19PL9026Q0020_Vehicle_Solicitation_SUV.docx
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- SUV purchase for US Embassy in Warsaw
- Solicitation number
- 19PL9026Q0020
- Issued by
-
Department of State
About this file
This is a Request for Quotation (RFQ) for the purchase of a brand-new three-row SUV for the U.S. Embassy in Warsaw. The solicitation number is 19PL9026Q0020, issued by the Department of State on August 7, 2026, with a closing date of September 4, 2026. The vehicle must be a 2027 model year automatic transmission gasoline hybrid with a minimum 1.6L engine and 170 combined horsepower, configured as a 5-door, 7-seater SUV with folding second and third row seating. Specific dimensional requirements include a wheelbase of 2810–2820 mm, length of approximately 4810–4820 mm, and width of approximately 1880–1950 mm. The vehicle must feature 4WD or AWD, black or dark grey primary body color, parking assist sensors with reversing camera, LED headlights, dual-zone air conditioning, leather interior, and tinted rear windows.
The vehicle must be offered in the Polish market with authorized service available in the Warsaw area, and the prospective seller must be a registered business in Poland capable of issuing a Polish sales VAT invoice. Delivery to the U.S. Embassy Warsaw is required within 180 days of award. Offers must be submitted in English to WarsawProc@state.gov by September 4, 2026, and must remain valid for a minimum of 30 days. Award will be made to the lowest price, technically acceptable offer. All prospective contractors must obtain a Unique Entity Identifier (UEI) and be registered in the SAM database prior to submission. Payment will be processed within 30 days upon completion of vehicle registration procedures. The solicitation incorporates standard FAR clauses applicable to commercial products and services, including representations, certifications, and system for award management requirements.
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Text version
Request for Quotation No.19PL9026Q0020– Vehicle Purchase Date Issued August 7, 2026 Closing date September 4, 2026 The U.S. Embassy in Warsaw has a requirement to purchase a brand-new three-row SUV. This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued. The solicitation number is 19PL9026Q0020 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through the Revolutionary Federal Acquisition Regulation Overhaul (RFO), effective April 17, 2026. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .
Vehicle specifications:
· 2027 model year
· Automatic Transmission
· Gasoline Hybrid, engine: min 1.6L; minimum 170 combined HP
· 5 Door (4 + hatchback), min 7-seater SUV with folding 2nd and 3rd row seating
· Wheelbase 2810 - 2820 mm, length of the car approx. 4810-4820 mm, width of the car approx. 1880-1950 mm
· Wheel Drive: 4WD/AWD
· Primary body color black or dark grey
· Parking assist sensors front and rear with reversing camera
· LED headlights, two zone A/C, leather interior, tinted passenger side and rear windows
· Vehicle must be offered in the Polish market with authorized service available in Warsaw area.
· Due to registration procedures, prospective seller must be a registered business in Poland and issue a Polish sales VAT invoice.
· Delivery to US Embassy Warsaw required within 180 days of award.
Offers (in English) are due Friday, September 4th, 2026. All responsible business sources may submit an offer or ask questions using the following e-mail address: WarsawProc@state.gov . Please include the solicitation number in the subject line of your email. Offer must be valid for a minimum of 30 days. Award will be made to the lowest price, technically acceptable offer. Payment will be processed within 30 days upon completion of vehicle registration procedures.
Prospective contractor must obtain a Unique Entity Identifier (UEI) and be registered in SAM database at www.sam.gov prior to submitting an offer.
The following FAR clauses apply to this solicitation:
FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation FAR 52.209-5, Certification Regarding Responsibility Matters
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