Combined Synopsis Solicitation Sarajevo 19GE5020Q0013.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Consulate General Frankfurt

Supply and Delivery Genetic Analyzer

U.S. Embassy Sarajevo

SOLICITATION NO. 19GE5020Q0013

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3319

E-mail: gallonea@state.gov

May 12, 2020

Combined Synopsis and Solicitation

Solicitation Number 19GE5020Q0013

The Regional Procurement Support Office Frankfurt hereby provides the following Combined

Synopsis and Solicitation for:

Supply and Delivery Genetic Analyzer

U.S. Embassy Sarajevo

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5020Q0013 and is issued as a

Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06, effective March, 2020.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment.

No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature.

Delivery of Supplies and Services are required within 30 days of award. If an export license is required, delivery shall be 30 days after receipt of export license, and export license application shall be accomplished expeditiously after award.

Brand Name or Equal

The buyer is allowing sellers to submit offers for alternate products as long as the offered specifications meet the stated salient characteristics/specifications. Sellers must state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature to substantiate the acceptability of their offered products in accordance with the specifications provided in this document.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the bidder’s responsibility to prove that their proposed solution meets or exceeds the requested specifications, subject to any limitations elsewhere in this solicitation.

Customs Clearance and Delivery

The Contractor shall estimate a reasonable number of days for custom clearances and delivery.

Should the contractor fail to provide any required paperwork for the custom clearance process to the U.S. Embassy Sarajevo shipping office and the custom clearances procedure is delayed, the contractor shall be required to pay any additional costs occurred (storage fees).

Other Specific Requirements:

If applicable, the Contractor shall comply with all import requirements mandated by the

Government of Bosnia and Herzegovina. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

The Contractor must obtain all necessary export licenses regardless of shipping method.

The Contractor must state in its export license request that this is a U.S. government funded contract.

All manuals and literature shall be in the English language.

Basis of Price:

The price of all items shall include their transportation f.o.b. destination to the designated delivery point in Sarajevo in accordance with FAR 52.247-35.

Warranty:

Warranty for all purchased goods, factory defects only, is 2 years from the date received and accepted at delivery location. The price for warranty shall be included in the price for each item.

The vendor should provide the ability to replace critical parts locally in Bosnia and Herzegovina together with a reference/information on the availability of own authorized service center (centers) for the performance of warranty and post-warranty repair (including maintenance) of equipment, required within this SOW, with its location (s) and telephones. In case of absence of own authorized service center, provide the Certificate/Information in any form, which certifies existence of the current agreement (s) with an authorized service center for performance of warranty and post-warranty repair (including maintenance) of an equipment, required within this

SOW, with indication of its location and contact phone numbers.

All requested accessories must be compatible with requested Genetic Analyzer

Delivery and Acceptance:

Delivery shall be made f.o.b. destination as soon as possible but not later than 30 calendar days

(1 month) from the date of contract award. Partial deliveries are not acceptable.

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. When the order is ready for shipment, forward the shipment prepaid directly to the address here below.

Ship to/Consignee Address:

POC Lejla Begtasevic Rudalija

International Narcotics and Law Enforcement Office – INL

US Embassy Sarajevo

Robert C. Frasure St 1

71000 Sarajevo, Bosnia and Herzegovina

Tel: +38761488982

The items being acquired will be donated to the government of the ultimate destination Bosnia and

Herzegovina. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

*Effective May 30, 2013, the Department's Dispatch Agency Consolidated Receiving Points

(CRPs) will no longer be able to accept cargo that has a shipping label on the outside of the package that fails to identify the destination post. Unidentified Supply Shipments will be refused by

Dispatch Agency and returned at contractor’s expense.

Include a copy of the packing list with original invoice to the Contracting Officer that will provide advance information for Customs clearance purposes.

Marking Requirements:

All equipment required should be packed in hard cardboard or plastic boxes and marked separately for every end user i.e. KORD, SID and CND.

PLEASE NOTE: All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15:

“Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Coordination:

The Contractor shall coordinate the delivery with the Point of Contact. Upon award POC information will be provided.

Condition of Delivered Equipment:

The equipment must be new.

Duty-Free Clearance:

Duty-free clearance shall include all imported materials, equipment and personnel, all shipping containers or otherwise, and shall be labeled as follows:

ATTN: Customs & Shipping (P.O. 19GE50-20-P-XXXX) to be completed by the Contractor

Items shall be marked as “Diplomatic Cargo”.

The Contractor shall follow the instructions of the purchase order as to the manner of labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The Contractor shall be solely responsible without right of reimbursement from the Government, for the payment of customs duties, if any, which:

1. are imposed on items which are not labeled and processed in accordance with the contract instructions,

2. are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or

3. are otherwise ineligible for duty-free entry.

Free Entry of Goods:

To obtain a free entry for the goods the contractor shall provide the COR with the following documentation twenty (20) days prior to the arrival of goods:

- Detailed description of goods (including number of crates)

- Approximate weight

- Approximate value of goods

- Mode of shipment

The Contractor shall provide an Advance Notice to the U.S. Embassy shipping office twenty (20) calendar days before any shipment is to be made.

Payment Schedule and Invoice Submission (Fixed-Price)

The Contractor will receive the payment once the good are delivered to the agreed destination and respecting all the conditions listed here in this solicitation, upon confirmation via report from the local authorities.

Once the items are delivered to Sarajevo port/airport, the Internal Narcotics and Law Enforcement

(INL) custom clearance is expected to take up to two weeks, after which the contractor shall arrange the final delivery to the Embassy Warehouse. After the delivery to the final destination it will be generated a receiving report. The payment will be processed then within 30 days.

Payment shall be made to the contractor’s address as specified on the cover page of this contract, unless a separate remittance address is specified.

(ii) TECHNICAL CAPABILITY

The proposed devices shall meet all of the required technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) A confirmation that delivery can be provided within 30 days (1 month) of award to final destination.

(B) Warranty provisions as described under Warranty in this solicitation document.

(C) Descriptive Literature

(D) Technical Compliance Matrix (Brand Name or Equal):

ANTI-RIOT PROTECTION SHIELD- LARGE MODEL

Contract

Line Item

Item Description Quantity Total

Price

0001 3500 Genetic Analyzer Applied Biosystems

Proposed brand name Thermofisher

Technically acceptable product: The 3500 Genetic

Analyzer Applied Biosystems must include: 8-capillary instrument, 3500 Series Data Collection

Software, a Dell Workstation and monitor, as well as reagent kits for system qualification and secondary analysis software.

Secondary software: GeneMapper software for fragment analysis and software for resequencing applications.

1.00

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.203-17 Contractor Employee Whistleblower

Rights and Requirement To Inform Employees of Whistleblower Rights, FAR 52.204-19

Incorporation by reference of Representations and Certifications; 52.204-24 Representation

Regarding Certain Telecommunications and Video Surveillances Services or Equipment: 52.204-

25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment; FAR 52.204-26 Covered Telecommunication Equipment or Services-

Representations; FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Dec

2019)– to be completed with other certifications and submitted with the offer; FAR 52.212-4, Contract Terms and Conditions - Commercial Items, 52.214-34, 52.232-40, 52.247-35, 652.232-

70, 652.242-73 and 652.243-70; FAR 52.212-5, Contract Terms and Conditions Required to

Implement Statutes or Executive Orders-Commercial Items - the applicable clauses under paragraph (b) items: 4, 7, 12, 26, 27, 28(i), 33(i), 42, 55, 60(i); 52.233-4 Applicable Law Breach of Contract Claim. The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/far/ and http://farsite.hill.af.mil/vfdosara.htm, respectively.

INSTRUCTION TO OFFERORS

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Oct 2018)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial

Items (Oct 2018) is augmented as follows: Preparation of Offers – Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

Volume I – Prices

Volume II – Technical proposal

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the lowest price technically acceptable offer. Evaluation will be based on FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations:

Solicitation and award will be subject to laws and regulations of the United States of America.

PREPARATION OF OFFERORS

Offerors shall prepare and submit offers via email only. In addition, offerors shall complete and submit the following:

https://www.acquisition.gov/far/ http://farsite.hill.af.mil/vfdosara.htm

(i) 52.212-3 Offeror Representations and Certifications—Commercial Items (Dec 2019)

The offeror shall complete FAR 52.212-3 Representations and Certifications – Commercial Items

(Dec 2019). This provision is accessible via https://www.acquisition.gov/far/.

SUBMISSION OF OFFERS

The complete offer submission shall include:

(1) Price Offer

(2) Technical Capability – Completed Technical Compliance Matrix and descriptive literature

Offers and all supporting documentation shall be submitted via email only to gallonea@state.gov machendd@state.gov

OFFER DUE DATE

Offers shall be submitted as soon as possible but not later than 1600 hrs Central European

Summer Time (CEST) on Thursday, May 28, 2020. Late offers will not be considered.

52.212-2 Evaluation – Commercial Items (Oct 2014)

(a) The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer is the lowest priced, technically acceptable. The following factors shall be used to evaluate offerors:

1. Price;

2. Technical capability of the item offered to meet the Government requirement

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Other Evaluation Requirements:

- An offer MUST be valid for 30 calendar days after submittal.

https://www.acquisition.gov/far/ mailto:gallonea@state.gov mailto:machendd@state.gov

- Offerors must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the

SAM website at https://www.sam.gov/portal/public/SAM/.

- A completed copy of the “Representations and Certifications-Commercial Items”, as provided under FAR clause reference 52.212-3 must be submitted with the offer.

- A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://www.federalreserve.gov/releases/h10/current/ in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures–

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

Eric N. Moore

Contracting Officer http://www.federalreserve.gov/releases/h10/current/