19GE5019R0031_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

05/02/2019

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, D60435

David D. Machen

NAME

TEL.

machendd@state.gov

EMAIL

6. ISSUED BY FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, D60435

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5019R0031

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

04/05/2019

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.____X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

- Make clarifications regarding "Materials and Equipment";

- Remove ambiguity regarding floor area in paragraph 2, Janitorial Services (Non CAA);

- Correct paragraph reference in paragraph 14, Insurance;

- Update building information regarding the Clayalle Annex;

- Incorporate the following clauses: 52.203-12, 52.203-17, 52.203-19, 52.204-10, 52.204-18, and 52.204.19, by reference;

- Provide Questions and Answers.

The proposal due date is extended to 15:00 CEST, Thursday, May 16, 2019.

All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Fabiola A. Bellevue

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

19GE5019R0031

Table of Contents

Section Description Page Number

2 Contract Clauses 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) 52.217-8 Option to Extend Services (Nov 1999)

3 Solicitation Provisions 52.212-1 Instructions to Offerors--Commercial Items (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.212-1 Addendum Instructions to Offerors 52.212-1 Addendum Instructions to Offerors

4 Evaluation Factors 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

5 Representations and Certifications 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

Clause I. THE SCHEDULE was deleted or updated.

I. THE SCHEDULE

1. PRICES AND PERIOD OF PERFORMANCE

The contractor shall perform janitorial work, including furnishing all labor and services, for the United States Embassy, Berlin, Ger-many, located at Pariser Platz 2, Berlin and at its ancillary facilities, listed later in the Scope of Work.

The price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services in the non-Controlled Access Area (non-CAA) and a fixed rate per square meter or per hour for any unscheduled additional services or intermittent services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten [10] days from the start date listed in the Notice to Proceed unless the Con-tractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4) one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

1 PRICING

1.1. BASE YEAR PERIOD (12 MONTHS)

CLIN 0001 PHASE-IN PERIOD

As specified in the PWS Paragraphs 1 Once a month. This is a firm fixed price for the period July 1, 2019 until Sept 4, 2019.

CLIN 0002 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 11.1 Weekdays; 11.2 Once a week; 11.3 Once a month. This is a firm fixed price for the base year period (10 months) of the contract.

CLIN 0003 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 11.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 0004-0007 shall only be performed when directed by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

CURRENCY : The prices are stated in _________________________(please insert the currency of the offer).

BASE YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 0001 Phase-in Period

Mo . 2 .

• CLIN 0002 Stand- Mo 10

19GE5019R0031

Line Item Summary

Solicitation Number:

19GE5019R0031

Contract Number: Title: BER-Janitorial Services Date of Solicitation:

05/02/2019

Line Item No. Description Quantity Unit Unit Price Total Cost ard

• CLIN 0003 Tem-porary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 0004 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 0005 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 0006 Strip and wax vinyl floors (weekends and holidays) sqm 500

• CLIN 0007 Strip and seal hard floors (weekends and holidays) sqm 1,500

SUBTOTAL (CLIN

0004 - 0007) DBA, if applicable

(CLIN 0008)

19% VAT (CLIN 0009)

TOTAL

BASE YEAR PERIOD

1.2. FIRST OPTION YEAR PERIOD (12 MONTHS)

CLIN 1001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 11.1 Weekdays; 11.2 Once a week; 11.3 Once a month. This is a firm fixed price for the first option year period (12 months) of the contract.

CLIN 1002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 11.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 1003-1006 shall only be performed when requested by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS FIRST OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 1001 Stand-ard

Mo 12

• CLIN 1002 Tem-porary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 1003 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 1004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 1005 Strip and wax vinyl floors (weekends and holidays) sqm 500

• CLIN 1006 Strip and seal hard floors (weekends and holidays) sqm 1,500

SUBTOTAL CLIN

(1003 - 1006) DBA, if applicable (CLIN 1007)

19% VAT (CLIN 1008)

TOTAL

FIRST OPTION YEAR

PERIOD

1.3. SECOND OPTION YEAR PERIOD (12 MONTHS)

CLIN 2001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 11.1 Weekdays; 11.2 Once a week; 11.3 Once a month. This is a firm fixed price for the second option year period (12 months) of the contract.

CLIN 2002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 11.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 2003-2006 shall only be performed when requested by the Government .

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS SECOND OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 2001 Stand- Mo 12 ard

• CLIN 2002 Tem-porary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 2003 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 2004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 2005 Strip and wax vinyl floors (weekends and holidays) sqm 500

• CLIN 2006 Strip and seal hard floors (weekends and holidays) sqm 1,500

SUBTOTAL (CLIN

2003 - 2006) DBA, if applicable (CLIN 2007)

19% VAT (CLIN 2008)

TOTAL

SECOND OPTION

YEAR PERIOD

1.4. THIRD OPTION YEAR PERIOD (12 MONTHS)

CLIN 3001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 11.1 Weekdays; 11.2 Once a week; 11.3 Once a month. This is a firm fixed price for the third option year period (12 months) of the contract.

CLIN 3002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 11.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 3003-3006 shall only be performed when requested by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS THIRD OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 3001 Stand-ard

Mo 12

• CLIN 3002 Tempor-ary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 3003 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 3004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 3005 Strip and wax vinyl floors (weekends and hol-idays) sqm 500

• CLIN 3006 Strip and seal hard floors (weekends and hol-idays) sqm 1,500

SUBTOTAL (CLIN 3003

- 3006) DBA, if applicable (CLIN 3007)

19% VAT (CLIN 3008)

TOTAL

THIRD OPTION YEAR

PERIOD

1.5. FOURTH OPTION YEAR PERIOD (12 MONTHS)

CLIN 4001 STANDARD JANITORIAL SERVICES

As specified in the scope of work Paragraphs 11.1 Weekdays; 11.2 Once a week; 11.3 Once a month. This is a firm fixed price for the fourth option year period (12 months) of the contract.

CLIN 4002 TEMPORARY JANITORIAL SERVICES

As specified in paragraph 11.4, this CLIN is for any unscheduled additional work required upon request by the COR. Estimated num-ber of hours per year 120 hours.

ADDITIONAL SERVICES

The following services CLINs 4003-4006 shall only be performed when requested by the Government.

The contractor shall not exceed the quantity specified in each particular CLIN.

The following price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

TOTALS FOURTH OPTION YEAR PERIOD

Line Item: unit Unit Price maximum estimated quantity

Total

JANITORIAL

SERVICES

• CLIN 4001 Stand-ard

Mo 12

• CLIN 4002 Tempor-ary

Hr 120

ADDITIONAL SER-

VICES

• CLIN 4003 Carpet Cleaning (weekdays) sqm 1,500

• CLIN 4004 Carpet cleaning (weekends and holidays) sqm 5,000

• CLIN 4005 Strip and wax vinyl floors (weekends and hol-idays) sqm 500

• CLIN 4006 Strip and seal hard floors (weekends and hol-idays) sqm 1,500

SUBTOTAL CLIN (4004

- 4007) DBA, if applicable (CLIN 4007)

19% VAT (CLIN 4008)

TOTAL

FOURTH OPTION

YEAR PERIOD

GRAND TOTAL:

BASE YEAR TOTAL

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR TOTAL

THIRD OPTION YEAR TOTAL

FOURTH OPTION YEAR TOTAL .

GRAND TOTAL (BASE + OPTION YEARS)

Section 1- Solicitation/Contract Form

Clause II. PERFORMANCE WORK STATEMENT was deleted or updated.

II. PERFORMANCE WORK STATEMENT

The purpose of this fixed priced contract is to obtain janitorial services for real property owned or managed by the U.S. Government at the Chancery (Pariser Platz), Consular Annex (Clay Building), and the Curtiusstrasse GSO/Maintenance buildings, Berlin, Germany. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, elevators and stairways.

1. Phase-in Services

The contractor shall perform activities as decribed in the contractor's Transition Plan (see Paragraph 16). These activities shall guarantee a seemless transition between the incumbant janitorial services contractor and the new contractor. These activities shall consist of, but are not limited to:

• Clearance of new personnel through the Regional Security Office's background investigation process,

• Development of General Instructions as necessary to support the contractor's Implementation Plan,

• Training of personnel on contract specific requirements

There will be an overlap with the incumbant contractor during the phase-in period, therefore the contractor shall not be required to perform standard janitorial services, as described below, dur-ing this period.

2. Janitorial services (NON CAA)

The Contractor will be responsible for janitorial services as described below for all buildings: Chancery (Pariser Platz), Clay Annex, Curtiusstrasse, and Compound Access Control (CAC) 1, and 2 at the Clay Annex. The total square meters of the referenced areas and CAC’s is found in the table in this section of the Scope of Work.

3. Personnel

3.1. Supervisory Personnel. The Contractor shall employ competent supervisory personnel during all work periods, who shall personally assure that the standards set forth are maintained. Each site will have a team lead-er in addition to the overall contract supervisor. Competence of supervisory personal must be at least "Fachwirt für Reinigings- und Hygienemanagement" or equivalent American qualification. Qualification documents shall be part of the offer. The Contractor will provide a Point of Contact and phone number at which he/she can be reached to remedy complaints and respond to calls for emergency services.

3.2 Standard Industry Practices. Contract employees must be knowledgeable of standard industry practices regarding cleaning procedures according to the recommendation of the German “Bundesinnungsverband: Die Gebäudedienstleister” German Federal Guild Association of the Cleaning Trade.

3.3. Security. Any Contractor's employee whose conduct or performance is objectionable shall immediately be removed from the contract. All contract emplyees must be able to obtain and maintain an RSO security clear-ance. The security clearance process may entail individual applicants submitting personnal background inform-ation, SCHUFA credit report, fingerprints, and personal interview (this list is for infomational purposes only and can be changed without notice by the RSO office.) The wait time for the clearance of indivuals varies from cases to case, but can take three months or longer.

3.4 Wages. All personnel shall be paid at least according to the currently valid version of the local union tariff agreement for employees of cleaning companies (“Lohntarifvertag für die gewerblichen Beschäftigten in der Gebäudereinigung”).

4. Materials and Equipment

All material and equipment necessary for the performance of this contract shall be provided by the Contractor.

The Contractor will be responsible for the maintenance of the equipment and will be responsible for the replace-ment of any equipment that has been damaged due to improper use or care. Equipment and chemicals must all be approved by the Contracting Officer Representative prior to use in any U. S. Embassy facility.

Storage is very limited at the Embassy (Pariser Platz) so supplies must be limited to a 4 week supply.

Consumable items for the restrooms, to include toilet paper, paper hand towels, and hand soap, will be provide by the government.

5. Implementation Plan

As part of the submittal, the Contractor must provide a plan that clearly delineates the implementation and oper-ational plan for the site. At a minimum, this will include: number of personnel required to perform the work specified in the contract, job descriptions of personnel, number of hours per day for each position, cleaning schedules, description of cleaning methods, quality assurance program, safety program and contingency plans for absentee employees in the event of illness or labor actions.

6. Trash Removal

Trash removal site shall be designated by the Facility Manager. The Contractor shall empty office waste bas-kets, shredding machine bags and dispose of recyclable and all other waste materials on a daily basis to the ap-propriate trash removal location.

Pariser Platz – The main trash receptacles for paper, plastic, glass, and unsorted trash must be taken to the curb at Behrenstrasse by 7am, 4 days a week. The receptacles must be returned to the trash bin area in the courtyard immediately after being emptied by the trash collector company and the contractor will be notified by the COR when the trash collection company has emptied the bins.

Clayallee and Curtiusstrasse -- The COR will provide any necessary guidance as to particular locations of the main trash receptacles and any required processes.

7. Carpet Runner Transfers

Carpet runners are rented from a local vendor and are exchanged once each week in the winter months (October through March) and once each month in the summer months (April through September). Carpet runners must be collected by the Contractor from all locations in the Chancery and delivered to the pick-up point at the curb on Behrenstrasse for exchange by the rental company. The contractor will then be responsible for re-laying the carpet runners back at the original locations. Pick-up and delivery will be scheduled with the rental company by the COR at the same time each period.

For Clayallee and Curtiusstrasse, the COR will provide guidance as to drop-off and pick-up location of carpet runnders.

8. Work Schedules

Cleaning requirement for all ground-level stone floors, kitchenetts, restrooms and bath/shower-rooms, shall be completed by 8:00 AM. The contractor shall ensure that personel are present at each of the three facilities between 8:00 and 15:00. It is the government's expectation that between 6:00 and 15:00, no less than three janit-ors shall be on Pariser Platz and Clayallee site at all times. Likewise, at least one janitor shall be present at Cur-tiusstr. between 6:00 and 12:00. The number of personel shall be sufficient to provide additional services during regular work days and on public holidays, or weekends. Staffing needs to be outlined in the offer and shall. Spe-cial projects such as floor waxing or carpet shampooing will be accomplished on either U.S. public holidays or weekends.

9. Building Statistics.

-- Chancery Clayallee Curtius Kalkstein 1105 414 -

Cork 266 - - Linoleum 840 1515 271

Carpet 3075 3745 498 Concrete 430 540 918

Valser-Quarzit 195 - - Finished Con-crete 210 - -

Ceramic Tiles 230 260 147 Stairwells 440 975 170 Total SQ Meters

6791 7449 (see note)

Note: The total square meters upon completion of the building renovation project will be 8658 square meters.

-- Chancery Clayallee Curtius Full Kitchen 1 - 1 Kitchenette 7 4 - Restrooms 18 27 15

Break room 2 1 1 Conference Rooms 9 5 1 Custodial Closets 12 7 3

Showers 5 7 3 Sinks 30 42 16

Toilets 41 41 15 Urinals 10 14 2

10. Cleaning standards

The Contractor shall agree to meet the following cleaning standards as well as applicable industry cleaning standards and definitions as outlined by the German Federal Guild Association of the Cleaning Trade (Bundesinnungsverband des Gebäudereiniger-Handwerks). These cleaning standards shall be used for both the contractor's quality assurance process and during inspections(s) by the Contracting Officer Represent-ative to assess the quality of cleaning performance.

10.1 Entrances and CAC’s

Mats and Carpet - Shall be free of spots, stains, gum, dirt and debris. They shall appear visibly and uniformly clean. Adjoining walls, doors and floor surfaces shall also be free of dust, soil and cleaner residue.

Glass and Metal Surfaces – When work is complete, area shall appear streak-free, film-free and uniformly clean. This shall include the elimination of dust and soil from sills, ledges and heat register.

Corners/Thresholds - When work is complete, area shall be free of dust, dried-soil, finish build-up and debris.

These areas shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue and dried-slurry.

Floors/hallways/stairwells - When work is complete, area shall be free of dust, dried-soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of slip-resistant seal and finish applied that result in a consistent high-shine. Floors shall appear visibly and uniformly smooth and clean. This shall include the elimin-ation of dust streaks, lint, standing water, cleaner residue and film.

Walls and Fixtures - When work is complete, area shall be free of dust, dried-soil and soil. These surfaces shall appear visibly and uniformly clean. This shall include the elimination of film, streaks or cleaner residue.

10.2 Restrooms

Dispensers - When work is complete, area shall be free of dust, dried-soil, bacteria and soil. These surfaces shall appear visibly and uniformly clean and disinfected. This shall include the elimination of film, streaks, and cleaner residue. Soap should run freely and dispensers should be cleaned of hardened or clogged soap. Dis-pensers shall be refilled when required with proper expendable supply item.

Hardware - When work is complete, hardware shall be free of dust, soil, bacteria and scale. Faucets shall ap-pear visibly and uniformly clean, disinfected and polished to a streak-free shine. This shall include the elimina-tion of polish residue.

Sinks - When work is complete, sinks shall be free of dust, bacteria, soil, cleaner residue and soap film. They shall appear visibly and uniformly clean, and polished-dry. This shall include the elimination of streaks, embed-ded soil, and film and water spots.

Mirrors - When work is complete, mirrors shall be free of dust and soil. Mirrors and surrounding metal frame-work shall appear streak-free, film-free and uniformly clean.

Toilets and Urinals - When work is complete, toilets, toilet seats and urinals shall be free of dust, bacteria, soil, organic matter, cleaner residue and scale. These fixtures shall appear visibly and uniformly clean, disinfected and polished-dry. This shall include the elimination of streaks, film and water spots.

Partitions - When work is complete, partitions shall be free of dust, soil and graffiti. Partitions shall appear visibly and uniformly clean, disinfected and polished-dry. This shall include the elimination of streaks and film.

Waste Containers - When work is complete, contents shall be removed from waste containers and can liners replaced. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This shall include the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container.

Walls, Doors and Cabinetry - When work is complete, walls, doors and cabinetry shall be free of dust, soil, spots and stains. These surfaces shall appear visibly and uniformly clean and disinfected. This shall include the elimination of film, streaks and cleaner residue. Ceramic walls and wainscots metal kick plates, handles and push plates on doors shall also be polished-dry. Ceramic tile grout shall be kept clean and white.

Floor and Baseboards - Same as Floors above. In addition, floors and cove bases shall appear visibly and uni-formly clean and disinfected.

Air Vents - Shall be free of dust and soil. This also pertains to air distribution units and exhaust vents. They shall appear visibly and uniformly clean.

Light Fixtures - When work is complete, light fixtures shall be free of dust and soil. Diffusers shall remain in proper position, and appear streak-free and uniformly clean.

10.3 Offices/Conference Rooms/ Dispensaries/ Cafeteria & Snack Areas

Recycling Bins and Paper Shredders - These trash bins and shredders are to be checked daily and replaced when full with an empty bin. Note: Not all recycle bins and shredders are located in offices.

Furniture and Equipment - Shall be free of dust, dried-soil and soil. They shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue, streaks and film. Wooden furniture and accessories are to be waxed and polished to a high sheen without leaving an undue residue.

Walls and Doors - Shall be free of dust, dried-soil and soil without causing damage. They shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue, streaks and film.

10.4 Windows and Other Glass Surfaces

Glass - Shall be free of dust and soil without causing damage to glass surfaces. This also applies to adjoining sills, blinds and framework. They shall appear visibly and uniformly clean. This shall include the elimination of streaks, film and cleaner residue.

FEBR Glass – Forced Entry Ballistic Resistant glass (in window frames and doors) must be cleaned according to the Manufacturer’s recommendations, which will be provided by the COR. Normal detergents may NOT be used on these windows because they may discolor or scratch to window coatings.

10.5 Miscellaneous Locations

Air Vents - Shall be free of dust and soil. This also applies to air distribution units and exhaust vents, and they shall appear visibly and uniformly clean.

Light Fixtures - Shall be free of dust and soil without causing damage to light fixture. Diffusers shall remain in proper position, and appear streak-free and uniformly clean.

11. Cleaning Schedule

The following are mandatory specifications, representing the basic frequency of cleaning requirements.

However, the proposal may indicate changes in the frequency of a specific cleaning procedure and/or change in cleaning method to ensure a high standard of cleanliness. If so, specify in detail.

11.1 Five days per weeks (Monday through Friday)

Entry Ways/Interior/Exterior/Elevators

• Clean glass doors and all glass surface to 8' height

• Damp wipe metal surfaces, twice a day, first before 8:00, and second after 14:00

• Remove all trash to appropriate containers, sort trash and maintain trash bins of the condition of trash con-tainers in the trash area

• Remove all accumulated debris

• Vacuum carpet

• Mop vinyl tile, stone, and concrete surfaces, service needs to be completed before 8:00

• Floor Mats - clean floor beneath, vacuum mats

• Spot clean walls and glass

Hallways

• Sweep & Damp mop floors

• Vacuum elevator door tracks to allow proper operation of sliding doors.

Restrooms/Kitchenettes/Showers and the Health Unit (Pariser Platz)

• Empty waste containers

• Damp clean mirrors, fixtures and furniture

• Empty sanitary containers

• Spot clean tiles

• Damp wipe/disinfect waste containers

• Spot clean entry/exit doors

• Replace waste container liners

• Check and if applicable refill soap and paper towel dispensers

• Wet mop/disinfect floor

• Check and if applicable refill sanitary dispensers

• Check and if applicable refill toilet paper dispenser

• Check and if applicable refill seat cleaner dispenser

• Check and if applicable refill air-fresh dispenser

• Damp wipe/disinfect dispensers

• Clean/disinfect sinks

• Clean/disinfect urinals

• Clean/disinfect toilets and seats

• Spot clean partition walls

• Revisiting of restrooms. All restroom shall be revisited a second time at 13:30 during which the toilet paper and papertowels shall be refilled and spot-clening shall be carried out. Restrooms adjacent to the Consular Affair Section’s waiting area shall be cleaned a second time at 13:30. All services shall be documented in writing with signatures of the person carring out the services.

Office/Conference Rooms

• Empty waste containers

• Replace can liners as needed

• Shredder bags are to be checked daily during routine trash removal. Contractors are to dispose of full bags, place new bags in the container.

• Vaccuming shall be carried out on a daily basis if needed. The same applies to dust and wipe the conference table if it was used.

• All services shall be completed before 8:00 AM

Main Entrances (2 at Pariser Platz, 1 at Clay)

Due to large number of visitors; main entrances and hallways require constant inspection and cleaning (minimum 2 times per day and up to every hour during inclement weather).

• Vacuum Carpet Runners & Damp mop floors

Cafeteria/Snack Areas

• Empty waste containers (once per shift, more often if needed)

• Damp wipe waste containers

• Wash waste containers as needed

• Replace can liners

• Clean disinfect tables

• Spot clean chairs as needed

• Damp mop floors

• Damp wipe ledges

11.2 Once a week

• Vacuum all carpets

• Dust all furniture & window ledges in all offices and conference rooms

• Clean and mop all stairwells and landings. Damp wipe hand rails.

• Disinfect all Bathrooms and Shower facilities.

• Damp wipe tables before 8:00AM

11.3 Once a month

Entry Ways/Interior/Lobby Rooms

• Remove cobwebs

• Dust baseboards and flat surfaces

• Dust all wall fixtures and furniture

• Wash stainless, aluminum surfaces

Restrooms/Shower Stalls/Locker

• De-scale urinals and toilet bowls

• Damp wipe partition walls

• Clean/Wash shower stall

• Damp wipe entry/exit doors

• Damp wipe handles

• Flush each shower head for 5 minutes on full hot setting

Offices

• Dust/vacuum chairs

• Damp wipe waste containers

• Dust and Damp wipe furniture

• Dust/damp wipe hat and coat racks

• Damp wipe metal, vinyl surfaces on partitions

• Clean and polish drinking fountains

• Damp wipe interior doors and door knobs

• Dust equipment (excluding computers)

• Dust accessible window ledges

• Dust desk horizontal surfaces

• Dust and/or damp wipe vacant desks/tables

• Spot clean interior doors

Cafeteria/Snack Area

• Wash completely all tables/chairs

Janitorial Service Rooms

• Sweep all floors

• Remove all trash and debris

• Mop all floors

• Stock and organize supplies on shelves

• Clean equipment after use

• Update Material Safety Data Sheet book

10.4 Tempoary Janitorial Services

Unscheduled janitorial services charged at an hourly rate up to 120 hours per year. These services are for ex-traordinary janitorial requirements that are not recurring in nature, to include but not limited to special Embassy events, weather, and accident related cleaning requirements. These services must be requested and authorized by the COR.

11.5 Additional Services

• Strip and wax vinyl floors as directed. Work to be performed after duty hours or on the weekend (per sqm)

• Strip and seal hard floor surfaces as directed. Work to be performed after duty hours or on the weekend (per sqm)

• Carpet cleaning as directed (per sqm)

Upon Request - Other custodial maintenance and Janitorial Services, as specified.

Problems Which Must Be Brought To The Contracting Officer Representative’s (COR) Attention:

• Safety hazards

• Light fixtures lenses broken, yellowing

• Ceiling tiles--broken, stained, dirty

• Plumbing leaks

• Areas needing paint

• Storage problems

• Chemical spills

• Faulty electrical wires, outlets, etc.

• Loose carpet

12. MANAGEMENT AND SUPERVISION

12.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with United States Government personnel. The supervisor shall have sufficient English lan-guage skill to be able to communicate with members of the U.S. Government staff. The supervisor shall be qualified as a journeyman for janitorial work or "Fachwirt for Reingungs- und Hygienemanagement" or equi-valent qualification and have 3-years experience, in a supervisory position, on a large office building cleaning contract.

12.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services while minimizing office disruptions and without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

12.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract, and should be conducted a minimum of two times per month and formally documented in a written report.

12.4 The Contractor shall control overtime through efficient use of the work force. Individual work sched-ules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

13. LOCATIONS FOR JANITORIAL SERVICES

All janitorial services are to be delivered on regular Embassy Office working days at (1) the United States Mis-sion Berlin, Pariser Platz 2; and (2) the United States Embassy Annex Building, Clayallee 170; and (3) the United States General Support Facility at Curtiusstrasse 64, Berlin, Germany.

14. INSURANCE

14.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense provide and maintain during the entire performance period the insurance listed in paragraph 14.2.

14.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, con-tractual, independent contractors, broad form property damage, personal injury)

• Bodily Injury stated in Euro: Per Occurrence €500,000

• Property Damage stated in Euro: Per Occurrence €1,000,000

14.3. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

14.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

14.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

14.6 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

14.7 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

15.0. LAWS AND REGULATIONS

15.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordin-ances, and regulations required to perform this work. In the event of a conflict among the contract and require-ments of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Con-tractor's proposed course of action for resolution by the Contracting Officer.

15.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

16. TRANSITION PLAN

Within 15 days after contract award, the contractor shall develop a plan outlining all actions the contractor shall take to assume all responsibilities for janitorial services. The plan shall establish the projected period for com-pletion of all clearances of contractor personnel, and the projected start date for performance of all services re-quired under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

17. DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery to: Date

1.1 General Instructions 1 COR 30 days after award

1.2.3 Schedules 1 COR Weekly

3.4.1 List of Personnel 1 COR 10 days after award

14. Evidence of Insurance 1 COR 10 days after award

15. Licenses / Permits 1 COR date of award

16. Transition Plan 1 COR 15 days after award 18.Quality Assurance and Surveillance Plan (QASP).

This plan is designed to provide an effective surveillance method to promote effective contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor per-formance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all janitorial services set forth in this Performance Work State-ment (PWS)

6,7, 10 and 11 All required services are performed and no more than one (1) customer com-plaint is received per month.

18.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel re-garding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

18.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Con-ditions-Commercial Items), if any of the services exceed the standard.

18.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will re-tain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contract-or additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

19. Defense Base Act Insurance (DBA)

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers: ht-tps://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see FAR52.228-3 WORK- ER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR1984). New DBA insurances policies can be purchased directly from any DOL approvedinsurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Due to the fact that Germany is on the DOL’s active waiver list, DBA insurance is not required for all personnel performing under this contract through the period January 22, 2023. DBA may become necessary after this peri-od, in case the waiver will not be extended beyond January 22, 2023.

Section 2- Contract Clauses

Clause Title

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

(Apr 2014)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of per-formance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written no-tice to the Contractor within 30 days.

(End of clause)

Section 3- Solicitation Provisions

52.212-1 Instructions to Offerors--Commercial Items (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

Clause 52.212-1 Addendum Instructions to Offerors was deleted or updated.

52.212-1 Addendum Instructions to Offerors

A. SUMMARY OF INSTRUCTIONS. Each offer must consist of the following:

SUBMISSION OF OFFERS:

a) Each offer must consist of the following physically separate volumes:

Volume 1: Price Proposal

Original in hard-copy format, plus One (1) Electronic version contained on a CD-ROM

Volume 2: Technical Proposal

Original and One (1) Copy in hard-copy format, plus One (1) Electronic version contained on a CD-ROM

In addition to submitting a hard copy of the proposal (one (1) original and one (1) copy) , Contractors are also required to submit an electronic copy contained on a CD-ROM. Offerors shall provide identical information electronically as required for the hard copy of the proposal. Information contained on the CD-ROM shall be in a format readable by Microsoft (MS) Word 2007, MS Excel 2007 or Adobe PDF as applicable.

b) The complete offer shall be submitted in hard copy format at the address provided at Block of Standard Form SF-1449 marked “PROPOSAL 19GE5019R0031 -- Attn: Mr. Machen” on or before May 16, 2019, 15.00 hrs. C.E.S.T.

American Consulate General Regional Procurement Support Office, (RPSO) Giessener Strasse 30 60435 Frankfurt am Main Germany.

NOTE: No proposals will be accepted after the time specified above.

Any questions concerning any aspect of the Request for Proposal and the statement of work pertaining to this project may be directed to:

Mr. David Machen Email: machendd@state.gov

SUBMISSION OF QUESTIONS

Any questions pertaining to this solicitaion must be submitted via email to machendd@state.gov no later than 17:00 CET on Thursday, April 18, 2019.

OFFER DUE DATE

Offers shall be submitted via email as soon as possible but not later than 1500 hrs Central European Summer Time (CEST) on

Thursday, May 16, 2019. Late offers will not be considered.

PRE-PROPOSAL CONFERENCE

(a) A Pre-Proposal Conference will be held on

09:30 CEST, Friday, April 12, 2019 at:-

United States Embassy Berlin Pariser Platz 2 Berlin Germany

(b) The Embassy cannot provide parking for any offerors who wish to attend the pre-proposal conference.

(c) A list of names, along with the Personal ID or Passport number, of those attending must be submitted to machendd@state.gov no later than 17:00 CEST Tuesday, April 9 in order to be put onto the access list.

Detailed instructions:

Proposals that are missing a significant amount of the required information may be eliminated from consideration at the Government’s discretion.

Volume 1: Price Proposal The Price Proposal shall be set forth current, accurate, and complete information as required by this solicitation. The Price Proposal shall be prepared as follows:

1. A completed solicitation, which includes the SF-1449 cover page blocks 12, 17, 19-24, and 30 as appropriate, plus any SF30's (Amendments), if any, filled-in; Failure to submit a complete proposal by the closing time and date designated in block 8 of the SF1449 may result in the proposal being deemed “late” and not considered for award. The offeror shall acknowledge all amendments by signing and returning the SF-30. Acknowledgement can only be executed by an authorized company official re-sponsible for the offer.

2. Section 1, Pricing,

a. The offeror must include a breakdown of all pricing information used in the total cost build-up of each line item identified in

Section 1. An Excel spreadsheet shall be included in the offeror’s price proposal, in order to demonstrate where the offeror derived their total costs.

b. The Government has provided a sample of a breakdown of the price proposal with attachment 1 of which shall match that of the firm fixed-price inserted in Section 1. The breakdown provided with attachment 1 shall be adjusted as necessary.

3. Section 5, Representation and Certifications: The offeror is required to complete all Representations, Certifications, and oth-er Statements of Offerors or Respondents and other certifications required in Section 5.

4. SAM Registration: The offeror is required to be registered in the System for Award Management (SAM) database, in accord-ance with FAR 52.204-13.

5. DUNS Registration: The offeror is required to have a registered Data Universal Numbering System (DUNS), in accordance with FAR 52.204-6.

Volume 2: Technical Proposal

PART I – TECHNICAL CAPABILITY PROPOSAL

1. Transition Plan – Offeror shall Illustrate in detail their plan for transitioning to new contract performance during the phase-in peri-od by describing how you will successfully perform all requirements on the contract start date. Your plan shall include as a minimum, but is not limited to:

a) A comprehensive description and complete timeline of all transition activities and key personnel necessary to begin successful performance on the performance start date.

b) Thorough and clear details of staff hiring processes, training processes and timelines that will be utilized to obtain adequate numbers of qualified personnel to perform to the standards stipulated in the PWS by the performance start date.