19AQMM22R0125 OBO COST IDIQ BetaSAM Announcement.pdf

SAM.GOV ANNOUNCEMENT FY2022 OBO COSTESTIMATING IDIQs

19AQMM21R0125

The U.S. Department of State (DOS), Office of Acquisitions Management, on behalf of the

Overseas Buildings Operations (OBO), anticipates the award of at least three indefinite quantity/indefinite delivery contracts to provide cost estimating services. One of the contracts shall be set aside for small businesses.

The small business size standard North American Industry Classification System code is 541330, $16.5 million. The procurement may be set-aside, in some capacity, for small businesses. The decision will be based on whether a sufficient number of small business enterprises are determined to be the most highly qualified offerors, at the conclusion of the Stage 1 technical evaluation.

Each contract shall consist of a one-year base period with four one-year optional service periods.

The Government guarantees a minimum of $50,000 awarded over the life of each contract. The total amount of services awarded under each contract shall not exceed $1,000,000 per year.

The contract is for professional services including, but not limited to performing cost estimating services for facility and infrastructure assessments, planning studies, requirement analyses, risk assessments, and life cycle costing.

The contractor shall perform tasks in generating conceptual, budgetary, and/or detailed cost estimates and life cycle cost analyses. Typical tasks may involve travel to diplomatic posts, conducting facility and/or infrastructure assessments at posts, interviewing post engineering staff, researching local cost data and construction methodologies, and generating studies, and cost estimates.

OBO utilizes accredited web-based Extranet systems (ProjNet) for the exchange of DOS design/construction data. These services will be initiated with all selected contractors with their first task orders. All reports produced must be PDF or MS Word compatible, while spreadsheets must be MS Excel compatible.

The contractor shall utilize appropriate and capable industry standard software technologies to generate the required cost estimates. Currently, OBO uses SAGE/Timberline Cost Estimating

System using the OBO work breakdown structure. The cost estimates shall be produced in both

ASTM E 1557-09 “Standard Classification for Building Elements and Related Sitework –

Uniformat II” and in CSI Masterformat. The cost estimating software used must be in an electronic format that is easily convertible to Microsoft Excel. The contractor is required to provide logistical support in the Washington, DC area.

The following disciplines are required, at a minimum: architectural, structural, civil, mechanical, electrical, physical security, and site work. The contractor’s professional staff should belong to one or more of the following professional societies and organizations: American Society of

Professional Estimators; Association of Cost Engineers; International Cost Engineering Council;

Society of Cost Estimating and Analysis; AACE International; Royal Institution of Chartered

Surveyors; Association of South African Quantity Surveyors; Australian Institute of Quantity

Surveyors; Canadian Institute of Quantity Surveyors; or demonstrate a minimum of five years experience estimating building construction in all its facets.

OBO utilizes accredited web-based Extranet systems (ProjNet) for the exchange of DOS design/construction data. These services will be initiated with all selected contractors with their first task orders. All reports produced must be PDF or MS Word compatible, while spreadsheets must be MS Excel compatible.

COST ID/IQ STAGE 1 AND STAGE 2 REQUIREMENTS AND

EVALUATION CRITERIA

A two-stage process shall be used in the award selection, as follows:

Stage 1

Prospective offerors will submit portfolios of accomplishments that establish their cost estimating capabilities. The following disciplines are required, at a minimum: architectural, structural, civil, mechanical, electrical, physical security, and site work. The contractor’s professional staff should belong to one or more of the following professional societies and organizations: American Society of Professional Estimators; Association of Cost Engineers;

International Cost Engineering Council; Society of Cost Estimating and Analysis; AACE

International; Royal Institution of Chartered Surveyors; Association of South African Quantity

Surveyors; Australian Institute of Quantity Surveyors; Canadian Institute of Quantity Surveyors;

or demonstrate a minimum of five years’ experience estimating building construction in all its facets. Offerors will be point-scored by a Technical Evaluation Panel (TEP) based on criteria provided in this announcement. Offerors will be ranked and a short-list issued for consideration in Stage 2.

Stage 2

Short-listed offerors will be notified in writing and requested to submit more detailed information including sub-consultants for Stage 2 evaluation. The government will provide detailed evaluation criteria for both the Stage 2 submission and the interview at an appropriate time after the short-listed firms from Stage 1 are announced.

STAGE 1 SUBMISSION REQUIREMENTS & EVALUATION CRITERIA

Offerors that meet the requirements described in this announcement are invited to submit the required Stage 1 documents below.

The assembled file content for the Stage 1 portfolio should be no more than 110 single-sided pages or 55 double-faced pages (exclusive of dividers), printed on standard 8.5” x 11” sheets of paper. Submissions shall be double-sided, where feasible. The portfolio should include the following items, divided into tabbed/bookmarked sections in the order listed below:

(1) Cover Letter. Provide a cover letter referencing the Beta.Sam.gov announcement and the category (Small Business, Women-Owned, HubZone, Service-Disabled Veteran Owned or unrestricted) to which the team is applying, briefly describing your firm and its location, organizational makeup, and noteworthy accomplishments.

(2) Standard Form 330. Complete Standard Form 330 Architect-Engineer Qualifications, Part

II. Identify the individual, firm, partnership, corporation, association or other legal entity that will have contractual responsibility for the work. Proposed team information may be documented in this stage using Standard Form 330, Part I, Sections A through H. A maximum of ten (10) example projects can be included within the SF 330. Offerors may find a copy of the SF-330 at the following website:https://www.gsa.gov/forms-library/architect-engineer-qualifications

(3) SF 330 Qualifications Statement (Block H). Statement must address the evaluation factors listed in the following section.

(4) Sample Cost Estimate. Provide a cost estimate produced by the firm on an office building/hospital/campus/facility construction project. The electronic copy of the cost estimate shall include details showing type of facility, square meter (footage), contract value, and project location, along with details of contributions of candidate.

STAGE 1 EVALUATION CRITERIA

Offerors are advised that inaccurate or incomplete submissions, or those not meeting the submission requirements, may result in immediate disqualification.

Selection will be made using the following evaluation criteria which are listed in descending order of importance:

a) Professional qualifications of required disciplines, stated above, necessary for satisfactory performance of required services. Organizational ability demonstrated through a written plan to assemble qualified teams consisting of the necessary disciplines to provide cost estimates and life cycle costs to meet the contractual requirements. Such plans include a listing of permanent staff and letters of agreement to hire supplemental personnel if needed and copies of their professional resumes. (25 points maximum).

b) Specialized recent experience, within the last three years, and technical competence in cost estimating design/bid/build and design/build construction projects located outside the United States, based upon minimal concepts and bridging documents. Experience and demonstrated ability to estimate initial and life cycle costs for facility and infrastructure projects. A working knowledge of https://www.gsa.gov/forms-library/architect-engineer-qualifications both UNIFORMAT and CSI is required. Provide examples of no more than seven projects. (25 points maximum).

c) Capacity to accomplish the work in required time. Organizational capability to assemble multiple (two or three) qualified teams and provide estimating services for task orders with minimal advance notice (three-week average). (20 points maximum).

d) Past performance demonstrating experience in conducting cost estimating of multi-disciplines and life cycle cost studies. Quality Management and Control:

Submit internal quality control procedures and standards for contract deliverables.

(10 points maximum).

e) Experience and/or demonstrated ability to estimate initial and life cycle costs for projects located outside of the United States. (10 points maximum).

f) Experience and/or demonstrated ability to conduct planning studies, requirement analyses and project risk assessments. (10 points maximum).

The Technical Evaluation Panel, which is comprised of representatives from Overseas Buildings

Operations for Department of State shall evaluate the submissions. The Panel shall establish a short-list of qualified firms.

The short-listed firm(s) will be notified in writing and requested to submit more detailed information indicating each member of the design team, including the primary outside consultants for Stage 2 evaluation. Sufficient time will be provided for the A/E firm to establish their team. The Government will provide detailed evaluation criteria for both the Stage 2 submission and the interview at the time the short-listed firms from Stage 1 are announced.

INFORMATION REGARDING ANTICIPATED AWARDS RESULTING

FROM STAGE 2

Large business firms responding to this solicitation will be required to submit a small business subcontracting plan after Stage 2. The DOS’s Fiscal Year 2022 subcontracting goals are: small business 42%; small disadvantaged business 5%; small women-owned business 5%; HUBZone business 3%; and service disabled veteran business 3%.

Selection shall be in accordance with the Brooks Act, P.L. 92-582 (40 U.S.C. 1101-1104). After the successful offeror(s) has been selected, the resultant contract award will be dependent on the conclusion of successful negotiations.

Offerors shall submit One (1) electronic PDF copy with the indexed tabs/labels to clearly identify the different solicitation requirement. Offerors responding to this announcement on or before the closing date shall be considered for selection.

Offerors submissions must clearly indicate solicitation number 19AQMM22R0125 Cost Estimating

Services

Requests for clarification must be received, in writing, by Mr. Donald Abamonte and Ms. Lori

Botkin, not later than 2:00 p.m., Eastern Daylight Time, on February 28, 2022 The e-mail address to submit clarification questions is AbamonteDJ@state.gov and BotkinLL@state.gov

Clarifications received after the deadline, and neither telephonic nor facsimile requests for information, shall not be accepted.

All Stage 1 electronic submissions must be received by 10:00 a.m., Eastern Daylight Time, on March 14, 2022. ONLY Electronic submissions/responses are being accepted. All submissions must be E-mailed (DO NOT upload anything to a Third party website and send us the link. We are not authorized to download any documents from any third party websites).

Email attachment(s) within a single email shall not exceed ten (10) megabytes (10MB). Multiple emails are authorized and encouraged. If the file(s) are too big, you may send us separate e-mails with the submission broken up into separate files, the subject e-mail shall say Stage 1 submission to

19AQMM22R0125, 1 of 2, 2 of 2, etc. Please e-mail the soft copies of your Stage 1 submission to

Mr. Donald Abamonte at AbamonteDJ@state.gov AND Ms. Lori Botkin at BotkinLL@state.gov

Please confirm receipt of all individual email submissions with the Contracting Officer.

mailto:AbamonteDJ@state.gov mailto:BotkinLL@state.gov mailto:AbamonteDJ@state.gov mailto:BotkinLL@state.gov