2 - Data Requirements.pdf

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DATA ITEM DESCRIPTION

Title: COMMERCIAL OFF-THE-SHELF (COTS) MANUALS AND ASSOCIATED

SUPPLEMENTAL DATA

Approval Date: 20211203 Limitation: No GIDEP Applicable: No

Number: DI-TMSS-80527D AMSC Number: 10283 DTIC Applicable: No Office of Primary Responsibility: TM

Applicable Forms: None

Use/relationship: Commercial Off-the-Shelf Manuals may be used as-is or with supplementation to support COTS equipment used by DOD. This DID is used to:

a. Acquire sample COTS manuals for evaluation.

b. Acquire COTS manuals that have been evaluated and found to be acceptable.

c. Acquire associated supplemental data, if required.

This DID contains format, content, and intended use information for the data deliverable(s) resulting from the work described in MIL-PRF-32216.

This DID supersedes DI-TMSS-80527C, dated 12 Aug 2011.

Requirements:

1. Content. The manual shall contain all technical information on the assembly, installation, operation, parts, and maintenance of commercial equipment.

2. Evaluation. The manual shall be evaluated using the criteria found in MIL-PRF-32216.

3. Supplementation. The manual may be supplemented with additional data to comply with contract.

Supplemental data shall be prepared in accordance with MIL-PRF-32216.

4. Format. The basic manual shall be presented in the contractor's format. Supplemental data shall be presented in the format specified by the acquiring activity.

5. Digital files. Interactive Electronic Technical Manuals (IETMs) or PDFs are preferred for electronic COTS manuals.

6. PDF Files. PDF files shall be searchable, capable of having links added, and have fonts embedded.

7. IETMs. IETMs shall meet the general style and format and user interface requirements in MIL- STD-40051-1 (Army only) or MIL-STD-3031 (Army only).

8. Paper manuals. If paper manuals are acquired, the data shall be clearly legible and on paper of sufficient quality for long term use.

9. Quick Reference Guides (QRGs). QRGs shall meet the requirements of MIL-PRF-32614.

End of DI-TMSS-80527D

Title: CALIBRATION CERTIFICATE/REPORT

Number: DI-QCIC-80798C Approved Date: 20170123 AMSC Number: F9766 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 36 Project Number: QCIC-2017-003 Applicable Forms: N/A Use/Relationship: The Calibration Certificate/Report documents calibration certificates or reports accompanying the calibrations performed on Department of Defense (DoD) test, measurement, and diagnostic equipment.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID is applicable to contracts requiring calibration of test equipment prior to delivery.

This DID is consistent with ISO/IEC 17025, General requirements for the competence of testing and calibration laboratories, requirements for calibration reports or certificates.

(Copies of this document are available online at http://www.iso.org.)

c. This DID supersedes DI-QCIC-80798B.

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Contractor format is acceptable.

3. Content. The calibration certificate or report shall include:

a. Title (e.g., calibration certificate or calibration report);

b. The name and address of the laboratory and the location where the calibrations were carried out, if different from the address of the laboratory;

c. Unique identification of the calibration certificate or test report (such as the serial number), and on each page an identification in order to ensure that the page is recognized as a part of the test report or calibration certificate, and a clear identification of the end of the calibration certificate or test report;

d. The name and address of the client or customer;

e. Identification of the method used;

f. A description of, the condition of, and the unambiguous identification of the item(s) tested or calibrated;

g. The date of receipt of the test or calibration item(s) where this is critical to the validity and application of the results, and the date(s) of performance of the test or calibration;

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

DI-QCIC-80798C

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results;

i. The test or calibration results with, where appropriate, the units of measurement;

j. The name(s), function(s) and signature(s) or equivalent identification of person(s) authorizing the calibration certificate or test report;

k. Where relevant, a statement to the effect that the results relate only to the items tested or calibrated;

l. The conditions (e.g., environmental) under which the calibrations were made that have an influence on the measurement results;

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof;

n. Evidence that the measurements are traceable.

End of DI-QCIC-80798C.

Title: FAILURE SUMMARY AND ANALYSIS REPORT

Number: DI-SESS-80255B Approval Date: 20191015

AMSC Number: N10166 Limitation: N/A

DTIC Applicable: Yes GIDEP Applicable: Yes http://www.dtic.mil/dtic/submit http://www.gidep.org/data/submit.htm

Preparing Activity: AS

Applicable Forms: N/A

Project Number: SESS-2019-063

Use/relationship: The Failure Summary and Analysis Report presents a summary of the individual failures that occur prior to and during the reporting period and describes the analysis and corrective actions performed. This report is used to evaluate the contractor’s failure reporting, analysis, and corrective action efforts in accordance with the solicitation.

This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the contract.

This DID supersedes DI-SESS-80255A.

1. Reference Documents. None

2. Format. The Failure Summary and Analysis Report shall be in contractor’s format.

3. Content. The report shall summarize the results of the contractor’s Failure Reporting, Analysis, and Corrective Action System (FRACAS) implementation required by the statement of work, and shall include a cumulative tabulation of failure data. Failures that occurred during the latest report period shall be identified by suitable notation. The report shall include the following elements at a minimum:

3.1 Failure number

3.2 Failure analysis number

3.3 Failure date

3.4 Name of engineer responsible for failure analysis

3.5 Failed part name

3.6 Failed part number (e.g. national stock number (NSN), logistics control number, work unit code)

3.7 Manufacturer of failed part

http://www.dtic.mil/dtic/submit http://www.gidep.org/data/submit.htm

DI-SESS-80255B

3.8 Subassembly name and number

3.9 Major assembly name and number

3.10 Equipment name and serial number

3.11 Failed part’s accumulated test or field operational life data

3.12 Test or mission being performed when the failure occurred

3.13 Test or mission mode of operation and environmental and use conditions when the failure occurred

3.14 Failure symptoms and description of detection or diagnosis methods (e.g. Built In Test)

3.15 Failure effects (e.g. none, degradation, abort)

3.16 Repair action (e.g. remove/replace)

3.17 Failure mode description

3.18 Description of engineering analysis method employed in failure analysis

3.19 Failure mechanism/cause of failure

3.20 Contributing factors, including multiple factor interactions, or secondary effects of the failure

3.21 Categorization of failure (e.g. equipment design, equipment manufacturing workmanship, part design, part manufacturing workmanship, software errors, unverified, intermittent, non-relevant)

3.22 Information on previous corrective actions for the same part or failure mode.

Corrective action required to mitigate the failure mode, including:

3.22.1 Identification of the failure mode

3.22.2 The recommended process or process control changes, when the failure cause was due to workmanship defects

3.22.3 Proposals for retrofit of all equipment already delivered or assembled, including recommended effectivity, in accordance with the contract

DI-SESS-80255B

3.22.4 Disposition of all defective material and material rendered obsolete because of any necessary redesign, to assure their exclusion from production items

3.22.5 Identification of previous functional and environmental qualification tests, if any, invalidated by the corrective action changes and a recommendation of those tests that should be repeated, in accordance with the terms of the contract, to demonstrate the corrective action’s effectiveness

3.22.6 Effect on operational and diagnostic software programs and plan for changes, if necessary

3.23 Corrective action status

3.24 The recommended fix effectiveness factor (FEF) to be applied to the failure mode based on the proposed corrective action

3.25 Rationale for any open failure analyses past the contract-specified closeout time

3.26 Severity criticality ranking of the failure modes. The severity classification categories are:

3.26.1 Category I - Catastrophic - A failure which may cause death or system loss (i.e., aircraft, tank, missile, ship)

3.26.2 Category II - Critical - A failure which may cause severe injury, major property damage, or major system damage resulting in mission loss.

3.26.3. Category III - Marginal - A failure that may cause minor injury, minor property damage, or minor system damage which will result in delay or loss of availability or mission degradation.

3.26.4 Category IV - Minor - A failure not serious enough to cause injury, property or system damage, but which results in unscheduled maintenance or repair.

End of DI-SESS-80255B

Cal Cert.pdf

DID_COTS Manual

DID Cal Cert

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DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

1403209658C

Cross-Out

1_DATA_ITEM_NO: A001

2_TITLE_OF_DATA_ITEM: Commercial-Off-The-Shelf (COTS) Manual

3_SUBTITLE:

4_AUTHORITY_Data_Acquisit: DI-TMSS-80527D

5_CONTRACT_REFERENCE: PD 23E-561A-RF

6_REQUIRING_OFFICE: AFLCMC/WNME

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: A

10_FREQUENCY: ASREQ

11_AS_OF_DATE: ASREQ

12_DATE_OF_FIRST_SUBMISSI: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB: See BLK 16 addressee1:

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16_REMARKS: Blk 12: No later than 34 days after contract award, 1 copy(ies) of the final manual is(are) required on CD/DVD in indexed Portable Document Format (iPDF). Ship to addressee #1 listed in BLK 14a. If manuals are available electronically, the file or web link may be sent to christine.patterson.1@us.af.mil. Reference contract number in all correspondence.

Blk 12: Concurrent with delivery of production units contractor shall furnish and pack 1 set of the manuals with the proposed evaluation unit. Manual shall be on CD/DVD in indexed Portable Document Format (iPDF). Ship with unit.

Blk 13: Concurrent with delivery of production units contractor shall furnish and pack 1 set of the manuals with each unit. Manual shall be on CD/DVD in indexed Portable Document Format (iPDF). Ship with unit.

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY:

H_DATE: 11/4/22

1_APPROVED_BY:

J_DATE: 11/4/2022

Page: 1 reg38t: 11

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: A(FY 23)

TDP:

TM: x

OTHER:

DSYSTEMITEM: GPS Rubidium Receiver

E_CONTRACTPR_NO:

FCONTRACTOR:

of_pages: 4

Reset:

2022-11-04T13:30:07-0400

CAPUANO.FRANK.R.1403209658

2022-11-04T14:05:36-0400

LONG.GEORGE.ALLAN.1271080758

DD FORM 1423-2, AUG 96

(2 Data Items)

The public reporting burden for this collection of information is estimated to average 220 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

TDP ________ TM _______ OTHER _________________________

11. AS OF DATE 13. DATE OF SUBSEQUENT

12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

Page ____ of ____ Pages

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: A (FY 23)

TDP: Off

TIM: Yes

OTHER:

D_SYSTEMITEM: GPS Rubidium Receiver

E_CONTRACTPR_NO:

FCONTRACTOR:

1_DATA_ITEM_NO1: A002

2_TITLE_OF_DATA_ITEM1: Calibration Certificate

3_SUBTITLE1:

4_AUTHORITY1: DI-QCIC-80798C

5_CONTRACT_REFERENCE1: PD 23E-561A-RF Atch

6_REQUIRING_OFFICE1: AFLCMC/WNME

7_DD_250_REQ1: N/A

8_APP_CODE1: N/A

9_dist1: A

10_FREQUENCY1: ASREQ

11_AS_OF_DATE1: ASREQ

12_DATE_OF_FIRST_SUB1: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB1: See BLK 16 addr1_1:

draft1_1:

reg1_1:

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1_DATA_ITEM_NO2: A003

2_TITLE_OF_DATA_ITEM2: FAILURE SUMMARY AND ANALYSIS REPORT

3_SUBTITLE2:

4_AUTHORITY2: DI-SESS-80255B

5_CONTRACT_REFERENCE2: PD 23E-561A-RF Atch

6_REQUIRING_OFFICE2: AFLCMC/WNME

7_DD_250_REQ2: N/A

8_APP_CODE2: N/A

9_dist2: A

10_FREQUENCY2: ASREQ

11_AS_OF_DATE2: ASREQ

12_DATE_OF_FIRST_SUB2: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB2: See BLK 16 addr2_1:

draft2_1:

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16_REMARKS1:

BLK 12: Concurrent with delivery of proposed evaluation unit, the contractor shall furnish and pack one (1) calibration certificate. Ship with unit.

17_PRICE_GROUP1:

18_totalprice1:

addr2_2: Ship with unit addr2_3:

addr2_4:

16_REMARKS2: BLK 12: A complete Failure Summary and Analysis Report shall be provided once at the end of every Fiscal Year (once/if warranty repairs begin).

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CAPUANO.FRANK.R.1403209658

2022-11-04T14:06:05-0400

LONG.GEORGE.ALLAN.1271080758

DD FORM 1423-1, FEB 2001

(1 Data Item)

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

TDP ________ TM _______ OTHER

Page of Pages

1_DATA_ITEM_NO: B001

2_TITLE_OF_DATA_ITEM: Commercial-Off-The-Shelf (COTS) Manual

3_SUBTITLE:

4_AUTHORITY_Data_Acquisit: DI-TMSS-80527D

5_CONTRACT_REFERENCE: PD 23E-561A-RF

6_REQUIRING_OFFICE: AFLCMC/WNME

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: A

10_FREQUENCY: ASREQ

11_AS_OF_DATE: ASREQ

12_DATE_OF_FIRST_SUBMISSI: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB: See BLK 16 addressee1:

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16_REMARKS: Blk 13: Concurrent with delivery of production units contractor shall furnish and pack 1 set of the manuals with each unit. Manual shall be on CD/DVD in indexed Portable Document Format (iPDF). Ship with unit.

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY:

H_DATE: 11/4/22

1_APPROVED_BY:

J_DATE: 11/4/2022

Page: 3 reg38t: 73

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: B (FY 24-27)

TDP:

TM: x

OTHER:

DSYSTEMITEM: GPS Rubidium Receiver

E_CONTRACTPR_NO:

FCONTRACTOR:

of_pages: 4

Reset:

2022-11-04T13:32:07-0400

CAPUANO.FRANK.R.1403209658

2022-11-04T14:07:20-0400

LONG.GEORGE.ALLAN.1271080758

DD FORM 1423-2, AUG 96

(2 Data Items)

The public reporting burden for this collection of information is estimated to average 220 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

TDP ________ TM _______ OTHER _________________________

11. AS OF DATE 13. DATE OF SUBSEQUENT

12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

Page ____ of ____ Pages

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: B (FY 24-27)

TDP: Off

TIM: Yes

OTHER:

D_SYSTEMITEM: GPS Rubidium Receiver

E_CONTRACTPR_NO:

FCONTRACTOR:

1_DATA_ITEM_NO1: B002

2_TITLE_OF_DATA_ITEM1: Calibration Certificate

3_SUBTITLE1:

4_AUTHORITY1: DI-QCIC-80798C

5_CONTRACT_REFERENCE1: PD 23E-561A-RF Atch

6_REQUIRING_OFFICE1: AFLCMC/WNME

7_DD_250_REQ1: N/A

8_APP_CODE1: N/A

9_dist1: A

10_FREQUENCY1: ASREQ

11_AS_OF_DATE1: ASREQ

12_DATE_OF_FIRST_SUB1: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB1: See BLK 16 addr1_1:

draft1_1:

reg1_1:

repro1_1:

1_DATA_ITEM_NO2: B003

2_TITLE_OF_DATA_ITEM2: FAILURE SUMMARY AND ANALYSIS REPORT

3_SUBTITLE2:

4_AUTHORITY2: DI-SESS-80255B

5_CONTRACT_REFERENCE2: PD 23E-561A-RF Atch

6_REQUIRING_OFFICE2: AFLCMC/WNME

7_DD_250_REQ2: N/A

8_APP_CODE2: N/A

9_dist2: A

10_FREQUENCY2: ASREQ

11_AS_OF_DATE2: ASREQ

12_DATE_OF_FIRST_SUB2: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB2: See BLK 16 addr2_1:

draft2_1:

reg2_1:

repro2_1:

addr1_2: Ship with unit draft1_2:

reg1_2: 73 repro1_2:

addr1_3:

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15_total_Draft1: 0

15_TOTALReg1: 73

15_TOTALRepro1: 0

16_REMARKS1:

BLK 12: Concurrent with delivery of proposed evaluation unit, the contractor shall furnish and pack one (1) calibration certificate. Ship with unit.

The listed number of copies is the maximum amount for the acquisition. Specific quantities will be identified by issuance of a modification to exercise option quantities.

17_PRICE_GROUP1:

18_totalprice1:

addr2_2: Ship with unit addr2_3:

addr2_4:

16_REMARKS2: BLK 12: A complete Failure Summary and Analysis Report shall be provided once at the end of every Fiscal Year (once/if warranty repairs begin).

The listed number of copies is the maximum amount for the acquisition. Specific quantities will be identified by issuance of a modification to exercise option quantities.

17_PRICE_GROUP2:

18_totalprice2:

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addr2_7:

addr2_8:

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reg2_2: 1 repro2_2:

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15_total_Draft2: 0

15_TOTALReg2: 1

15_TOTALRepro2: 0

G_PREPARED_BY:

H_DATE: 11/4/22

1_APPROVED_BY:

J_DATE: 11/4/2022

Page: 4 of_pages: 4

Reset:

2022-11-04T13:33:47-0400

CAPUANO.FRANK.R.1403209658

2022-11-04T14:11:53-0400

LONG.GEORGE.ALLAN.1271080758

Title: CALIBRATION CERTIFICATE/REPORT

Number: DI-QCIC-80798C Approved Date: 20170123 AMSC Number: F9766 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 36 Project Number: QCIC-2017-003 Applicable Forms: N/A Use/Relationship: The Calibration Certificate/Report documents calibration certificates or reports accompanying the calibrations performed on Department of Defense (DoD) test, measurement, and diagnostic equipment.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID is applicable to contracts requiring calibration of test equipment prior to delivery.

This DID is consistent with ISO/IEC 17025, General requirements for the competence of testing and calibration laboratories, requirements for calibration reports or certificates.

(Copies of this document are available online at http://www.iso.org.)

c. This DID supersedes DI-QCIC-80798B.

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Contractor format is acceptable.

3. Content. The calibration certificate or report shall include:

a. Title (e.g., calibration certificate or calibration report);

b. The name and address of the laboratory and the location where the calibrations were carried out, if different from the address of the laboratory;

c. Unique identification of the calibration certificate or test report (such as the serial number), and on each page an identification in order to ensure that the page is recognized as a part of the test report or calibration certificate, and a clear identification of the end of the calibration certificate or test report;

d. The name and address of the client or customer;

e. Identification of the method used;

f. A description of, the condition of, and the unambiguous identification of the item(s) tested or calibrated;

g. The date of receipt of the test or calibration item(s) where this is critical to the validity and application of the results, and the date(s) of performance of the test or calibration;

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

DI-QCIC-80798C

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results;

i. The test or calibration results with, where appropriate, the units of measurement;

j. The name(s), function(s) and signature(s) or equivalent identification of person(s) authorizing the calibration certificate or test report;

k. Where relevant, a statement to the effect that the results relate only to the items tested or calibrated;

l. The conditions (e.g., environmental) under which the calibrations were made that have an influence on the measurement results;

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof;

n. Evidence that the measurements are traceable.

End of DI-QCIC-80798C.

DID_COTS Manual

DID Cal Cert