Attachment_B_-_Quote_Instructions.pdf

U.S. Department of State RFQ#: 191NLE-19-Q-0101 International Narcotics and Law Enforcement Affairs

Unclassified

1. OVERVIEW + BACKGROUND

INL supports the restructure and development of the State Border Guard Service of Ukraine (SBGS) within the project “The New Face of the Border”. Currently, the SBGS is seeking INL’s assistance in procuring security equipment for SBGS, which includes specialized contraband detection devices (to identify hidden narcotics, currency, explosives, ammunition, etc.). This equipment will be used at airports and border crossing points that are being reformed within the project.

2. CONTRACT TYPE AND SOLCITATION PROCEDURES

The award resulting from this solicitation will be a Purchase Order. This requirement is being solicited using the solicitation procedures of FAR Part 12 and FAR Subpart 13.5.

3. TIME, PLACE, AND SUBMISSION OF QUOTE

Quotes are due no later than 5:00PM EST on 9/13/2019 to the following point of contact:

Name Email Title Grayson Cochran CochranGE@state.gov Contracting Officer

Offerors shall submit a quote according to the specific volume included in the table below.

Volume Volume Title Page Limitation

1 Technical Proposal 10 (Max) 2 Price Proposal 3 (Max)

Any assumptions made by offerors relating to technical and price aspects shall be stated in the quote up front. The price offered shall be valid for at least 60 days from date of submission.

3.1 Cover Letter Requirement

Offerors shall submit a cover letter as part of its quote. The cover letter shall include the following:

Title of Acquisition Quote# number (i.e., 191NLE-19-Q-0101) Issuance Date of RFQ Closing date and time of RFQ (for submission of quotes) Dun & Bradstreet (DUNS) Number, name, address (street, city, state, zip) of offeror CAGE Code Company POC (Address, Phone, Email)

The cover letter shall be signed by an official authorized to bind the company. The cover letter shall provide an executive summary and brief history of the offerors experience as it relates to mailto:CochranGE@state.gov this requirement. Technical information provided in the cover letter will simply be provided as an overview and will not be used during the evaluation.

Offerors shall make a definitive statement as whether or not any exceptions were taken to any of the terms and conditions contained in the RFQ or assumptions were made concerning the technical or pricing portions of this solicitation. All exceptions and assumptions will be briefly listed with location information of where they are found in the proposal. Failure to identify assumption and exceptions fully and up front in the cover letter, especially as they impact technical approach and/or pricing, will result in a non-responsive determination. The penalty for making false statements is prescribed in 18 USC 1001. Failure to furnish current and complete the technical and pricing information requested may result in an unacceptable determination.

4. PRICING STRUCTURE

The follow is the list of Contract Line Item Numbers (CLINs) that will be used for funding this purchase order

CLIN Description Contract Price Type

Videoscope Perfect Vision V20 Inspection System (brand name or equal)

Firm-Fixed Price

002 Contraband detection kit CSECO CT-40 (brand name or equal) Firm-Fixed Price

Handheld X-Ray Imaging device for non-contact scanning Heuresis HBI-120 (brand name or equal)

Firm-Fixed Price

004 Shipping and Other Direct Costs Firm-Fixed Price

5. DELIVERY

Delivery shall be made within 60 days following award.

6. PLACE OF PERFORMANCE/DELIVERY

6.1 The place of performance/delivery for this Purchase Order is the U.S. Embassy in Kyiv, Ukraine.

7. SCOPE

The contractor will be responsible for providing the equipment as described in Section C. of the

RFQ.

8. EVALUATION CRITERIA

8.1 Technical Acceptability

Specifically, offerors shall provide detailed descriptions and pictures of the proposed items and demonstrate that they meet or exceed the salient characteristics of the requested items. Quotes that fail to demonstrate technical compliance with the requested items will not be considered for award. Award will be made on an all or none basis. Failure to quote ALL items identified in the SOW will result in a technical unacceptable rating.

8.2 Price

Offerors shall provide pricing that is fair and reasonable. Quotes shall include pricing for all associated costs for this requirement. The award resulting from this RFQ will be FFP and will not be subject to adjustment following award.

Award will be made to the offeror who provides the overall lowest price and is found to be technically acceptable. All offerors must have an active profile in the System for Award Management (https://sam.gov/) in order to be considered for award.

9. SMALL BUSINESS SIZE STANDARD

This requirement is set aside 100% for Small Businesses under NAICS Code 334519 - Other Measuring and Controlling Device Manufacturing.

10. QUESTIONS

Questions are due no later than 5:00PM EST on 09/10/2019 to the point of contact below. The government cannot guarantee that questions submitted after 9/10/19 will be answered. Questions received prior to 9/10/19 will be consolidated into one Q&A document that will be posted to the RFQ as an amendment. The government anticipates posting the amendment by 5:00PM EST on 9/11/2019.

Name Email Title Grayson Cochran CochranGE@state.gov Contracting Officer https://sam.gov/ mailto:CochranGE@state.gov