Questions_Gardening_Solicitation_No._19C18018Q0001_FINAL.docx

Questions Gardening Solicitation No. 19C18018Q0001

1. Is there a Gardening Contract currently? Yes

2. What is the company that is executing the contract? Jardineria El Roble Ltda

3. How long does the security check take to grant a Contractor's badge to the gardening staff? Depending on the individuals submitted for review, it can take up to 60 days.

4. If the security check time is longer at the beginning of the contract, does the Embassy have escorts for the gardening work? No.

5. Is the contract paid in Chilean Pesos or in US Dollars? – It can be paid in both currencies as long as the invoices are legal based on Chilean regulations.

8. Every place and/or site has a definite place for lunch with storehouses for machinery and tools and separated for dangerous products and bathrooms and showers for workers to change according to Chilean rules? All the sites have storage cabinets to separate hazardous materials. Restroom facilities are available for contractor to use. Storage for some tools is provided, based on the size of the property and the gardening service required. We require a service to be provided, we do not require individuals to be stationed each specific property. The MSGR does not have shower facilities that the contractor can use as the property does not require an individual to be stationed there.

9. What’s the percentage of Surface with automatic watering in each place and its present state? All the properties have an automatic irrigation system, on average 90% of the area is covered by the sprinklers system.

10. Please send watering programs per side according to the season of the year? The watering program is part of the Grounds Maintenance Plan that the vendor has to develop. We require that the vendor use their expertise to ensure that the all areas are adequately maintained and watered throughout the year. Please Specification 1.9 Watering.

11. Please send landscaping plans of every site - Blue prints of sites cannot be sent.

12. Please send the preventive application program for chemical products and fertilizers products - The Integrative Pest Management plan is a submittal that the vendor has to provide within the Grounds Maintenance plan. Please Specification 1.11 Pest and Disease Control.

13. Please send detail of the events per year stipulated in the contract and what elements and species or other costs that have to be considered in the yearly Budget. Events will occur periodically. Contractor will adjust their Grounds Maintenance Plan to the events, once they are announced. These events do not require special plants. If special plants are required, this will be done via a separate purchase request.

14. Should machinery and tools used to maintain gardens be kept in the premises is it possible to use them in other places, if this alternative does not affect the service quality? Vendor has to supply all tools and equipment to perform the landscaping services required by the Embassy. If tools are stored on the Embassy compound and then moved to other properties within the contract to perform the work required that is acceptable.

15. Does the insurance policies should be in US Dollars or could be in the equivalent to Chilean money? It can be equivalent to Chilean pesos

16. Should a firm consider in its costs the maintenance of the structures under its responsibility, e.g. swimming pool paint, stairs, chairs, tables, water pumps, etc. No, vendors are not responsible for the cost of maintenance. However, the vendor would be responsible for damages pool pumps/ valve, cabinets, storage lockers, chairs, tables, walls, doors, etc... due to negligence or improper use. The contractor will be required to repair or replace such damaged equipment.

17. Is there any restriction for using mobile phones within the embassy premises and if so, how the communication with the gardening staff can take place? Yes, our security office has restrictions on the usage of cellphones. Contractors are permitted to keep their cellphones for communication purposes, if contractor violates security restrictions/guidance contractor will be asked to replace employee who violated security restrictions. Please 4.2 Standard of Conduct