19RP3826Q0080_SOLICITATION.pdf

This is a Request for Quotation (RFQ) issued by GSO/Contracting & Procurement for the U.S. Embassy in Manila for repair by replacement of an existing fuel dispensing system at the Seafront Compound Gas Station. The RFQ number is 19RP3826Q0080, issued June 30, 2026, with a requisition/purchase request number PR16038366. The contracting officer is ABEGAIL B. LAMBAN-TUBO, reachable at (02) 5301-2000 ext. 632.

The procurement includes four primary line items: (1) one unit of a Fuel Dispensing Unit—GASBOY AtlasX 985iGXTW1 DF Twin with dual-product capability (gasoline and diesel) featuring specific technical specifications including UL/UL listing, 50 psi max operating pressure, 1 HP motor, Gilbarco 4-piston pump, galvanized steel construction, and 2-wire protocol communication; (2) one lot of SmartFill Gen3 System—SF3-AC AC Power with International Configuration including Gilbarco Protocol Interface, 4G LTE communications, and ATG interface modules; (3) one lot for removal and disposal of existing fuel dispensing system and components per environmental regulations and NFPA 30A; and (4) one lot covering full installation, integration, testing, commissioning, personnel training, and operations manuals. All pricing is firm fixed price and VAT-exempt per Philippine tax code. Quotations are due by July 14, 2026, at 12:00 noon Philippine local time, submitted electronically to ManilaP urchasing@state.gov in MS-Word, MS-Excel, or Adobe Acrobat format not exceeding 10MB per file. A mandatory pre-proposal conference and site visit is scheduled for July 9, 2026, at 9:00 A.M. at the U.S. Embassy Seafront Compound, with prospective offerors required to register representatives by July 7, 2026, at 2:00 P.M. Payment shall be made via Electronic Fund Transfer within 30 days of receipt of the original and correct statement of account. Attendance at the site visit is mandatory, and failure to attend will result in proposal rejection. All offerors must demonstrate compliance with technical specifications, provide manufacturer authorization, past performance documentation, delivery capability with detailed project schedules, warranty and replacement provisions, a safety plan compliant with U.S. OSHA standards and local requirements, and an environmental and disposal methodology addressing fuel line purging and vapor control per NFPA 30A. A commissioning report demonstrating successful integration of the SmartFill Gen3 and ATG systems must be submitted. The RFQ is subject to FAR/DOSAR clauses addressing telecommunications equipment prohibitions, cybersecurity supply chain risk management, covered telecommunications representations, small business program representations, buy American and trade agreement certifications, responsibility matters, and executive order compliance requirements. All contractual clauses include restrictions on Kaspersky Lab products, covered telecommunications equipment, and Iran-related sanctions compliance.