190000000868 FCTC Barrack door replacement project - Schedule A v2.docx

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Request for Proposal No. 190000000868 Fort Custer Training Center Barrack Door replacement Project

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Department of Military and Veterans Affairs Fort Custer Training Center (FCTC) in Augusta, Michigan, has 11 buildings in need of exterior door removal and replacement. There are 5 exterior doors per building totaling 55 doors.

Each Building has (1) 42” door per building and (4) 32” doors = (11) 42” doors and (44) 32” doors.

FCTC building numbers:

Note: The Buildings are wood frame structures with vinyl siding and existing steel door and jamb. Interiors are finished drywall. The following scope closely describes the requirements for new door and hardware installation. Some building construction may vary.

The contractor shall provide a completed product with structural integrity that meets all Federal, State and local codes and shall warranty all work for 1 year.

Additional exterior doors may be added at a future date at Fort Custer Training Center as well as Joint Force Headquarters in Lansing Michigan (JFHQ) and Grand Ledge Army Air Field in Grand Ledge Michigan (GLAAF) and Michigan National Guard armories in Southern Lower Michigan.

REQUIREMENTS

1. General Requirements

1.1. Deliverables

a. The Contractors must remove existing door and jambs.

b. The Contractor must remove existing siding and sheathing back to the next supporting structural member beyond the rough opening.

c. The Contractor must inspect and replace any deteriorated structural members.

d. The Contractor must prepare new rough opening to include header.

e. The Contractor must install new ¾” sheathing over frame.

f. The Contractor must install new doors with welded jambs.

g. The Contractor must restore siding and any interior finishes that were removed.

h. The Contractor must repair adjacent drywall damaged in removal and replacement of door.

i. The Contractor must supply all door hardware. All door hardware will be Stanley Best see attached spec sheet for interior and exterior hardware.

Bidder Response:

j. All doors will meet the following specifications:

· Exterior grade steel doors that are insulated, doors must have top closure cap.

· Welded steel frames with thresholds. KD frame can be used – joint to be welded in placed and ground smooth.

· Plantation brown Sherwin Williams paint must be used paint number SW7520.

· 10” kick plates stainless steel, IVES 10x30 and 10x34

· Door closers 32” doors will use LCN4010 and 42” mechanical doors will use GJ7944 (Glynn Johnson)

· Door Sweeps equal to NGPC627A

· Continuous hinges on all 42” doors

· Heavy duty 4 ½ x 4 ½ ball bearing hinges on 32” doors – TA2714

· Heavy cylindrical lever lock handles push

· Bar exit devices on all 32” doors

· Head and Jamb weather stripping NGPC627A (National guard product)

· Best Knobs – 42” mechanical room doors shall have 93K7D15NSTK626 and 32” doors shall have 93K7R15NSTK626.

k. The Contractor must test and verify proper operation of all new components upon completion of work.

l. The Contractor must clean work areas upon completion of work in each building and set aside existing doors, frames and hardware for owner pick up for recycling. All other material shall be disposed of by Contractor.

m. The Contractor must make sure all work completed meets all required State and local codes.

2. Acceptance

2.1. Acceptance, Inspection and Testing

Final Acceptance is when the project is completed and functions according to the requirements.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint Project Manager, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 30 calendar days before removing or assigning a new Contractor Representative.

3.4. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday, 7:00 a.m. to 6:00 p.m. EST, and possible night and weekend hours depending on the requirements of the project.

3.5. Key Personnel

The Contractor must appoint an individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquires within 24 hours

3.6. Organizational Chart

The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.8. Security

The Contractor will be subject the following the current Fort Custer Training Center security procedures:

The Contractor must explain security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Project

4.1. Project Plan

Identify the project plan and how it will be managed or ask Contractor to propose a project plan. Project plan should identify items such as the required contact personnel; the date the project plan must be submitted to the State; project management process; project breakdown identifying sub-projects, tasks, and resources required; expected frequency and mechanisms for updates/progress reviews; process for addressing issues/changes; and individuals responsible for receiving/reacting to the requested information.

The Contractor will carry out this project under the direction and control of the Program Manager. Within 30 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

4.2. Meetings

The Contractor must attend the following meetings:

a. Kick off meeting with Program manager and DMVA Procurement.

The State may request other meetings, as it deems appropriate.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be Delivery Order (DO) off Master Agreement (MA).

6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) delivery order number; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.

6.2. Payment Methods

The State will make payment for Contract Activities via Electronic Fund Transfer. The bidder must be EFT registered with SIGMA VSS to received EFT payment.

7. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

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