190000000245.pdf

This is a Software as a Service (SaaS) contract between the State of Michigan, Department of Technology, Management and Budget (DTMB) and AssetWorks LLC for the licensing, hosting, and maintenance of Surplus Management Software (SMS). The contract was originally executed on March 27, 2019, with an initial expiration date of March 26, 2024, and includes provisions for one additional one-year renewal period. The document consists of the master contract terms and conditions, along with seven change notices demonstrating contract modifications executed between 2019 and 2021. Key state contacts include Chana Browning (Contract Administrator), Seth Wright (State Project Manager), Anne Brys (State Technical Lead), and Timothy Bolles (Agency Business Owner). AssetWorks' primary contacts are Michael Borello (Executive Vice President) and Ellena Howze (Project Manager and Service Manager).

The contract provides cloud-based software for managing both state and federal surplus property, including inventory tracking with barcode scanning, asset transfers, counter sales, disposals, and compliance reporting. The initial five-year contract value is $181,834.46, with annual hosting, maintenance, and support fees of $25,850.63 for years two through five. Year one pricing totals $78,431.94, which includes software modules, user licenses, professional services, training, and implementation support. The contract provides 43 concurrent users (20 read, 20 write, 3 admin) and includes standard support hours from 8:00 a.m. to 5:00 p.m. Eastern, Monday through Friday. Service availability requirements mandate 99.98% uptime with service credits issued for failures, and the contractor maintains a 4-hour Recovery Point Objective and 4-hour Recovery Time Objective for disaster recovery. Seven change notices totaling $42,455.00 document modifications for system enhancements including clone surplus transfers, sales history reporting, admin fee updates, surplus transfer email notifications, custom counter sale invoicing, and changes to asset classification lists.