Solicitation # 70FBR826Q00000004 Attachment B – Instructions to Offerors

INSTRUCTIONS TO OFFERORS AND

EVALUATION FACTORS FOR AWARD

The Government contemplates award of one (1) Labor Hour contract, with Firm Fixed Hourly Rates, resulting from this solicitation. DR-4847-CTM, anticipates the award of one (1) contract to be made to a single, responsible, responsive offeror whose proposal conforms to the solicitation requirements, and provides the best value to the Government based on both price and non-price factors. Failure to include all required information, in detail, may be cause to find an offeror’s bid non-responsive. The Government intends to evaluate proposals and award one (1) contract without discussions with offerors.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Offerors shall submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete.

Legibility, clarity, completeness, and responsiveness are of the utmost importance. Proposals shall be in the form prescribed by, and shall contain a response to, each of the areas identified. Any proposal that does not provide, as a minimum, that which is required in this solicitation may be determined to be substantially incomplete and not warrant any further consideration.

An offer may be rejected if an offeror fails to meet timeframes established by the Contracting Officer to either address deficiencies in the offer or to submit a final proposal revision. A resubmission is permitted; however, it may be rejected immediately if it is still deficient in the area(s) that caused the initial rejection.

The Government has the right to cancel this solicitation at any time. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

All offerors submitting a proposal in response to this solicitation are required to be registered in the System for Award Management (SAM) in order to be considered for award. Offerors must have an “active” SAM registration at the time of proposal submission. Registration information can be located at www.sam.gov.

To be eligible for award Offerors must be found responsible in accordance with Federal Acquisition Regulation (FAR) 9.101. Only the items listed on the Pricing Worksheet will be considered for award.

This requirement is set-aside for small businesses. There is no local area set-aside or preference for this requirement.

http://www.sam.gov/

Attachment B – Instructions to Offerors

Table of Contents:

1.0 Evaluation Factors

2.0 Proposal Contents

3.0 Evaluation Methodology

4.0 Award

5.0 Period of Performance

6.0 Questions

7.0 Submission of Proposals

8.0 Projected Milestones

1.0 Evaluation Factors

This acquisition and source selection are being conducted in accordance with the procedures of Federal Acquisition Regulation (FAR) Parts 12 and 13. The acquisition will be awarded on the basis of a trade-off of technical and price factors. The technical evaluation factors as listed below are of equal importance. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.

The Government intends to evaluate proposals and award without exchanges with Offerers (except clarifications). Therefore, the offeror’s initial quote should contain the Offeror’s best terms from a cost or price and technical standpoint.

The award will be made to the responsive, responsible contractor who provides the best value to the Government. In performing the best value trade-off analysis, the Technical and Past Performance, when combined are approximately equal to price. Each quotation will be evaluated according to the following criteria:

1. Technical

2. Past Performance

3. Price

2.0 Proposal Contents

Please review all requirements within this section to include documents listed under Volume I and Volume II. The below information must be provided by the offeror. Failure to include any of the documents listed below may result in not being considered for award.

Volume I: Technical Evaluation Factors (4 Page Limit)

Factor 1: Technical - The response must include answers and/or provide proof to the following questions:

Question 1. Please provide in detail how you (contractor) will staff this site? i.e. Please provide a staffing plan on how the post hours will be met.

Question 2. Please provide your ability to staff this site within 48 hours of request.

Question 3. How many Protective Service Officers (PSOs) do you currently have available to staff the site? Please provide all licensing information for each PSO that is FEMA upon the start of the contract period of performance.

Please not if have PSOs are currently FEMA vetted.

Question 4. Some sites/locations are in an area that may have very little hotel accommodations. How will you as the contractor overcome any lodging issues if they arise for PSOs to ensure PSOs arrive on time for the start of scheduled shifts?

Question 5. Does your company have the required equipment to ensure the safety and security of the PSOs and provide safety and security for FEMA personnel and assets in accordance with the Performance Work Statement

(PWS)?

Question 4. - What approach(es) will your company undertake to demonstrate how it will fulfill and comply with the requirements in the PWS?

Solicitation: 70FBR826Q00000004

Question 6 - What approach(es) will your company undertake to demonstrate how it will fulfill and comply with the requirements in the PWS?

All Offerors: - The response must include answers and/or provide evidence to the following:

•Offeror must provide all documents for minimum qualifications – see PWS 3.1 •Offeror must provide proof of insurance;

•Offeror must provide a copy State License for each PSO that is to work the contract;

•Offeror must provide the City and or County License, if applicable, for each PSO that is to work the contract;

•Offeror must provide license of the security company or a Letter from the individual that owns all the weapons stating the company may utilize these weapons for security functions;

•Offeror must provide weapons by manufacturer, model, and serial number. Also known as MAL (Master Authorization List) – See PWS 7.2.13 •Offeror must provide List of Uniform and Equipment or plan to purchase, see PWS 7.1;

•Offeror must provide a Draft Transition Plan;

•Proof of one-month's payment as certified by Offeror's banking institution.

Factor 2: Past Performance

The Past Performance evaluation will assess the offeror’s probability of meeting the PWS requirements based on overall performance records of previous FEMA contracts, other government contracts, reviews of the Contractor Performance Assessment Reporting System (CPARS) and any other performance history relevant to assessing the offeror’s probability of meeting the PWS’ requirement. The Government.will review performance information reported to CPARS, as well as other sources of information.

Volume II: Business & Price Quote (No Page Limit)

1. Offerors shall complete Attachment C - Pricing Worksheet. Offerors shall quote a fixed hourly labor rate for the base and option lines. The fixed hourly labor rate shall be fully burdened with all labor, overhead, G&A, profit, etc. The fully burdened hourly labor rate shall be billed for actual labor hours worked during the performance of the resulting contract. Price evaluation will be based on the total amount for all line items as quoted on the Pricing Worksheet to include the base and option periods.

2. Completed Representations, Certifications, and Other Statements of Offerors. Refer to FAR 52.212-3;

Full text located at www.acquisition.gov and in Solicitation

#70FBR826Q00000004.

3. Offerors shall complete Attachment D- Statement of Contractor Assurance. The offeror shall submit sufficient evidence of responsibility for the Contracting Officer to make an affirmative determination of responsibility pursuant to the requirements of FAR Subsection 9.104- 1.

4. Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction Under any Federal Law. Refer to FAR 52.209-11; Full text located at www.acquisition.gov

5. Small Business Representation. Refer to FAR 52.219-1; 2024 text located at www.acquisition.gov and in Solicitation #70FBR826Q00000004.

http://www.acquisition.gov/

6. Copies of all necessary state/local licenses, permits, registrations, or certifications as required to perform the duties and responsibilities of the position. No exemption will be approved. This requirement applies to the contractor’s company and the contractor’s personnel. See Attachment A – Performance Work Statement.

•OCSO has reviewed the State of Montana Department of Labor and Industry and has determined that a state licensing requirement does exist.

•OCSO will discuss county and/or local licensing requirements at the kick-off meeting. If there are any local county and/or city licenses that are required, the contractor shall be responsible for providing copies of licenses to the COR, ensuring they are operating within the confines of the city or county laws/ordinances.

Option Periods

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price.

This includes options under FAR clause 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s).

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under 52.217-8 (maximum of six months), Options to Extend Services, the Government will evaluate the option to extend services by adding six months of the offeror’s final option period price to the offeror’s total price.

This amount will be the total evaluated price. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods).

Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s/order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.

http://www.acquisition.gov/

3.0 Evaluation Methodology

Evaluation for Technical Factors

The Government will evaluate the offeror’s comprehensive approach to achieving the overall objectives outlined in the Performance Work Statement (PWS) based on the responses to the technical questions.

Each response will be assessed based on the evaluated criteria. The adjectival rating and price shall be considered in determining the best value. Please note, lowest price does not necessarily equate to best value. The adjectival rating scheme and definitions are provided below.

RATING DEFINITIONS FOR TECHINCAL FACTORS

Rating Description

Neutral No relevant performance record is identifiable upon which to base a meaningful performance rating. This is neither a negative or positive assessment.

Superior Based on an offeror’s past performance record, essentially no doubt exists that the offeror will successfully perform the required effort.

Satisfactory Based on an offeror’s past performance record, it is likely that the offeror will successfully perform the required effort.

Rating Description

High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no

Government intervention.

Moderate Confidence The Government has moderate confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with moderate

Government intervention.

Low Confidence The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract even with

Government intervention.

EVALUATION FOR PAST PERFORMANCE

The Past Performance evaluation will assess the offeror’s probability of meeting the PWS requirements based on overall performance records of previous FEMA contracts, other government contracts, reviews of CPARS and any other performance history relevant to assessing the offeror’s probability of meeting the PWS’ requirement. The Offerors’ past performance will be rated using the evaluation rating definitions for past performance provided in the below table.

Unsatisfactory Based on an offeror’s past performance record, it is not likely that the offeror will successfully perform the required effort.

All submitted information will be evaluated by a Technical Evaluation panel. All non-price information will be evaluated first and independently from pricing.

EVALUATION FOR PRICE

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. When combined, all non-price factors will be considered approximately equal to price. In any event the Government reserves the right to make an award to the Offeror(s) whose proposal provides the best overall value to the Government.

As all pricing information will be evaluated independently of all non-price information, pricing must be submitted on a separate page from all other submitted information.

4.0 Award

Award decisions will be made using Best Value Tradeoff based on price and non-price factors, in accordance with Federal Acquisition Regulation (FAR) Part 15.3 and supplemented by Homeland Security Acquisition Manual (HSAM) Chapter 3015. The Tradeoff process is appropriate when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. In using the Tradeoff process the Government seeks to award to the offeror(s) who will best meet or exceed the Government’s requirements.

Award decision will be consistent with the evaluation factors listed in this section. The selection process and evaluation of proposals will be conducted by the Technical Evaluation Panel, and the Source Selection Authority will have final decision authority.

5.0 Period of Performance

6.0 Questions

Questions shall be submitted to the Contracting Officer, Amanda Paulson at Amanda.Paulson@fema.dhs.gov. No phone calls will be accepted in regards to this solicitation.

Questions shall be received via email no later than, 04/17/2026, 10:00am MT.

7.0 Submission of Proposals

All proposals shall be submitted via email to the Contracting Officer, Amanda Paulson at Amanda.Paulson@fema.dhs.gov. No phone calls will be accepted in regards to this solicitation.

Proposals must be received via email no later than 04/17/2026, 03:00pm MT.

8.0 Milestone Dates

Questions due date – 04/17/2026, 10:00am MT Proposal due date – 04/17/2026, 03:00pm MT Evaluations (approximate) – 04/20/2026 Award Date (approximate) – 04/24/2026 Guards on Site, within 24 hours of award (approximate) – On or before 04/28/2026

(end)

Base Period 3,120 hours Option Period 1 3,120 hours Option Period 2 3,120 hours Option Period 3 3,120 hours mailto:Amanda.Paulson@fema.dhs.gov