QUESTIONS AND ANSWERS.pdf

SBU - CONTRACTING AND ACQUISITIONS

QUESTIONS AND ANSWERS

RFQ NO. 19RP3822Q0045

JANITORIAL SERVICES FOR U.S. EMBASSY MANILA, PHILIPPINES

Q1: Will vinyl basement floors require some type of polymer-based anti-slip treatment or coating?

A1: Refer to Amendment 0005.

Q2: Is the cleaning of high-rise walls and windows of the Embassy facades considered in the routine cleaning activities?

A2: Refer to Amendment 0005.

Q3: Will the contractor be tasked to handle hazardous wastes and disposal of hazardous waste?

A3: The Janitorial Contractor shall report the hazardous wastes to the Contracting Officer. The disposal of the hazardous wastes shall be performed by a different contractor.

Q4: Define what are the additional services the contractor will be required to perform?

A4: Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 1.2.4.

Q5: Indicate the area in square meters of the carpets that your facilities have.

A5: Refer to Amendment 0005.

Q6: As for the requested disinfections, will these be carried out manually by the same cleaning workers stationed at your facilities, or will it be carried out by external personnel with specialized equipment such as a motorized sprayer? In case it is with external personnel, what should be the frequency?

A6: Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 1.3.1.12. Special disinfection services requests shall be performed by a different contractor. Frequency will depend on the request and urgency of the requirement.

Q7: Regarding the accreditation of the experience, will it only be accredited with the list and data? Do contracts have to be attached, or would business reference letters suffice?

A7: Refer to Section 3-Solicitation Provisions, Paragraph A.2.(3)(a)-(d).

Q8: Regarding Saturday work, how many people will be required?

A8: Refer to Section 1–The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 2.2.

Q9: Regarding providing emergency response cleaning service on the Embassy Compound after the maintenance emergencies. Will it be charged additionally? Because workers have to be paid for overtime and transport costs.

A9: Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 1.2.4. and Paragraph 2.4.

Q10: Section 1.3.1 Daily Cleaning Requirements shall consist of: 1.3.1.13 Servicing and Replacing Water Bottles and Dispensers: Training on proper sanitary practices and procedures will be provided by the COR to designated contractor personnel. Should these personnel have a sanitary food handling certificate issued by authorities?

A10: Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 8.2 and Section 2-Contract Clauses, DOSAR 652.236-70 ADDITIONAL SAFETY MEASURES.

Q11: Section 1.3.7.6.4 Construction Debris … “The maximum acceptable size of construction debris shall be under seven (7) feet in length and 40 kilograms in weight.”

Should oversized/ overweight debris be rejected and reported to COR, or should our personnel rework such construction debris to the acceptable size/ weight?

A11: There is no mention of this provision in the solicitation.

Q12: Will the Government provide materials such as toilet paper, paper towels, garbage bags, etc.? If it is the contractor to provide, can the Government provide an annual usage of all the materials to ensure proper pricing accordingly?

A12: Refer to Section 1-The Schedule, Attachment 2 – Contractor-Furnished Property.

Q13: How many personnel currently performing on the contract? Is there a Maximum number of personnel?

A13: Prospective offerors are advised that there have been numerous changes in the Government’s requirements set forth in the current solicitation versus the Government’s requirements in the current contract. Therefore, each offeror should carefully review the requirements in the solicitation in developing their proposed firm fixed price, and not focus on the current contract due to the number of changes. The contractor shall be responsible for determining the appropriate number of personnel in consideration of Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 1.3 TYPE OF SERVICES.

Q13.a): What are the Ideal personnel each area?

A13.a): Prospective offerors are advised that there have been numerous changes in the Government’s requirements set forth in the current solicitation versus the Government’s requirements in the current contract. Therefore, each offeror should carefully review the requirements in the solicitation in developing their proposed firm fixed price, and not focus on the current contract due to the number of changes. The contractor shall be responsible for determining the appropriate number of personnel in consideration of Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 1.3 TYPE OF SERVICES.

Q13.b) What are the ideal personnel for the total contact?

A13.b): Prospective offerors are advised that there have been numerous changes in the Government’s requirements set forth in the current solicitation versus the Government’s requirements in the current contract. Therefore, each offeror should carefully review the requirements in the solicitation in developing their proposed firm fixed price, and not focus on the current contract due to the number of changes. The contractor shall be responsible for determining the appropriate number of personnel in consideration of Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 1.3 TYPE OF SERVICES.

Q14: Kindly provide the estimated usage of cleaning supplies for us to provide you an accurate quote?

A14: Prospective offerors are advised that there have been numerous changes in the Government’s requirements set forth in the current solicitation versus the Government’s requirements in the current contract. Therefore, each offeror should carefully review the requirements in the solicitation in developing their proposed firm fixed price, and not focus on the current contract due to the number of changes.

Q15: The Contractor is responsible to for disposing the sensitive information? If yes, is there any special area or instructions on where and how to dispose?

A15: The contractor is not responsible for sensitive information.

Q16: Can Contractor use Step up and down transformer?

A16: Yes.

Q17: The Solicitation max. SQM is 5000 SQM but the total Area is 58,313.29.

A17: Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, PRICES AND PERIOD OF PERFORMANCE, under Temporary/Additional Services.

Q18: Please indicate the total SQM for Stripping and reapplying a seal Coat? See page 12 Section 1.3.7.1

A18: Refer to Amendment 0005.

Q19: For clarification only: If US Embassy have a current contractor who clean the grounds, are they not responsible in cleaning the gutters and down spout? See page 13 section 1.3.7.2

A19: Refer to Amendment 0005.

Q20: Kindly provide the size of contractor’s storage facility, for us the plan accordingly.

A20: Refer to Amendment 0005.

Q21: Can we get a copy of the list of the pre-conference site visit attendees.

A21: The Embassy does not disclose any information regarding the attendees since the minutes of the pre-quotation conference is publicly posted.

Q22: Under Section 1.3. TYPE OF SERVICES, Subsection 1.3.1.4., "The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms." --

Q22.a): Can you confirm whether paper towels, toilet paper and bathroom soap mentioned will be provided by the Embassy or if it will be provided by the winning contractor? If it is to be provided by the contractor, please confirm the brand or technical specifications of the items to be provided.

A22.a): Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 5.0 Materials and Equipment and Attachment 2 – Contractor Furnished Property.

Q22.b): For the paper towel dispenser, will they be provided by the Embassy or the contractor, or are there no dispensers?

A22.b): Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of

Q22.c): For the soap, will this be liquid or bar type? If liquid, will the dispenser be provided by the Embassy or the contractor?

A22.c): Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of

Q22.d): In addition to the above kindly indicate the number of bathrooms/toilets located within the following areas:

A22.d: Refer to Amendment 0005.

Q23: Under Section 1.3. TYPE OF SERVICES, Subsection 1.3.1.5., "Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items were they were located.”--

Q23.a): Can you confirm whether the wastepaper basket lining mentioned will be provided by the Embassy or if it will be provided by the winning contractor? If it is to be provided by the contractor, please confirm the brand or technical specifications of the lining to be provided.

A23.a): Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of

Q23.b): Kindly indicate the number of wastepaper bins located within the following areas:

A23.b): Refer to Amendment 0005.

Q24: Under Section 1.3. TYPE OF SERVICES, Subsection 1.3.1.9., "Sweeping debris from walkways and driveways and hose cleaning them during appropriate climatic and water use conditions."--

Q24.a): Can you confirm whether hose cleaning would be with a regular hose or a pressure washer?

A24.a): Refer to Amendment 0005.

Q25: Who is the current contractor?

A25: CW Janitorial Service LLC

Q26: How many janitors are working at the facility?

A26: Prospective offerors are advised that there have been numerous changes in the Government’s requirements set forth in the current solicitation versus the Government’s requirements in the current contract. Therefore, each offeror should carefully review the requirements in the solicitation in developing their proposed firm fixed price, and not focus on the current contract due to the number of changes. The contractor shall be responsible for determining the appropriate number of personnel in consideration of Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 1.3 TYPE OF SERVICES.

Q27: What is the current contract value?

A27: The total amount of the current contract is $947,195.85.

Q28: What is the current contract number?

A28: The current contract number is 19RP3818C0003.

Q29: Are all supplies (toilet paper. paper towel, trash liners, and all cleaning solution) included in the pricing? Please confirm if these are included.

A29: Refer to Section 1-The Schedule, Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph 5.0 Materials and Equipment and Attachment 2 – Contractor Furnished Property.

Q30: Who is the supplier company that we can use to provide the product to the Embassy?

A30: The choice of supplier company is the prerogative of the winning offeror in consideration of the ability to satisfactorily meet the contract requirements.

Q31: Is there a past contract for these services.? If so, what is the contact number, amount, and date of award.

A31: Yes. Contract Number: 19RP3818C0003 / Amount: $947,195.85/Date of Award: March 1, Q32: Will be publishing the list of companies that attended the site visit.

A32: The Embassy does not disclose any information regarding the attendees since the minutes of the pre-quotation conference is publicly posted.

Q33: Is there any additional opportunity to visit the facilities before June 21st?

A33: The site visit is scheduled on a one-time basis only. Another site visit will not be scheduled.