Task_Order_Request_001-Attachment_9.docx

19AQMM18R0019, TO-001 (Task Order Request & SOW)

TASK ORDER REQUEST

LINGUIST SUPPORT SERVICES (IRAQ-DOS)

The Department of State request you submit a proposal in response to the attached Statement of Work.

The Contractor shall provide Linguist services including interpreting, translating and transcription services and will support the efforts of the US Government’s Embassy, Consulates, and Regional Embassy Offices (REO) in Iraq. The Contractor shall also provide all management, supervisory and project personnel to perform these services. For the purpose of this Task Order (TO) the contractor will be performing primarily at the Baghdad Embassy and Consulate General Basrah. The Contractor shall support this effort with the appropriate staffing to provide support for its employees. The management structure used by the Contractor shall ensure the efficient and effective accomplishment of all tasks.

The Contractor may also choose to subcontract the work for this Task Order in part. Where the work is subcontracted, the Contractor shall provide past performance and experience information for the subcontractor. Subcontractor shall be required to hold the necessary Security Clearance for performance under this Task Order as required by the SOW.

The Government will provide housing for Contractor AN and TCN employees. The Contractor may be required in the future to provide secure off-compound housing for AN and TCN employees.

1.0 Anticipated Task Order Period of Performance:

This Task Order shall include a base period of one (1) year and four one-year option periods.

2.0 Transition Process:

The transition-in period shall not exceed 90 calendar days and full performance shall commence at the date specified herein. Transition costs will be covered under CLIN 0001.

3.0 Task Order Type

The Government contemplates a hybrid task order type consisting FFP, CR, and Time and Material. See Section 7.1 for specific contract type breakdown by CLINS.

4.0 Proposal Validity Period:

The Offerors shall certify that their proposals remain valid for a minimum period of 60 days after submission.

5.0 Task Order Funding:

The Task Order will be incrementally funded.

6.0 Facility Clearance requirement:

A facility clearance at the level of Top Secret is required for this task order at the time of proposal.

7.0 Task Order Instructions

7.1 Pricing Information and Instructions:

Page Limit: 20 pages (10 double sided pages)

The Offeror shall complete Attachment 2, Pricing Table.

Breakdown of CLIN by Unit Type

For the base year only, the sequence of CLIN execution is as follows:

· CLIN 0001, anticipated Period of Performance: (90 days) (For pricing purposes, assume that the transition begins upon contract award.)

· CLIN 002, through 013, anticipated Period of Performance:

· All other CLIN are billable as cost are incurred and documented on the monthly invoice.

The DOS will provide Housing and Meals. Cost associated with housing and meals shall not be in included in proposed pricing.

In addition to the completed Attachment 1, the Offeror shall include a corresponding price narrative.

7.1.1 contract line items

Transition Operations (FFP) CLIN: 0001 (only applicable to the base year)

The transition CLIN will include: advance party trips (not to include travel costs), vetting, visas, etc. Transition operations shall not exceed 90 calendar days. CLIN 0001 pertains only to the initial phase-in operations. No upward adjustment to the contract price shall be permitted as a result of changes made by the Contractor to its Transition Plan made after task order award.

Labor (T&M) CLIN: x002, x003, x004, x005, x006, x007, x008, x009,x010,x011,x012,x013

Labor shall be in accordance with Section B.3.1 of the IDIQ. The offeror shall propose fixed daily rates that will be fully burdened rates and shall include all wages (local labor law compliance, if applicable, and any premiums relating to overtime, holidays, or night shifts), overhead, fringe benefits, severance costs, general and administrative expenses and profit for each category of labor.

If, as part of the daily labor rate, the Offeror intends to include Danger Pay and/or Post Hardship Differential Pay, the Offeror shall include a copy of such plan or policy that describes in detail the Contractor’s payment of Post Hardship Differential Pay and Danger Pay. The Offeror shall also include a description of how the plan or policy is followed consistently, and how the basis for the Contractor’s payment of Post Hardship Differential Pay and Danger Pay is supported, pursuant to FAR 31.205-6(f)(1)(ii) (Bonuses and Incentive Compensation).

Travel (Cost Reimbursable) CLIN: x014

To be reimbursed the contractor shall provide a detailed breakout of the actual expenditures incurred.

Contractor travel shall be reimbursed in accordance with the Federal Travel Regulations. All travel requires prior approval by the COR. Travel shall be in accordance with Section B.3.2 of the IDIQ.

The Offeror shall show for each contract year the breakdown of the proposed Travel costs. The breakdown shall consist of at least the following:

a) Contract-specified labor category (if applicable)

b) Traveler name (if known)

c) Title of traveler or relationship of traveler to Contractor (if traveler is known)

d) Purpose of trip

e) Proposed dates of travel (if known)

f) Proposed number of days of travel

g) Origin

h) Destination

i) Proposed airfare or train fare

j) Proposed lodging cost per night

k) Lodging per diem, as indicated in FTR, JTR, or DSSR

l) Proposed meals and incidental expenses (M&IE) cost per day

m) Meals and incidental expenses (M&IE) per diem, as indicated in FTR, JTR, or DSSR

n) Proposed ground transportation cost per day

o) Proposed parking cost per day

p) Proposed tolls cost per day

q) Subtotal

The Contractor shall note that, pursuant to FAR 31.205-46(a)(1), the contractor’s costs for lodging, and meals and incidental expenses may be based on actual costs incurred, per diem, or a combination thereof, as long as the method used results in a reasonable charge. Similarly, the contractor’s costs for transportation may be based on actual costs incurred, mileage rates, or a combination thereof, as long as the method used results in a reasonable charge. The Contractor shall note in its proposal the respective methods used and/or intended to be used.

Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist, the Contractor shall submit with its task order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the awarded fixed-price is contingent upon Government acceptance of such explanation.

Note that only travel associated with (1) in and out processing, and (2) other official contract business (i.e. directly related to task order requirements) that has been approved in writing by the COR, shall be included under this CLIN.

DBA (Cost Reimbursable)

CLIN: X020

DBA shall be in accordance with Section B.3.4 of the IDIQ.

As required by Section G.2.2 of the IDIQ, The first invoice for each task order shall include a copy of the DBA Insurance policy negotiated between the Contractor and the DBA Insurance carrier, or copy of the self-insured program and Department of Labor approval if the Contractor is a Department of Labor-approved self-insurer. In either case, such copy shall show that sufficient DBA Insurance coverage has been obtained for the entire period of performance for the task order.

The Offeror shall explain the basis for the proposed DBA rate.

The estimated amount may be adjusted throughout the contract periods as necessary using projected and actual labor expenditures.

The Contractor shall be reimbursed for DBA costs only upon submission of proof of payment to the insurance provider. Invoicing may be submitted on a monthly basis if cost is incurred.

General ODC’s (Cost Reimbursable)

CLIN:X013

Contract required ODC’s training, and supplies will be reimbursed for actual cost incurred by the contractor.

In the event the Government requests the Contractor to purchase any of the above, the Contractor shall provide 2 competitive vendor quotes in support of the purchase as well as a written justification if the Contractor selects other than the lowest priced quote. The quotes shall serve as a determination of fair and reasonable pricing by the CO. However, the Contractor is not required to obtain competitive vendor quotes if the total value of the purchase does not exceed USD $500.00. The Contractor shall receive COR written approval before procuring any reimbursable materials in excess of the $500.00.

DOSAR 652.228-70 DEFENSE BASE ACT- COVERED CONTRACTOR EMPLOYEES (JUN 2006)

Note: Offerors shall complete this provision only with respect to the proposed prices under this contract. This provision shall be completed again at the task order level because it is at the task order level when additional requirements will be specified.

(a) Bidders/Offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local worker’s compensation laws

Local Nationals:

Third Country Nationals:

(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local Nationals:

Third Country Nationals:

(b) The CO has determined that service under this TO shall be for Iraq.–

_Worker’s compensation laws exist that will cover local nationals and third country nationals.

x Worker’s compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/Offeror has indicated “yes” in block (a)(4) of this provision, the bidder/Offeror shall not purchase Defense Base Act insurance for those employees. However, the bidder/Offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

7.1.2 Subcontractors

For the task order, the offeror shall submit a listing of the proposed subcontractors, if any, showing (a) the supplier, (b) description of effort, and (c) type of contract with subcontractors. This will not be evaluated. This list shall not count against the page limit.

7.2 Technical Information and Instructions:

The Offeror shall address the following within their technical proposal response.

· Task Order Management Plan

· Risk Management Plan

7.2.1 Task Order Management Plan (TOMP)

As required by Section H.27.2.1 of the IDIQ, the Offeror shall provide a Task Order Management Plan (TOMP) detailing its technical and management approach for accomplishing the task order objectives.

Failure to address all requirements as described in Section H.27.2.1, Task Order Management Plan, will render Contractor’s Task Order Management Plan as non-responsive and may not be considered for evaluation.

7.2.1.1 TRANSITION PLAN

As part of the TOMP, the Offeror shall address the transition-in plan. The Transition Plan shall include a detailed timeline showing transition activities and their durations beginning as of September 25, 2015 (projected). The Transition Plan should be as complete as possible and clearly establish that the Offeror has a well-thought out plan ready to be finalized upon contract award.

The Offeror shall provide a comprehensive explanation detailing how it expects to accomplish the transition in the allotted timeframe, to include steps to acquire all necessary equipment, licenses, permits, insurance, staff, and to train the staff.

The Offeror shall identify any other risks that may hinder their ability to stand up and perform the new contract, and shall provide their contingency plans for those situations.

7.2.1.2 Licenses, Permits, and Certifications

As required by Section H.27.2.1 of the IDIQ, Offerors are to provide licenses, permits, and certifications specific to this task order. In the event that an Offeror does not currently hold one of the required licenses/permits/certifications, the Offeror shall demonstrate their ability to obtain required licenses and permits in a timely manner.

The Offeror shall specify the various host-country required licenses and permits (e.g. business, security, etc.), provide the status of any current licenses and permits (e.g. held by Offeror, applied for, etc.), and any expiration dates of any held licenses or permits.

Offerors remain solely responsible for researching, confirming, incorporating and applying all the required terms of any Iraq or and local labor law to their proposals.

7.2.2 Risk Management Plan

Page Limit: 16 pages (8 double sided pages).

The Offeror should address local conditions including political, economic, environmental and legal issues that may play a role in the ability to establish and manage a program of this magnitude in Iraq included in the SOW.

a.) Describe the overall risk management and mitigation approach, which provides for early identification and resolution of problems. A current Risk Mitigation Plan will be maintained throughout the performance of the task order, and used to communicate to the USG anticipated risks along with solutions and alternatives.

b) Quality Control / Quality Assurance (QC/QA): Performance Objectives will be determined after award, to include metrics and reporting. Provide a summary description of the proposed "Quality Control Plan", i.e., the quality processes (practices, resources, and activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards. Describe the methods to be used to document, measure, control and improve the quality processes. Describe the plan for training employees in the quality processes.

c) Schedule Change Approach: Provide and describe your schedule management process and indicators. The Offeror will explain how it plans to monitor schedule changes and how it plans to determine if/when there is a need to adjust the schedule (training, rotations, deployment, etc.).

d) Initial Performance/Risk management: Provide your schedule for beginning performance under this task order. Identify any type of event that might impair your ability to execute your proposed approach for beginning performance in a timely manner and your strategy to ensure that such events do not occur. Include a description of the system you will employ to monitor events and to implement corrective action in a pro‐active manner to eliminate or mitigate the impact of these risks. When applicable, the Offeror shall indicate if its specific risk mitigation approach has been previously employed, and how this method avoided/corrected performance problems and challenges.

e) An augmentation plan that demonstrates the Offeror's ability to respond to workload fluctuation in a timely manner.

f) Contingency management: The Offeror shall describe how they will approach planning for and operating under significant unforeseen circumstances (i.e. civil unrest, natural disasters, mass casualties, etc).

8.0 Evaluation Criteria

The Government anticipates one task order award resulting from this task order request, and will award the prospective task order to the responsible Offeror whose proposal offers the best value to the Government, price and other factors considered. The Government may award the task order on the basis of initial offers received, without discussions. In award without discussions, any proposal (i.e., technical or price) that contains assumptions of any nature that is identified as a significant risk or weakness, may not be eligible for award. Therefore, each initial offer should contain the Offeror's best terms from a price and technical standpoint. The Government does, however, reserve the right to elect to make award with discussions.

The relative importance of the non-cost evaluation factors, in descending order of importance, is: Task Order Management Plan (see Section 7.2.1), Risk Management Plan (see Section 7.2.2), and Price (see Section 7.1). As past performance and experience are evaluated as a Factor in the award of the IDIQ (see IDIQ Sections L.17.3 and M.10.1.3), and that which is directly related to performance in Iraq is sought, the Government will not be evaluating these elements in the task order award.

The evaluation of non-cost factors is an assessment of the proposal and the Offeror’s ability to perform the prospective task order successfully. Subjective judgment based on professional expertise on the part of the Government is implicit in the assessment of non-cost factors. The Contracting Officer shall determine what trade-off between non-cost factors and cost or price promises the greatest value to the Government. Therefore, the Government reserves the right to award to other than the lowest offered price. As non-cost factors, when combined, of the Offerors’ proposals become more equal, the evaluated cost or price may become more important as a determining factor.

In order to be eligible for award, the Offeror must hold a Top Secret Clearance. Evidence of such a clearance shall be provided as part of its task order response.

8.1 Evaluation Criteria- Technical

The technical approach factor is an assessment of the Offeror’s comprehensive ability to successfully perform all aspects of the task order based on the Offeror’s Technical Proposal (including attachments).

The Technical Approach factor contains the following:

· Task Order Management Plan

· Risk Management Plan

The Government will evaluate the non-price related proposal to ensure that the offeror can satisfy the non-price-related requirements of the task order.

8.1.1 Task Order Management Plan

Elements of the TOMP will be reviewed to the extent that they adequately address the elements of the SOW and the criteria found in IDIQ Section H.27.2.1.

· Management Approach: The proposal must address all IDIQ Section H.27.2.1 elements. The proposal must be complete, clear, demonstrate a thorough understanding of the program management needs, and demonstrate the ability to perform the required services as identified in the attached SOW.

Key Personnel: Experience, capabilities, and availability of key personnel are critical. The DOS shall consider the resumes proposed as a clear indication of the Offeror’s level of commitment to the overall success of this service.

· Transition-in Plans: The proposal must fully address IDIQ Section L.16. The transition plan must be complete, clear, comply with the requirements of the solicitation, demonstrate a thorough understanding of the requirements and demonstrate the ability provide a smooth transition within the contract allotted timeframe.

The Government considers a smooth transition and continuity of services to be critical to the DOS mission. The Plan shall address the elements of the transition and should be as complete as possible, thorough and realistic. The plan should anticipate problems that could be encountered and address how they would be resolved. The Offeror must illustrate a comprehensive approach to transitioning the program from the current incumbent, if applicable. The Transition Plan will be evaluated to determine the Offeror’s ability to identify the tasks that will be performed during transition and to accomplish them successfully.

· Personnel Plans: The proposal must address Section H.27.2.1 of IDIQ. The proposal must be complete, clear, comply with the requirements of the solicitation, demonstrate a thorough understanding of the requirements and demonstrate the ability to perform the prospective contract successfully in the area of personnel.

The Government will examine and evaluate the Offeror’s approach to comprehensively providing and retaining qualified and suitable candidates that can successfully perform under the task order to meet both anticipated and unanticipated requirements. During this process the government may examine the Offeror’s proposed: methods, personnel, facilities, systems, personnel compensation, and other components of the Offeror’s approach related to providing effective comprehensive personnel staffing, recruitment, screening / vetting, and retention.

· Licenses – Permits – Certifications: The proposal must address all Section 7.2.1.2 elements. The proposal must be complete, clear, comply with the requirements of the solicitation, demonstrate a thorough understanding of the requirements and demonstrate the ability of the critical personnel to continue to provide services in the event of emergency.

The proposal response must address all 7.2.1.2 and IDIQ Section H.27.2.1 elements. The Government will evaluate whether the Offeror has demonstrated their understanding of the requirement and their ability to obtain all required licenses and permits in a timely manner to meet contract schedules. Failure to provide copies of currently held licenses/permits, evidence of application for licenses/permits, and/or narrative demonstrating the Offeror’s ability to obtain all needed licenses/permits by September 25, 2015 may result in Offeror being not eligible for award.

8.1.2 Risk Management Plan

The proposal must address all Section 7.2.2 elements. The proposal must be complete, clear, comply with the requirements of the task order request, demonstrate a thorough understanding of the requirements and demonstrate the ability to perform the prospective task order successfully in the area of the this sub-factor.

The Government will evaluate the Offeror’s proposed approach to effectively identify and manage risk issues related to all areas of this task order. The government will examine the quality of the Offeror’s related methods, personnel, facilities, systems, equipment, and other resources dedicated to this sub-factor. The Government will examine how well the Offeror addresses quality control and quality assurance, schedule management, and the Offeror’s plan to respond to significant and sudden requirements for additional personnel in a detailed augmentation plan.

8.2 Price

The Government will conduct an evaluation to determine ultimately that the final agreed-to price from the Pricing Table (Attachment 1) is fair and reasonable. In doing so, the Government will examine the completeness and accuracy of the Contractor’s proposed prices and estimated costs in the Pricing Table. See Section M.10.3 of the IDIQ for additional detail on price evaluation.

The Government will use one or more of the proposal analysis techniques stipulated in FAR 15.404 to conduct the evaluation.

8.3 Past Performance

Past Performance is identified at the IDIQ Level, and shall be evaluated in accordance with Sections L.17.3 and M.10.1.3. Relevant experience in Iraq will be viewed as a strength.

Questions and proposals should be submitted to Amy Davis via email at DavisAM2@state.gov.

TASK ORDER – STATEMENT OF WORK

LINGUSIT SUPPORT SERVICES-DOS

1.0 Task Order Number and Title

· Task Order Number: TO-001

· Title: Linguist Support Services - DOS

2.0 Contracting Officers Representative

TBD

3.0 PERIOD OF CONTRACT PERFORMANCE

This task order shall include a base period of one (1) year and four (4) 1-year option periods. The standard performance period will begin after the transition period. Performance start date is anticipated to begin March 30, 2018.

The anticipated performance period is as follows:

The Government is not obligated to exercise the options, and the dates as presented above are subject to change. Task order period of performance will be finalized after award.

4.0 Location of Contract Performance

The Contractor shall provide support services in Iraq at the following locations:

· Baghdad

· Basrah

Note: Personnel are expected to participate in missions. The linguists accompany the Consulate General (CG), political officers, and others to off compound meetings, requiring participation in several missions per week each involving hours of riding with colleagues in confined spaces within an armored vehicle while wearing heavy personal protective gear.

4.2 Standard Workweek

The normal workweek varies by site and office for required services. The normal workweek for the Bagdad and Basrah locations are provided below.

Applicable to all Locations (Baghdad Embassy (BEC), Baghdad Support Center (BDSC) and Consulate General Basrah):

· Standard work week of six (6) days: Saturday through Thursday is the norm. However, the Government reserves the right to limit the work week to five (5) days per week as the requirement evolves and operational tempo changes.

· Hours of operation: Ten to twelve hours per day. Additional work maybe required outside normal business hours and in excess of 12 hours per day this work is not subject to additional pay nor, will it be considered a change to the terms and conditions of the contract. No compensation will be made for overtime. The Contractor's employees may work hours that accommodate the working hours of the principals for whom they are providing language related services. Specifically, they can be required to work hours that amount to ten to twelve hours per day, but start at different times (0800, 1000, possibly even at 1200 on rare occasions). Also, if the Contractor's employee and the COR agree, a split day may be worked that would allow a break after some number of hours are worked that would allow two to four hours of free time during the day, then resume duty later to perform a total of 10 to 12 hours.

4.2.1 Observed Holidays

Known holidays can be found at http://iraq.usembassy.gov/holidays.html.

5.0 BACKGROUND

The Linguist services play a major role in the DOS’s efforts; much of its success is increasingly dependent upon rapid and meticulous understanding of foreign languages used in conversations by speakers of languages other than English and in the translation, transcription and preparation of written documents. One way of meeting this mission requirement is through the service that will be provided under this TO. Contractor shall provide all management, supervisory, and project personnel to perform these services, which will be provided on a daily basis in support of the US Government in Iraq.

Linguists may use mastery of host-country protocol to interact fluidly in a variety of social and business settings, and advise U.S. diplomats on how to operate in these environments. These linguists have substantial experience working in a U.S. Government agency and are familiar with the relevant workplace, communications, and security practices.

The Linguist may be required to accompanying the Consulate General (CG), political officers, and others to off compound meetings and, required to participate in several missions per week each involving hours of riding with colleagues in confined spaces within an armored vehicle while wearing heavy personal protective gear.

The Linguist shall hold a local contact base that includes key actors of the linguists know the key political, tribal, religious, and media figures in Basrah and other southern provinces and maintains frequent and friendly contact with them, thereby providing the CG and political officers with access to these actors. Linguist can confidently contact top level provincial officials on short notice to obtain information or arrange meetings on behalf of the front office or other sections.

6.0 Facility Clearance Requirements

The Contractor is required to hold a Top Secret clearance for this task order.

7.0 GOVERNMENTS- FURNISHED PROPERTY

The Government will provide sufficient office space, office equipment and necessary transportation to perform language related services at various locations in Iraq. All equipment provided must be accounted for and will remain the property of the Department of State the following will be provided as GFE:

1. Cell Phones

2. Personal Protective Equipment

8.0 Support Services

The Contractor may also choose to subcontract the required service for this TO in whole or in part to fulfill the requirement (See Section B.6 Subcontracting of the IDIQ). All positions identified will provide Housing and Meals. The management structure used by the Contractor shall ensure efficient and effective accomplishment of these tasks. A key element to successful performance under this task order is proper staffing levels, allowing for continual uninterrupted services.

8.1 RIGHT OF FIRST REFUSAL OF EMPLOYMENT

The Contractor shall give linguists under any current linguist contract employment, who are terminated as a result of a change in contract, the right of first refusal for employment openings, under task orders for positions for which they are qualified.

9.0 Types of Service

9.1 LINGUIST SUPPORT Personnel and SERVICES

Linguist labor categories can be found in Attachment 4. Within Attachment 4 the following information is identified:

· Personnel Security Clearance level requirements

· Language requirements Descriptions and personnel qualification for the various categories of service can be found in IDIQ Section C.6.

9.2 Contractor Support

The Contractor shall provide all personnel management support necessary to provide required positions and services. Language proficiency and qualification requirement shall flow down from the IDIQ contract for each individual task order issued.

10.0 USE OF THE SYNCHRONIZED PRE-DEPLOYMENT OPERATIONAL TRACKER (SPOT) 09/26/2012

Per the National Defense Authorization Act of 2008: the Department of State, the Department of Defense, and the United States Agency for International Development, designated SPOT as a common database to serve as a repository of information on contracts in Iraq and Afghanistan and for contractor personnel in Iraq and Afghanistan (see FAR clause 52.225-19). Information on how to register in SPOT is available at http://www.resource.spot-es.net/. The Vendor is responsible for purchasing the PKI certification required for SPOT registration.

Upon award or modification of this term into the contract, the contractor shall ensure that every employee, including subcontractor personnel, performing work in Iraq or Afghanistan, is entered into the SPOT database. The data required includes: a. Entering the individual (US Citizen and Third Country National) into the SPOT database and requesting the Letter of Authorization (LOA); in addition to entering the Iraqi/Afghan National and entering deployment information (No LOA needed for Local Nationals);b. Setting the “in-theater” date for all employees in country (Iraq of Afghanistan)so the deployment shows as active in the database; c. Updating the LOA records within 7 days if an individual is killed or wounded; and d. Closing the deployment within 7 days of the individual leaving theater The government will provide the following checked services to the contractor(s) that need life support services under this contract (if authorized, these services will be approved on an individual basis by the Contracting Officer on the LOA):

IRAQ Department of State Embassy or Consulate Provided Services:

[x ] Billeting – government lodging facilities [x ] Dining Facilities (DFACS) - (at contractor/company expense) [x ] Government Furnished Meals – government provided meals [x ] Morale, Welfare and Recreation (MWR) – access to government provided MWR services [ ] Dependents Authorized – permission for dependents to accompany [x ] Resuscitative Care – government provided resuscitative care (if required) [ ] Diplomatic Post Office (DPO) - Authorized Use of DPO [x ] Embassy Air- authorized use of Embassy Air (at contractor/company expense) [ ] Authorized Weapon [x ] Local Access Badge (end of clause)

11.0 SECURITY VETTING

After contract award, the Contractor will be given an Open Net user account which can access the Regional Security Office (RSO) intranet site which provides the various vetting forms and documents. The following provides information regarding the vetting process. The Baghdad Vetting Intake Center is located at Prosperity Building 92. Vetting is required for Locally Engaged Staff (LES), Third Country Nationals (TCN) and Uncleared American Citizens (AmCits) whose assigned workspace is on COM property, who have been given a conditional offer of employment with the U.S. Department of State or a U.S. Government Agency that participates in the Embassy's LES hiring program, or of a first-tier contractor who has made prior arrangements with the Regional Security Office (RSO) to conduct vetting.

LES Vetting: BaghdadVetting@state.gov. TCN Vetting: BaghdadTCNVetting@state.gov.

AmCit Vetting: BaghdadAmCitVetting@state.gov. Once an applicant has submitted a complete vetting package that has been accepted by the Vetting Intake Center, the processing times are between 45 and 60 days. (This does not account for applicant initiated delays resulting from cancellations, no shows, etc). The Contractor should plan on 60 days for the processing of vetting applications to meet staffing plan requirements for LNs.

(c) The Government shall issue identity cards to approved Contractor personnel. These personnel shall display their identity cards at all times when in a Government facility. The Contractor shall maintain a record of the identity cards which have been issued and provide this record to the COR upon request. The Contractor will notify the COR if an identity card is lost or stolen. The Contractor shall be responsible for retrieving all identity cards from employees prior to their departure time or termination date when the employee is no longer performing services under this contract, or at the request of the Government. The Government reserves the right to deny access to U.S. Government facilities to any individual.

(d) Classified material will not be generated or safeguarded at the prime Contractor or any subcontractor’s physical locations. All access to (or generation of) and safeguarding of classified information will occur at DOS locations only, domestically and at Post, on DOS approved equipment only.

(e) The prime Contractor and all subcontractors will submit a Visit Authorization Request (VAR), for all cleared personnel performing on this contract The VAR must be submitted to the Bureau of Diplomatic Security, DS/IS/IND, via facsimile at (571) 345-3000 or via email to DS_IND_ContractorVARS@state.gov. A copy of the JCAVS Person Summary must be attached to the visit request. DS/IS/IND is the only authorized recipient of the JCAVS Person Summaries at DOS. Contractors will not be authorized to perform on contract, badged, or admitted to DOS facilities, until VARs have been received and processed.

(f) The prime Contractor must request a DD Form 254 for all subcontractors requiring access to classified information, or any unescorted access to Controlled Access Areas at Post. Requests for DD Form 254 or via facsimile at (571) 345-3000, for signature and approval, prior to subcontractor performing on contract or being given access to any classified information or unescorted access to a Controlled Access Area at Post . DD Forms 254 issued by DS/IS/IND will be forwarded to the prime contractor for distribution to subcontractors.

(g) The Contractor and all subcontractors must comply with all Department of State (DOS) and Defense Security Service (DSS) requirements relating to the protection of classified and Sensitive but Unclassified (SBU) information and cooperate fully in all security matters that may arise relating to this contract.

(h) The loss, compromise, or suspected compromise or loss of any classified information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs) or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the CO or COR and DS/IS/IND.

(i) All U.S. citizens possessing a security clearance will be required to attend Contractor provided security briefings regarding policies and procedures for the protection of classified and specifically designated sensitive information.

(j) Upon arrival at Post, all U.S. personnel will be required to attend initial and subsequent periodic security briefings by the responsible Regional Security Officer (RSO), or designee. Debriefings may be requested by Diplomatic Security, either at post prior to departure and/or at the contractor's location.

(k) Special Reporting Requirements -- The following reporting requirements are applicable to all cleared contractors.

The reporting requirements are summarized below. Contractor Facility Security Officers (FSO) is required to brief these requirements to their cleared contractors.

(l) Personal (unofficial) travel outside of Iraq -- Cleared contractor personnel must report all unofficial travel to the Regional Security Officer one week prior to departure.

(m) Suspicious Contact Reports (SCRs) -- Any contact with host or third country nationals that seems suspicious (such as undue curiosity as to the purpose of presence in country, requests for information regarding the project or project personnel), or attempts to establish suspicious recurring contact beyond routine professional or personal services, shall be reported immediately to the COR and RSO. Reporting of suspicious contacts requires filing a DS-1887 form, which can be obtained from the RSO. When completed, the form should be returned to the RSO for any necessary investigative action and for submission to DS/CI. Additionally, the company FSO shall submit a Suspicious Contact Report to their Defense Security Service Industrial Security Representative (in accordance with the NIPSOM) and DS/IS/IND.

(n)The contractor shall take appropriate security precautions, including training of personnel, and other appropriate measures in order to ensure the safety of personnel on the contract and the continued performance of the contract during the entire period of performance. Contractor shall propose a schedule of emergency drills to ensure that employees understand emergency plans and are prepared to follow them.

12.0 Housing

Housing and meals will be provided by the Government for all American Nationals (ANs).

The Department will make reasonable efforts to co-locate individuals of the same contractor but reserve the right to have multiple vendors performing similar services at the same location.

Contractor personnel living and working on site will have access to all listed contractor privileges in Section H.22 of the IDIQ. Local National (LN’s) will be provided breakfast and lunch only.

13.0 Medical and Health

In addition to the IDIQ Section H.6 insurance requirements, the Contractor shall provide the below to each of its deployed employees:

· Medical Evacuation Insurance -- The Contractor shall provide medical evacuation insurance for those Contractor employees hired in the United States and assigned overseas on permanent assignment or temporary duty. The insurance shall provide for at least: telephone access, medical reference service, emergency evacuation, medically supervised repatriation, repatriation of mortal remains. The Contractor is exempt from the requirement if the Contractor's health insurance program includes sufficient MEDIVAC coverage, as approved by the CO. In the event the Government determines medical evacuation service is necessary prior to the Contractor’s notification to their insurance company, the contractor agrees to cover all related hospital and medical costs.

· Briefing- Contractor shall provide briefings to all American citizens and Third Country Nationals employee on country/regional and occupational health threats while working in Iraq and ways to reduce/mitigate the risk of these health threats.

· Contractor shall provide the appropriate health support and necessary preparations prior to deployment (i.e. immunizations, TB screening, etc.) to contractor personnel to avoid environmentally caused health danger resulting from infectious diseases, animal bites, unclean water, unsanitary living conditions, etc. US Mission medical unit facilities and clearances are not available to contractors unless approved by the CO, US Mission and regional bureau.

All deployed employees are required to hold the above, however, employees may choose to opt out of Contractor offered health insurance should they hold health insurance through a separate policy.

13.1 Travel/Movement within Country

The Contractor shall only travel in U.S. Government provide vehicles and adhere to mission travel requirements and travel policy restrictions.

14.0 Licenses, Permits, and other Official Documentation

The Contractor will be responsible for being familiar with Iraq laws and acquiring and maintaining required host country licenses and permits.

15.0 Key Personnel

The key personnel specified in this task order are considered to be essential to work performance. The Contractor shall assign the following key personnel to this task order:

Position/Function

Name

Linguist/Program Manager[footnoteRef:1] [1: As stated in Section C.7 of the IDIQ, program management is an adjunct responsibility. The linguist that has been designated to hold program management responsibilities under this task order will be designated as key.]

During the first 180 days of performance (after transition), the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 5-calendar days after the occurrence of any of these events and provide the IDIQ Section H.14 required information.

After the first 180 days of performance, the Contractor may substitute a key person if the Contractor determines that it is necessary. The Contractor shall provide notice at least 45 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The proposed substitute shall possess qualifications comparable to the original key person and meet the minimum standards set forth in the contract.

The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government will modify the contract to reflect any changes in key personnel. See IDIQ Sections H.14 Key Personnel and H.15 Contractor Personnel Changes and Key Personnel Requirements for additional information on key personnel.

16.0 INVOICE INSTRUCTIONS:

The Contractor shall adhere to all invoice instruction contained in 16.2 of the Task Order.

16.1 NON PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized services or supplies, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of its own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

16.2 DOSAR 652.232-71 (Iraq) VOUCHER SUBMISSION (COST-REIMBURSEMENT) (Iraq Deviation) (JUN 2007)

(a) General. The contractor shall submit, on a monthly basis, an original and 2 copies of each voucher. In addition to the items necessary per FAR 52.232-25, “Prompt Payment”, the voucher shall show the elements of cost for the billing period and the cumulative costs to date. All vouchers shall be submitted to the office identified in Block 10 of the SF-26, Block 23 of the SF-33, or Block 18b of the SF-1449. Contractors are also required to include in the invoice a breakout list of all costs incurred by the contractor, or any tier of subcontractor, for private security goods or services that the contractor or subcontractor obtained as part of contract performance.

This applies to all such costs that are necessary for successful contract performance, whether or not such costs are specifically required by this contract. This breakout must also separately list any additional charges charged the government for obtaining these goods and/or services. This breakout must cover the same time period as covered by the rest of the invoice. Examples of such goods or services include, but are not limited to:

· Personal security detail;

· Security and security-related communications equipment;

· Security training;

· Static guard services;

· Fully armored vehicles and/or light armored vehicles;

· Personal protection equipment such as helmets, flak jackets; and/or

· Security modifications to residential and office facilities, including but not limited to protective barriers,e.g. blast walls.

(b) Contractor Remittance Address.

Payment shall be made to the contractor's address as specified on the cover page of this contract, unless a separate remittance address is specified below:

(End of clause)

17.0 Deliverables

All dates are calendar days unless otherwise stated.

Attachment 10