2. FY25 EAS Base Support Letter.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS ELEVENTH AIR FORCE (PACAF)

JOINT BASE ELMENDORF-RICHARDSON ALASKA

21 Oct 2024

MEMORANDUM FOR EARECKSON AIR STATION USERS

FROM: 611th Air Support Squadron

10471 20th Street, Suite 220 Joint Base Elmendorf-Richardson AK 99506-2101

SUBJECT: Fiscal Year 2025 Eareckson Air Station Base Support Letter

1. This memorandum provides information to assist project managers and travelers planning projects and travel to Eareckson Air Station (EAS).

2. Personnel responsible for scheduling travel to/from EAS shall fill out and submit a Site Arrival Request (SAR). The SAR process ensures all persons traveling to or through EAS are favorably vetted by PRSC’s Security Office prior to departing for EAS. Please ensure the document is correct and has all required information, on both sheets, before submitting.

a. SARs shall be submitted to the PRSC a minimum of 14 days prior to travel at 611ASUS.EAS@us.af.mil. Do not send SAR paperwork or questions to any individual without including the SAR Org Box. Ensure SAR approval has been received prior to booking transportation to EAS. Requests for a current version of the SAR can be sent to the same inbox.

The traveler will be required to provide either Travel Orders (for DoD travelers) or a Letter of Authorization (LOA) (signed by their Contracting Officer for contract employees) to 611ASUS.EAS@us.af.mil a minimum of 5 days prior to travel. The SAR process covers flight reservations to/from EAS, lodging reservations, and dining facility reservations.

b. Access to the MET and Power Plant restricted areas is requested via the SAR. If the SAR does not reflect these requests, access to restricted areas will be denied. Access to Cobra Dane and IDT is requested via the appropriate security manager for those facilities.

c. Ensure all on-site resource support coordination is completed through the Det 2 office either via the org box at PRSC.PRSCDET2.CommandSection@us.af.mil or 907-392-3140.

Support requests must be coordinated at least 7 days prior to arrival, no exceptions. This includes vehicles, fuel, contractor support, etc. There are extreme resource constraints on EAS and without prior coordination there is no guarantee of support.

d. SAR approval does not indicate that a vehicle will be available for use while on EAS.

Vehicles are a limited commodity on EAS and, if available, are issued on a prioritization and a first-come first-served basis. There is a bus that provides transportation between the airfield and the billeting office in Bldg 600 when the regularly scheduled passenger aircraft is scheduled to arrive or depart. It is highly recommended that if a vehicle is required on EAS the traveler ensure, via their requiring office, that a vehicle will be available. There is an extremely limited number of vehicles available for use on island, and all 3rd party support must be coordinated at least 30 days prior to arrival.

e. No still or video photography is allowed without prior consent of the Program Management Office (PMO). Cell phones, to include government issued, cannot be used for photography anywhere on EAS. All requests and justification for official photography must be detailed in the SAR, to include the device make, model, and serial number. All photographs are required to be treated as Controlled Unclassified Information (CUI) with the requiring government mailto:611ASUS.EAS@us.af.mil.

mailto:611ASUS.EAS@us.af.mil agency responsible for maintaining control of the images. If photography is authorized, photos may not include critical assets, security measures, airfield, or airfield operations. Photos must be reviewed and approved by PRSC Detachment 2 Commander on EAS prior to removal from EAS.

3. EAS Airfield use is restricted. A completed and approved SAR, and a Prior Permission Request (PPR) are required to land at EAS. EAS’s airfield operating hours are Monday through Friday, from 0800L until 1700L (1700Z-0200Z). The airfield is closed on Saturday, Sunday, and federal holidays.

a. There is a Servicing Fee for non-PRSC aircraft that land on EAS of $3,877.47. All aircraft that land and/or take-off outside of normal airfield hours will be charged for airfield overtime (OT) expenditures. OT charges start at approximately $90 per hour, per person performing support services, covering the cost of incremental airfield management, aircraft servicing, and fire emergency services. The overtime rate is subject to change, and it is the customer’s responsibility to verify the rate and estimated number of overtime hours prior to services rendered. Overtime will be charged for actual time spent supporting the entire aircraft evolution, to include time for airfield personnel to prepare for and/or recover from aircraft arrival/departure as well as any customer transportation and/or billeting assistance.

b. EAS is a Government owned, contractor operated installation. Aircraft arrivals and departures, regardless of agency, require contracted service support and agencies are responsible to provide reimbursement for the cost of that support. Hence, reimbursement for service fees and overtime are billed and collected via MIPR or other funding documents by PRSC/611 CES Resource Advisor personnel: 611CES.CEI.Finance@us.af.mil. The contractor does not have the means to collect service fees at EAS via credit card.

c. For commercial aircraft, the air carrier must have a current Civil Aircraft Landing Permit (CALP) on file with the 611 ASUS Airfield Manager, TSgt Sanchez, at henry.sanchez.6@us.af.mil. CALPs must be submitted a minimum of 21 days prior to flight.

d. For both commercial and military aircraft, contact must be made by flight POCs no later than (NLT) one working day prior to scheduled landing during normal working hours (Mon-Fri 0800-1700 AKST) to request a PPR number from the site airfield manager so that landing can be authorized IAW FAA flight regulations. For safety, aircraft are restricted to land only during normal working hours except for In-Flight Emergency landings. The pilot should verify airfield requirements in the IFR Supplement and review AFI 10-1001 in its entirety prior to departing for EAS. Note that while PPRs may be issued, the customer is responsible for all costs incurred.

e. Personal and contractor owned drones are strictly prohibited. Military drones need to be coordinated with the 611 ASUS Airfield Manager, TSgt Sanchez, at henry.sanchez.6@us.af.mil.

4. All Project Managers (or equivalent) that anticipate six (6) or more personnel travelling to EAS shall submit a personnel flow chart identifying anticipated arrival and departure of personnel at EAS for the duration of the contract/project. Please provide this within 45 days of contract award to the EAS Program Management Office (PMO) and Det 2 CC to ensure the proper billeting, resources, and other support can be provided.

5. A passenger aircraft travels between Joint Base Elmendorf-Richardson (JBER) and EAS on a routine basis. Typically, this is Monday, Wednesday, Friday in the busier summer season and M, W, every other F in the winter season. However, the number of flights per week ultimately varies depending on cancellations or rescheduling due to weather.

a. Cost of a round trip ticket for DoD personnel is $5,782 and non-DoD personnel is $6,018.

b. Return flights from EAS to JBER are scheduled by the Base Operations Support (BOS) contractor at EAS. To book return seats and get information on flight availability contact the following POC’s on site: Dustin Lefever, dustin.lefever.ctr@us.af.mil, Ross Cook, ross.cook.2.ctr@us.af.mil, and Arturo Cruz, arturo.cruz.ctr@us.af.mil. The airfield office can be mailto:dustin.lefever.ctr@us.af.mil mailto:ross.cook.2.ctr@us.af.mil mailto:arturo.cruz.ctr@us.af.mil reached by phone at 907-392-3033. The BOS contractor will also require a copy of either the traveler’s Travel Orders or the approved LOA, as applicable.

c. Passengers are only allowed two bags, under 50 pounds each. All bags are not to exceed 62 lineal inches. Carry-on luggage is not authorized. Hand-carried items, such as books/tablets/laptops are okay.

6. Air cargo is shipped to EAS on chartered flights. A cargo flight is scheduled to depart JBER to EAS every other Wednesday. All air cargo to EAS is processed through the JBER Traffic Management Office (TMO) 773lrs.lgrnc.aca@us.af.mil or 907-552- 2131. It is recommended that cargo is coordinated for shipment at least seven weeks prior to required arrival date. All air cargo departing EAS must be processed through the EAS Aerial Port, which can be reached at 907-392-3361.

a. To hold cargo at EAS, advance coordination with the site Airfield Manager, Mr. Gary Cardullo, is required. He can be reached at gcardullo@asrcfederal.com or 907-392-3361.

b. Ensure all cargo (tools, equipment, material, etc.) has arrived to EAS prior to the scheduled work. The air cargo is routinely delayed and it is imperative personnel arriving to EAS confirm delivery before arrival. Reach out to JBER TMO or Det 2 to confirm cargo delivery.

c. An uncovered staging area for equipment and material storage may be available for a limited time while awaiting pickup. The requestor’s requirements must be coordinated with the PMO prior to transporting equipment to EAS.

7. There is one annual resupply barge available for contractor use, both to and from the island, on a space- available basis. The POC for barge support is Mr. Joseph Ciszak, joseph.ciszak@us.af.mil or 907-552- 4935.

8. All personnel residing on EAS will be charged for meals and lodging unless a current Support Agreement with pre-paid man-days is on file. The rate as of February 2024 is $205 per day in accordance with the Defense Travel Management Office for Eareckson Air Station. The most up to date rate can be found at www.defensetravel.dod.mil/site/perdiemCalc.cfm. The form of payment accepted is all major credit cards, presented upon check-in to billeting.

a. Man camps and tent cities are not authorized on EAS.

9. Refuse Services - There is a limited amount of on-site landfill disposal space available on EAS. The requirements holder, via their associated contracting agency and subsequent contract, shall ensure the contractor is responsible for packaging, processing, and shipping all regulated waste off the installation unless prior approval for landfill space has been received by the 611 CES Integrated Solid Waste Chief, Mr. Jeff Platner and documented in the contractor’s awarded contract.

Mr. Platner can be contacted at -907-552-4489 or Jeffrey.Platner.3@us.af.mil. Additionally, the contractor shall provide the 611 CES Hazardous Waste Manager (Mr. Donald Haas) with a copy of any existing hazardous waste manifest. Mr. Donald Haas can be contacted at donald.haas.ctr@us.af.mil or 907-552-9766.

10. Power and Water - Electrical power and fresh water is available on the island.

11. Office space - Limited office space may be available for visitor use. Offices are not guaranteed to have phone lines. This must be coordinated prior to contract award with the EAS PMO and the Det 2 Commander.

12. Fuel – Available fuel on EAS is either JP-8 or Ultra Low Sulfur Diesel, which is in limited supply.

Fuel is available for purchase on site, with the preferred fuel usage being JP-8. Purchasers must have a valid GSA fuel purchase account. Current fuel price information can be requested from 611 ASUS Fuels Specialist at 611asus.pol.1@us.af.mil.

mailto:773lrs.lgrnc.aca@us.af.milor907-552 mailto:gcardullo@asrcfederal.com mailto:joseph.ciszak@us.af.mil http://www.defensetravel.dod.mil/site/perdiemCalc.cfm mailto:Jeffrey.Platner.3@us.af.mil mailto:donald.haas.ctr@us.af.mil mailto:611asus.pol.1@us.af.mil

13. Freezer/Refrigerator – Space may be available for ice packs and sample containers on a non-interference basis, advance coordination with the BOS Contractor is required for access.

14. Medical support – Limited medical care is available on EAS. Visitors should ensure that they bring any required medications, to include an additional one-month supply. A MedEvac aircraft will be utilized in the event of medical issues that cannot be treated on EAS and it is strongly recommended that all entities conducting business on Shemya Island submit their plans and arrangements in case of required MedEvac to the PMO and Detachment 2 for review and approval prior to transiting to the island.The MedEvac costs are the responsibility of the requiring agency/contractor.

15. Firearms are strictly prohibited.

16. Cell phones/Internet - There is no cell phone service available at EAS. Phone lines are provided in some offices and lodging rooms. Limited commercial internet may be available for purchase upon arrival.

17. All base support referenced in this memorandum is available on a non-interference basis. Due to the remoteness and unique situation at EAS, base support availability is subject to change at any time without notice. Visitors must request any support they require far enough in advance to accommodate the significant lead times necessitated by EAS logistics, and depending on the requirement this could mean 8+ months in advance.

18. EAS is an extremely remote location, with frequent inclement weather that precludes air support.

There are times when flights are weathered out of EAS and cannot be accessed for multiple weeks at a time, which includes food, supplies, cargo, equipment, and mail delivery. Government agencies and contractor companies must take in to account any personal requirements of their employees before recommending travel to EAS as there are very limited capabilities to accommodate individual needs.

EAS is a harsh environment, facilities were built in the 1950s and 1960s, and weather conditions can reach the point where all outdoor activities are curtailed, and the island is on lockdown. Personnel on or travelling to EAS need to be physically and mentally capable of operating in such an environment.

PRSC reserves the right to deny access to EAS for personnel and/or remove personnel from EAS to ensure good order and discipline is maintained.

19. For any reimbursement inquiries regarding lodging, subsistence, aircraft landing fees, fuel, etc., please contact the PRSC/611 CES Resource Advisor personnel at 611CES.CEI.Finance@us.af.mil or by phone at 907-552-5252.

20. This memo supersedes all previous Eareckson Air Station Base Support Letters.

21. If you have any questions or concerns, please contact the PRSC EAS Program Management Office, office: 907-552-5107; mobile: 907-201-3356. Please include the EAS PM, Lt Olga Boukhvalova, olga.boukhvalova.1@us.af.mil, and the ISS2 PM, Capt Ashley Greco, ashley.greco@us.af.mil, on all email inquiries.

ASHLEY A. GRECO, Capt, USAF Program Manager, ISS2 Contract mailto:611CES.CEI.Finance@us.af.mil mailto:olga.boukhvalova.1@us.af.mil mailto:ashley.greco@us.af.mil