RFQ 19R01027Q0002 Snow Removal.pdf

U.S. Embassy Bucharest

Date: October 21, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19R01027Q0002

The U.S. Government, through the U.S. Embassy in Bucharest, Romania, is soliciting quotations for snow removal, de-icing, and related winter maintenance services at designated Embassy facilities and residences, including furnishing all labor, material, equipment, and services, for the U.S. Embassy of Bucharest. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

The Government intends to award an indefinite-quantity contract under which individual delivery orders may be issued for specific quantities of services during the period of performance.

The quantities stated in this RFQ are estimates for evaluation and planning purposes, except where specifically identified as a guaranteed minimum.

The Government does not guarantee that it will order the estimated quantities.

If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The Government intends to award a contract to the responsible offeror whose quotation conforms to the solicitation and is determined to provide the best value to the Government, considering price and the non-price evaluation factors. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by 04 November 2026, 17:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

The site visit will be held on October 28th, 2026 at 10:30 local time at American Embassy Bucharest-Blvd Liviu Librescu #4-6 .Prospective offerors/quoters should contact BucharestGSOProcurement@state.gov for additional information or to arrange entry to the building no later than October 26th, 2026, 14:00 local time.

Your quotation must be submitted electronically to BucharestGSOProcurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

Sincerely, Kyle Missbach Contracting Officer

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet Continuation To SF-1449, RFQ Number 19R01027Q0002 , Prices, Block 23

• Continuation To SF-1449, RFQ Number 19R01027Q0002, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19R01027Q0002

PRICES, BLOCK 23

1. Scope of Services

U.S. Embassy Bucharest, Romania, requests quotations from qualified contractors to provide snow removal, de-icing, and related winter maintenance services at designated Embassy facilities and residences. The Government intends to establish an IDIQ contract under which services may be ordered as needed during each defined winter-season service window.

The Contractor shall provide all personnel, supervision, equipment, tools, fuel, personal protective equipment, transportation, insurance, management, and other resources necessary to perform the services, except materials or equipment expressly identified as Government-furnished in the Statement of Work (SOW). This is a fixed-price contract for snow removal and cleaning services for the U.S. Embassy Bucharest.

The Government will pay the Contractor the fixed price per hour for standard services that will be satisfactorily performed.

2. Contract Period and Seasonal Service Window

The contract will have a one-year base period and two one-year option periods. The proposed annual contract periods are November 15 through November 14, subject to confirmation by the Contracting Officer and adjustment to the actual award date. During each contract year, services may be ordered during the seasonal service window of November 15 through March 30.

The seasonal window is the period in which winter services may be ordered; it is not a guarantee that work will be required on any particular date. The Government may exercise option periods in accordance with the contract. Option exercise is at the Government’s discretion and is not guaranteed.

3. IDIQ Minimum Guarantee and Maximum Ceiling

The minimum Government guarantee is $10,000 for each contract year. The base-period minimum guarantee applies to the base period. The $10,000 minimum guarantee for each option period applies only if the corresponding option is exercised. If both options are exercised, the aggregate minimum guarantee over the potential three-year contract is $30,000.

The maximum aggregate contract ceiling is $200,000 for the base period and all exercised option periods combined. This is a total potential contract ceiling, not an annual ceiling. The Government shall not place orders that cause the aggregate value of the contract to exceed $200,000.

The Government does not guarantee quantities beyond the applicable minimum guarantee.

Estimated quantities in the Price Schedule are for evaluation purposes only and do not guarantee actual orders.

4. Ordering Procedures

• Services will be ordered as needed during the applicable seasonal service window in response to weather conditions, snow accumulation, icing, operational requirements, and priorities stated in the SOW.

• Each service order will identify, as applicable, the location, service category, operating scenario, authorized hours or quantity, required performance timeframe, and any specific instructions.

• The Contractor shall perform only work authorized under the contract and the applicable service order. Work outside the authorized scope or amount requires prior written authorization from the Contracting Officer.

• The COR or other Government personnel may request or coordinate services only within the authority delegated in writing. The COR cannot change contract terms, increase the ceiling, or otherwise modify the contract.

• The Contractor shall keep a record of arrival, start and completion times, personnel/equipment deployed, service scenario, location, and work performed for each service order.

5. Place of Performance

Location Address Approximate Area (per existing SOW)

New Embassy Compound (NEC)/Chancery

4–6 Dr. Liviu Librescu Boulevard, Bucharest

Exterior 6,700 sqm; interior 7,800 sqm; total approx.

13,500 sqm

Chief of Mission/Ambassador’s Residence (CMR)

11 Dante Alighieri Street, Bucharest Approx. 1,800 sqm

Other designated residence 17 Uruguay Street, Bucharest Approx. 100 sqm

The areas are approximate and are provided for planning. The Contractor shall review the SOW exhibits and any site-visit information before submitting its quotation.

6. Quotation Submission

Quotations shall be submitted by 04 November 2026, 17:00 local time, with the subject line “RFQ 19R01027Q0002 — Snow Removal and De-Icing IDIQ.” Questions shall be submitted in writing to CO Kyle Missbach by Monday October 26th 2026.

The quotation shall include:

• Technical approach demonstrates compliance with the SOW and ability to respond during the seasonal service windows.

• Staffing plan, including supervision, personnel availability, certifications/licenses, and deployment arrangements.

• Equipment and tools inventory, including at least two multifunctional pieces of equipment and/or front loaders of different capacities and the other resources required by the SOW.

• A Snow-removal Action Plan for the three operating scenarios, showing resources by location, priority area, and scenario, plus a supplementary resource inventory.

• Relevant experience performing comparable snow removal, de-icing, or winter maintenance services.

• Completed Price Schedule for the base period and both option periods, with VAT shown separately as instructed.

• Company legal name, address, contact details, tax/registration details, and required representations or certifications specified in the final solicitation.

• Insurance information and acknowledgement of security/access requirements.

The quoter shall clearly identify any exceptions to the solicitation or SOW. The Government may find a quotation unacceptable if it takes exception to a material requirement.

7. Evaluation and Award

The Government intends to evaluate quotations using the following factors, subject to final Contracting Officer confirmation and inclusion of any applicable solicitation provisions:

1. Technical acceptability: compliance with the SOW, including staffing, equipment, readiness, priority-area coverage, safety, reporting, and response requirements.

2. Relevant experience and capability: demonstrated ability to perform comparable winter maintenance services.

3. Price: evaluated total for the base period and both option periods using the Government’s estimated quantities and the quoted unit rates.

The Government will use the evaluation quantities inserted in the Price Schedule to calculate an evaluated price. These quantities are not a promise to order that amount of work. The Government will state the final evaluation method and relative importance of factors in the issued RFQ. Award will be made in accordance with the solicitation and applicable acquisition procedures.

The Government may request clarifications where permitted by applicable acquisition procedures. Submission of a quotation does not guarantee award.

8. Pricing Instructions

• Quote a fixed unit rate for each service, location, and scenario listed in the Price Schedule for the base period, Option Period 1, and Option Period 2.

• Hourly rates shall include all Contractor costs necessary to perform the work, including labor, supervision, equipment, fuel, tools, PPE, transport, overhead, and profit, except items expressly furnished by the Government or separately priced.

• Price final snow disposal separately using the unit specified in the Price Schedule (ton, based on the Government estimate of 150 tons).

• VAT shall be excluded from quoted unit rates and identified separately, consistent with the applicable Romanian tax treatment and final contract line items. The Government shall confirm the required currency and VAT presentation before issuance.

• Travel time to the site and meal breaks shall be treated consistently with the SOW pricing rule: the quoted hourly rate includes travel time and lunch breaks; billable service hours are recorded from arrival at the location through completion of the work.

• Rates shall be fixed during the applicable contract period and shall not be adjusted for changes in labor, equipment, materials, fuel, or exchange rates unless the resulting contract expressly provides otherwise.

9. Inspection, Acceptance, Reports, and Invoices

The Contractor is responsible for quality control. The Government will perform quality assurance and inspect completed work. The Contractor shall correct deficiencies identified by the Government in accordance with the contract. The Government may withhold acceptance of affected services until deficiencies are resolved.

The Contractor shall submit a completion report for each service event and monthly summaries showing dates, locations, service type, scenario, hours, equipment/personnel deployed, and work completed. Invoices must reference the contract and service order and include the approved hours/work reports and any other required supporting documentation.

The final contract shall state the applicable invoice submission and payment instructions and any authorized remedies for unsatisfactory performance. The original SOW contains a rating-based invoice reduction statement; that mechanism should not be used unless the Contracting Officer confirms and drafts an objective, contractually enforceable method.

10. Insurance, Personnel Security, Safety, and Conduct The Contractor shall satisfy the insurance requirements stated in the final solicitation and resulting contract, including applicable insurance clauses identified by the Contracting Officer.

Before personnel perform work, the Contractor shall submit the names, biographic data, and police clearances required for security review. Government access approval is required, and the Government may deny access to any individual.

Contractor personnel shall wear approved uniforms and appropriate PPE, comply with site rules, and use properly trained, licensed, or certified personnel for equipment where required by law.

The Contractor is responsible for safe handling, application, removal, and lawful disposal of hazardous or potentially hazardous products.

PRICE SCHEDULE

INSTRUCTIONS:. Contractors shall enter unit rates for each period. The Government should specify the unit for final snow disposal.

Proposed evaluation formula: For each service line and contract period, evaluated extended price = Government-estimated hours/quantity × quoted unit rate. The evaluated total should include all service lines and all three potential contract periods. VAT shall be evaluated and displayed in accordance with the final solicitation instructions.

CLIN Location/Service Scenario Est.

Qty Unit

Base Unit Rate (excl.

VAT)

Base Extended Price

Opt. 1 Unit Rate

Opt. 1 Extended Price

Opt. 2 Unit Rate

Opt. 2 Extended Price

1 NEC de-icing Scenario 1

– light

60.00 hour

2 NEC snow removal

Scenario 1

– light

90.00 hour

3 NEC snow removal

Scenario 2

– medium

60.00 hour

4 NEC snow removal

Scenario 3

– heavy

60.00 hour

5 CMR de-icing Scenario 1

– light

30.00 hour

6 CMR snow removal

Scenario 1

– light

40.00 hour

7 CMR snow removal

Scenario 2

– medium

30.00 hour

8 CMR snow removal

Scenario 3

– heavy

30.00 hour

9 Uruguay Street de-icing

Scenario 1

– light

20.00 hour

10 Uruguay Street snow removal

Scenario 1

– light

30.00 hour

11 Uruguay Street snow removal

Scenario 2

– medium

20.00 hour

12 Uruguay Street snow removal

Scenario 3

– heavy

20.00 hour

13 Snow disposal As ordered;

disposal at locations

150.00 ton designated by local legal authorities

Contractor shall provide VAT information separately as required by the final contract line-item structure. The Government shall calculate evaluated totals after inserting evaluation quantities and applying the same formula to all quotations.

Evaluation Summary Amount (RON; VAT treatment per RFQ) Base Period Evaluated Total Option Period 1 Evaluated Total Option Period 2 Evaluated Total Total Evaluated Price (all three periods) Maximum Aggregate Contract Ceiling

• REVISED STATEMENT OF WORK

Snow Removal, De-Icing, and Related Winter Maintenance Services

U.S. Embassy Bucharest, Romania This revised SOW is based on the Embassy’s supplied “Scope of Works — Snow Removal Services 2026–2027.” It retains the locations, service priorities, staffing and equipment requirements, reporting, and general operating requirements from that source while adapting the period and ordering approach for a three-year IDIQ. Where the source document contains conflicting or incomplete requirements, the items are identified for Contracting Officer confirmation before issuance.

SOW 1. Purpose and Scope

The Contractor shall provide snow removal, de-icing, and related cleaning services at the U.S.

Embassy Bucharest, including furnishing all personnel, labor, supervision, equipment, tools, fuel, PPE, transportation, insurance, overhead, and profit necessary to perform the ordered services, except for materials and equipment expressly identified as Government-furnished.

The contract is an IDIQ contract with a one-year base period and two one-year option periods.

Services may be ordered as needed from November 1 through March 30 during each contract year. The Government’s minimum guarantee is $10,000 for each contract year, with an option-year minimum guarantee applying only if the corresponding option is exercised. The maximum aggregate ceiling for the base period and exercised option periods combined is $200,000.

SOW 2. Locations and Approximate Areas

Location Address Approximate area

NEC/Chancery 4–6 Dr. Liviu Librescu Boulevard, Bucharest

Exterior approx. 6,700 sqm;

interior approx. 7,800 sqm;

total approx. 13,500 sqm

CMR/Ambassador’s Residence

11 Dante Alighieri Street, Bucharest Approx. 1,800 sqm

Other residence 17 Uruguay Street, Bucharest Approx. 100 sqm

The source SOW uses the names CMR, Ambassador’s Residence, and Senior Officer’s Residence in places. For this contract, the location names and scope of each site shall be confirmed by the requiring office and aligned across the SOW, exhibits, service orders, and Price Schedule.

SOW 3. Contract Period, Seasonal Window, and Service Orders

• Base period: proposed November 15, 2026–November 14th , 2027, subject to award-date confirmation.

• Option Period 1: proposed November 15th , 2027– November 14th , 2028.

• Option Period 2: proposed November 15th , 2028.– November 14th , 2029.

• Seasonal service window: November 15th through March 30 during each contract year.

• The Government may issue service orders as needed during the seasonal window. Each order identifies the location, service, scenario, authorized hours/quantity, and performance timeframe.

• The Contractor shall not exceed an authorized service order or the $200,000 aggregate ceiling without prior written authorization from the Contracting Officer.

The dates above are proposed for planning and must be conformed to the actual award and option dates. The Contracting Officer shall ensure that the annual contract periods and seasonal windows are aligned without creating an unintended gap in the ability to order winter services.

SOW 4. Hours and Response/Readiness Services may be required during normal working hours (08:00–17:00, Monday through Friday) and outside normal working hours (17:00–08:00, weekends, and Romanian or U.S. holidays), including any calendar day, when ordered by an authorized Government official.

SOW 4.1. Applicable U.S. and Romanian Holidays

Year Date Day Holiday Calendar

2026 April 10 Friday Orthodox Good Friday RO

2026 April 13 Monday Orthodox Easter Monday RO

2026 May 1 Friday Workers’ Day RO 2026 May 25 Monday Memorial Day US

2026 June 1 Monday Orthodox Pentecost Monday

RO

2026 June 19 Friday Juneteenth US

2026 July 3 Friday Independence Day US

2026 September 7 Monday Labor Day US 2026 October 12 Monday Columbus Day US 2026 November 11 Wednesday Veterans Day US

2026 November 26 Thursday Thanksgiving Day US

2026 November 30 Monday St. Andrew’s Day RO

2026 December 1 Tuesday Romanian National Day RO

2026 December 25 Friday Christmas Day US/RO 2027 January 1 Friday New Year’s Day US/RO 2027 January 6 Friday Epiphany RO

2027 January 18 Monday Martin Luther King Jr. Day US

2027 February 15 Monday President’s Day US

When services are required outside normal working hours, including weekends or U.S. or Romanian holidays, the Contractor shall perform only when ordered in advance by the Contracting Officer’s Representative (COR), the Facility Management Office, or the On-Duty Call Officer, subject to the authority delegated by the Contracting Officer.

The Contractor shall monitor weather forecasts. When snow or icing is forecast, the Contractor shall stage and check the necessary equipment, supplies, and personnel at least 24 hours before the forecast event where practicable, consistent with the source SOW. Snow-removal operations shall begin when snow accumulation reaches 5 cm or when a Yellow Code is declared by the Romanian National Meteorological Administration, as applicable to the site and conditions.

The source SOW states that the Contractor will deploy resources at the Beneficiary’s request sent 6–8 hours in advance. Before issuance, the requiring office must confirm whether this is (a) the Government’s desired advance notice for a planned service request, (b) a contractor response/mobilization standard, or (c) both. Emergency/short-notice procedures should be defined by the Contracting Officer and requiring office.

Before mobilization, the Contractor shall contact the designated Government representative as instructed and provide the proposed equipment identifiers and personnel roster needed for site access/security processing. No individual may enter Government-controlled areas without required approval.

SOW 5. Scenarios

Scenario Source SOW description Pricing/service application

1 — Light Mainly icing and small snow deposits. De-icing and/or snow removal as ordered.

2 — Medium

Snow deposits of 5–15 cm and icing associated with temperatures below 0°C.

Snow removal and/or de-icing as ordered.

3 — Heavy More than 20 cm of snow, continuing snowfall, strong wind, or drifting/piling snow.

Snow removal and/or de-icing as ordered.

The source SOW does not explicitly define conditions from over 15 cm through 20 cm, and its scenario definitions may overlap in changing weather. The requiring office shall approve final objective thresholds before issuance. The Government and Contractor representatives shall document any scenario change during performance in the service report, including the time interval applicable to each scenario.

SOW 6. Personnel and Equipment

The Contractor shall provide the minimum staffing specified in the source SOW: one site supervisor, one foreman, 10 manual workers, and two certified equipment operators. The site supervisor’s sole function shall be supervision and coordination, and the supervisor must have sufficient English-language skills to communicate with U.S. Government staff.

The Contractor shall provide at least two multifunctional pieces of equipment and/or front loaders of different capacities. Required resources include, at a minimum, as applicable:

• Battery-powered sprinkler/pump set and portable tank for calcium chloride solution.

• Manual sprayers for calcium chloride solution.

• Manual spreaders for pedestrian access and walkways.

• Mechanized spreaders for vehicle access, driveways, and parking areas.

• Snow shovels, snow pushers, ice breakers, and ice scrapers.

• Required attachments such as snow blades, loader buckets, pallet forks, and de-icing material spreaders.

• Fuel, maintenance, tools, PPE, and other resources needed to perform the ordered work.

The Contractor shall submit an inventory of equipment, tools, supplies, and labor available for the work. The Contractor shall identify resources by scenario and location and list supplementary resources that can be mobilized if needed.

The Embassy may, in emergencies (including a Code Red for severe weather), make its own snow-removal equipment, including snow blowers and a front loader, available for use. The Embassy is not required to provide such equipment. If the Contractor uses Government-furnished snow-removal equipment, the Contractor shall provide the vehicle fuel and pay for repairs for damage occurring during use, consistent with the source SOW and final contract terms.

The Embassy will provide the consumable materials identified in the source SOW, including salt, calcium chloride, and sand. The Contractor shall provide the equipment, equipment consumables (including vehicle fuel), labor, tools, PPE, and other resources required to perform the work, except for items expressly identified as Government-furnished. The Contractor shall not assume that unlisted materials or equipment are Government-furnished.

During periods when temperatures are below -20°C, or equivalent conditions involve strong winds, the Contractor shall comply with Romanian Emergency Ordinance OUG 99/2000, as amended, concerning measures to protect employees during extreme temperatures. The Contractor shall provide shelters with a suitable microclimate for work breaks that allow employees to recover their thermoregulatory capacity.

The Embassy shall provide the Contractor reasonable access to the Embassy Compound, electricity, and other utilities reasonably required for performance of the work, subject to applicable access and security procedures.

SOW 7. Snow Removal and Priority Areas The Contractor shall keep designated access roads, pedestrian walkways, driveways, and parking areas free of snow and ice to support safe pedestrian and vehicle movement. Work shall be performed using appropriate mechanized and/or manual equipment and approved materials.

The following source-SOW priorities are retained. The requiring office shall confirm the site map and any changed facility names before issuance.

7.1 NEC Exterior

• Pedestrian access to the Main Chancery Access Control (M-CAC) from sidewalk and parking lot; vehicle access to the sallyport, visitor parking, and parking lot — before 07:00 on any calendar day when required.

• M-CAC visitor parking spaces — before 07:00 on any calendar day when required.

• Pedestrian walkway on the parking lot up-ramp and down-ramp — before 07:00 on any working day when required.

• Vehicle parking spaces on both parking levels, upper deck, and lower down-ramp — before

07:00 on any working day when required.

• Pedestrian access to the Consular Access Control (C-CAC) from the sidewalk — before

07:00 on any working day when required.

• Pedestrian and vehicle access to the Service Access Control (S-CAC), sallyport, and visitor parking — before 07:00 on any working day when required.

• S-CAC visitor parking spaces — before 07:00 on any working day when required.

• Sidewalk along the north, east, and west NEC fences on any working day when required.

7.2 NEC Interior

• Pedestrian walkway from M-CAC to the Main Chancery Entrance — before 07:00 on any calendar day when required.

• Walkway from the Chancery back entrance to the MSGR entrance, including MSGR walkway and patio — before 07:00 on any calendar day when required.

• Walkways along the north, east, south, and west Chancery facades — before 07:00 on any calendar day when required.

• Walkways along the inside face of the NEC north, east, south, and west fences — before

07:00 on any calendar day when required.

• Driveway from M-CAC to the Warehouse parking area and MSGR parking area — before

07:00 on any calendar day when required.

• Pedestrian access and walkway from C-CAC to the Consulate in the Chancery — before

07:00 on any working day when required.

• Walkways from Chancery to Warehouse and Utility Building — before 07:00 on any working day when required.

• Access to Utility Building, Warehouse, Motor Pool, Vehicle Maintenance Shop, and

Warehouse north/east/west walkways — before 07:00 on any working day when required.

• Pedestrian alleys around/across the back lawn, Embassy, Warehouse and MSGR interior parking areas, and Warehouse south walkway — on any working day when required.

7.3 Chief of Mission/Ambassador’s Residence (CMR)

• Main entrance driveway from the sliding gate, including the roundabout — before 07:00 on any calendar day when required.

• Main pedestrian alley along the property boundary to the secondary entrance — before 07:00 on any calendar day when required.

• Pedestrian access alley to the back patio and lakeside gate — on any calendar day when required.

• Exterior back stairs and paved terraces — before 07:00 on any working day when required.

• Other pedestrian alleys and platforms — on any working day when required.

7.4 Other Residence — 17 Uruguay Street

• Public sidewalk along the residence’s main façade on Uruguay Street and side façade on

Alexandrina Street, on any calendar day when required.

SOW 8. Snow Stockpiling and Final Disposal

Snow may be temporarily stockpiled only where it does not interfere with Embassy activities, pedestrian movement, vehicle movement, parking, or building access. The source SOW requires snow to be removed completely from the site by the end of the work session, or by the next working day when work occurs outside normal hours. The Contractor is responsible for lawful final disposal at locations designated by local legal authorities.

Final snow disposal shall be priced separately. Before issuance, the Government shall define the unit of measure for disposal and the evidence required to substantiate quantities or trips. The Contractor shall comply with all applicable local requirements for transport and disposal.

SOW 9. Safety, Hazardous Materials, and Property Protection

The Contractor is responsible for risk assessments, safe operations, proper PPE, training, and safe handling, application, removal, and environmentally sound disposal of hazardous or potentially hazardous products used in the work. The Government may stop work when required PPE is missing or an unsafe condition exists, subject to the contract’s terms.

The Contractor shall promptly report damage to Government equipment or property caused by its personnel, equipment, or subcontractors and shall make good such damage or pay the repair cost as required by the contract. Lost or unclaimed property found during work shall be reported and turned over to the Government.

SOW 10. Personnel Security and Standards of Conduct

Before use on the contract, the Contractor shall provide the personnel names, biographic data, police clearances, and other information required by the Government. The Government may deny access to any individual. Contractor personnel shall display Government-issued identity cards as instructed and return them when an employee leaves the contract, the contract ends, or the Government requests them.

Employees shall be on site only for contract duties, wear approved clean uniforms, follow site instructions, and maintain professional conduct. The Contractor shall promptly replace personnel removed by the Government for failure to meet conduct or security requirements, at no additional cost.

SOW 10.1. Access to Government Buildings and Site Restrictions

The Contractor shall designate a representative to supervise its employees and serve as the Contractor’s liaison with the U.S. Embassy. Contractor employees may be on site only to perform contractual duties and may not conduct other business or activities. Access to elevators’ hoistways, lobbies, machine rooms, green areas, toilet rooms, and other controlled areas is permitted only when authorized by the Contracting Officer (CO) or COR and subject to applicable security procedures. Access may require a security escort or an approved Embassy contractor badge, as directed by the Government.

SOW 10.2. Government Points of Contact (verify before issuance)

Contracting Officer (CO): Kyle J. Missbach, 04-021-200-3677. U.S. Embassy Bucharest, 4–6 Liviu Librescu Boulevard, District 1, 015118 Bucharest, Romania.

Contracting Officer’s Representative (COR): Viorel Negoescu, 04-021-200-3564. U.S. Embassy Bucharest, 4–6 Liviu Librescu Boulevard, District 1, 015118 Bucharest, Romania.

Alternate point of contact: Bogdan Muja, 04-021-200-3681, MujaBX@state.gov.

The Contracting Officer and COR names, telephone numbers, email address, and delegated authorities must be verified by the Contracting Officer before the solicitation is issued. The COR and other representatives may not modify the contract or authorize work outside their written delegated authority.

SOW 11. Reporting, Inspection, and Quality Assurance

• The Contractor shall submit a Snow-removal Action Plan covering the three scenarios, resource allocation by location and priority area, and supplementary resources.

• For each service event, the Contractor and Government representative shall complete a service completion report or delivery/receipt record documenting location, date, times, scenario(s), work performed, resources deployed, and deficiencies if any.

• The Contractor shall submit monthly reports showing dates, hours by scenario, service type (de-icing/snow removal), and location, along with supporting service reports.

• The Contractor is responsible for quality control; the Government will conduct quality assurance. The Government may inspect services during and after performance.

• The Contractor shall correct deficiencies identified by the Government before the affected services are accepted, consistent with the contract.

The original SOW includes a statement that invoices could be reduced if more than 10% of monthly ratings are “poor.” The Government should either remove this subjective provision or replace it with a clearly defined performance standard and remedy approved by the Contracting Officer before issuance.

SOW 12. Pricing and Payment Basis

The contract uses fixed unit prices by location, service type, and scenario. The Government will pay for satisfactorily performed and accepted services authorized under service orders, based on the approved hours/quantities and applicable unit rates.

Billable hours are recorded from the Contractor’s arrival at the applicable location through completion of the work. The quoted hourly rate shall include travel time from the Contractor’s premises to the location and meal breaks, consistent with the source SOW. The Contractor shall not bill unapproved hours or work.

Unit prices shall include Contractor-furnished equipment, tools, labor, fuel, PPE, supervision, insurance, overhead, and profit, except items expressly Government-furnished or separately priced. No price escalation applies unless expressly authorized by the contract. VAT shall be handled in separate line items and invoices consistent with the final contract and applicable tax treatment.

The $200,000 maximum aggregate ceiling applies to all orders during the base period and any exercised option periods. The Contractor shall notify the Contracting Officer promptly when the remaining ceiling may be insufficient to complete anticipated orders; the Contractor shall not exceed the ceiling.

SOW 13. Government Points of Contact and Authority

The Contracting Officer, COR, alternate points of contact, telephone numbers, and email addresses shall be inserted or verified in the final solicitation. The source SOW names a Contracting Officer, COR, and alternate point of contact; these names and contact details must be verified before re-use.

Only the Contracting Officer may modify the contract. A COR or other representative may request/coordinate services only within written delegated authority and may not change scope, prices, periods, the minimum guarantee, or the maximum ceiling.

SOW 14. Exhibits

• Exhibit A — Locations for De-Icing and Snow Removal Services.

• Exhibit B — Contractor-Furnished Equipment, Tools, Supplies, and Labor Inventory.

• Exhibit C — SF 1449 / award form, if applicable.

• Exhibit D — De-Icing and Snow-Removal Works Report Template.

• Exhibit E — Area Measurements and Site Plans.

EXHIBIT A - LOCATIONS FOR DEICING & SNOW-REMOVAL SERVICES:

All services are to be delivered as needed, during normal working hours program, which are defined as 8:00 to 17:00 Monday to Friday, or outside working hours, i.e. 17:00 to 08:00 Monday to Friday, weekends or local and U.S. holidays

Location Name Physical Address

Ambassador's Residence (CMR) 11 Dante Aligheri St., sect 1, Bucharest

Chancery (NEC) 4-6 Dr. Liviu Librescu Ave., sect 1, Bucharest

Other residences 17 Uruguay St. sect. 1, Bucharest

EXHIBIT D – NEC & CMR DEICING AND SNOW-REMOVAL WORKS REPORT

TEMPLATE

Name: ________________________________________________________________________

Address: ______________________________________________________________________

City: _____________________________________________ Zip: ________________________

Phone: __________________________________ Cell Phone: ___________________________

Email Address: _________________________________________________________________

Deicing & Snow-removal Contractor Representative:

1. Deicing:

Poor [__] Fair [__] Excellent [__]

2. Snow-removal:

Poor [__] Fair [__] Excellent [__]

3. Mechanical equipment availability and use [i.e. front-loaded equipment, multifunctional equipment and different accessories as needed: snow blade, buckets (loader), pallet fork, deicing material spreader (sand & salt spreader) etc.]:

Poor [__] Fair [__] Excellent [__]

4. Other tools availability and use:

Battery powered sprinkler pump sets and portable tank for calcium chloride solution Poor [__] Fair [__] Excellent [__] Manual salt & sand dispersers and other manual tools Poor [__] Fair [__] Excellent [__]

5. Timely Response to service requests:

Poor [__] Fair [__] Excellent [__]

6. Overall Rating:

Poor [__] Fair [__] Excellent [__]

7. Comments:

If Overall Monthly Rating is more than 10% ”poor”, the invoice will be diminished accordingly.

EXHIBIT E MEASUREMENTS FOR THE DEICING & SNOW-REMUVAL AREAS

Exterior Area 6,700 sqm (approx.)

Interior Area 7,800 sqm (approx.)

TOTAL DEICING & SNOW-REMUVAL AREA 13,500 sqm (approx.)

CMR (VILLA DANTE)

TOTAL DEICING & SNOW-REMUVAL AREA 1,800 sqm (approx.)

OTHER RESIDENCES (17 Uruguay St.)

TOTAL DEICING & SNOW-REMUVAL AREA 100 sqm (approx.)

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all snow removal services set forth in the scope of work.

1. thru 19.

All required services are performed and no more than one

(1) customer complaint is received per month.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__(7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

__(11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__(14) [Reserved].

__(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__(17) [Reserved] __(18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__(ii) Alternate I (Mar 2020) of 52.219-6.

__(19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__(ii) Alternate I (Mar 2020) of 52.219-7.

__(20) 52.219-8, Utilization of Small Business Concerns (Feb 2024) (15 U.S.C. 637(d)(2) and (3)).

__(21)

(i) 52.219-9, Small Business Subcontracting Plan (Sep 2023) (15 U.S.C. 637(d)(4)).

__(ii) Alternate I (Nov 2016) of 52.219-9.

__(iii) Alternate II (Nov 2016) of 52.219-9.

__(iv) Alternate III (Jun 2020) of 52.219-9.

__(v) Alternate IV (Sep 2023) of 52.219-9.

__(22)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__(ii) Alternate I (Mar 2020) of 52.219-13.

__(23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__(24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__(25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran- Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

__(26)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024) (15 U.S.C. 632(a)(2)).

__(ii) Alternate I (Mar 2020) of 52.219-28.

__(27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

__(28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

__(29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C. 644(r)).

__(30) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15 U.S.C. 637(a)(17)).

__(31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024).

__(33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__(34)

(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__(ii) Alternate I (Feb 1999) of 52.222-26.

__(35)

(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__(ii) Alternate I (Jul 2014) of 52.222-35.

__(36)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__(ii) Alternate I (Jul 2014) of 52.222-36.

__(37) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__(38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

__(ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__(40) 52.222-54, Employment Eligibility Verification (May 2022) (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__(41)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__(ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__(42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (May 2024) ( 42 U.S.C. 7671, et seq.).

__(43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) ( 42 U.S.C. 7671, et seq.).

__(44) 52.223-20, Aerosols (May 2024) ( 42 U.S.C. 7671, et seq.).

__(45) 52.223-21, Foams (May 2024) ( 42 U.S.C. 7671, et seq.).

__(46) 52.223-23, Sustainable Products and Services (May 2024) ( E.O. 14057, 7 U.S.C.

8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

__(47)

(i) 52.224-3 Privacy Training (Jan 2017) ( 5 U.S.C. 552 a).

__(ii) Alternate I (Jan 2017) of 52.224-3.

__(48)

(i) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

__(ii) Alternate I (Oct 2022) of 52.225-1.

__(49)

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) ( 19 U.S.C.

3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109- 169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__(ii) Alternate I [Reserved].

__(iii) Alternate II (Jan 2025) of 52.225-3.

__(iv) Alternate III (Feb 2024) of 52.225-3.

__(v) Alternate IV (Oct 2022) of 52.225-3.

__(50) 52.225-5, Trade Agreements (NOV 2023) ( 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__(52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

__(53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__(54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) ( E.O. 13513).

__(56) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

__(57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

__(58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (Nov 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

__(59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) ( 31 U.S.C. 3332).

X (60) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__(61) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__(62) 52.239-1, Privacy or Security Safeguards (Aug 1996) ( 5 U.S.C. 552a).

X (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub.

L. 118-31, 41 U.S.C. 3901 note prec.).

__(64) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

__(65)

(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

__(ii) Alternate I (Apr 2003) of 52.247-64.

__(iii) Alternate II (Nov 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__(1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter67).

__(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__(3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__(4) 52.222-44, Fair Labor Standards Act and Service Contract Labor…