19GE2126P0066_RFP.pdf

U.S. CONSULATE GENERAL MUNICH

Procurement Office Königinstr. 5 80539

Munich Germany

October 23rd , 2025

Dear Potential Offerors, Subject: Solicitation No. 19GE2126P0066 for Caretaker Services at the U.S. Consulate Munich, Germany – Central Office Building’s outside areas at Königinstr. 5, 80539 Munich.

The US Consulate General Munich invites your company to submit a proposal for Caretaker

Services at the U.S. Consulate Munich, Central Office Building’s outside areas at Königinstr. 5

80539 Munich, Germany, as per the attached solicitation documents.

An organized site visit will be held on Thursday, October 30th, 2025 at 13:30h local time at the Königinstr. 5, 80539 Munich – pedestrian entrance.

All prospective offerors are encouraged to attend. Registration is essential should you wish to participate in the site visit. Companies are therefore required to submit, via email Full Names, Title/Company, Date of Birth, Place of Birth, Passport/ID #, Country of Passport/ID and Passport/ID expiration date of those attending to Edim Mostarlic at mostarlice@state.gov no later than

Tuesday October 28th, 2025 at 12:00 PM CET.

This information must be provided to ensure access to the site. No substitutes or additional persons may attend the site visit. Attendees are requested to carry copy of the solicitation document and their Photo ID along with them. Without Photo ID no person will be allowed to access the site. Attendance is limited to 1 person per company.

The U.S. Consulate cannot provide parking for any offerors who wish to attend the site visit.

IMPORTANT: You are encouraged to utilize the time from receipt of the solicitation to thoroughly examine all aspects of the documentation available to you, and if necessary, to submit questions to the undersigned no later than the date and time specified below in order for the government to supply an appropriate response without undue delay.

Please submit your proposal via email to Mr. Edim Mostarlic at mostarlice@state.gov with the subject line "Proposal 19GE2126P0066” no later than November 06th, 2025, 12:00 PM CET.

SBU - CONTRACTING AND ACQUISITIONS

mailto:mostarlice@state.gov mailto:mostarlice@state.gov

Please note:

a. All communication and the award documents shall be in English.

b. Attachment 1 of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer but note that the chosen currency cannot be changed at a later date.

c. Submit your proposal in accordance with the instructions set forth in Section 3 – Instructions to Offerors.

d. An active SAM registration is a condition of award.

e. Complete and submit Section V – Representations and Certifications of the solicitation.

f. Use the format provided in Attachment 2 (Contract Information Sheet /

Experience Listing) to submit the requested information.

No proposals will be accepted after the time indicated above.

Thank you for your interest and we look forward to receiving your proposal.

Sincerely, Benson, Siwek Management Officer/Contracting Officer

SBU - CONTRACTING AND ACQUISITIONS

1. SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15663389

PAGE 1 OF

2. CONTRACT NO.

19GE2126P0066

3. AWARD/EFFECTIVE 4. ORDER NUMBER

19GE2126P0066

5. SOLICITATION NUMBER

19GE2126P0066

6. SOLICITATION ISSUE DATE

October 23nd 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Edim, Mostarlic

b. TELEPHONE NUMBER(No collect calls)

+49 (89) 288-8679

8. OFFER DUE DATE/ LOCAL

TIME

November 06th, 2025 12:00H

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

US CONSULATE GENERAL MUNICH

Königinstr. 5. 80539 Munich, Attn: Procurement

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

US Consulate General Munich, Königinstr. 5, 80539

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BERLIN

CLAYALLEE 170

ATTN: FMC

14191, BERLIN, GERMANY

CODE BERLIX1900

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Scheduled Standard Caretaker Services (Base Year)

Scheduled Standard Caretaker Services (First OY)

Scheduled Standard Caretaker Services (Second OY)

Value Added Tax (VAT)

Month

Month

Month

Month

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Siwek, Benson

31c. DATE SIGNED

October 23rd 2025

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2

19GE2126P0066

Caretaker Services at COB Outside

U.S. Consulate Munich, Germany

Table of Contents

SECTION I – THE SCHEDULE

A. BACKGROUND / SCOPE OF SERVICES

B. ACRONYMS AND ABBREVIATIONS

C. PRICING

D. DELIVERABLES

E. INSURANCE REQUIREMENTS

F. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

G. CONTRACTING OFFICER´S REPRESENTATIVE AND POST CONTROL OFFICER

H. STATEMENT OF WORK

I. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

J. LAWS AND REGULATIONS

SECTION II – CONTRACT CLAUSES

52.252-2 Clauses Incorporated By Reference (Feb 1998)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Products and Commercial Services. (Jan 2025) (DEVIATION FEB 2025)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

652.204-70 Department of State Personal Identification Card Policy and Procedures (FEB

2015)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

52.246-20 Warranty of Services (May 2001)

U.S. Consulate Munich, Germany

SECTION III – SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep

2023)

INSTRUCTIONS TO OFFERORS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.233-2 Service of Protest (Sept 2006)

SECTION IV – EVALUATION FACTORS

A. EVALUATION PROCESS AND FACTORS

B. SEPARATE CHARGES

C. AWARD WITHOUT DISCUSSIONS

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

52.217-5 Evaluation of Options (July 1990)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

SECTION V – REPRESENTATIONS AND CERTIFICATIONS

CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE U.S. FEDERAL ANTI-

DISCRIMINATION LAW (Required under EO 14173, January 2025)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Nov 2021)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Feb 2016)

52.212-3 Offeror Representations and Certifications—Commercial Products and

Commercial Services (May 2024)

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) 75

652.225-70 Arab League Boycott of Israel

Defense Base Act - Covered Contractor Employees Under The Defense Base Act

U.S. Consulate Munich, Germany

ATTACHMENTS:

• Attachment 1 – Pricing

• Attachment 2 – Past Performance template

• Attachment 3 - Form W-14

U.S. Consulate Munich, Germany

SECTION I – THE SCHEDULE

CONTINUATION TO SF-1449

PRICES – BLOCK 23

A. BACKGROUND / SCOPE OF SERVICES

A.1. The Contractor shall perform caretaker services including furnishing all labor, material, equipment, transportation and services, for the American Consulate, Munich, Germany at the

Mail/Central Office Building’s outside area and spaces as specified in the Statement of Work.

The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and

52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services and per hour for any optional and temporary additional services that have been satisfactorily performed.

A.2. The contract resulting from this solicitation shall be a Firm Fixed-Price Purchase Order. The fixed prices are listed in Attachment 1 – Pricing.

A.3. MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, the Government shall order, as a minimum, services in an amount of at least $5,000.00 or equivalent in local currency.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum of $5,000.00 or equivalent in local currency.

The maximum dollar value during the entire life of this contract is $350,000.00

A.4. All Companies will be required to submit personal information forms. Employees of successful companies working on the premises of the United States government and or the dwelling places will undergo security screening before work can commence.

U.S. Consulate Munich, Germany

B. ACRONYMS AND ABBREVIATIONS

Acronym Definition

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer´s Representative

FMO Financial Management Office

QA Quality Assurance

SOW Statement of Work

USG United States Government

C. PRICING

The contractor shall complete all work, furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed unit prices indicated below and within the time specified herein. These individual prices shall include all labor, materials, profit, and, if applicable, value-added tax (VAT).

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

Attachment 1 - Pricing table will be inserted here with contract award

U.S. Consulate Munich, Germany

C.1. Value Added Tax (VAT)

If applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item.

The VAT shall also be a separate cost item on all invoices.

The contractor will be reimbursed for VAT only up to the amount listed in the contract and upon presentation of proof that VAT has been paid to the host country government against a valid VAT registration number. Any refund of VAT to the contractor shall be paid to the

Government to the extend the Government reimbursed the contractor for VAT payment.

C.2. Defense Base Act (DBA) Insurance

C.2.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U.S. overseas contracts over US-$10,00.00. Only the countries listed currently on the Department of Labor’s

(DOL) Active DBA Waivers are not required to have DBA insurance for Host Country Nationals

(HCNs) and Third Country Nationals (TCNs) working overseas. (See website for country waivers:

https:// www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm).

C.2.2 The DBA insurance may be obtained from any authorized DBA insurance broker, FAR

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

C.2.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the price proposal.

Germany is currently included on the DOL’s active waiver list; therefore, DBA insurance is required only for employees performing work on this contract who are either citizens or residents of the USA, or are hired in the USA through the period of one base year and four option year periods (if exercised).

SBU - CONTRACTING AND ACQUISITIONS

http://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm

U.S. Consulate Munich, Germany

C.3. Currency

Offeror shall insert the currency the prices are offered in: EUR

The currency shall be fixed and cannot be changed by modification to the contract.

C.4. JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE

Unless a waiver or exception applies, payments subsequent to this procurement are subject to an excise tax of 2% pursuant to 26 U.S.C. 5000c.

D. DELIVERABLES

The following deliverables shall be delivered under this contract in accordance with the following delivery schedule:

Description Reference Delivery Date Deliver To

Personnel Biographic

Information for Security

Screening

Section I, A.4. &

I.2.

15 days after award COR

Transition Plan Section I, H.7. 15 days after award COR

Work Plan Section I, H.

SOW

With proposal CO

List of Personnel Section I, H.6. &

Section III, Instructions to

Offerors

With proposal CO

Proof of Insurance Section III, Instructions to

Offerors

With proposal CO

Licenses/Permits Section III, Instructions to

Offerors

With proposal CO

U.S. Consulate Munich, Germany

Certification Regarding

Trafficking in Persons

Compliance Plan

Section III, Instructions to

Offerors

With proposal CO

E. INSURANCE REQUIREMENTS

E.1. Amount of Insurance

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

E.2. General Liability

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in Euros:

Per Occurrence 500.000,00 Euro

Cumulative 1.000.000,00 Euro

2. Property Damage stated in Euros:

Per Occurrence 500.000,00 Euro

Cumulative 1.000.000,00 Euro

E.3. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

E.4. Worker's Compensation Insurance

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’

U.S. Consulate Munich, Germany compensation insurance in accordance with FAR 52.228-3 (C.2. Defense Base Act (DBA)

Insurance).

E.5. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

E.6. Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

E.7. Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The

Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

F. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's

Representative (COR) to monitor contractor performance, advise the contractor of

U.S. Consulate Munich, Germany unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The contractor, not the USG, is responsible for management and quality control to meet the terms of the contract. The role of the USG is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective Reference Performance Threshold

Performs services as set forth in the Statement of Work

Section I, H.

STATEMENT OF

WORK

All required services are performed and no more than two (2) customer complaints is received per month.

F.1. Surveillance

The COR will receive and document all complaints from USG personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

F.2. Standard

The performance standard is that the USG receives no more than two (2) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause, Inspection of

Services-Fixed-Price (Aug 1996), or the appropriate Inspection of Services clause, if any of the services exceed the standard.

F.3. Complaint Procedures

a. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

U.S. Consulate Munich, Germany

d. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

e. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

g. The COR will consider complaints as resolved unless notified otherwise by the complainant.

h. The COR will consider complaints as resolved unless notified otherwise by the complainant.

i. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

G. CONTRACTING OFFICER´S REPRESENTATIVE AND POST CONTROL OFFICER

After contract award, all technical questions concerning the scope and requirements of the

U.S. Consulate General Munich shall be directed to the Contracting Officer’s Representative

(COR).

The COR for this contract will be appointed at contract award.

H. STATEMENT OF WORK

H.1. Duties and Responsibilities

H.1.1. The Contractor shall provide Caretaker Staff for the following fixed daily work hours, to be on the premises daily Mon-Fri from/ to:

Caretaker 1: from 07:00- to 13:00

U.S. Consulate Munich, Germany

All standard services described under SOW are to be delivered during these working hours. The provided Performance Schedule under H.4. is subject to be adjusted by the CO during the contract period if required.

H.1.2. Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

H.1.3. Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

H.2. Types of Services

See H.4. - Performance Schedule

H.3. Management and Supervision

H.3.1. The contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

H.3.2. The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

H.3.3. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

H.3.4. The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary

Additional Services.

U.S. Consulate Munich, Germany

H.4. Performance Schedule

All standard services are to be delivered on regular Embassy working days.

Location Total area Sequence Scheduled Times

Escort

Central Office Building – Outside area

Central Office Building Königinstr. 5 – outside areas

Ca. 4500 sqm daily 07:00 – 13:00 No

Including:

a) Cartaker will be responsible for maintaining a neat and clean appearance of the entire compound outside area. Contractor shall provide caretaker which is capable of making minor repairs und provide service as laborer to support the property section.

b) Removal of snow and ice in the parking lot and all walkways and steps within the Consulate’s premises as required. This also includes pedestrian walkways between Schoenfeldstrasse and the employee entrance east of the office building. The contractor shall apply sand/gravel or ice remover in the parking lot and on all walkways and steps within the Consulate’s premises to maintain a safe use of these areas at any given time.

Parking areas need to be kept clear of snow and ice Mondays through Fridays from 07:00 until 13:00.

c) All supplies and minor spare parts necessary to perform all below services will be provided by the General Services Office upon request from the contractor. This includes gravel for winter services.

General Regular Services Period frequency

Task Period Frequency

1. Removing trash to designated area as directed by the COR and keeping trash area in a reasonably clean condition All year Daily

2. Sweeping debris from walkways and driveways and hose cleaning them during appropriate climatic and water use conditions.

All year Daily

3. Removing weeds from walkways and planted areas All year Daily

U.S. Consulate Munich, Germany

Task Period Frequency

4. Prepare garbage for pickup; clean containers after All year Weekly

5. Assisting property section with event setups All year As needed

6. Assisting property section with moving furniture All year As needed

7. Remove weeds in compound and along streets/planters All year Bi-weekly

8. Cleaning gutters and down spouts of all collected debris Nov–

Mar Monthly

9. Support in cleaning technical rooms inside the building (basement) All year Monthly

10. Clean light shafts; check grills All year Monthly

11. Providing periodic support in implementing rodent prevention and control measures at the building All year As needed

12. Clean outdoor drains and mud buckets All year Monthly

13. Cleaning and sanitizing the trash holding area All year Quarterly

Winter Services (October – April)

Task Period Frequency

1. Remove snow/ice from walkways, driveways, parking lot, entrances Oct–

Apr as required

2. Apply and remove gravel from icy/slippery areas Oct–

Apr as required

3. Clear snow daily/ice from sidewalks outside compound per City Munich laws (Schönfeldstr., Von Der Tann Str., Königinstr.)

Oct–

Apr as required

U.S. Consulate Munich, Germany

H.5. Materials and Equipment

H.5.1. The USG will provide all supplies, plants and other materials.

H.5.2. Government Furnished Property/Equipment

The Contractor has the option to reject any or all Government furnished property or items (see list below). However, if rejected, the contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government.

All Government furnished property, or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

The Government shall make the following property available to the contractor as "Government furnished property" under the contract:

a. Water connection with basic gardening outlets

b. Electric power

c. Electric outdoor sweeper (battery powered)

d. Basic cleaning/sweeping tools

The Contractor must notify the Government 30 days before Government property or supplies are depleted to allow for continues stock to be maintained.

H.5.3. The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control.

H.5.4. The Contractor shall physically inventory all Government property in its possession.

Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

U.S. Consulate Munich, Germany

H.6. Key Personnel

H.6.1. The Government considers the offeror’s Project Manager to be key personnel under any contract resulting from this solicitation. All Key Personnel shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff.

The Contractor shall assign to this contract the following key person:

Position/Function Project Manager

Project Manager ___________________________________

H.6.2. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the

Contracting Officer at least 15 days before making any permanent substitutions.

H.6.3. After the first 90 days of performance, the Contractor may substitute a key person if the contractor determines that it is necessary. The Contractor shall notify the Contracting Officer of the proposed action immediately. Prior to making the substitution, the Contractor will provide the information required below to the Contracting Officer.

H.6.4. The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting

Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

U.S. Consulate Munich, Germany

H.7. Transition Plan

Within 15 days after contract award, the Contracting Officer may request that the contractor develop a plan for preparing the contractor to assume all responsibilities for caretaker services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

I. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The

Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

I.1. Standards of Conduct

I.1.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR).

I.1.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

I.1.3. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

U.S. Consulate Munich, Germany

I.1.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

I.1.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

- falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

- unauthorized use of Government property, theft, vandalism, or immoral conduct;

- unethical or improper use of official authority or credentials;

- security violations; or,

- organizing or participating in gambling in any form.

I.1.6. Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The

Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the

Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the

Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

I.2. Personnel Security

I.2.1. After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will 3-4 weeks to perform. For each individual the list shall include:

1. Full Name

2. Place and Date of Birth

3. Current Address

U.S. Consulate Munich, Germany

4. Identification number

5. Copy of passport or I.D card

6. US Govt. provided forms filled out by contractor staff

I.2.2. The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US

Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

J. LAWS AND REGULATIONS

J.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the

Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

J.2. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

J.3. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

U.S. Consulate Munich, Germany

SECTION II – CONTRACT CLAUSES

SECTION III – SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

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(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at

Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for

30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

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https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

U.S. Consulate Munich, Germany

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or https://www.acquisition.gov/far/subpart-4.10#FAR_Subpart_4_10

U.S. Consulate Munich, Germany

(B) There is acceptable evidence to establish that it was received at the

Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of

Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s

U.S. Consulate Munich, Germany initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the

Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph

(i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the

ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

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https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback

U.S. Consulate Munich, Germany

(ii) Contacting the Defense Standardization Program Office by telephone at 571–

767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity

Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable.

The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative

EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the

Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

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mailto:assisthelp@dla.mil https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

U.S. Consulate Munich, Germany

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO 52.212-1 Instructions to Offerors - Instructions for Proposal Submission:

The period for acceptance of offers of 30 calendar days as specified in FAR clause 52.212-1 –

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2018) is hereby extended to 90 calendar days.

The Government intends to award a Commercial Item purchase order to the vendor who submits the ‘lowest priced, technically acceptable’ offer / bid resulting from this solicitation, and who is determined to be a responsible contractor within the meaning of FAR Part 9, paragraph 9.104.

INSTRUCTIONS TO OFFERORS

Proposals that are missing a significant amount of the required information may be determined to be non-responsive and eliminated from competition at the Government's discretion.

Offerors shall submit their proposals in two separate volumes:

U.S. Consulate Munich, Germany

VOLUME 1: PRICE PROPOSAL

Tab A – Standard Form 1449 (SF-1449)

The Offeror shall complete blocks 14 through 20, as appropriate, of the SF1449. The

Offeror shall acknowledge all amendments by signing and returning the SF30.

Acknowledgement can only be executed by an authorized company official responsible for the offer.

Tab B – Attachment 1 - Pricing

All applicable portions of this form shall be completed in each relevant category.

Tab C – Completed Section V: Representations and Certifications

The Offeror is required to complete all Representations, Certifications, and other

Statements of Offerors or Respondents and other certifications required in Section V.

• If applicable an IRS Form W-14 shall be submitted (see 52.229-11 Tax on Certain

Foreign Procurements—Notice and Representation).

Tab D – SAM Registration and Unique Entity Identifier

The Offeror is required to be registered in the System for Award Management (SAM) database in accordance with FAR 52.204-13 and have a registered Unique Identifier

Number in accordance with FAR 52.204-6.

If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/. Contract award is subject to an active SAM registration.

VOLUME 2: TECHNICAL PROPOSAL

The technical proposal shall demonstrate that the offeror understands the requirement listed in

Section I of the solicitation.

The technical evaluation criteria in Section IV of this solicitation will be used by the technical panel to evaluate technical proposals. The technical proposal shall specifically address the

U.S. Consulate Munich, Germany following aspects in detail. Simply repeating or paraphrasing solicitation sections is not acceptable and may cause the USG to give the offeror an unacceptable technical rating.

The Technical Proposal shall be prepared as follows:

Tab A – Management Plan

a. The Offeror shall demonstrate that they understand the requirement listed in

Sections 1 through Section 3 of the solicitation. Provide a work plan, considering all work elements in SOW to demonstrate a clear understanding of the work requested in this solicitation (this includes confirmation…