19AQMM21R0331.pdf

19AQMM21R0331

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM21R0331 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

01/10/2022

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time __02/25/2022__

10. FOR

INFORMATION

E-MAIL:

A. NAME

William Thuman

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

thumanwg@State.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES Contract X B SUPPLIES OR SERVICES AND PRICES/COSTS 16 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 4 J LIST OF ATTACHMENTS 1

X D PACKAGING AND MARKING 3 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 2 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 17X G CONTRACT ADMINISTRATION DATA 4

X M EVALUATION FACTORS FOR AWARD 8X H SPECIAL CONTRACT REQUIREMENTS 6

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE: OPEAQM

Information Management Branch

OPE/AQM/WW/IM

Office of Acquisition (AQM) 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

24. ADMINISTERED BY (if other than Item 7) CODE: IPP

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Michael S. Dickson (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

01/10/2021 IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

CGFS : : CGFS

Line Item Summary

Solicitation Number:

19AQMM21R0331

Contract Number: Title: GITM Warehouse Date of Solicitation:

01/10/2022

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 GITM Warehouse Operations- Base Year Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

002 GITM Warehouse - Option Year 1 Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

003 GITM Warehouse - Option Year 2 Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

004 GITM Warehouse - Option Year 3 Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

005 GITM Warehouse - Option Year 4 Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

Section A - Solicitation/Contract Form

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

FAR: acquisition.gov [Insert one or more Internet addresses]

(End of clause) Clause Title Fill-ins

52.246-2 Inspection of Supplies-Fixed-Price (Aug 1996)

52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

52.246-16 Responsibility for Supplies (Apr 1984)

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.247-55 F.o.b. Point for Delivery of Government-Furnished Property (June 2003)

52.253-1 Computer Generated Forms (Jan 1991)

Clause Title Fill-ins

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.202-1 Definitions (Jun 2020)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights (Jun 2020)

52.204-2 Security Requirements (Mar 2021)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May

2011)

52.204-7 System for Award Management (Oct 2018)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.211-5 Material Requirements (Aug 2000)

52.215-2 Audit and Records-Negotiation (Jun 2020)

52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997)

52.215-10 Price Reduction for Defective Certified Cost or Pricing Data (Aug 2011)

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications

(Jun 2020)

52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (Jun 2020)

52.215-19 Notification of Ownership Changes (Oct 1997)

52.222-1 Notice to the Government of Labor Disputes (Feb 1997)

52.222-3 Convict Labor (June 2003)

52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May

2018)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

Clause Title Fill-ins

52.222-26 Equal Opportunity (Sept 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-37 Employment Reports on Veterans (Jun 2020)

52.222-41 Service Contract Labor Standards (Aug 2018)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018)

52.223-2 Affirmative Procurement of Biobased Products Under Service and

Construction Contracts (Sep 2013)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2011)

52.223-6 Drug-Free Workplace (May 2001)

52.223-14 Acquisition of EPEAT-Registered Televisions (Jun 2014)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun

2020)

52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

52.227-1 Authorization and Consent (Jun 2020)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Jun

2020)

52.227-3 Patent Indemnity (Apr 1984)

52.227-14 Rights in Data-General (May 2014)

52.227-16 Additional Data Requirements (June 1987)

52.229-3 Federal, State and Local Taxes (Feb 2013)

52.229-5 [Reserved]

52.232-1 Payments (Apr 1984)

52.232-8 Discounts For Prompt Payment (Feb 2002)

52.232-9 Limitation on Withholding of Payments (Apr 1984)

52.232-11 Extras (Apr 1984)

52.232-17 Interest (May 2014)

52.232-18 Availability of Funds (Apr 1984)

52.232-23 Assignment of Claims (May 2014)

52.232-25 Prompt Payment (Jan 2017)

Clause Title Fill-ins

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct

2018)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.233-1 Disputes (May 2014)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.237-3 Continuity of Services (Jan 1991)

52.242-13 Bankruptcy (July 1995)

52.243-1 Changes-Fixed-Price (Aug 1987)

52.243-3 Changes-Time-and-Material or Labor-Hours (Sept 2000)

52.247-8 Estimated Weights or Quantities Not Guaranteed (Apr 1984)

52.247-12 Supervision, Labor, or Materials (Apr 1984)

52.247-17 Charges (Apr 1984)

52.247-21 Contractor Liability for Personal Injury and/or Property Damage (Apr 1984)

52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than

Household Goods (Apr 1984)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran--Representation and Certifications (Jun 2020)

52.247-6 Financial Statement (Apr 1984)

52.204-6 Unique Entity Identifier (Oct 2016)

52.204-7 System for Award Management (Oct 2018)

52.211-7 Alternatives to Government-Unique Standards (Nov 1999)

52.214-34 Submission of Offers in the English Language (Apr 1991)

52.214-35 Submission of Offers in U.S. Currency (Apr 1991)

52.217-5 Evaluation of Options (July 1990)

52.247-50 No Evaluation of Transportation Costs (Apr 1984)

A001 - GITM Warehouse RFP

The U.S. Department of State (DOS), Office of Acquisition Management, Worldwide Division, Information Management Branch (AQM/WWD/IM) is issuing this competitive RFP to solicit 8(a) contractors for Department’s Global Information Technology Modernization (GITM) office warehouse services. DOS is conducting this best value acquisition in accordance with Federal Acquisition Regulation (FAR) Parts 15, Contract By Negotiation and 19.8, Contracting with the Small Business Administration (The 8(a) Program). To meet GITM’s needs in support of the Department’s mission, Office of Acquisitions Management (AQM) seeks to establish Warehouse Management contract that will encompass the overarching needs across the various programs within the department. While we know what the current strategic needs are, we need a solution that will be flexible enough to accommodate future needs within IRM.

This requirement is 100% set-aside for SBA certified 8(a) small businesses in accordance with FAR 19.8. Eligibility will be determined by the SBA as of the time of submission of initial offers which include price. Eligibility is based on Section 8(a) program criteria. An 8(a) participant must represent that it is a small business in accordance with the size standard corresponding to the NAICS code assigned to the contract (FAR 19.805-2). The NAICS code for this procurement is 493110, General Warehousing and Storage with a SBA small business standard of $30.0M, Average Annual Receipt Amount (past three years).

Approximately two to four indefinite delivery/indefinite quantity (IDIQ) contracts will result from this RFP. Offerors are required to submit a proposal for the IDIQ contract awards. This procurement includes three phases with a down selects determined after the first two phases. The first two phases will conclude with selection of offerors for further consideration for the IDIQ contract awards.

The third phase will conclude with offerers being selected for IDIQ awards. The Government estimates, but does not guarantee, that the volume of purchases through these IDIQ contracts will be approximately $51,000,000 over a five-year period of performance.

Once an Offeror has determined that it intends to submit a proposal, it shall immediately contact DOS by emailing Mr. Thuman at ThumanWG@state.gov and shall assure that the email includes the solicitatin number on the subject line and that its has been received by obtaining a response. Offerors that email their intent to submit a proposal must be eligible for award under the SBA 8(a) program

(FAR 19.8).

Proposals are due no later than 5:00 P.M (Eastern Time), February 23, 2021. Submissions shall be made via email to Glenn Thuman (acquisition consultant contractor) at ThumanWG@state.gov . Failure to submit a response by the time and date established may result in the proposal not being considered. Contractors shall notify Mr. Thuman via the above email address of their intent to submit a proposal as soon as possible. All emails concerning this solicitation shall include the solicitation number in the subject line.

NOTE: Contractors must contact Mr. Thuman via email within one business day of submitting a proposal to confirm Government receipt of a proposal package. Due to email and server limitations, please limit the size of each email to no more than 10 MB.

By submitting proposals, contractors agree to comply with all terms and conditions as set forth in this solicitation, including the Attachments.

Please submit any questions regarding this requirement immediately via email but no later than 5:00 P.M, January 17, 2021 to ThumanWG@state.gov . Offerors may contact Mr. Thuman while preparing a proposal to obtain clarification of the statement of work or for other information needed to prepare a proposal. We will provide pertinent information in that regard to Offerors, as appropriate.

See the following RFP for complete proposal requirements.

B 001 - Supplies and Services

SCOPE

This contract requires the contractor to provide warehouse services in the Greater Washington, DC metropolitan area, in accordance with the specifications set forth in Section C of the solicitation. The Government will issue orders against the contract for specific work to be performed.

B 002 - Minimum and Maximum Contract Amounts - Indefinite Quantity

(a) Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

$10,000.00 Over Five-Year Period of Performance

(b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $62,000,000.00.

(c) The Contractor shall not exceed the ceiling price(s) of this contract unless by written consent of the cognizant contracting officer.

(d) Notwithstanding the above, if this contract is funded below the ceiling price, the contractor shall not exceed the funded amount.

B 003 - Type of Contract (05/95)

This is a Indefinite Delivery, Indefinite Quantity type of contract with the contract type(s) for individual task orders to be one or a combination identified in FAR part 16 (Types of Contracts), depending on one or more of the factors identified in FAR 16.104

B 004 - PRICE SCHEDULE

See Attachment B, Price Worksheet.

PRICE SCHEDULE

The contractor shall price all work in accordance with the following price schedule:

(To be inserted at time of award.)

B 005 - Individuals authorized to purchase under this IDIQ

Department of State Contracting Officers are authorized to purchase warehouse services under this IDIQ contract.

C 001 - Statement of Work

GITM Warehouse Service Statement of Work for IDIQ

This statement of work provides the scope of work and general tasks to be ordered under the IDIQ contract. Task orders to be issued under the IDIQ contract will provide more detailed work requirements.

IRM Background and Program Objectives

IRM provides the knowledge, resources and Information Technology (IT) services needed for the worldwide Department of State (DOS) diplomatic team to accomplish the foreign affairs mission of the United States. The administration has focused on reforming the Department of State to provide the most value for the United States on behalf of the American people. The Department seeks to utilize all the tools at its disposal to gain efficiencies by harnessing the power of technology and the talents of our people. The need for a Warehouse Management Services solution expands across the Bureau of Information Resource Management (IRM), is led by the Department’s Global Information Technology Modernization (GITM) office in conjunction with the Enterprise Network Management (ENM) office and the Telecom, Wireless Data (TWD) office.

To meet GITM’s needs in support of the Department’s mission, Office of Acquisitions Management (AQM) seeks to establish Warehouse Management contract that will encompass the overarching needs across the various programs within the department.

While we know what the current strategic needs are, we need a solution that will be flexible enough to accommodate future needs within IRM.

The current GITM warehouse is called Gunston and is located in Lorton, Virginia. The immediate requirement is to find a Contractor to take over the work associated with this warehouse that is roughly 30,000 square feet. There is a second warehouse, SA-21, that is government leased in Springfield, Virginia. The GITM program is managing and using a portion of the SA-21 warehouse which is shared between multiple tenants. GITM currently manages roughly 15,000 square feet within SA-21.

IRM is in the midst of planning for the remodeling of the SA-21 Warehouse to support high pile storage and standardizing the racks to better achieve interoperability between the GITM warehouse and SA-21. If the space requirements work out, the long-term goal is to close out the GITM warehouse by consolidating operations at SA-21.

Due to the pandemic, routine Classified Pouch shipments have stopped for over a year. As a result, the GITM warehouse is consistently over 100% capacity. Until this is resolved and the inventory levels at the GITM warehouse come down, efforts to consolidate warehouses will be challenging.

IRM High Level Objectives for the GITM program

- Operate and manage the day-to-day functions of warehouses. This includes the basic warehouse operations of Receiving, Storing, Picking, Packing, Shipping, and entering data related to each operation.

- Assist with the analysis and work involved with the consolidation of warehouses and internal space. This includes efforts to standardize different warehouses with the most efficient and cost beneficial layouts, equipment, processes, and logistic software.

- Continually work with the government and the IT Contractor teams to improve operations by expeditiously submitting requests to the product updates to the authorized government systems Deployment Management System (DMS) and the Integrated Logistics Management System (ILMS)

- Purchase and analytics support - maximize budget for purchases and reduce shipping costs by analyzing all available data points. Support the DOS in purchasing the right equipment to meet requirements. Analyze requirements and warehouse inventory to generate shipping orders.

Warehouse Operations Receiving Packing and Shipping. The contractor shall receive, pack and ship workstations, laptops, printers, monitors, telephones, emergency support kits, Wi-Fi kits, back-office technology, and miscellaneous IT equipment. GITM has a need for logistical services for all equipment in the GITM life cycle and IRM agreed upon equipment.

The contractor shall ship and inventory GITM equipment using government-owned software and existing processes.

The Contractor shall recommend and implement improvements to existing processes. Create DOS receiving and shipping reports through ILMS, manage warehouse material and packing, control quality, and issue equipment.

The Contractor shall provide logistical deployment of material using the best delivery options within DOS guidelines. In 2018, almost 27,000 items were shipped in under 2,800 shipments with 90% going overseas to Embassies and Consulates. Note: all packing material is government furnished equipment (GFE). Also, shipping costs through the government pouch system will be borne by the government.

The contractor shall assist with using specific commercial shipping methods for government equipment and material on a reimbursable basis when cost savings may be realized.

The contractor shall coordinate and prepares shipments with the receiving locations through surveys, emails, and/or phone calls.

Commercial driver licensed employee(s) will be required for driving a GSA box truck. Certain employees will need the IATA Non- Radioactive Dangerous Goods Certification.

Contractor shall coordinate and move equipment within the national capital region at the direction of the Contracting Officer (CO) and Contracting Officer’s Representative (COR). This includes moving equipment from one warehouse to another, delivering and picking up equipment from a government-controlled facility in the region, potentially supporting a local VIP delivery request, and all the coordination necessary to deal with the movement of equipment. For equipment destined outside of the national capital area, the Contractor shall move/coordinate the shipments to the appropriate logistics operations (pouch facility, freight forwarder, express shippers, etc). GITM currently has one GSA box truck and one GSA van for contractor use.

- Inventory and asset tagging

The Contractor shall manage warehousing and distribution operations in a manner that promotes productivity, reduces cost, and meets all IRM programmatic mandates including inventory and space management. In 2020, the primary warehouse has over 53K items with over 483-line items. If items are not asset tagged, the Contractor shall place government provided asset tags on non-expendable property items upon receipt, and at the point at which the government assumes ownership for them, enter assets into the ILMS and take appropriate action when items are transferred.

- Repair, Return, and Disposal

The contractor shall support IRM’s management of the repair, return & destruction authorization, and equipment disposition process.

The Government has a requirement to support the receipt and return of defective or failed equipment through a return authorization process.

Return defective or failed equipment to the original equipment manufacturer (OEM), or vendor, for equipment repair or replacement under warranty. Provide equipment maintenance support for equipment in the form of bench level repairs and equipment reconditioning for reutilization and quality assurance testing on equipment repairs within warranty and out-of-warranty bench repaired equipment prior to redeployment. Manage and perform the decommissioning, destruction, and removal of onsite equipment and approve offsite destruction in accordance with applicable government regulations and guidelines. For calendar year 2018, 1,143 tickets were closed, 1,026 items were destroyed locally, and 24 items were received for onsite bench level repairs.

- Purchase, analytics, and vendor management support

The contractor shall support IRM’s requirement for procurement support that includes requirements determination and forecasting, procurement planning and cost estimating, procurement determination and tracking, and coordinating procurement execution and procurement award.

The contractor shall provide life cycle support of existing blanket purchase agreements (BPAs) and other equipment contracts. Obtain price quotes, enter requisitions into the procurement system, and track for completion. Monitor vendor procurements and coordinate deliveries. Monitor vendor payments and resolve any vendor issues. Track and report vendor performance against delivery criteria to the government.

- Continuous Process and Technical Improvements

The contractor shall support IRM’s focus on the continuous improvement of the warehouse processes by employing industry best practice KPIs in warehouse management (see Part 1 Section F Delivery or Performance Period Requirements). Emphasis will be on optimizing and reducing the cost of logistics, distribution activities and decrease time from procurement to installation. Tracking multi-disciplinary processes, production schedules, control gates, quality audits, documentation, and production goals to ensure equipment modernization lifecycles are within cost constraints and agreed upon performance criteria.

- Other Program Support Activities

The contractor shall support IRM’s requirement to develop and implement Standard Operating Procedures (SOPs), and assist and generation of warehouse reports

Constraints:

- 14 FAH-1 H-313.7 Security

- 14 FAH-1 H-313.7-1 Preventing and/or Detecting Unauthorized Entry

- 14 FAH-1 H-313.7-2 Controlling Authorized Entry

- FAH-1 H-313.8 Fire Safety

- FAH-1 H-313.8-1 General Fire Safety

D 001 - PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination.

Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D 002 - MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program Office.

D 003 - PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

52.246-14 - Inspection of Transportation (Apr 1984)

The Government has the right to inspect and test the Contractor's services, facilities, and equipment at all reasonable times. The Contractor shall furnish Government representatives with the free access and reasonable facilities and assistance required to accomplish their inspections and tests.

(End of clause)

E 001 - PROPER PROTECTION OF ITEMS

All services under this Contract shall be performed in buildings approved by the Department of State. These buildings must be well constructed with sturdy walls, masonry floors, and watertight roofs, and shall be maintained in good condition. The buildings shall be kept dry, clean, well ventilated, and free of dampness (to prevent dampness related growths like mold and mildew), free of moths, rats, mice, and other vermin and shall be kept in an orderly condition at all times. In addition, a definite fire prevention and control plan shall be posted and maintained in each building and the necessary fire extinguishers and/or other approved type of fire-fighting apparatus shall be available and in good order at all times. All articles handled under this Contract shall be properly stored within the approved buildings until they are loaded on or in carrier's vehicle for delivery to the pier.

Periodic inspection will be made by Government representatives to ascertain that proper protection is being provided all articles handled under this Contract. The Contractor agrees to give full cooperation for such inspections. Following such inspections, the representative of the Government will inform the Contractor in writing of any deficiencies and request that measures be taken to correct them. If, after forty-eight (48) hours, corrective measures have not been taken, the Government may take such steps as are authorized by law, whether or not specified in this Contract, including, but not limited to, termination for default and/or the removal of property. In the latter event, the Contractor shall be liable to the Government for the cost of removal, transfer, and placement of said property, and for any excess storage costs incident thereto for as long as the property remains therein.

In any instance when circumstances require intervention by the police (break and enter, theft, etc.), the COR shall be immediately notified by telephone and given all the details. An inspection of the site and affected items may be ordered at that time by the COR. A written report from the contractor is required within three (3) business days after the reported incident. This report shall list all circumstances and details of the situation so that disposition may be initiated by the Department and claims action begun if appropriate. A copy of the police report shall be sent to DOS to be included with the report.

In any circumstance which result in damage to Department of State shipments, such as water damage, mildew or dampness related growths, accidental damage by personnel or equipment, etc., the COR shall be immediately notified by telephone and given all the details. An inspection of the site and affected items may be ordered at that time by the COR. A written report from the contractor is required within three (3) business days after the reported incident. This report shall list all circumstances and details of the situation so that disposition may be initiated by the Department and claims action begun if appropriate.

E 002 - PERFORMANCE DEFICIENCY

The Contractor shall be informed by the COR in writing of any performance deficiency which may be discovered by quality inspections or otherwise, and request that measures be taken to correct them. The Contractor may be given a minimum twenty-four

(24) hour period to do so in lieu of the ten (l0) day period specified in the clause entitled Default (Fixed-Price Supply and Service)- Alternate I.

Failure of the Contractor to take immediate measures to correct performance deficiencies so as to prevent their recurrence or the repeated failure of the Contractor to comply with any of the provisions of this Contract may be cause for the Government to take such steps as authorized by law, whether or not specified in this Contract, including, but not limited to, partial or complete termination for default. Should partial or complete termination for default occur, the Contractor shall be liable to the Government for all costs, in excess of the Contractor's rates for the same services, incident to all services which the Government may have to procure from other commercial sources.

52.211-11 - Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $250 per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Default-Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default-Fixed-Price Supply and Service clause in this contract.

(End of clause)

F 001 - PERIOD OF PERFORMANCE (05/95)

The period of performance for this contract is as follows:

Base Year: 4/1/2022 through 3/31/2023 Option Year 1: 4/1/2023 through 3/31/2024 Option Year 2: 4/1/2024 through 3/31/2025 Option Year 3: 4/1/2025 through 3/31/2026 Option Year 4: 4/1/2026 through 3/31/2027

F 002 - PLACE OF PERFORMANCE (05/95)

For purposes of this contract, the contractor's place of performance will be within a thirty (30) mile commute of the the Capital Beltway , I 495.

F 003 - TIME OF PERFORMANCE (05/95)

In general, the Contractor shall perform the stated services for eight hours per day between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, excluding Government holidays. Task order will provide more specific times of performance.

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

G 001 - CONTRACT ADMINISTRATION

Contracting Officers: To be named at time of award.

Contracting Administrator: To be named at time of award.

First Class Mailing:

U.S. Department of State Office of Acquisition P.O. Box 9115 Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery:

U.S. Department of State Office of Acquisition Room 3224 1800 N. Kent Street Arlington, Virginia 22209

Contracting Officer's Representative (COR): To be named at time of award.

Telephone Number:

Address:

G 002 - ORDERING PROCEDURES (11/96)

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 "ORDERING."

G 003 - DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (AUG 1999)

CONTRACTING OFFICER’S REPRESENTATIVE (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is: To be named at time of award.

(End of clause)

G 004 - TECHNICAL DIRECTION

(a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the Contracting Officer's Representative specified in SECTION G of this contract. As used herein, technical instructions are defined to include the following:

(1) Directions to the Contractor which assist him in accomplishing the Statement of Work and Performance requirements.

(2) Comments on and approval of reports or other deliverables. Technical direction must be within the contract’s Statement of Work and Performance requirements. The COR does not have the authority to issue technical direction which:

a) institutes additional work outside the scope of the contract;

b) constitutes a change as defined in the Changes clause;

c) causes an increase or decrease in the estimated cost of the contract;

d) alters the period of performance;

e) changes any of the other express terms or conditions of the contract.

(c) If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing within ten working days after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contractor is notified by the Contracting Officer that the technical instruction is within the scope of this contract.

(d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor from performing that portion of the contractual work statement which is not affected by the disputed technical instruction.

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

H 011 - GOVERNMENT SAVED HARMLESS

The Contractor shall hold the Government, its officers, agents, servants, and employees free from liability of any nature or kind, including, but not limited to, costs or expenses for or on account of any or all suits or claims of any character whatsoever, resulting from injuries or damages sustained by any person or persons or property by virtue of performance under this Contract by the Contractor or his agents. Additionally, the Government is not liable for the condition of any freight that arrives at the CRP facility.

H 015 - INSURANCE REQUIREMENTS

A. The Contractor shall procure and maintain for the duration of the contract insurance in the following amounts and shall furnish the Contracting Officer written evidence thereof:

1. Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker's compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes they shall be covered under the employers liability section of the insurance policy except when contract operations are so coming led with a Contractor's commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

2. General liability

(a) Bodily injury liability insurance coverage written on the comprehensive form or policy, of at least $500,000 per occurrence.

(b) Property damage liability only in special circumstances.

3. Comprehensive Automobile Liability (if Contractor provided vehicles which are used to transport personnel to and from the worksite). Bodily injury liability insurance coverage, written on the comprehensive form or policy, of at least $200,000 per person and $500,000 per occurrence.

4. The contractor must assume liability for all loss and damage of freight on hand up to maximum of $3,000,000.

H 016 - CERTIFICATE OF INSURANCE

a) The Contractor shall furnish the Contracting Officer with a current certificate of insurance as evidence of the insurance-required.

In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not-less than (30) calendar days before such change, expiration or cancellation is effective. When coverage is provided by self-insurance, the Contractor shall not change or decrease that coverage without the Contracting Officer's approval.

(b) The Contractor shall give the Contracting Officer or his representative (COR) immediate notice in writing of any suit or action filed against the Contractor arising out of performance of this contract. The Contractor shall furnish immediately to the Contracting Officer copies of all pertinent papers received by the Contractor. Insofar as the following shall not conflict with any policy or contract of insurance and upon request of the Contracting Officer, the Contractor shall do any and all things to effect an assignment and subrogation in favor of the Government of all Contractors rights and claims against the Government, arising from or growing out of such asserted claims, and if required by the Contracting Officer shall authorize a representative of the Government to settle and/or defend any such claim and to take charge of any such litigation affecting the Contractor.

(c). The Contractor shall indemnify and save harmless the Government from and against all losses and all claims, demands, payments, suits and actions, recoveries and judgments of every nature and description brought or recovered against the Government or the Contractor by reason of any act or omission of the Contractor, its agents, or employees, in the execution or protection of the work. The Contractor's assumption of-liability continues independent of the insurance policies.

Associated Lines:

H 017 - LIABILITY OF CONTRACTOR

A. LOSS OF OR DAMAGE TO FREIGHT AND TRANSPORTATION CLAIMS

1. The Contractor shall be liable to the Government for the full cost or repair or replacement, of actual value of the property at time of loss or damage, when loss or damage occurs to any article over which the contractor has control of custody under this Contract, except that: the Contractor shall not be liable for any loss or damage caused by earthquake, war, civil disturbance, or similar casualty arising without fault or negligence on his part.

2. Mis-shipment or Mis-direction of Freight: The Contractor shall be responsible to the Government for ensuring that all shipments are labeled, stenciled, or marked correctly. When a shipment is forwarded to an incorrect address due to incorrect loading, labeling, stenciling, or marking by the Contractor, the liability will be on the contractor, and the shipment shall be forwarded by the Contractor to the rightful address by the quickest means of transportation (including air freight) as directed by the COR. The Contractor shall reimburse the Government for all costs incident to the forwarding of such shipments, including charges for preparation, drayage, and transportation. This includes scenarios where freight is accidently left behind due to the fault of the contractor.

3. The Contractor shall acknowledge, in writing and within three working days of its receipt, each claim of the Government for loss or damage, or mis-shipment/mis-direction of freight.

4. The Contractor shall pay, deny or propose an equitable settlement of each claim of the Government for loss or damage within seven (7) days after the above acknowledgment.

5. The Contractor is advised that the Government will monitor all claims closely to ensure that they are promptly acknowledged, and thereafter, equitable settled by the contractor. In the event that claims are not equitably settled the Contracting Officer will take steps to obtain a settlement which may include action as provided for in FAR part 33.

6. The Contractor, upon request, shall furnish the Department of State with a certificate or certificates of insurance or other satisfactory evidence of the Contractor's ability to pay claims for loss or damage.

7. The Contractor's maximum liability to the Government under any subrogated rights accruing to the Government for loss and/ or damage shall be $50,000 per shipment/ individual receipt or stored item.

8. Transportation claims related to AQL Deficiencies, loss or damage to freight, or mis-shipment of freight, or mis-direction of freight will be applied via offset on contractor invoice..

H 018 - LAWFUL OPERATION

The Contractor agrees to comply fully with all local, State and Federal laws, regulations and ordinances bearing on the performance of services specified herein, and shall possess the necessary operating authorities required by regulatory agencies.

H 019 - GOVERNMENT'S RIGHT TO REMOVAL OF GOODS

The Government, as the depositor of goods placed in the Contractor's facility, reserves the right to order goods removed from the facility at any time by any means by anyone authorized to do so by the United States Government (USG).

H 20 - SECURITY REQUIREMENTS

(a) A facility security clearance at the TOP SECRET level is required for contract performance in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this contract. The required clearance shall be had at time of quote submission and maintained through contract performance.

(b) Since it will be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an individual security clearance commensurate with the required level of access prior to contract performance. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change.

(c) The Contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

(d) Performance of this contract shall be in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS."

(e) Classified material received or generated in the performance of this contract shall be safeguarded and disposed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

H 001 - NONPAYMENT FOR UNAUTHORIZED WORK (05/95)

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein.

This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

H 002 - Quality Assurance Surveillance Plan

A. The government’s primary quality assurance procedure for this contract is in making inspections based on Warehouse Inspection Report or complaints from the recipients of shipments from the warehouse. Other contract requirements not specifically mentioned in this clause will be surveyed under the “Inspection of Services” clause and other clauses in the contract focusing on acceptable quality of performance. If the Government has to repeatedly request the contractor to correct work that was incorrectly performed, and it is clearly the fault of the contractor, payments to the contractor shall be reduced by the contracting officer or his designated representative.

B. When the contractor fails to perform its contractual obligations, the contractor has committed a contract breach. The Government retains the right to prescribe terms that result from a contract breach. Depending on the severity of the breach, such terms may range from price adjustment, deductions, to a termination for default.

C. The following line-items break out the areas for which values have been assigned for cited violations for purposes of contract administration. Acceptable Quality Level (AQL) requirements are listed below to which values have been assigned for purposes of contract administration. The AQL deficiencies can be discovered by complaints or inspection and are for specific circumstances or conditions.