1c - CPO Notice 2024.01 Release Off Master Contracts~96.pdf
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- Contract number
- 21-416CMS-BOPM4-P-25705
- Issued by
- Illinois
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Summary
CPO Notice 2024.01 is a procurement authorization memorandum issued by Ellen H. Daley, Chief Procurement Officer for General Services, on September 14, 2023, to Agency Procurement Staff, Central Management Services Bureau of Strategic Sourcing, and State Purchasing Officers in Illinois. The notice grants blanket approval for state agencies to place orders against Department of Central Management Services (CMS) master contracts without obtaining separate State Purchasing Officer approval. This notice supersedes the January 9, 2013 memorandum "Orders Against Master Contracts" and works in conjunction with a CMS memorandum (Exhibit A) issued by Ron Wilson, BOSS Deputy Director, on September 13, 2023.
The notice authorizes blanket releases for equipment, commodities, and certain defined services under CMS joint purchase master contracts, with individual blanket release periods not to exceed six months at a time and terms not exceeding the contract duration. Agencies must document their approval by writing "Pursuant to CPO Notice 2024.01, the CPO approves this procurement" in the REQ Notes tab or by attaching the notice in the Attachments tab in BidBuy. Orders exceeding $10,000 for services are subject to additional review by a CMS Portfolio Manager and Agency Purchasing Officer. Agencies must submit monthly Change Orders on purchase orders to track actual expenditures including quantity, line-item description, unit cost, freight, and line-item totals, with failure to comply resulting in potential revocation of blanket release approval.
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| File | Type | Posted |
|---|---|---|
| 26PON0884~1.pdf |
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Text version
Chief Procurement Office for General Services
300 West Jefferson Street • Suite 128 • Springfield, IL 62702
P (217) 558-2231 • F (217) 558-1399
Notice 2024.01
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
September 14, 2023
Release Off Master Contracts
Procurement Compliance Monitors
Procurement Policy Board
Commission on Equity and Inclusion
This notice is effective immediately.
On January 9, 2013, the Chief Procurement Officer for General Services (CPO) issued a memorandum, “Orders
Against Master Contracts,” authorizing an agency to place an order for equipment and commodities against a
Department of Central Management Services (CMS) master contract or an agency specific master contract without obtaining approval from their State Purchasing Officer (SPO). The memo served as the CPO’s blanket approval for the procurement and required placement of the memo into the procurement file.
With BidBuy, SPOs are the final approvers of an agency’s Requisition (REQ) for all orders against master contracts greater than $10,000, except for contracts providing equipment and commodities. This notice represents my blanket approval of orders against master contracts for equipment and commodities.
An agency relying on this notice as approval of a qualifying order against a master contract shall write “Pursuant to CPO Notice 2024.01, the CPO approves this procurement” in the Notes tab in REQ, or shall attach this notice in the Attachments tab in REQ.
In collaboration with CMS’ process to provide agencies with blanket approvals for orders against CMS master contracts, as explained in the CMS memorandum (Exhibit A), I have designated my approval to the CMS Agency
Purchasing Officer to approve an agency’s order for services under the conditions detailed in the memo.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the Chief
Procurement Office at (217) 558-2231.
- End -martha.blackwell2 Highlight
| CPO Notice 2024.01 Release Off Master Contracts.pdf |
| JPMC Blanket Release Authorization Memo 091323.pdf |
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