Questions and Answers.pdf

19GE5023Q0010_00001 Questions and Answers

RPSO has received 31 questions and is providing the below answers.

1. Q: I would like to know if the funds will be from DOS/INL.

A: Yes.

2. Q: Will this be a SDVOSB set-aside?

A: No. The Contracting Officer has determined that this requirement will not be set aside.

3. Q: Please advise if the following alternate delivery destinations are possible:

a) For Items already in Ukraine Direct to Kyiv Embassy

b) For Items in Europe Delivery to Frankfurt US Embassy or a European US Embassy as designated at your discretion

A:

a) No, to the recipient – National Police of Ukraine. Address will be provided upon the award.

b) Delivery to Frankfurt not acceptable. Shipping within Europe – vendors should ship directly to Ukraine. If they are not able to ship to Ukraine, then they would need to coordinate the delivery to INL`s hub at RZE, Poland.

4. Q: Do the bomb suits need to be certified to NIJ 0117.01 or can they be complaint.

A: Yes, they have to be certified to NIJ 0117.01

5. Q: Are partial quotations allowed or do all items need to be included in the proposal for this tender.

A: No. See solicitation: “All or Nothing: The Government is allowing complete offers for all items.

Offers failing to meet this condition may be rejected.”

6. Q: CLIN 0001 - The solicitation specifies the MedEng EOD10 suit and that suits have to be certified to the USA National Institute of Justice (NIJ) Standard 0117.01 by an NIJ approved independent laboratory. We are able to supply suits that are designed to accommodate the ballistic protection levels required of the USA NIJ 0117.01 but are tested to a different (but internationally recognized) standard, STANDARD NATO AGREEMENT (STANAG) 2920. Is this acceptable?

A: Yes, that would be acceptable.

7. Q: CLIN 0003 - Handheld explosives trace detector. Is chemical detection required or just explosives detection? The specifications say handheld explosives trace detector but the category says “Detection Category: Chemical; Explosives”.

A: No, chemical detection is not required. Explosive detection is the priority and required.

Recommended item is FLIR Fido X4.

8. Q: CLIN 0007 - GERBER 05982 – we believe this product has been discontinued, do you have any other products in mind that would be acceptable?

A: Yes, the acceptable alternative is Gerber MP600 DET Black 1014910.

9. Q: Please clarify; If offeror is providing pricing for exact “Brand Name” items, is it still required to provide “existing product literature”?

A: No, Descriptive literature is not required if the exact brand name item is offered.

However, compliance matrix needs to be completed.

10. Q: Ref: Basis of Price: The price of all items shall include their transportation F.O.B. Origin to the designated delivery point.”

FAR-52.247-30- F.o.b. Origin, Contractor’s Facility, (2006) states: “The term "f.o.b. origin, contractor’s facility," as used in this clause, means free of expense to the Government delivered on board the indicated type of conveyance of the carrier (or of the Government, if specified) at the designated facility, on the named street or highway, in the city, county, and State from which the shipment will be made.”

Question 1: Please clarify; The definition of “F.O.B. Origin” infers the

Offeror is responsible for the cost and transportation of items from the OEM/

Contractors facility to the designated delivery point at Dulles international airport and

Contractor/Offeror will not be responsible for shipping costs?

Question 2: If all items will be picked up from OEM / Contractor’s facility by Government-provided or Government-contracted transportation and delivered to the designated delivery point at Dulles International Airport (as listed under “shipping details”) as stated

Question 1: DOS will arrange for pickup if the vendor is in the U.S. and unable to deliver.

Question 2: DOS will arrange for pickup if the vendor is in the U.S. and unable to deliver.

11. Q: Ref: Delivery and Deadline: FAR 52.247-30 – F.o.b. Origin, Contractor’s Facility (Feb 2006). All pallets will be picked up by a DoS/INL-designated logistics support provider for onward shipment to Ukraine.”

FAR-52.247-30- F.o.b. Origin, Contractor’s Facility, (2006) states:

“The term "f.o.b. origin, contractor’s facility," as used in this clause, means free of expense to the Government delivered on board the indicated type of conveyance of the carrier (or of the

Government, if specified) at the designated facility, on the named street or highway, in the city, county, and State from which the shipment will be made.”

Question 1: Please Clarify; Items necessary to be palletized and shipped on pallets will be picked up at OEM/ Contractors facility by DoS/INL designated logistics support and

Offerors/Contractors will not be subject to shipping charges?

Question 2: If Offeror/Contractor is responsible for shipping costs from OEM/ Contractor’s facility to “Designated Delivery Point”, how is offeror to calculate and quote shipping costs if palleted items are picked up by a DoS/INL designated support providers (DoS contracted shipping/transportation company)?

Question 3: Please clarify; Items not needing to be palletized are to be shipped via Offeror/

Contractor contracted carriers to the designated delivery point at Dulles International Airport

(as listed under “shipping details”)

Question 1: Yes, if the vendor is in the U.S. and unable to deliver.

Question 2: Based on three quotes

Question 3: Shipping within the continental U.S.- vendors should deliver to INL`s hub at Dulles airport. If vendors proven that they are not able to deliver, INL can arrange for picking up palletized shipments, with the caveat that the vendors will provide required documentation as requested by INL.

12. Q: Solicitation for the GCS-200, does not request pricing for a spare and wear parts package and is not mentioned in the Solicitation document. Does DoS require pricing for spare and wear parts packages?

A: Yes, please submit pricing for spare parts.

13. Q: Unmanned Explosive Ordnance Disposal Platform GCS-200 (Brand Name or Equal);

solicitation states “Must come with 20ft ISO container for easy transportation”.

Question 1: Does DoS require the GCS-200- Unmanned EOD Platform to ship in the requested 20ft ISO container?

Question 2: Is DoS requiring all attachments, hardware and spare parts be delivered in additional 20ft ISO containers?

Question 3: Is DoS requesting the 20ft ISO container to transport the work/repair shop?

Question 4: Does DoS require pricing on the WCA-900 Mobile Workshop Container with specialty tools, equipment package for 2, GCS- 200 Unmanned EOD Platforms?

Question 1: Yes

Question 2: Yes

Question 3: Yes

Question 4: Yes

14. Q: Unmanned Explosive Ordnance Disposal Platform GCS-200 (Brand Name or Equal);

solicitation states “Standard three-point hitch with a range of interchangeable custom-made or commercial off-the- shelf (COTS) attachments”.

Please specify; What additional “interchangeable custom-made or commercial off the shelf COTS) attachments you are requesting pricing on?

A: Please submit pricing for one flail and two tiller attachments. https://gcs.ch/demining-eod-iedd-solutions

15. Q: Unmanned Explosive Ordnance Disposal Platform GCS-200 (Brand Name or Equal);

Solicitation states Operator and Maintenance Training is not included in the Solicitation document. Does DoS require pricing/ quote for operator and maintainer training in Ukraine?

A: Please quote Operator and Maintenance Training in Ukraine as an option.

16. Q: Ref: The price of all items shall include their transportation F.O.B. Origin to the designated delivery point.” “Dulles International Airport (IAD)” Shipping from Germany to the US does not make sense from a logistics and cost standpoint.

Regarding the GCS equipment, we are looking at some 40+ tons of equipment. Is it possible to ship directly to Ukraine (CIP Lviv) or Poland without the import taxes/fees?

A: Shipping within Europe – vendors should ship directly to Ukraine. If they are not able to ship to Ukraine, then they would need to coordinate the delivery to INL`s hub at RZE, Poland.

https://gcs.ch/demining-eod-iedd-solutions https://gcs.ch/demining-eod-iedd-solutions

Shipping within the continental U.S.- vendors should deliver to INL`s hub at Dulles airport. If vendors proven that they are not able to deliver, INL can arrange for picking up palletized shipments, with the caveat that the vendors will provide required documentation as requested by INL.

17. Q: The solicitation states that the "Contractor shall be responsible to load, stow, trim, block, and/or brace supplies into Government-provided or Government-contracted transportation." Is it the Government's intention to arrange for Government-coordinated pickup of a consolidated shipment at the Contractor's facility and transportation to the Dulles Airport area? Does the Contractor need to have personnel at the Government freight forwarder location in the Dulles Airport area to support the loading of supplies in conjunction with the DoS/INL designated logistics provider?

A: Shipping within the continental U.S.- vendors should deliver to INL`s hub at Dulles airport. If vendors proven that they are not able to deliver, INL can arrange for picking up palletized shipments, with the caveat that the vendors will provide required documentation as requested by INL.

If vendors deliver to the delivery hub in Dulles, they are not required to have personnel at the hub.

18. Q: Is the Contractor responsible for all the logistics required for delivery to the Dulles Airport area at which point the Government takes ownership?

A: Yes

19. Q: Will the Government accept partial shipments based on the availability of products, or is one consolidated, complete shipment in full required? Can the Contractor bill against partial shipments as delivered?

A: Government will accept partial shipments based on the availability of products if they are authorized in writing by the designated COR prior to delivery. The Contractor can bill against partial shipments as delivered.

20. Q: As "CLIN 0009 UNMANNED EXPLOSIVE ORDNANCE DISPOSAL PLATFORM GCS-200" covers about 40-plus tons of equipment that originate and ship from Germany, will the Government accept direct shipment from the Original Equipment Manufacturer to a Government-designated OCONUS shipping point in the region? If so, can the Government provide an acceptable location in Poland or Moldova for which delivery and logistics costs can be based? If direct shipment into Ukraine is required, will the Government or the end user assist with importation?

A: Shipping within Europe – vendors should ship directly to Ukraine. If they are not able to ship to Ukraine, then they would need to coordinate the delivery to INL`s hub at RZE, Poland.

Involvement of the Government will be strictly limited to assistance with receipt of relevant project registration documents and end user certificates.

21. Q: If direct OCONUS delivery is acceptable for CLIN 0009, does the Contractor need to factor in the cost of VAT or is this contract exempt from all taxes and fees associated with such importation?

A: This procurement is a part of a registered technical assistance project which is tax exempt in Ukraine. INL will provide the relevant project registration documents at request.

22. Q: If direct OCONUS delivery is acceptable for CLIN 0009, does the 180-day delivery requirement still apply, or can it be extended to account for the transit time of everything else shipping from the Government freight forwarder location in the U.S.?

A: The delivery requirements will still apply.

23. Q: CLIN 0009 states that the GCS-200 (or equivalent) “Must come with a 20ft ISO container for easy transportation”. Does this relate to all the hardware that needs to be delivered?

A: Yes

24. Q: A spare and wear parts package for CLIN 0009 is highly recommended. Can this be presented as an option or written into the requirement? Note that it may require additional ISO containers.

A: Please quote it as an option.

25. Q: Are there any requirements for language translations under this contract? Or are materials in English only acceptable?

A: Yes, materials in English only are acceptable.

26. Q: Four (4) weeks of operator and maintenance training for CLIN 0009 is highly recommended.

Can this be presented as an option or written into the requirement?

A: Please present this as an option. Yes, training would be beneficial.

27. Q: Will the Government assist with obtaining the proper End User Certificate (EUC) documentation from the Ukrainian National Police EOD Department?

A: Yes. The NPU will prepare all necessary End User Certificate (EUC) documentation and the USG will facilitate that.

28. Q: What is the full 6-digit North American Industry Classification System Code (NAICS) for this contract? Can it be broadened to allow for a larger pool of offerors?

A: This solicitation has been issued under full and open competition.

29. Q: With reference to the sample attached, some of the Suppliers / manufacturers require completion of the end user Statement. Will this be this be waived as we have been instructed to an American designated address, or do we still have to have this document completed?

A: Issuance of end user certificates will not be waived.

30. Q: As we are delivering to the US Address, as an example, does ownership of the shipment then pass on to the US Embassy Frankfurt at the point of delivery?

A: No.

31. Q: And does this delivery constitute Project delivery, allowing suppliers to submit Invoice for payment?

A: Invoice payment can be made for items received and accepted by the US Government.

Additional delivery guidance:

Shipping within Europe – vendors should ship directly to Ukraine. If they are not able to ship to Ukraine, then they would need to coordinate the delivery to INL`s hub at RZE, Poland.

Shipping within the continental U.S.- vendors should deliver to INL`s hub at Dulles airport. If vendors proven that they are not able to deliver, INL can arrange for picking up palletized shipments, with the caveat that the vendors will provide required documentation as requested by INL.