19-IFB-2243027686-PTW Logistics Support Trailer Addendum.pdf

Purchasing and Logistics

IMPORTANT BID ADDENDUM

August 10, 2026

BID NUMBER: 19-IFB-2243027686-PTW COMMODITY: 951218 Utility Buildings and Structures

ADDENDUM Number: 1 USING AGENCY-NCDPS PURCHASER: Morgan Rilling Opening Date: August 21, 2026

INSTRUCTIONS:

NCEM Logistic Support Trailers

1. Response to Vendor Questions:

1 Does the State have existing contracts in place for these services? (a) If so, could you provide the names of the Contractor(s)? (b) When was the last event that impacted the State which required activation and performance by the Contractor(s)?

This information is available through a public records request.

2 Page 8. Section 3.1 Method of Award. This paragraph indicates the State's intention to award a contract to multiple vendors. Will the contracts be categorized by order of intended activation (e.g. Primary, Secondary, Tertiary) or will there just be a pool of qualified vendors?

No. A pool of qualified vendors

3 Page 8. Section 3.1 Method of Award. If there is a pool of qualified vendors, what method will the State use to determine which contractor or contractors to activate first?

Determination will be incident specific and at the time of need.

4 Page 8. Section 3.1 Method of Award. Please confirm the only criteria for contract award(s) will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein….etc.

Method of award will be based on responsive bids, and multiple vendors maybe awarded a contract.

5 Given the complexity and urgency of disaster response operations, where contractor experience, mobilization capability, regulatory compliance, FEMA knowledge, financial stability, and operational performance are critical to a successful operation, would the State consider changing this document from an IFB to an RFP and allocating points to technical evaluation factors? This approach would better align the evaluation with a best-value procurement methodology while still maintaining meaningful price competition. Overemphasizing price may increase the likelihood of awarding a contract to a respondent whose proposed pricing is not supported by the resources, experience, or operational capacity necessary to successfully perform.

Not at this time.

6 Attachment A. Pricing Form. Would the State like any supplemental pricing relating to disaster response services that is not a line item on the State's Pricing Form?

No

7 Will annual increases be permitted in accordance with U.S. Department of Labor, Consumer Price Index?

No, however during an event that has industry wide effects on Vendors ability to perform effectively, the State may consider renegotiating a pricing Amendment

8 We are looking for clarification on 5.7 NON-SELF- SUSTAINING MOBILE RESTROOM TRAILERS vs 5.8

SELF-SUSTAINING ADA COMPLAINT MOBILE

RESTROOM TRAILER.

The ADA unit includes additional requirements for maintaining potable water quality throughout all equipment.

Only the ADA unit includes requirements for certified water supply, initial 1,500 gallons, and ongoing tanker refills.

9 REF 4.4- Please clarify the expected amount of vendor personnel initially requiring a background check (PIV, etc.) as a baseline.

Background checks are only needed if requested by the State and the background check would need to be completed before vendor personnel arrive on scene.

10 REF 4.4- Please clarify the timeline or allowable delay in conducting background checks for personnel from initial Notice to Proceed.

Background checks are only needed if requested by the State and the background check would need to be completed before vendor personnel arrive on scene.

11 REF 5.2- Does the "temporary waiting area" require enclosure or overhang or can it be open air?

It maybe open Air

12 REF 5.2- Please clarify and define Ancilliary/ Ablution Support PP/PD cost (guest and/or personnel). Is this cost for our contract support personnel?

The Ancillary/Ablution Support PP/PD Price shall mean the Vendor’s per‑person, per‑day rate covering all supplemental services, materials, and utilities required to operate ablution equipment, including but not limited to consumable supplies, refuse management, gray water removal, potable water delivery (where applicable), fuel, electrical power, daily servicing, sanitation maintenance, and all associated labor necessary to ensure continuous and compliant operation of restroom and shower facilities in accordance with contract specifications.

13 REF 5.12- Do you accept ADA restroom trailer models with less than the 4/8 Toilet Stalls? The largest capacity ones in our industry are 1-2 stall units.

Yes

14 REF 5.8- Is water and wastewater included in the all inclusive price?

Yes

15 REF 5.5- Is fuel cost included in all inclusive pricing? Yes 16 REF 5.12- Please clarify who is the responsible party for "certifying" potable water prior to delivery.

The vendor is responsible

17 REF 5.5- Do you accept ADA shower trailer models with less than the 4/8 Shower Heads? The largest capacity ones in our industry are 1-2 shower head units.

Yes

18 REF section 5- With reference to fuel; is there a price increase threshold due to major fluctuations in oil/refined fuels costs within CONUS that vendors can be allowed to enact a surcharge?

No

19 Is it mandatory that vendors use the State's e-procurement system, and therefore have to pay 1.75% of the total Purchase Order Value for every project on which we work for the state?

Please refer to section 2.2