Diplomatic_License_Plate_SOW_Final.docx

DESCRIPTION/ SPECIFICATIONS/ WORK STATEMENT

PURPOSE

The purpose of this contract is to provide license plates for use by the U.S. Department of State, Office of Foreign Mission’s Diplomatic Motor Vehicle Office (DMV) program.

This is not a United States Government federal fleet operation. License plates are issued to non-U.S Government- owned vehicles only. The contract will require production of a quality embossed plate which matches our existing design, and management of the distribution of plates over the course of the five year contract.

BACKGROUND

The Diplomatic Motor Vehicle (DMV) Office was established in 1984 pursuant to the Foreign Missions Act (“FMA”) and the 1978 Diplomatic Relations Act (“DRA”). Foreign missions and international organizations in the United States, as well as their eligible members, are required to register their vehicles with OFM in order to ensure compliance with the DRA-mandated liability insurance requirements, as well as to obtain OFM driver licenses in order to carry out one of the FMA’s core mission, i.e. to protect the United States public from abuses of privileges and immunities by members of the foreign missions.

USER ORGANIZATION

Within the Department, OFM’s Diplomatic Motor Vehicle Office (OFM/DMV) will manage and monitor the services provided under this contract. OFM/DMV is located at 3507 International Place, N.W., Washington, D.C. 20008-3025.

From its headquarters in Washington, D.C. and its six regional offices in the United States, (New York, Miami, Chicago, Houston, San Francisco, and Los Angeles), OFM registers vehicles and issues associated license plates to foreign missions, international organizations and their personnel.

OFM works closely with the Bureau of Diplomatic Security’s Protective Liaison Division (DS/PL) and the Foreign Missions Branch of the U.S. Secret Service, to ensure the safety and security of the foreign missions and their personnel. OFM establishes and maintains relationships with U.S. law enforcement and security communities at the national, state, and local levels to educate them about diplomatic privileges and immunities issues. OFM/DMV personnel conduct outreach and training seminars with these constituencies in conjunction with representatives from DS/PL.

OPERATIONAL CONCEPT

Mandated by Congress, OFM provides the legal foundation to facilitate secure and efficient operations of the U.S. missions abroad, and of foreign missions and international organizations in the United States. In doing so, OFM serves the interest of the American public, the American diplomatic community abroad, and the foreign diplomatic community residing in the United States, by ensuring that all diplomatic benefits, privileges, and immunities are properly exercised in accordance with federal and international laws.

OFM/DMV’s mission is fourfold: (1) to ensure that foreign missions and their eligible members carry the federally-mandated high levels of liability insurance (mandated by the 1978 Diplomatic Relations Act) due to the varying levels of civil and criminal immunity enjoyed by such missions and personnel; (2) to handle incidents nationwide involving foreign mission members who commit motor vehicle infractions but whose varying levels of immunity may prevent them from being subject to the jurisdiction of US courts (cases handled via driver’s license suspensions, assignment of demerit points and removal from the U.S.); (3) to ensure, via reciprocity, that our U.S. missions abroad enjoy fair motor vehicle treatment and if not, to imposes on foreign missions here reciprocal treatment with a view towards improving our treatment abroad, and (4) to protect the national security interests of the United States. OFM also presses for fair treatment of U.S. personnel abroad while assuring foreign diplomats based in the United States receive the same treatment that each respective Government provides in return.

OFM provides a range of services to the foreign diplomatic community, including processing tax exemption and duty-free customs requests, and facilitating property acquisitions within local zoning law restrictions. Finally, OFM promotes and strengthens the relationship between Governments by assisting, advising, and regulating services for foreign diplomats, their dependents, and their staffs residing in the United States.

STATEMENT OF WORK

General Requirements The contract will call for the production of approximately 6,000 embossed standard vehicle license plates per year designed to look like those currently issued by OFM/DMV. There will also be a requirement for the limited production of:

· Handicapped plates, standard size, 1 each,

· Motorcycle plates, 4” x 7” size, 1 each,

· Trailer plates, standard size, 1 each

· OAS Secretariat plates, standard size, 2 each,

· Temporary standard size as well as motorcycle size (4” x 7”) plates (designed to look like those currently issued by OFM/DMV) Specific Requirements

1. Production The contractor shall accomplish the following tasks:

(a) Production will begin within sixty (60) days of contract signing.

(b) Following are the specification for the standard license plates:

· 12.123 x .018-.021 x 6.125 hot dipped galvanized steel

· G-90 coating and chemically treated dry

· Stamped/embossed characters 2.5 inches high

· Covered with a specific reflective sheeting material and plate must be readable in both daylight and nighttime from distances of at least 75 feet (must be specified)

· Embossed characters shall be painted and baked

· All plates packaged in extra tough polyethylene bags

· Must be able to conform to the most current license plate standards of the American Association of Motor Vehicle Administrators (AAMVA) (http://www.aamva.org/best-practices-and-model-legislation/)

(c) Design: The contractor must be able to match OFM’s current design. The background color of the plate is sky blue. The numbers and letters are black, two and one-half inches tall and embossed. A red border containing text is located across the top and a Department of State seal is located on the upper left hand side.

The digits of the plate generally consist of three (3) letters and four (4) numbers. The letters will precede the number except for plates ordered for the UN Missions in New York. Those plates will have the reverse order (i.e., numbers followed by letters):

Numbering will be consecutive.

For UN Mission plates, as noted, the numbers will precede the letters.

(d) Distribution: The contractor will be required to store any base plate stock until they are requested by OFM. Upon request, plate orders must be mailed to designated locations within three (3) working days of receipt of the order. There are seven different locations across the country that plates will be shipped to. Upon shipment, both the destination and OFM/DMV must be notified of the plate numbers shipped.

Plates will be delivered to OFM/DMV in Washington, D.C. as well as to OFM regional offices in the following cities:

· Chicago

· Houston

· Los Angeles

· Miami

· New York

· San Francisco

(e) Return of old/unusable plates: The contractor must accept from OFM, for the purposes of recycling or destruction, the return of old or unusable license plates.

(f) Provision of Commemorative Plaques: In consideration for the exchange for the return of old/ unusable license plates to it by OFM, the contractor shall produce and provide to OFM up to 50 commemorative plaques per year at no cost to the Government.

· Commemorative plaques will be a personalized diplomatic license plate and a personalized engraved brass plate affixed to a polished wood plaque.

2. Personnel The contractor shall designate a point of contact (POC) in the company with whom OFM/DMV may communicate, along with phone numbers and email addresses.

3. Performance Measures The contractor performance will be evaluated on the timeliness of delivery and the quality of the license plates produced. Plate quality will be at the highest level of commercial license plates.

4. Quality Assurance Plan Performance measures will be monitored continuously by the contractor for compliance. The contractor shall implement a Quality Control Plan for this effort. The contractor shall prepare and provide a Quality Control Plan which details and describes the contractor’s framework and process for delivering a quality product(s) and service(s) as required by the tasks in the Statement of Work. The contractor shall implement a Quality Control Plan that will ensure all work will be performed in accordance with the contract requirements. The contractor shall identify in the Quality Control Plan, the applicable process and metrics used to self-assess performance. The Quality Control Plan will be delivered to the Contracting Officer’s Representative for review and approval thirty (30) days after contract award.