19GE5019R0031.pdf

American Consulate General Frankfurt Regional Procurement Support Office (RPSO)

Giessener Strasse 30 60435 Frankfurt, Germany

Tel: 0049 / (0) 69 / 7535-3343

April 5, 2019

Subject: Request for Proposals (RFP) No. 19GE50-19-R-0031

To whom it may concern, The Regional Procurement Support Office (RPSO) Frankfurt, Main, Germany, would like to invite your company to submit a technical and price proposal for the attached solicitation for janitorial services at the American Embassy Berlin, Germany. The resulting contract will be for one (1) base year with four one-year optional periods to renew.

A Pre-Proposal Conference and an organized Site Visit is scheduled to be conducted at the US Embassy Berlin on April 12, 2019 at 09:30 CEST. Please refer to page 46 of the RFP for further details.

All prospective offerors who have received a solicitation package are encouraged to attend. Please bring a copy of your solicitation document for the conference. Registration is essential should you wish to participate in the conference. Companies are therefore required to submit, via email, the names, nationality and I.D. numbers of those attending to Mr. David Machen at machendd@state.gov within three days of confirmed date and time of the conference.

Admittance to the Pre-Proposal Conference and Site Visit cannot be guaranteed unless the Government receives your registration by this due date. Attendance is limited to no more than 3 persons per company, unless an acceptable reason exists for the presence of more than 3. Attendees are requested to carry their Photo ID along with them. Without Photo ID you may be refused entry to the Site. Please note that attendance is at the contractor’s own expense.

All literature and discussions will be in the English language. Any translations, if necessary, desired by the offerors must be made at their expense.

Please submit your proposal in accordance with the attached solicitation. The deadline for submission of proposals and summary of instructions can be found on page 45 of the RFP. You should thoroughly examine all documents contained in the contract solicitation package.

The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the mailto:machendd@state.gov

SOLICITATION

DOCUMENT

Project Description:

Janitorial Services at American Embassy Berlin, Germany

Solicitation No. 19GE50-19-R-0031

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main, Germany

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5019R0031

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

04/02/2019

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

David D. Machen

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL machendd@state.gov

8. OFFER DUE DATE / LOCAL

TIME

05/14/2019 16:00:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 561720

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SEE TEXT

line items Multi, XX 00000

CODE FRANK16. ADMINISTERED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

FACILITY CODECODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR BERLICODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BERLIN

AMERICAN EMBASSY, CLAYALLEE 170

FINANCIAL MANAGEMENT CENTER, ATTN. DBO

Berlin, 14191

GERMANY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Fabiola A. Bellevue 31c. DATE SIGNED

04/05/2019

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

19GE5019R0031

Table of Contents

Section Description Page Number

2 Contract Clauses 52.203-3 Gratuities (Apr 1984) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.229-6 Taxes - Foreign Fixed-Price Contracts (Feb 2013) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

52.212-4 Contract Terms and Conditions--Commercial Items (Oct 2018) 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price)(Aug 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Jan 2019) 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984)

3 Solicitation Provisions 52.212-1 Instructions to Offerors--Commercial Items (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

52.204-7 System for Award Management (Oct 2018) 52.237-1 Site Visit (Apr 1984) 52.212-1 Addendum Instructions to Offerors

4 Evaluation Factors 52.217-5 Evaluation of Options (July 1990) 52.212-2 Addendum EVALUATION - COMMERCIAL ITEMS

5 Representations and Certifications 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-3 Offeror Representations and Certifications--Commercial Items (Oct 2018)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

001 CLIN 0001: PHASE-IN PERIOD 2.00 MO

As specified in the PWS, paragraph 1;

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2019 to 09/03/2019

002 CLIN 0002: STANDARD JANITORIAL SERVICES

BASE YEAR

10.00 MO

As specified in the PWS, paragraphs:

11.1. Five days per week (Monday through Friday),

11.2. Once a week,

11.3. Once per month, to be performed at the following locations specified in the

PWS.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

09/04/2019 to 06/30/2020

003 CLIN 0003: TEMPORARY JANITORIAL SERVICES

BASE YEAR

120.00 HR

As specified in the PWS, paragraph 11.4, Custodial maintenance and janitorial services to be performed upon request.

The total number of hours allocated per year shall not exceed 120 hours.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

09/04/2019 to 06/30/2020

004 CLIN 0004: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekdays)

BASE YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

09/04/2019 to 06/30/2020

005 CLIN 0005: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekends)

BASE YEAR

5,000.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 5000 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

09/04/2019 to 06/30/2020

006 CLIN 0006: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Vinyl Floors (Weekends)

BASE YEAR

500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 500 square meters.

Doc Ref No:

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

04/02/2019

Line Item No. Description Quantity Unit Unit Price Total Cost

Delivery Date (Start to End) Date FOB:

09/04/2019 to 06/30/2020

007 CLIN 0007: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Hard Floors (Weekends)

BASE YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

09/04/2019 to 06/30/2020

008 CLIN 0008: DEFENSE BASE ACT (DBA) INSURANCE, if applicable

BASE YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2019 to 09/03/2020

009 CLIN 0009: 19% Value Added Tax (VAT) for CLINs 0001 thru 0008

BASE YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2019 to 09/03/2020

1001 CLIN 1001: STANDARD JANITORIAL SERVICES

FIRST OPTION YEAR

12.00 MO

As specified in the PWS, paragraphs:

11.1. Five days per week (Monday through Friday),

11.2. Once a week,

11.3. Once per month, to be performed at the following locations specified in the

PWS.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

1002 CLIN 1002: TEMPORARY JANITORIAL SERVICES

FIRST OPTION YEAR

120.00 HR

As specified in the PWS, paragraph 11.4, Custodial maintenance and janitorial services to be performed upon request.

The total number of hours allocated per year shall not exceed 120 hours.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

1003 CLIN 1003: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekdays)

FIRST OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

04/02/2019

1004 CLIN 1004: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekends)

FIRST OPTION YEAR

5,000.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 5000 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

1005 CLIN 1005: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Vinyl Floors (Weekends)

FIRST OPTION YEAR

500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

1006 CLIN 1006: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Hard Floors (Weekends)

FIRST OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

1007 CLIN 1007: DEFENSE BASE ACT (DBA) INSURANCE, if applicable

FIRST OPTION YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

1008 CLIN 1008: 19% Value Added Tax (VAT) for CLINs 1001 thru 1006

FIRST OPTION YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

2001 CLIN 2001: STANDARD JANITORIAL SERVICES

SECOND OPTION YEAR

12.00 MO

As specified in the PWS, paragraphs:

11.1. Five days per week (Monday through Friday),

11.2. Once a week,

11.3. Once per month, to be performed at the following locations specified in the

PWS.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

04/02/2019

2002 CLIN 2002: TEMPORARY JANITORIAL SERVICES

SECOND OPTION YEAR

120.00 HR

As specified in the PWS, paragraph 11.4, Custodial maintenance and janitorial services to be performed upon request.

The total number of hours allocated per year shall not exceed 120 hours.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

2003 CLIN 2003: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekdays)

SECOND OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

2004 CLIN 2004: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekends)

SECOND OPTION YEAR

5,000.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 5000 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

2005 CLIN 2005: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Vinyl Floors (Weekends)

SECOND OPTION YEAR

500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

2006 CLIN 2006: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Hard Floors (Weekends)

SECOND OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

2007 CLIN 2007: DEFENSE BASE ACT (DBA) INSURANCE, if applicable

SECOND OPTION YEAR

1.00 LT

Doc Ref No:

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

04/02/2019

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

2008 CLIN 2008: 19% Value Added Tax (VAT) for CLINs 2001 thru 2006

SECOND OPTION YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

3001 CLIN 3001: STANDARD JANITORIAL SERVICES

THIRD OPTION YEAR

12.00 MO

As specified in the PWS, paragraphs:

11.1. Five days per week (Monday through Friday),

11.2. Once a week,

11.3. Once per month, to be performed at the following locations specified in the

PWS.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

3002 CLIN 3002: TEMPORARY JANITORIAL SERVICES

THIRD OPTION YEAR

120.00 HR

As specified in the PWS, paragraph 11.4, Custodial maintenance and janitorial services to be performed upon request.

The total number of hours allocated per year shall not exceed 120 hours.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

3003 CLIN 3003: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekdays)

THIRD OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

3004 CLIN 3004: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekends)

THIRD OPTION YEAR

5,000.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 5000 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

3005 CLIN 3005: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Vinyl Floors (Weekends)

THIRD OPTION YEAR

500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

04/02/2019

The total allocation per year shall not exceed 500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

3006 CLIN 3006: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Hard Floors (Weekends)

THIRD OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

3007 CLIN 3007: DEFENSE BASE ACT (DBA) INSURANCE, if applicable

THIRD OPTION YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

3008 CLIN 3008: 19% Value Added Tax (VAT) for CLINs 3001 thru 3006

THIRD OPTION YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2022 to 06/30/2023

4001 CLIN 4001: STANDARD JANITORIAL SERVICES

FOURTH OPTION YEAR

12.00 MO

As specified in the PWS, paragraphs:

11.1. Five days per week (Monday through Friday),

11.2. Once a week,

11.3. Once per month, to be performed at the following locations specified in the

PWS.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

4002 CLIN 4002: TEMPORARY JANITORIAL SERVICES,

FOURTH OPTION YEAR

120.00 HR

As specified in the PWS, paragraph 11.4, Custodial maintenance and janitorial services to be performed upon request.

The total number of hours allocated per year shall not exceed 120 hours.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

4003 CLIN 4003: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekdays)

FOURTH OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 10.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 1500 square

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

04/02/2019 meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

4004 CLIN 4004: ADDITIONAL JANITORIAL SERVICES,

Carpet Cleaning (Weekends)

FOURTH OPTION YEAR

5,000.00 SM

As specified in the PWS, paragraph 11.5, Carpet cleaning as directed.

The total allocation per year shall not exceed 5000 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

4005 CLIN 4005: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Vinyl Floors (Weekends)

FOURTH OPTION YEAR

500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

4006 CLIN 4006: ADDITIONAL JANITORIAL SERVICES, Strip and Wax Hard Floors (Weekends)

FOURTH OPTION YEAR

1,500.00 SM

As specified in the PWS, paragraph 11.5, Strip and Wax Vinyl Floors as directed.

The total allocation per year shall not exceed 1500 square meters.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

4007 CLIN 4007: DEFENSE BASE ACT (DBA) INSURANCE, if applicable

FOURTH OPTION YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

4008 CLIN 4008: 19% Value Added Tax (VAT) for CLINs 4001 thru 4006

FOURTH OPTION YEAR

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2023 to 06/30/2024

I. THE SCHEDULE

1. PRICES AND PERIOD OF PERFORMANCE

The contractor shall perform janitorial work, including furnishing all labor and services, for the United States Embassy, Berlin, Ger-many, located at Pariser Platz 2, Berlin and at its ancillary facilities, listed later in the Scope of Work.

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

04/02/2019

The price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services in the non-Controlled Access Area (non-CAA) and a fixed rate per square meter or per hour for any unscheduled additional services or intermittent services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten [10] days from the start date listed in the Notice to Proceed unless the Con-tractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4) one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

MATERIALS AND SUPPLIES:

All materials and supplies needed for the janitorial services identified in this contract will be provided by the United States Govern-ment.

1 PRICING

1.1. BASE YEAR PERIOD (12 MONTHS)

CLIN 0001 PHASE-IN PERIOD

As specified in the PWS Paragraphs 1 Once a month. This is a firm fixed price for the period July 1, 2019 until Sept 4, 2019.

CLIN 0002 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 10.1 Weekdays; 10.2 Once a week; 10.3 Once a month. This is a firm fixed price for the base year period (10 months) of the contract.

CLIN 0003 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 10.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 0004-0007 shall only be performed when directed by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

CURRENCY : The prices are stated in _________________________(please insert the currency of the offer).

BASE YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 0001 Phase-in Period

Mo . 2 .

• CLIN 0002 Stand-ard

Mo 10

• CLIN 0003 Tem-porary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 0004 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 0005 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 0006 Strip and wax vinyl floors (weekends and holidays) sqm 500

• CLIN 0007 Strip and seal hard floors (weekends and holidays) sqm 1,500

SUBTOTAL (CLIN

0004 - 0007) DBA, if applicable

(CLIN 0008)

19% VAT (CLIN 0009)

TOTAL

BASE YEAR PERIOD

1.2. FIRST OPTION YEAR PERIOD (12 MONTHS)

CLIN 1001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 10.1 Weekdays; 10.2 Once a week; 10.3 Once a month. This is a firm fixed price for the first option year period (12 months) of the contract.

CLIN 1002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 10.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 1003-1006 shall only be performed when requested by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS FIRST OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 1001 Stand-ard

Mo 12

• CLIN 1002 Tem-porary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 1003 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 1004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 1005 Strip and wax vinyl floors (weekends and holidays) sqm 500

• CLIN 1006 Strip and seal hard floors (weekends and holidays) sqm 1,500

SUBTOTAL CLIN

(1003 - 1006) DBA, if applicable (CLIN 1007)

19% VAT (CLIN 1008)

TOTAL

FIRST OPTION YEAR

PERIOD

1.3. SECOND OPTION YEAR PERIOD (12 MONTHS)

CLIN 2001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 10.1 Weekdays; 10.2 Once a week; 10.3 Once a month. This is a firm fixed price for the second option year period (12 months) of the contract.

CLIN 2002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 10.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 2003-2006 shall only be performed when requested by the Government .

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS SECOND OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 2001 Stand-ard

Mo 12

• CLIN 2002 Tem-porary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 2003 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 2004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 2005 Strip and wax vinyl floors (weekends and holidays) sqm 500

• CLIN 2006 Strip and seal hard floors (weekends and holidays) sqm 1,500

SUBTOTAL (CLIN

2003 - 2006) DBA, if applicable (CLIN 2007)

19% VAT (CLIN 2008)

TOTAL

SECOND OPTION

YEAR PERIOD

1.4. THIRD OPTION YEAR PERIOD (12 MONTHS)

CLIN 3001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 10.1 Weekdays; 10.2 Once a week; 10.3 Once a month. This is a firm fixed price for the third option year period (12 months) of the contract.

CLIN 3002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 10.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 3003-3006 shall only be performed when requested by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS THIRD OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 3001 Stand-ard

Mo 12

• CLIN 3002 Tempor-ary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 3003 Carpet

(weekdays) sqm 1,500

• CLIN 3004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 3005 Strip and wax vinyl floors (weekends and hol-idays) sqm 500

• CLIN 3006 Strip and seal hard floors (weekends and hol-idays) sqm 1,500

SUBTOTAL (CLIN 3003

- 3006) DBA, if applicable (CLIN 3007)

19% VAT (CLIN 3008)

TOTAL

THIRD OPTION YEAR

PERIOD

1.5. FOURTH OPTION YEAR PERIOD (12 MONTHS)

CLIN 4001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 10.1 Weekdays; 10.2 Once a week; 10.3 Once a month. This is a firm fixed price for the fourth option year period (12 months) of the contract.

CLIN 4002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 10.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 4003-4006 shall only be performed when requested by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS FOURTH OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 4001 Stand-ard

Mo 12

• CLIN 4002 Tempor-ary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 4003 Carpet

(weekdays) sqm 1,500

• CLIN 4004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 4005 Strip and wax vinyl floors (weekends and hol-idays) sqm 500

• CLIN 4006 Strip and seal hard floors (weekends and hol-idays) sqm 1,500

SUBTOTAL CLIN (4004

- 4007) DBA, if applicable (CLIN 4007)

19% VAT (CLIN 4008)

TOTAL

FOURTH OPTION

YEAR PERIOD

GRAND TOTAL:

BASE YEAR TOTAL

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR TOTAL

THIRD OPTION YEAR TOTAL

FOURTH OPTION YEAR TOTAL .

GRAND TOTAL (BASE + OPTION YEARS)

Section 1- Solicitation/Contract Form

II. PERFORMANCE WORK STATEMENT

The purpose of this fixed priced contract is to obtain janitorial services for real property owned or managed by the U.S. Government at the Chancery (Pariser Platz), Consular Annex (Clay Building), and the Curtiusstrasse GSO/Maintenance buildings, Berlin, Germany. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, elevators and stairways.

1. Phase-in Services

The contractor shall perform activities as decribed in the contractor's Transition Plan (see Paragraph 16). These activities shall guarantee a seemless transition between the incumbant janitorial services contractor and the new contractor. These activities shall consist of, but are not limited to:

• Clearance of new personnel through the Regional Security Office's background investigation process,

• Development of General Instructions as necessary to support the contractor's Implementation Plan,

• Training of personnel on contract specific requirements

There will be an overlap with the incumbant contractor during the phase-in period, therefore the contractor shall not be required to perform standard janitorial services, as described below, dur-ing this period.

2. Janitorial services (NON CAA)

The Contractor will be responsible for janitorial services as described below for all buildings: Chancery (Pariser Platz), Clay Annex, Curtiusstrasse, and Compound Access Control (CAC) 1, and 2 at the Clay Annex. The ap-proximate total square meters of the referenced areas and CAC’s is found in the table in this section of the Scope of Work. Definitive square meters cannot be provided for the different flooring materials and must be confirmed by the bidding contactors in the bid submittal.

3. Personnel

3.1. Supervisory Personnel. The Contractor shall employ competent supervisory personnel during all work periods, who shall personally assure that the standards set forth are maintained. Each site will have a team lead-er in addition to the overall contract supervisor. Competence of supervisory personal must be at least "Fachwirt für Reinigings- und Hygienemanagement" or equivalent American qualification. Qualification documents shall be part of the offer. The Contractor will provide a Point of Contact and phone number at which he/she can be reached to remedy complaints and respond to calls for emergency services.

3.2 Standard Industry Practices. Contract employees must be knowledgeable of standard industry practices regarding cleaning procedures according to the recommendation of the German “Bundesinnungsverband: Die Gebäudedienstleister” German Federal Guild Association of the Cleaning Trade.

3.3. Security. Any Contractor's employee whose conduct or performance is objectionable shall immediately be removed from the contract. All contract emplyees must be able to obtain and maintain an RSO security clear-ance. The security clearance process may entail individual applicants submitting personnal background inform-ation, SCHUFA credit report, fingerprints, and personal interview (this list is for infomational purposes only and can be changed without notice by the RSO office.) The wait time for the clearance of indivuals varies from cases to case, but can take three months or longer.

3.4 Wages. All personnel shall be paid at least according to the currently valid version of the local union tariff agreement for employees of cleaning companies (“Lohntarifvertag für die gewerblichen Beschäftigten in der Gebäudereinigung”).

4. Materials and Equipment

All material and equipment necessary for the performance of this contract shall be provided by the Contractor.

The Contractor will be responsible for the maintenance of the equipment and will be responsible for the replace-ment of any equipment that has been damaged due to improper use or care. Equipment and chemicals must all be approved by the Contracting Officer Representative prior to use in any U. S. Embassy facility.

Storage is very limited at the Embassy (Pariser Platz) so supplies must be limited to a 4 week supply.

5. Implementation Plan

As part of the submittal, the Contractor must provide a plan that clearly delineates the implementation and oper-ational plan for the site. At a minimum, this will include: number of personnel required to perform the work specified in the contract, job descriptions of personnel, number of hours per day for each position, cleaning schedules, description of cleaning methods, quality assurance program, safety program and contingency plans for absentee employees in the event of illness or labor actions.

6. Trash Removal

Trash removal site shall be designated by the Facility Manager. The Contractor shall empty office waste bas-kets, shredding machine bags and dispose of recyclable and all other waste materials on a daily basis to the ap-propriate trash removal location.

Pariser Platz – The main trash receptacles for paper, plastic, glass, and unsorted trash must be taken to the curb at Behrenstrasse by 7am, 4 days a week. The receptacles must be returned to the trash bin area in the courtyard immediately after being emptied by the trash collector company and the contractor will be notified by the COR when the trash collection company has emptied the bins.

Clayallee and Curtiusstrasse -- The COR will provide any necessary guidance as to particular locations of the main trash receptacles and any required processes.

7. Carpet Runner Transfers

Carpet runners are rented from a local vendor and are exchanged once each week in the winter months (October through March) and once each month in the summer months (April through September). Carpet runners must be collected by the Contractor from all locations in the Chancery and delivered to the pick-up point at the curb on Behrenstrasse for exchange by the rental company. The contractor will then be responsible for re-laying the carpet runners back at the original locations. Pick-up and delivery will be scheduled with the rental company by the COR at the same time each period.

For Clayallee and Curtiusstrasse, the COR will provide guidance as to drop-off and pick-up location of carpet runnders.

8. Work Schedules

Cleaning requirement for all ground-level stone floors, kitchenetts, restrooms and bath/shower-rooms, shall be completed by 8:00 AM. The contractor shall ensure that personel are present at each of the three facilities between 8:00 and 15:00. It is the government's expectation that between 6:00 and 15:00, no less than three janit-ors shall be on Pariser Platz and Clayallee site at all times. Likewise, at least one janitor shall be present at Cur-tiusstr. between 6:00 and 12:00. The number of personel shall be sufficient to provide additional services during regular work days and on public holidays, or weekends. Staffing needs to be outlined in the offer and shall. Spe-cial projects such as floor waxing or carpet shampooing will be accomplished on either U.S. public holidays or weekends.

9. Building Statistics.

-- Chancery Clayallee Curtius Kalkstein 1105 414 -

Cork 266 - - Linoleum 840 1515 271

Carpet 3075 3745 498 Concrete 430 540 918

Valser-Quarzit 195 - - Finished Con-crete 210 - -

Ceramic Tiles 230 260 147 Stairwells 440 975 170 Total SQ Meters

6791 7449 2004

-- Chancery Clayallee Curtius Full Kitchen 1 - 1 Kitchenette 7 3 - Restrooms 18 32 15

Break room 2 1 1 Conference Rooms 9 5 1 Custodial Closets 12 7 3

Showers 5 3 3 Sinks 30 39 16

Toilets 41 45 15 Urinals 10 22 2

10. Cleaning standards

The Contractor shall agree to meet the following cleaning standards as well as applicable industry cleaning standards and definitions as outlined by the German Federal Guild Association of the Cleaning Trade (Bundesinnungsverband des Gebäudereiniger-Handwerks). These cleaning standards shall be used for both the contractor's quality assurance process and during inspections(s) by the Contracting Officer Represent-ative to assess the quality of cleaning performance.

10.1 Entrances and CAC’s

Mats and Carpet - Shall be free of spots, stains, gum, dirt and debris. They shall appear visibly and uniformly clean. Adjoining walls, doors and floor surfaces shall also be free of dust, soil and cleaner residue.

Glass and Metal Surfaces – When work is complete, area shall appear streak-free, film-free and uniformly clean. This shall include the elimination of dust and soil from sills, ledges and heat register.

Corners/Thresholds - When work is complete, area shall be free of dust, dried-soil, finish build-up and debris.

These areas shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue and dried-slurry.

Floors/hallways/stairwells - When work is complete, area shall be free of dust, dried-soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of slip-resistant seal and finish applied that result in a consistent high-shine. Floors shall appear visibly and uniformly smooth and clean. This shall include the elimin-ation of dust streaks, lint, standing water, cleaner residue and film.

Walls and Fixtures - When work is complete, area shall be free of dust, dried-soil and soil. These surfaces shall appear visibly and uniformly clean. This shall include the elimination of film, streaks or cleaner residue.

10.2 Restrooms

Dispensers - When work is complete, area shall be free of dust, dried-soil, bacteria and soil. These surfaces shall appear visibly and uniformly clean and disinfected. This shall include the elimination of film, streaks, and cleaner residue. Soap should run freely and dispensers should be cleaned of hardened or clogged soap. Dis-pensers shall be refilled when required with proper expendable supply item.

Hardware - When work is complete, hardware shall be free of dust, soil, bacteria and scale. Faucets shall ap-pear visibly and uniformly clean, disinfected and polished to a streak-free shine. This shall include the elimina-tion of polish residue.

Sinks - When work is complete, sinks shall be free of dust, bacteria, soil, cleaner residue and soap film. They shall appear visibly and uniformly clean, and polished-dry. This shall include the elimination of streaks, embed-ded soil, and film and water spots.

Mirrors - When work is complete, mirrors shall be free of dust and soil. Mirrors and surrounding metal frame-work shall appear streak-free, film-free and uniformly clean.

Toilets and Urinals - When work is complete, toilets, toilet seats and urinals shall be free of dust, bacteria, soil, organic matter, cleaner residue and scale. These fixtures shall appear visibly and uniformly clean, disinfected and polished-dry. This shall include the elimination of streaks, film and water spots.

Partitions - When work is complete, partitions shall be free of dust, soil and graffiti. Partitions shall appear visibly and uniformly clean, disinfected and polished-dry. This shall include the elimination of streaks and film.

Waste Containers - When work is complete, contents shall be removed from waste containers and can liners replaced. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This shall include the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container.

Walls, Doors and Cabinetry - When work is complete, walls, doors and cabinetry shall be free of dust, soil, spots and stains. These surfaces shall appear visibly and uniformly clean and disinfected. This shall include the elimination of film, streaks and cleaner residue. Ceramic walls and wainscots metal kick plates, handles and push plates on doors shall also be polished-dry. Ceramic tile grout shall be kept clean and white.

Floor and Baseboards - Same as Floors above. In addition, floors and cove bases shall appear visibly and uni-formly clean and disinfected.

Air Vents - Shall be free of dust and soil. This also pertains to air distribution units and exhaust vents. They shall appear visibly and uniformly clean.

Light Fixtures - When work is complete, light fixtures shall be free of dust and soil. Diffusers shall remain in proper position, and appear streak-free and uniformly clean.

10.3 Offices/Conference Rooms/ Dispensaries/ Cafeteria & Snack Areas

Recycling Bins and Paper Shredders - These trash bins and shredders are to be checked daily and replaced when full with an empty bin. Note: Not all recycle bins and shredders are located in offices.

Furniture and Equipment - Shall be free of dust, dried-soil and soil. They shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue, streaks and film. Wooden furniture and accessories are to be waxed and polished to a high sheen without leaving an undue residue.

Walls and Doors - Shall be free of dust, dried-soil and soil without causing damage. They shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue, streaks and film.

10.4 Windows and Other Glass Surfaces

Glass - Shall be free of dust and soil without causing damage to glass surfaces. This also applies to adjoining sills, blinds and framework. They shall appear visibly and uniformly clean. This shall include the elimination of streaks, film and cleaner residue.

FEBR Glass – Forced Entry Ballistic Resistant glass (in window frames and doors) must be cleaned according to the Manufacturer’s recommendations, which will be provided by the COR. Normal detergents may NOT be used on these windows because they may discolor or scratch to window coatings.

10.5 Miscellaneous Locations

Air Vents - Shall be free of dust and soil. This also applies to air distribution units and exhaust vents, and they shall appear visibly and uniformly clean.

Light Fixtures - Shall be free of dust and soil without causing damage to light fixture. Diffusers shall remain in proper position, and appear streak-free and uniformly clean.

11. Cleaning Schedule

The following are mandatory specifications, representing the basic frequency of cleaning requirements.

However, the proposal may indicate changes in the frequency of a specific cleaning procedure and/or change in cleaning method to ensure a high standard of cleanliness. If so, specify in detail.

11.1 Five days per weeks (Monday through Friday)

Entry Ways/Interior/Exterior/Elevators

• Clean glass doors and all glass surface to 8' height

• Damp wipe metal surfaces, twice a day, first before 8:00, and second after 14:00

• Remove all trash to appropriate containers, sort trash and maintain trash bins of the condition of trash con-tainers in the trash area

• Remove all accumulated debris

• Vacuum carpet

• Mop vinyl tile, stone, and concrete surfaces, service needs to be completed before 8:00

• Floor Mats - clean floor beneath, vacuum mats

• Spot clean walls and glass

Hallways

• Sweep & Damp mop floors

• Vacuum elevator door tracks to allow proper operation of sliding doors.

Restrooms/Kitchenettes/Showers and the Health Unit (Pariser Platz)

• Empty waste containers

• Damp clean mirrors, fixtures and furniture

• Empty sanitary containers

• Spot clean tiles

• Damp wipe/disinfect waste containers

• Spot clean entry/exit doors

• Replace waste container liners

• Check and if applicable refill soap and paper towel dispensers

• Wet mop/disinfect floor

• Check and if applicable refill sanitary dispensers

• Check and if applicable refill toilet paper dispenser

• Check and if applicable refill seat cleaner dispenser

• Check and if applicable refill air-fresh dispenser

• Damp wipe/disinfect dispensers

• Clean/disinfect sinks

• Clean/disinfect urinals

• Clean/disinfect toilets and seats

• Spot clean partition walls

• Revisiting of restrooms. All restroom shall be revisited a second time at 13:30 during which the toilet paper and papertowels shall be refilled and spot-clening shall be carried out. Restrooms adjacent to the Consular Affair Section’s waiting area shall be cleaned a second time at 13:30. All services shall be documented in writing with signatures of the person carring out the services.

Office/Conference Rooms

• Empty waste containers

• Replace can liners as needed

• Shredder bags are to be checked daily during routine trash removal. Contractors are to dispose of full bags, place new bags in the container.

• Vaccuming shall be carried out on a daily basis if needed. The same applies to dust and wipe the conference table if it was used.

• All services shall be completed before 8:00 AM

Main Entrances (2 at Pariser Platz, 1 at Clay)

Due to large number of visitors; main entrances and hallways require constant inspection and cleaning (minimum 2 times per day and up to every hour during inclement weather).

• Vacuum Carpet Runners & Damp mop floors

Cafeteria/Snack Areas

• Empty waste containers (once per shift, more often if needed)

• Damp wipe waste containers

• Wash waste containers as needed

• Replace can liners

• Clean disinfect tables

• Spot clean chairs as needed

• Damp mop floors

• Damp wipe ledges

11.2 Once a week

• Vacuum all carpets

• Dust all furniture & window ledges in all offices and conference rooms

• Clean and mop all stairwells and landings. Damp wipe hand rails.

• Disinfect all Bathrooms and Shower facilities.

• Damp wipe tables before 8:00AM

11.3 Once a month

Entry Ways/Interior/Lobby Rooms

• Remove cobwebs

• Dust baseboards and flat surfaces

• Dust all wall fixtures and furniture

• Wash stainless, aluminum surfaces

Restrooms/Shower Stalls/Locker

• De-scale urinals and toilet bowls

• Damp wipe partition walls

• Clean/Wash shower stall

• Damp wipe entry/exit doors

• Damp wipe handles

• Flush each shower head for 5 minutes on full hot setting

Offices

• Dust/vacuum chairs

• Damp wipe waste containers

• Dust and Damp wipe furniture

• Dust/damp wipe hat and coat racks

• Damp wipe metal, vinyl surfaces on partitions

• Clean and polish drinking fountains

• Damp wipe interior doors and door knobs

• Dust equipment (excluding computers)

• Dust accessible window ledges

• Dust desk horizontal surfaces

• Dust and/or damp wipe vacant desks/tables

• Spot clean interior doors

Cafeteria/Snack Area

• Wash completely all tables/chairs

Janitorial Service Rooms

• Sweep all floors

• Remove all trash and debris

• Mop all floors

• Stock and organize supplies on shelves

• Clean equipment after use

• Update Material Safety Data Sheet book

10.4 Tempoary Janitorial Services

Unscheduled janitorial services charged at an hourly rate up to 120 hours per year. These services are for ex-traordinary janitorial requirements that are not recurring in nature, to include but not limited to special Embassy events, weather, and accident related cleaning requirements. These services must be requested and authorized by the COR.

11.5 Additional Services

• Strip and wax vinyl floors as directed. Work to be performed after duty hours or on the weekend (per sqm)

• Strip and seal hard floor surfaces as directed. Work to be performed after duty hours or on the weekend (per sqm)

• Carpet cleaning as directed (per sqm)

Upon Request - Other custodial maintenance and Janitorial Services, as specified.

Problems Which Must Be Brought To The Contracting Officer Representative’s (COR) Attention:

• Safety hazards

• Light fixtures lenses broken, yellowing

• Ceiling tiles--broken, stained, dirty

• Plumbing leaks

• Areas needing paint

• Storage problems

• Chemical spills

• Faulty electrical wires, outlets, etc.

• Loose carpet

12. MANAGEMENT AND SUPERVISION

12.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with United States Government personnel. The supervisor shall have sufficient English lan-guage skill to be able to communicate with members of the U.S. Government staff. The supervisor shall be qualified as a journeyman for janitorial work or "Fachwirt for Reingungs- und Hygienemanagement" or equi-valent qualification and have 3-years experience, in a supervisory position, on a large office building cleaning contract.

12.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services while minimizing office disruptions and without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

12.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract, and should be conducted a minimum of two times per month and formally documented in a written report.

12.4 The Contractor shall control overtime through efficient use of the work force. Individual work sched-ules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

13. LOCATIONS FOR JANITORIAL SERVICES

All janitorial services are to be delivered on regular Embassy Office working days at (1) the United States Mis-sion Berlin, Pariser Platz 2; and (2) the United States Embassy Annex Building, Clayallee 170; and (3) the United States General Support Facility at Curtiusstrasse 64, Berlin, Germany.

14. INSURANCE

14.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary.