19GE5023Q0073-Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

Unmanned Aerial Surveillance Drones

U.S. Embassy Dushanbe

SOLICITATION NO.19GE5023Q0073

Issued by:

Regional Procurement Support Office Frankfurt Giessener Strasse 30 60435 Frankfurt am Main Germany

Regional Procurement Support Office Frankfurt Giessener Strasse 30

60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3350

E-mail: DyaneA@state.gov

July 3, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0073

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Unmanned Aerial Surveillance Drones U.S. Embassy Dushanbe

Synopsis:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0073 and is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01, effective December 30, 2022. The solicitation is not set-aside.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Statement of Work

Requirements:

A vendor shall supply and deliver Unmanned Aerial Surveillance Drones and provide training as described in the following specifications.

Shipping Condition:

All bid prices shall include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Shipping address:

U.S. Embassy in Tajikistan 109 A Ismoili Somoni Ave.

Dushanbe, 734019, Tajikistan

Equipment Condition:

New Equipment Only; NO remanufactured or “gray market” items. All items shall be covered by the manufacturer's warranty.

Warranty:

The accepted warranty period for all the products offered shall be at least thirty-six (36) months under normal conditions of use and maintenance. The following documentation shall be included: a) OEM manuals for all hardware and software delivered under this requirement b)

Warranty and Technical Support documentation. Documentation shall include an explanation of coverage, the process to obtain warranty or technical support services, and applicable contact information. The warranty applies as of the date the items are received and accepted at the delivery location. Products that fail or malfunction during the warranty period shall be repaired or replaced. The price for warranty shall be included in the price for the items.

Specific Conditions:

This solicitation is expressly for U.S. products (designed and assembled in America, by American companies), in compliance with Section 848 of the National Defense Authorization Act.

Delivery and Deadline:

The delivery and training shall be made within 120 calendar days from the date of award.

Payment Schedule and Invoice Submission (Fixed-Price):

Payment to The Contractor can only be made once the goods have been custom cleared and delivered to the agreed final destination, respecting all the conditions listed here in this solicitation, and upon confirmation and acceptance by means of a receiving report from Post.

Thereafter, payment will be processed within 30 days.

Unless a separate remittance address is specified, payment shall be made to the contractor’s address as specified on the cover page of the issued contract.

Duty-Free Clearance:

Duty-free clearance shall include all imported materials, equipment, personnel and all shipping containers or otherwise. The Contractor shall follow the instructions of the purchase order as to the manner of marking and labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The Contractor shall be solely responsible without right of reimbursement from the

Government, for the payment of customs duties, if any, which:

1. are imposed on items which are not labeled and processed in accordance with the contract instructions,

2. are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or

3. are otherwise ineligible for duty-free entry.

The Contractor shall estimate a reasonable number of days for custom clearances and delivery.

In the event that the contractor fails to provide any required paperwork for the custom clearance process to the U.S. Embassy Dushanbe shipping office and the custom clearances procedure is delayed, the contractor shall be required to pay any additional costs occurred (storage fees).

When the goods are imported to Tajikistan, the U.S. Embassy Dushanbe can provide the documentation for Customs clearance and exemption of Customs import taxes.

To avoid rejection, coordination with POC prior to shipping is required.

Value Added Tax (VAT):

The U.S. Embassy Dushanbe, Tajikistan is exempted from VAT on both importation of goods and domestic purchase of goods and services and can provide VAT exemption documents to the

Contractor upon award.

Brand Name:

This is a brand name requirement for Skydio as indicated in the attached Justification for Other than Full and Open Competition (JOFOC).

Schedule:

CLIN Description Brand Unit Qty Unit Price

Total

Skydio X2D Starter Kit (Multi-Band Radio, Color/Thermal) INTL

• Multi-band radio capable of operating at six plus separate frequency bands, between 1.6 and 2.4GHZ;

• 360-degree Obstacle Avoidance using multiple

(6) 4K resolution cameras;

• User interface for turning off/on lights while in-flight;

• Autonomous flight mission capabilities;

• Real-time 3D mapping for navigation;

• Flight in GPS-denied environments;

• Low-light and thermal imaging camera capabilities;

• NDAA compliant with US based support (high-level support services);

• AES-256 wireless connection, media encryption, signed and encrypted firmware updates and key provisioning burned in at the time of manufacture;

• Carbon Fiber body or comparable weight-to-strength ratio;

• 35+ minute flight time on a single battery;

• An operating range of 6.2 mi/10km

EA 10

In-person training

• In-person training on the operation of the Skydio X2D, Skydio Enterprise Controller, Skydio Enterprise App, and Skydio Autonomy Enterprise software;

• Ground school in the classroom and live flight training in the field;

• Training duration: three (3) days

• Training capacity: up to eight (8) students;

• Participants shall receive a course completion certificate upon the successful completion of this training;

• Travel and lodging costs are included in the price;

LT 1

Subtotal

Description Unit

Unit Price

Total

0003 Delivery LT 1

Subtotal

Grand Total

Currency:

The currency shall be fixed and cannot be changed by modification to the contract. The contract will be issued in the currency, the price proposal has been quoted in.

Currency: ____________ (Please insert currency of the offer)

Inspections:

The Government shall conduct inspections of the equipment upon delivery. Post-delivery flight check is required.

Shipping and Product Details:

The offeror shall provide the following information with the submitted offer:

The country from which the items will be sourced: ____________

Name of the shipping carrier: ____________

Method of transportation: ____________

Tracking number if available: ____________

Anticipated number of days from receipt of order to items reaching final destination: ________

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror shall comply with the following commercial item terms and conditions, which are incorporated herein by reference:

• FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition,

• FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (Dec 2022) – to be completed with other certifications and submitted with the offer,

• FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Dec 2022),

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services - the applicable clauses under paragraph (b) are: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-4, 52.222-19, 52.222-50, 52.223-18, 52.225-5, 52.225-13 and 52.232-33,

• FAR 52.204-7 System for Award Management (Oct 2018),

• FAR 52.204-13 System for Award Management Maintenance (Oct 2018),

• FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020),

• FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020),

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021),

• FAR 52.225-14 Inconsistency between English Version and Translation of Contract (Feb 2000),

• FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representations and Certifications (Jun 2020),

• FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014),

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021),

• DOSAR 652.232-70,

• DOSAR 652.242-73, and

• DOSAR 652.243-70.

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/.

The following and provision(s) are provided in full text:

52.214-34 Submission of Offers in the English Language (Apr 1991) https://www.acquisition.gov/

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://x-rates.com in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

652.206-70 - ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate

Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Sharon D. James, at 703-875-5429 or fax 703-875-6155. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), 1200 Wilson Blvd, SA-6B 13th Floor, Arlington, VA 22209.

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial

Services (Nov 2021)

As specified in FAR 52.212-1, offers shall provide the following:

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery. As a minimum, offers shall show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This shall also include product literature, or other documents;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition

Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

ADDITIONAL REQUIREMENTS

(A) SAM Registration – Offeror is required to be registered in the System for Award Management (SAM) database, in accordance with FAR 52.204-7. Offeror shall provide UEI number for SAM registration verification.

(B) Offeror Representations and Certifications FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Dec 2022): The Offeror shall complete the 52.212-3, as applicable, and submit with their quote.

(C) Provide the Certification required in provision 52.222-56, that the offeror has a trafficking in person compliance plan and confirming the offeror, nor its agents or subcontractors, have engaged in any human trafficking related activities.

SUBMISSION OF OFFERS

Offers and all supporting documentation shall be submitted via email to DyaneA@state.gov. The subject line shall read “Quotation 19GE5023Q0073”. Downloading of offers from cloud-based file storage platforms, such as Google Drive, is not permitted.

OFFER DUE DATE

The complete offer shall be submitted via email to the email addresses provided below. The email shall be marked “QUOTE 19GE5023Q0073” and shall arrive on or before July 21, 2023,

15.00 hrs. C.E.S.T.

mailto:DyaneA@state.gov

DyaneA@state.gov MachenDD@state.gov

IMPORTANT NOTE: No offers will be accepted after the time specified above.

All offers shall be sent by email. Delivery via a cloud file storage service (eg. Google Drive, etc.)

is not allowed. The file size limit for individual emails is 50 Mb. In the event that the proposal is sent in multiple emails, the email shall be labeled accordingly (eg. file 1 of 2).

Any questions concerning any aspect of the Request for Quote and the statement of work pertaining to this project may be directed to:

Mr. Hakim Dyane

Email: DyaneA@state.gov

SUBMISSION OF QUESTIONS

Any questions pertaining to this solicitation shall be submitted via email to DyaneA@state.gov no later than 17:00 CEST on July 10, 2023.

IMPORTANT NOTE: It is not the Government’s intention to acknowledge or to respond to questions received after the due date as stated above.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest price technically acceptable offer. The following factors shall be used to evaluate offers:

1. Price;

2. Technical acceptability;

3. Past Performance;

The price evaluation is exclusive of VAT if applicable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

mailto:MachenDD@state.gov

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the lowest price technically acceptable offer, which meets the required delivery date requirements. Evaluation will be based on FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Nicolas Wilhelm

Contracting Officer