19AQMM20R0177.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19AQMM20R0177

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

06/01/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Sharon L. Weber

b. TELEPHONE NUMBER (No collect calls) 703-312-3525

c. EMAIL WeberSL2@state.gov

8. OFFER DUE DATE / LOCAL

TIME

06/30/2020 12:00:00

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 492110

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CISDCCODE15. DELIVER TO

Stephen P. Davidson Contracting Officer's Representative (COR) Office: 703.922.3018 E-mail:

DavidsonSP@state.gov

OFC OF THE DIPLOMATIC COURIER SRVC (DS/C/DC)

7000 LOISDALE RD

ATTN: GSA BLDG B, STATE BAY, RM 67

CODE16. ADMINISTERED BY

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

FACILITY CODECODE

Contact . Duns Telephone No.

17a. CONTRACTOR/OFFEROR IPPCODE18a. PAYMENT WILL BE MADE BY

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Raymond L. McCollum 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

19AQMM20R0177

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B-001 SERVICES AND PRICES

B-008 TRAVEL COSTS (Time-and-Materials/Labor-Hour)

B-010 TYPE OF CONTRACT

C Descriptions/Specifications/Statement of Work C-001 Statement of Work

C-003 INCORPORATION OF CONTRACTOR'S TECHNICAL PROPOSAL

E Inspection and Acceptance E-004 INSPECTION AND ACCEPTANCE (Services)

F Deliveries or Performance 52.242-17 Government Delay of Work (Apr 1984)

F-006 PERIOD OF PERFORMANCE

F-007 PLACE OF PERFORMANCE

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G-002 CONTRACT ADMINISTRATION DATA

INV-IPP ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS

TO IMPLEMENT USAGE OF THE INVOICE PROCESSING PLATFORM (IPP)

H Special Contract Requirements

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

H - 001 Standards of Conduct

H - 002 CONTACT INFORMATON FOR SENSITIVE AND/OR OPERATIONAL POSITIONS

H - 003 CONTRACTOR IDENTIFICATION

H-006 GOVERNMENT-FURNISHED EQUIPMENT AND SPACE (On-Site)

H-007 INSURANCE REQUIREMENTS

H-016 KEY PERSONNEL

H-020 SAFEGUARDING INFORMATION

H-024 NONPAYMENT FOR UNAUTHORIZED WORK

H-031 SECURITY REQUIREMENTS

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

I Contract Clauses 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) 52.204-2 Security Requirements (Aug 1996) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.212-4 Alt I Contract Terms and Conditions-Commercial Items (Oct 2018) - Alternate I (Jan 2017)22 52.217-8 Option to Extend Services (Nov 1999) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.237-3 CONTINUITY OF SERVICES (Jan 1991) 52.242-13 Bankruptcy (July 1995) 52.244-2 Subcontracts (OCT 2010) 52.245-1 Government Property (Jan 2017) 52.245-9 Use and Charges (Apr 2012) 52.253-1 Computer Generated Forms (Jan 1991) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.245-71 SPECIAL REPORTS OF GOVERNMENT PROPERTY (FEB 2015)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Mar 2020) 52.217-9 Option to Extend the Term of The Contract (Mar 2000) 52.219-14 Limitations on Subcontracting (Mar 2020)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015)

J List of Attachments K Representations, Certifications, and Other Statements of Offerors or Respondents

52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-3 Offeror Representations and Certifications-Commercial Items (Mar 2020)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K-002 CERTIFICATION

K-004 SERVICE CONTRACT ACT - CORRELATION OF LABOR CATEGORIES

K-005 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND DISCLOSURE.54

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors-Commercial Items (Mar 2020)

L-013 COMMUNICATION CONCERNING SOLICITATION

L-016 INSTRUCTIONS TO OFFERORS (Addendum to 52.212-1)

M Evaluation Factors for Award 52.212-2 Evaluation-Commercial Items (Oct 2014)

001 Transition Period Fixed Price.

1.00 MO

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/15/2020 to 08/14/2020

002 Courier Support Services Base Year Labor Hour Mandatory

1.00 YR

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2020 to 08/14/2021 Destination

003 Travel Base Year Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2020 to 08/14/2021 Destination

004 Training Base Year Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2020 to 08/14/2021 Destination

005 Other Direct Costs (ODC) Base Year Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2020 to 08/14/2021

006 Courier Support Services - Overtime Base Year Labor Hour Optional - COR approval required.

1.00 YR

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2020 to 08/14/2021 Destination

1001 Courier Support Services Option Year 1 Labor Hour Mandatory

1.00 HR

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2021 to 08/14/2022 Destination

1002 Travel Option Year 1 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

19AQMM20R0177

Line Item Summary

Solicitation Number:

19AQMM20R0177

Contract Number: Title: Diplomatic Courier Support Services

Date of Solicitation:

06/01/2020

Line Item No. Description Quantity Unit Unit Price Total Cost

Delivery Date (Start to End) Date FOB:

08/15/2021 to 08/14/2022 Destination

1003 Training Option Year 1 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2021 to 08/14/2022 Destination

1004 Other Direct Costs (ODC) Option Year 1 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2021 to 08/14/2022

1005 Courier Support Services - Overtime Option Year One Labor Hour Optional - COR approval required.

1.00 YR

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2021 to 08/14/2022 Destination

2001 Courier Support Services Option Year 2 Labor Hour Mandatory

1.00 EA

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2022 to 08/14/2023 Destination

2002 Travel Option Year 2 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2022 to 08/14/2023 Destination

2003 Training Option Year 2 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2022 to 08/14/2023 Destination

2004 Other Direct Costs (ODC) Option Year 2 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2022 to 08/14/2023

2005 Courier Support Services - Overtime Option Year Two Labor Hour

1.00 YR

19AQMM20R0177

Line Item Summary

Solicitation Number:

19AQMM20R0177

Contract Number: Title: Diplomatic Courier Support Services

Date of Solicitation:

06/01/2020

Optional - COR approval required.

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2023 to 08/14/2024 Destination

3001 Courier Support Services Option Year 3 Labor Hour Mandatory

1.00 HR

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2023 to 08/14/2024

3002 Travel Option Year 3 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2023 to 08/14/2024

3003 Training Option Year 3 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2023 to 08/14/2024

3004 Other Direct Costs (ODC) Option Year 3 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2023 to 08/14/2024

3005 Courier Support Services - Overtime Option Year Three Labor Hour Optional - COR approval required.

1.00 YR

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2024 to 08/14/2025

4001 Courier Support Services Option Year 4 Labor Hour Mandatory

1.00 EA

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2024 to 08/14/2025

4002 Travel Option Year 4 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

19AQMM20R0177

Line Item Summary

Solicitation Number:

19AQMM20R0177

Contract Number: Title: Diplomatic Courier Support Services

Date of Solicitation:

06/01/2020

08/15/2024 to 08/14/2025

4003 Training Option Year 4 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2024 to 08/14/2025

4004 Other Direct Costs (ODC) Option Year 4 Cost Reimbursement

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2024 to 08/14/2025

4005 Courier Support Services - Overtime Option Year Four Labor Hour Optional - COR approval required.

1.00 YR

Type of Contract Pricing:

Doc Ref No:

Delivery Date (Start to End) Date FOB:

08/15/2024 to 08/14/2025

B-001 SERVICES AND PRICES

Refer to Attachment A - Pricing Spreadsheet

B-008 TRAVEL COSTS (Time-and-Materials/Labor-Hour)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices.

Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the De-partment of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursu-ant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

19AQMM20R0177

Line Item Summary

Solicitation Number:

19AQMM20R0177

Contract Number: Title: Diplomatic Courier Support Services

Date of Solicitation:

06/01/2020

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscel-laneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this con-tract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other au-thorized work locations; except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

B-010 TYPE OF CONTRACT

This is a Labor Hour task order. The task order also includes ancillary Contract Line Item Numbers (CLIN): Transition - firm fixed price and training.

(end of clause)

Section C- Descriptions/Specifications/Statement of Work

C-001 Statement of Work

Refer to Attachment B, Statement of Work.

C-003 INCORPORATION OF CONTRACTOR'S TECHNICAL PROPOSAL

(a) The Contractor shall perform this contract in accordance with its technical proposal dated [DATE] and any revisions thereto submitted in response to Solicitation No. 19AQMM20R0177.

(end of clause)

Section E- Inspection and Acceptance

E-004 INSPECTION AND ACCEPTANCE (Services)

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer's Representative.

(end of clause)

Section F- Deliveries or Performance

52.242-17 Government Delay of Work (Apr 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed--

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of clause)

F-006 PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer's signature. The period of performance is base year (12 months) and four one-year option periods. This contract shall remain in effect (if options are awarded) as follows:

Base Period: [to be inserted upon award] Option Period 1: [to be inserted upon award] Option Period 2: [to be inserted upon award] Option Period 3: [to be inserted upon award] Option Period 4: [to be inserted upon award]

F-007 PLACE OF PERFORMANCE

The principal place of performance for this task order is the following:

State Annex (SA) 8 7000 Loisdale Road Springfield, VA 22150 and

Miami Courier Division 2261 NW 66th Ave.

BLDG. 701

Miami, FL 33122

Section G- Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is TBD.

(End of clause)

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: Raymond McCollum Telephone Number: 202-227-7198 Email: McCollumRL2@state.gov

Contract Specialist: Sharon Weber Telephone Number: 703-403-9410 Email: WeberSL2@state.gov

Contracting Officer's Representative (COR): TBD Telephone Number:

Email:

INV-IPP ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT USAGE

OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions (1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment re-quests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP re-quirements, the Contractor shall contact the Contracting Officer to explore possible alternatives.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Of-ficer authorizes alternate procedures in writing.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contract-ing Officer’s written authorization with each payment request.

[End of instructions]

Section H- Special Contract Requirements

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND PROCEDURES (FEB 2015)

a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcon-tracts when the subcontractor’s employees will require frequent and continuing access to DOS facilities, or in-formation systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at ht-tp://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

H - 001 Standards of Conduct

H. 001- 1 Removal of Personnel

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The Contract-ing Officer may require, in writing that the Contractor remove from the work at the Contractor’s expense any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Gov-ernment's interests.

The CO may, by written notice to the Contractor, direct the removal and/or replacement of Contractor personnel assigned to this contract. A Contractor employee may be removed from duty for cause (misconduct, DS determ-ination of unsuitability for sensitive duties and/or loss of personnel security clearance, or unsatisfactory per-formance) or for the convenience of the Government. Upon written notice to the Contracting Officer, the con-tractor may remove or replace personnel assigned to this contract for the convenience of the contractor, (to in-clude resignation by the employee).

Removal for Cause - The government retains the right to direct the replacement or removal from post of any worker who fails to comply with all appropriate regulations or whose conduct is embarrassing or otherwise damaging to the United States’ interests. A determination to remove a contractor employee due to misconduct or unsuitability may involve, but is not limited to, the following types of misconduct:

a. Neglect of duty, unsatisfactory performance, unreasonable delays or failure to carry out assigned tasks

b. Conducting personal affairs during official time

c. Refusing to render assistance or cooperate in upholding the integrity of the objectives of this contract

d. Falsification or unlawful concealment, removal, mutilation or destruction of any document or record, or concealment of material facts by willful omissions from documents or records

e. Disorderly conduct, use of abusive or offensive language(s), quarreling, intimidation by words or actions, or fighting. Participation in disruptive activities that interfere with the normal efficient operation of the worksite.

f. Theft, vandalism, immoral conduct, or any other criminal action under U.S. or host country law.

g. Selling, consuming or being under the influence of drugs, or other illegal substances which produce similar effects.

h. Abuse of alcohol

i. Improper use of credentials

j. Any evidence of that would indicate that the individual is guilty of security violations including restricted or prohibited market dealings, currency, manipulation, violations of the post contact criteria policy regard-ing country nationals, espionage, or treason.

k. Noncompliance with post security policy.

l. Determination of unsuitability may also be made by DS on the basis of investigations made pursuant to the regulations in 3 FAM 4100, appendix B; such determination, which may involve termination of security clearance, will be communicated to the Contracting Officer, who will automatically direct the removal of the employee. If the Contracting Officer directs the removal of a Contractor employee due to misconduct, unsuitability, or unsatisfactory performance of the employee, other than due to termination of security clearance without evidence of collateral unacceptable conduct on the part of the employee or the Contract-or, the Contractor will be required to take full responsibility and bear all expenses connected with remov-ing and promptly replacing the employee, including travel, transportation and shipping costs.

Removal for the Convenience of the Contractor - If removal of a Contractor employee is for the convenience of the Contractor, the Contractor will be required to take full responsibility and bear all expenses connected with removing and promptly replacing the employee, in-cluding travel, transportation and shipping costs, severance pay, local labor or temporary hires incurred prior to replacement employee’s arrival at post, etc..

H. 001- 2 Impersonation of a Government Officer of Employee It is extremely important that the awarded contractor heed the following:

Whoever falsely assumes or pretends to be an officer or employee acting under authority of the United States or any department, agency or officer thereof, and acts as such, or in such pretended character demands or obtains any money, paper, document, or thing of value, shall be fined under this title (18 USC 912) or imprisoned not more than three years, or both.

Further, any contractor serving under this contract shall not depict, infer or allow themselves to be depicted or inferred as Federal Government Workers. They will identify themselves as contract personnel in all correspondence, be it verbal or written. Failure to follow this instruction shall be cause for immediate removal of offending personnel from the contract and replacement shall be at no charge to the U.S. Government.

H.001 -3 Standard of Conduct The Contractor shall be responsible for maintaining satisfactory standards of employee performance, competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary actions as may be necessary in a timely manner and providing notice of such actions to the COR.

All Contractor personnel are expected to adhere to standards of behavior that reflect credit to themselves, their employer, and the Federal Government. The contractor will be fully accountable for the conduct of its personnel at post at all times. Contractor personnel assigned to the contract shall observe any special standards of conduct promulgated by the post including instructions regarding business dealings, currency exchange, travel restrictions, restrictions on contacts with criteria country nationals, etc..

Non-Fraternization Policy - All Contractor personnel assigned overseas on TDY are required to obey country-wide non fraternization policies in effect. The COR may direct Contractor personnel to observe a non-fraternization policy, if a non-fraternization is only partially applied at particular posts. Unless excused by the COR, Contractor personnel shall observe Marriage and Cohabitation Reporting Requirements applicable to USG employees in the country of assignment.

H - 002 CONTACT INFORMATON FOR SENSITIVE AND/OR OPERATIONAL POSITIONS

The Department of State relies on a blended workforce consisting of contractor and direct hire personnel to per-form its mission. The Department may require the ability to contact essential contractor personnel outside the work environment in the event of an emergency, natural disaster, or similar situation. Contractors may be re-quired to provide outside contact information for personnel performing tasks under this contract when requested by the Contracting Officer’s Representative (COR). This information will be protected in accordance with 3

FAM 1218.3.

(end of clause)

H - 003 CONTRACTOR IDENTIFICATION

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g.

“John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(end of clause)

H-006 GOVERNMENT-FURNISHED EQUIPMENT AND SPACE (On-Site)

For Contractor personnel performing work on Government premises, the Government shall provide: on-site of-fice space, furniture, telephone service, and any other necessary supplies and equipment.

(end of clause)

H-007 INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insur-ance coverage required elsewhere in this contract, the following types of insurance in the amounts spe-cified. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing, that at least the kinds and minimum amounts of insurance required below have been obtained.

(a) Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

(c) Automobile Liability--The Contractor shall provide automobile liability insurance written on the compre-hensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles op-erated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

(end of clause)

H-016 KEY PERSONNEL

(1) The Contractor shall assign to this contract the following key personnel:

PROJECT MANAGER: _____________________________

(2) The Contractor agrees that a partial basis for award of this contract is the list of key personnel pro-posed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of per-formance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

(3) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contract-ing Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

• An explanation of the circumstances necessitating the substitution;

• A complete resume of the proposed substitute; and

• Any other information requested by the Contracting Officer to enable him to judge whether or not the Con-tractor is maintaining the same high quality of personnel that provided the partial basis for award.

(end of clause)

H-020 SAFEGUARDING INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary per-formance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, record-ing, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed un-der this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The

Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

(end of clause)

H-024 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the re-quest of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Of-ficer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

H-031 SECURITY REQUIREMENTS

(a) A facility security clearance at the Top Secret level is required for contract performance in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this con-tract.

(b) Since it will be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an indi-vidual security clearance commensurate with the required level of access prior to contract performance. Indi-vidual clearances shall be maintained for the duration of employment under this contract, or until access re-quirements change.

(c) The Contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

(d) Performance of this contract shall be in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS."

(e) Classified material received or generated in the performance of this contract shall be safeguarded and dis-posed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

(end of clause)

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circum-stances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall in-clude a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Con-tracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor (1) is not biased be-cause of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over oth-er parties by virtue of its performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity.

(1) Technical consulting and management support services.

(i) The Contractor shall be ineligible to participate in any capacity in Department con-tracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the Contractor's performance of work under this contract for a period of three years after completion of this con-tract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any technical consulting or management support services work under this contract on or relating to any of its products or services or the products or services of another firm if the Contractor is or has been substantially in-volved in their development or marketing.

(ii) If the Contractor under this contract prepares a complete or essentially complete statement of work or specifications to be used in a competitive acquisition, the Contractor shall be ineligible to participate in any capacity in any contractual effort which is based on such statement of work or specifications for a period of three years after completion of this contract. The Contractor shall not incorporate its products or services in such statement of work or specifications unless so directed in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply.

(2) Access to and use of information.

(i) If the Contractor, in the performance of this contract, obtains access to information such as Department plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L. 93-579), or data which has not been released or otherwise made available to the public; the Contractor agrees that without prior written approval from the Contracting Officer it shall not: (a) use such in-formation for any private purpose unless the information has been released or otherwise made available to the public; (b) compete for work for the Department based on such information for a period of six months after either the completion of this contract or until such information is released or otherwise made available to the public, whichever occurs first; (c) submit an unsolicited proposal to the Government which is based on such in-formation until one year after such information is released or otherwise made available to the public; or (d) re-lease such information unless such information has previously been released or otherwise made available to the public by the Department.

(ii) In addition, the Contractor agrees that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other confidential or privileged technical, busi-ness, or financial information under this contract, it shall protect this information from unauthorized use or dis-closure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

(iii) The Contractor shall have, subject to patent, data, and security provisions of this contract; the right to use technical data it first produces under this contract.

(c) Disclosure after award.

(1) The Contractor agrees that if an actual or potential organizational conflict of interest is dis-covered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This dis-closure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mit-igate the actual or potential conflict.

(2) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant informa-tion to the Contracting Officer, the Government may terminate the contract for default.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts of any tier which involve performance or work of the type specified in subparagraph (b)(1) of this clause or access to information of the type covered in subparagraph (b)(2) of this clause. The Contractor shall obtain for the Department an Organizational Conflict of Interest Disclosure Statement or Representation from each intended subcontractor or consultant. The Contractor shall not enter into any subcontract nor engage any consultant unless the Contracting Officer shall have first notified the Contractor that there is little or no likeli-hood that an organizational conflict of interest exists or that despite the existence of a conflict of interest the award is in the best interest of the Government.

(e) Remedies. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any rel-evant facts required to be disclosed concerning this contract, the Government may terminate the contract for de-fault, disqualify the Contractor for subsequent related contractual efforts and pursue such other remedies as may be permitted by law or this contract.

(f) Waiver. Requests for waiver under this clause shall be directed in writing to the Contracting Officer and shall include a full description of the requested waiver and the reasons in support thereof. If it is determined to be in the best interests of the Government, the Contracting Officer shall grant such a waiver in writing.

(g) Modifications. Prior to any contract modification (except for the exercise of options) which (1) modifies the statement of work to add new work, (2) significantly increases the period of performance, or (3) changes the parties to the contract, the Contractor shall submit a current Organizational Conflict of Interest Certification and Disclosure.

(end of clause)

Section I- Contract Clauses

Clause Title

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

(Apr 2014)

52.204-2 Security Requirements (Aug 1996)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.212-4 Alt I Contract Terms and Conditions-Commercial Items (Oct 2018) - Alternate I (Jan 2017)

52.217-8 Option to Extend Services (Nov 1999)

52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012)

52.232-18 Availability of Funds (Apr 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.237-3 CONTINUITY OF SERVICES (Jan 1991)

52.242-13 Bankruptcy (July 1995)

52.244-2 Subcontracts (OCT 2010)

52.245-1 Government Property (Jan 2017)

52.245-9 Use and Charges (Apr 2012)

52.253-1 Computer Generated Forms (Jan 1991)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED (AUG 1999)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.245-71 SPECIAL REPORTS OF GOVERNMENT PROPERTY (FEB 2015)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Mar 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to ac-quisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has in-dicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Rein-vestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L.

109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

X (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspen-ded, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved]

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small…