturdays, Sundays and Legal Holidays. If the time for response to any notice expires on Saturday, Sunday or a legal holiday in the state of Utah, the time shall be extended to 5:00 p.m. local time on the next business day.

2.8 NO THIRD-PARTY BENEFICIARIES

A. CONSULTANT assumes no duty or responsibility under this Agreement which may be construed as being for the benefit of or enforceable by any contractor, subcontractor, sub-subcontractor, or any of their surety companies or any other third party. CONSULTANT’s obligations are solely to the City. This Agreement confers no third party rights whatsoever.

2.9 CAPITALIZED TERMS.

A. Terms capitalized in this Agreement which are defined in this Agreement shall have the meaning specified in this Agreement. Other terms are capitalized solely for convenient reference.

2.10 GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT

A. The City is subject to the requirements of the Government Records Access and

Management Act, Chapter 2, Title 63 G, Utah Code Annotated, 1953, as amended, or its successor, and Chapter 2.64, Salt Lake City Code (entitled “City

Records”), or its successor (collectively, "GRAMA"). All materials submitted by

CONSULTANT pursuant to this Agreement are subject to disclosure unless such materials are exempt from disclosure pursuant to GRAMA. The burden of claiming an exemption from disclosure rests solely with CONSULTANT. Any materials for which CONSULTANT claims a privilege from disclosure based on business confidentiality shall be submitted marked as “Confidential – business confidentiality” and accompanied by a concise statement from CONSULTANT of reason supporting CONSTULTANT’s claim of business confidentiality. The City will make reasonable efforts to notify CONSULTANT of any requests made for disclosure of documents submitted under a claim of confidentiality.

CONSULTANT may, at CONSULTANT's sole expense, take any appropriate actions to prevent disclosure of such material. CONSULTANT specifically waives any claims against the City related to any disclosure of materials pursuant to GRAMA.

2.11 REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY

OFFICERS AND EMPLOYEES AND FORMER CITY OFFICERS AND

EMPLOYEES

A. CONSULTANT represents that it has not: (1) provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in the

City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or

(4) knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

2.12 COMPLETE AGREEMENT.

A. This Agreement constitutes the entire agreement between the parties relating to the subject matter of this Agreement and supersedes all prior negotiations, representations or agreements either written or oral, and cannot be altered, amended or modified except in a writing signed by both parties.

2.13 GOVERNING LAW AND VENUE.

A. This Agreement shall be governed by the laws of the State of Utah, and venue shall be in Salt Lake County, Utah.

2.14 COMPLIANCE WITH LAW AND REGULATIONS; UTAH IMMIGRATION

ACCOUNTABILITY AND ENFORCEMENT ACT

A. CONSULTANT shall obey all federal, state, county, and municipal laws, ordinances, regulations, and rules applicable to its operations. Said laws include, but are not limited to, the Equal Employment Opportunity laws, the Fair Labor

Standards Act, Occupational Safety & Health Administration (OSHA) laws, Family Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), and the Utah Immigration Accountability and Enforcement Act (Utah Code Title

63G, Chapter 12). Any violation of applicable laws shall constitute a breach of this Agreement and CONSULTANT will be required to hold the City harmless from any and all liabilities arising out of or in connection with said violations including any attorney’s fees and costs incurred by the City as a result of such violation.

B. CONSULTANT represents that it has registered with and is participating in the

Status Verification System under the Utah Immigration Accountability and

Enforcement Act (Utah Code Title 63G, Chapter 12), to verify the work eligibility status of CONSULTANT’S new employees that are employed in Utah. In addition, CONSULTANT represents that each consultant or subconsultant who is working under or for CONSULTANT has certified to CONSULTANT by affidavit that such consultant or subconsultant has verified through the Status

Verification System the employment status of each new employee of such respective consultant or subconsultant.

IN WITNESS WHEREOF, the parties have signed this Agreement to be effective as of the day and year first above written.

SALT LAKE CITY CORPORATION

Sean A. Fyfe, AIA City Architect

Approved as to form:

_____________________ Date:

SALT LAKE CITY

ATTORNEY’S OFFICE

ATTEST and COUNTERSIGN:

CITY RECORDER

CONSULTANT

Signature: _________________________ Name: ____________________________ Title: _____________________________

STATE OF ________ )

: ss.

COUNTY OF __________ )

The foregoing professional services agreement was acknowledged before me this _________ day of , 20 , by ________________________________, as _______________________, of ___________________, a ________________________.

[title] [company name] [type of entity]

NOTARY PUBLIC, residing in _______ County, _______

My Commission Expires:

DOCUMENT 00700

GENERAL CONDITIONS

1.1 INTRODUCTION

A. Wherever used in these General Conditions or in other Contract Documents the following terms have the meanings indicated which are applicable to both the singular and plural thereof.

B. CONSULTANT: A corporation, partnership, limited liability company, individual or joint venture that complies with applicable Utah state statutes.

1.2 SAFETY

A. CONSULTANT shall take all necessary safety precautions and comply with all applicable provisions of Federal, State of Utah and municipal safety laws and building codes to prevent accidents or injury to its employees, agents or subconsultants and to protect other persons on, about or adjacent to the premises where CONSULTANT’s work is being performed from any accidents or injuries caused by CONSULTANT, its agents or subconsultants. This safety requirement shall not relieve any contractor performing work on the project from complying with the safety requirements of its contract, nor shall it make CONSULTANT responsible for the contractor’s compliance with the safety requirements. The City’s Representative or designee may stop CONSULTANT’s work if safety laws or safe work practices are not being observed.

1.3 DAMAGE TO PROPERTY

A. CONSULTANT shall be responsible for any and all damage to property belonging to the City and the City’s tenants to the extent it is caused by an act or omission of CONSULTANT, its agents or employees. CONSULTANT shall be responsible for repairing any damaged property and shall pay the costs therefore.

1.4 LICENSES

A. CONSULTANT shall possess and keep current all State and local licenses required for the services to be performed by it pursuant to this Agreement.

1.5 INDEPENDENT CONTRACTOR

A. CONSULTANT is an independent contractor and not an employee of the City. Except as specifically provided in this Agreement, CONSULTANT has no authority to act on behalf of the City.

PART 2 SERVICE STANDARDS AND QUALITY ASSURANCE

2.1 CONFORMANCE TO LAWS

A. CONSULTANT shall be knowledgeable of, and CONSULTANT and CONSULTANT's work product for the project shall conform to, all applicable federal, state of Utah, City and other local laws, regulations and ordinances, including the Utah Immigration Accountability and Enforcement Act, Utah Code Title 63G, Chapter 12.

2.2 QUALITY ASSURANCE

A. CONSULTANT shall be solely responsible to the City for the quality of all services performed by CONSULTANT or any of its consultants under this Agreement (including requiring its consultants to undertake a peer review process). All services furnished by CONSULTANT or any of its consultants shall be performed in accordance with their best professional judgment and skill, in a timely manner, and shall be fit and suitable for the purposes intended by the City. The foregoing standard shall not be construed, and is not intended, to require CONSULTANT to exercise professional skill greater than, or to utilize techniques more advanced than, such as are now generally exercised and utilized by major firms in the United States in the same business as CONSULTANT.

B. If required by the City the following paragraph regarding peer review shall be included on first sheet of the plans relating to each discipline (civil, structural, electrical, mechanical, etc.). Certificates of peer review shall be signed, dated, and sealed by the appropriate representative of the CONSULTANT. The nature of the project may require more than one peer review certification from CONSULTANT (civil, structural, mechanical, electrical, etc.).

1. Certification of Peer Review

a. The undersigned hereby certifies that a thorough professional peer review of these plans and the required designs (sheets to ) was conducted by me, a Professional (Architect) (Engineer) with expertise and experience in the appropriate fields of (architecture) (engineering) equal to or greater than the (Architect) (Engineer) of Record, and that all appropriate corrections have been made.

(Signed, dated and sealed)

C. The following paragraph shall be included on the cover sheet of the plans.

1. Acceptance of Plans

a. Salt Lake City hereby accepts these plans for construction, as being in general compliance with plans preparation requirements of Salt Lake City.

Responsibility for the completeness and accuracy of the plans and related designs resides with the (architect) and (architectural) Firm of Record.

(Signed and dated)

2.3 REASONABLE COMPLIANCE WITH AND IDENTIFICATION OF APPLICABLE

SERVICE STANDARDS

A. Listing of standards in this section does not relieve CONSULTANT from complying with all applicable standards whether or not listed here. CONSULTANT's work shall comply with:

1. The Americans with Disabilities Act;

2. Manual of Standard Specifications (Current Edition), as published by the Utah Chapter of the American Public Works Association; http://utah.apwa.net

3. Manual of Standard Plans (Current Edition), as published by the Utah Chapter of the American Public Works Association; http://utah.apwa.net

4. Salt Lake City CADD Standards as published by Salt Lake City Corporation, Department of Community & Economic Development, Engineering Division:

http://www.slcgov.com/engineering/engineering-standards-regulations-and-forms

5. Project manual consisting of instructions to bidders, bid, bid schedule, Agreement and other documents.

6. Salt Lake City Communications & Engagement Guide for Consultants.

7. All applicable building codes, laws or regulations; and

8. All other applicable City standards and regulations.

2.4 COST MINIMIZATION

A. CONSULTANT’s work shall at all times incorporate such designs and practices as are reasonably practicable to minimize the City’s cost for the project and any ongoing cost of maintenance or operation.

PART 3 CONTRACT DOCUMENTS

3.1 CITY OWNERSHIP OF DOCUMENTS

A. All data used in compiling CONSULTANT’s work, and the results of any tests or surveys, as well as all photographs, drawings, electronically stored records of work performed, renderings, specifications, schedules, CONSULTANT’s work, data processing output, computations, studies, audits, research, reports, models and other items of like kind prepared by CONSULTANT and its employees shall be the sole and exclusive property of the City, and the City shall own all intellectual property rights thereto whether the project for which they are made is undertaken or not.

CONSULTANT may retain reproducible copies of all of the foregoing documents for information and reference and customary marketing and public relations. The originals of all of the foregoing documents shall be delivered to the City promptly upon completion thereof. This provision may be enforced by an order of specific performance and is independent of any other provision of this Agreement. Compliance by CONSULTANT with this paragraph shall be a condition precedent to the City’s obligation to make final payment to CONSULTANT.

3.2 OTHER USES OF DOCUMENTATION.

A. CONSULTANT is hereby granted an irrevocable, royalty free, worldwide, perpetual license to use, reproduce, copy, distribute, and make derivatives of its work product under this Agreement regardless of whether this Agreement has been terminated, CONSULTANT’s scope of services has been modified, or CONSULTANT’s services under this Agreement have been completed.

B. Documents created by CONSULTANT for the project shall be utilized by the City for the project only, and CONSULTANT's liability in connection with their use shall be limited to the use of such documents for the project. To the extent permitted by law, by the City shall indemnify CONSULTANT against any claims arising from the use by the City of the foregoing documents on any other project or on any modification to project after completion unless CONSULTANT is employed by the City for such modification.

3.3 INTERNET BID WEBSITE

A. Documents created by CONSULTANT for any specific work project may be posted by the City on its Internet bid website.

3.4 ELECTRONIC MEDIA

A. Limit Use of Hard Copies. As a component of the services provided under this Agreement, CONSULTANT shall deliver electronic copies of certain documents or data (the “Electronic Files”) in addition to printed copies (the “Hard Copies”) for the convenience of the City. City and its Consultants, contractors, and subcontractors may only rely on the Hard Copies furnished by CONSULTANT to City. If there is any discrepancy between any Electronic file and the corresponding Hard Copy, the Hard Copy controls.

B. Acceptance Procedure. City acknowledges that Electronic Files can be altered or modified without CONSULTANT’s authorization, can become corrupted, and that errors can occur in the transmission of such Electronic Files. City agrees that it will institute procedures to preserve the integrity of the Electronic Files received from CONSULTANT until acceptance. City further agrees that it will review the Electronic Files immediately upon receipt and conduct acceptance tests within thirty (30) days, after which period City shall be deemed to have accepted the Electronic Files as received. CONSULTANT shall undertake commercially reasonable efforts to correct any errors in the Electronic Files detected within the 30 day acceptance period.

CONSULTANT shall not be responsible to maintain the Electronic Files after acceptance by City.

C. Electronic File Delivery. Files shall be compatible with current City ACM software.

Files that are to be delivered shall be in the following format: Master Plan document will be delivered in Adobe software desktop publishing and pdf format, AutoCAD.dwg files, .ctb files (color table file) for proper plotting of line weights, all Xref’s, images and any other attachments. Files for bidding or construction may be delivered in PDF (Adobe Acrobat) format. Record document (as-built) files shall be AutoCAD files.

Technical Specifications shall be Microsoft Word in (CG Times) font.

D. Warranty of Compatibility. CONSULTANT warrants that the Electronic Files will be compatible with, useable and readable by systems used by the City, as defined in Salt Lake City CADD Standards.

PART 4 COST & BUDGET

4.1 NO CONTROL OVER CONTRACTOR’S MEANS

A. CONSULTANT shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the project, which are solely the contractor’s responsibility. CONSULTANT shall not be responsible for the contractor’s schedules or failure to carry out the work in accordance with the related construction contract. CONSULTANT shall not have control over or charge of acts or omissions of the Contractor, subcontractor, or their agents or employees, or of any other persons performing any portion of the construction work.

4.2 NO WARRANTY

A. Evaluation of the City’s project budget and CONSULTANT’s preparation of a statement of probable construction cost and a detailed estimate of construction cost represent CONSULTANT’s best judgment given its standard of care as specified in Article 2.2 of Document 00700. The parties acknowledge that neither CONSULTANT nor the City has control over the costs of labor, materials or equipment, over the methods of determining bid prices by contractors or over competitive bidding, market or negotiating conditions. Accordingly, CONSULTANT cannot and does not warrant or represent that bids or negotiated prices will not vary from the budget established or approved by the City, or from any cost estimate or evaluation prepared by

4.3 BUDGET EXCEEDED

A. If the lowest accepted or negotiated bid exceeds the budget (not including the contingency specified in Part 4.2C above) the City shall either: 1) give written approval of an increase in such budget limit; 2) authorize re-bidding or re-negotiating of the project within a reasonable time; 3) give written notice if the project is abandoned or terminated; or 4) cooperate in revising the scope and quality of the project as required to reduce the construction cost. If the City chooses to exercise alternate 4 and revise the project scope and quality, CONSULTANT shall, without additional charge to the City, modify the drawings and specifications as necessary to comply with the maximum budget of construction cost. The provision of such redesign service shall be the limit of CONSULTANT’s responsibility arising from the establishment of a fixed construction cost budget.

PART 5 INSURANCE

5.1 GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least three (3) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the City.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the state of Utah and either:

1. Currently rated A- or better by A.M. Best Company;

-or-

2. Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.

C. CONSULTANT shall furnish certificates of insurance, acceptable to the City, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, CONSULTANT shall require its subconsultant(s) at no cost to the City, to secure and maintain all minimum insurance coverage required of CONSULTANT hereunder.

E. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing, in a manner approved by the City Attorney, 30 days prior written notice to the City.

5.2 REQUIRED INSURANCE POLICIES

A. CONSULTANT, at its own cost, shall secure and maintain during the term of this Agreement, including all renewal terms, the following minimum insurance coverage:

1. Worker’s compensation and employer’s liability insurance sufficient to cover all of CONSULTANT’s employees pursuant to Utah Law. This requirement includes those who are doing business as an individual and/or as a sole proprietor as well as corporations and partnerships. In the event any work is subcontracted, CONSULTANT shall require its subconsultants similarly to provide worker’s compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

a. The City should not be an additional insured for worker’s compensation insurance.

2. Commercial general liability (CGL) insurance with the City as an additional insured on a primary and non-contributory basis in comparison to all other insurance including the City’s own policy or policies of insurance, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general aggregate. These limits can be covered either under a CGL insurance policy alone, or a combination of a CGL insurance policy and an umbrella insurance policy and/or a CGL insurance policy and an excess insurance policy. The City need not be listed as an additional insured on umbrella and/or excess insurance, only on the underlying policy. The policy shall protect the City, CONSULTANT and any subconsultants from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from CONSULTANT’s operations under this Agreement whether performed by CONSULTANT itself, any subconsultant, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations and acts of independent contractors.

3. Professional liability insurance in the minimum amount of $1,000,000 per claim made with a $1,000,000 annual aggregate limit.

a. The City should not be an additional insured for professional liability insurance.

4. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles in the minimum amount of a combined single limit of $1,000,000 per occurrence or $500,000 liability per person, $1,000,000 liability per occurrence, and $250,000 property damage. These limits can be reached either with a commercial automobile liability insurance policy alone, or with a combination of a commercial automobile liability insurance policy and an umbrella insurance policy and/or a commercial automobile liability insurance and an excess insurance policy.

B. City continuation of coverage. If any of the policies of insurance required from CONSULTANT are cancelled or lapse, the City may at the City’s sole discretion, obtain substitute coverage at reasonable rates. The City may deduct the cost of such coverage, plus ten percent (10%) for administrative charges, from any monies owing to

5.3 INDEMNIFICATION

A. CONSULTANT shall indemnify, save harmless and defend the City and its officers and employees from and against all losses, claims, demands, actions, damages, costs, charges and causes of action of every kind or character, including attorney’s fees, to the extent they are caused by CONSULTANT’s intentionally wrongful, reckless or negligent acts under this Agreement. If the City’s tender of defense, based upon the indemnity provision, is rejected by CONSULTANT or CONSULTANT’s insurer, and CONSULTANT is later found by a court of competent jurisdiction to have been required to indemnify the City, then, in addition to any other remedies the City may have, CONSULTANT shall pay the City’s reasonable costs, expenses and attorney’s fees incurred in obtaining such indemnification, defending themselves or enforcing the indemnification provision.

PART 6 TERMINATIONS AND DISPUTE RESOLUTION

6.1 END OF TERM

A. Except as otherwise provided herein, upon the completion by CONSULTANT of its obligations hereunder, and the acceptance thereof by the City and the City’s payment to CONSULTANT of the compensation due, the term of this Agreement shall terminate.

6.2 CONVENIENCE TERMINATION BY THE CITY

A. The City may terminate this Agreement at any time for convenience upon seven (7) calendar days’ written notice to CONSULTANT.

6.3 TERMINATION FOR CAUSE BY THE CITY

A. The City may terminate this Agreement for cause if CONSULTANT fails to cure any defect in CONSULTANT’s performance of the work under this Agreement within seven (7) calendar days after receiving written notice to cure.

6.4 TERMINATION FOR CAUSE BY CONSULTANT

A. If the City materially fails to perform its responsibilities and obligations under this Agreement, CONSULTANT shall notify the City in writing of such failure. If the City fails to cure its material breach within thirty (30) days after receiving such written notice from CONSULTANT, CONSULTANT may terminate its performance under this Agreement.

6.5 PAYMENT FOR TERMINATION

A. In the event of termination, the City shall pay CONSULTANT a percentage of the fee established by Exhibit “ “ based upon the ratio of work satisfactorily completed and reasonable costs incurred to the total work required as determined by the City, less any appropriate damages as the City may determine.

6.6 DISPUTES

A. Unless a decision is held by an appropriate court of law to have been procured by fraud or to be arbitrary and capricious or so grossly erroneous as necessarily to imply bad faith, any factual decision made under this Section shall be final and binding in any suit or action arising under this Agreement including any actions by CONSULTANT or others against the City or any of the City's agents, consultants or employees.

B. Compliance by CONSULTANT with the provisions of this Section shall be a condition precedent to any legal action by CONSULTANT or any of CONSULTANT's subconsultants against the City, or the City's agents, consultants or employees.

C. The provisions of this Section shall not preclude or limit judicial review of issues of law.

D. Any dispute arising under this Agreement concerning a question of fact which is not disposed of by an amendment to this Agreement shall be decided pursuant to the following procedure:

1. Any decision by the City’s Representative interpreting the requirements of this Agreement may be appealed in writing to the department head of the City department responsible for the project.

2. The City department head shall issue a decision within ten (10) days after receiving all information which the department head may request as necessary to determine the appeal.

3. Any decision by the City department head may be appealed by filing a notice in writing with the City department head. Such appeal must be filed within ten (10) days after the City department head's decision and shall specify in detail the basis for appeal claimed by CONSULTANT.

4. The City department head shall establish a dispute committee to hear appeals, consisting of three persons knowledgeable with the work of this Agreement.

5. The City and CONSULTANT shall each have the opportunity to fully present its case to the committee prior to the committee’s deliberation.

6. The committee may request any other materials and written memoranda necessary to consider the issues and may schedule other proceedings as necessary.

7. The decision of the committee shall be rendered in writing within fifteen (15) business days from the committee's final hearing of the issue and receipt of any supplemental materials requested by the committee.

8. The decision of the committee shall be the final binding interpretation of the facts which are the subject of the appeal.

E. Notwithstanding the pendency of any appeal provided above, CONSULTANT shall, if so ordered by the City, comply with all orders of the City concerning the performance of this Agreement.

F. Any decision of the City to terminate any specific work project under this Agreement shall not be subject to the dispute resolution procedure of this Section.

PART 7 CONSULTANT/SUBCONSULTANT RELATIONSHIP

7.1 LISTED SUBCONSULTANTS

A. The City acknowledges that CONSULTANT may employ various specialized subconsultants of whom CONSULTANT shall give written notice to the City at least seven (7) days prior to CONSULTANT’s employment of the subconsultant to perform portions of the work provided for in this Agreement. It shall be solely CONSULTANT’s responsibility to ensure that any of CONSULTANT’s subconsultants perform in compliance with the terms of this Agreement.

Subconsultants may not be changed without ten (10) days prior written notice to the City.

DOCUMENT 01110

SUMMARY OF WORK

1.1 GENERAL PURPOSE

A. The work will consist of program verification and finalization, design and constructin administration services for a remodel of the Old Salt Lake City Library. An initial feasibility study was done in 2025 to test fit the space. That package will be made available to the shortlisted firms.

1.2 PROJECT HISTORY

A. The Old Salt Lake Main Library is located at 209 E 500 S, Salt Lake City. The building was previously the home of The Leonardo Museum. The City has recently allocated space on the 1st, 2nd, and 3rd floors for offices and programming for City employees and services. A feasibility study was conducted late in 2025 to determine if sufficient space was available for staff and programs.

This is part of the administration’s vision for the City’s Civic Center. In the 2026 State of the City Address, Mayor Mendenhall announced that the building formerly occupied by the Leonardo Museum, now informally referred to as City Hall East, will be repurposed to strengthen the Civic Center. Once essential maintenance is complete, the building will be a responsible use of taxpayer dollars by:

Supporting downtown families with a central location for after-school programming through Salt Lake City’s Youth and Family Division;

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