Met_Stations_RFP_FINAL.docx

SOLICITATION # XXX METEOROLOGICAL STATIONS PROCUREMENT, INSTALLATION AND CALIBRATION

C. INSTALLATION OF METEOROLOGICAL EQUIPMENT

C. 1. SCOPE:

This specification is a Request for Proposal (RFP) for the procurement, assembly and installation of meteorological stations in The City of New York, NY. The Department of Homeland Security (DHS) will provide a list of all the materials required for this effort, the installation requirements and the locations (two) where the meteorological stations should be installed. The contractor is responsible for procurement of the equipment and materials and the assembly and installation of the meteorological stations in accordance with the provided installation requirements at the specified locations. In addition, the contractor shall perform annual calibration of sonic anemometers, bi-annual calibration of data loggers and annual structural inspection of the meteorological stations and the associated mounting hardware.

C.2. EQUIPMENT TO BE INSTALLED:

Descriptions, manufacturers, models, quantities, and costs of equipment to be procured, assembled and installed are found in Attachment A – Meteorological Stations – Wind Speed and Direction (2D). Upon mutual agreement with the vendor, DHS may add or substitute similar equipment. Any equipment added or substituted will be subject to the exact price, terms and conditions as the original equipment listed.

C.3. VENDOR REQUIREMENTS:

The vendor shall provide labor and expertise towards the procurement, assembly and installation of the meteorological stations in a manner that is consistent with Attachment B - Meteorological Station – Installation Requirements. In doing so, the vendor shall comply with all applicable federal, state and local laws, including but not limited to workplace health and safety laws and environmental regulations. Any work performed in this regard will be subject to inspection by Robert Derector Associates and Brookhaven National Laboratory (BNL).

C.4. SCHEDULING AND AUTHORIZATION:

The vendor shall contact the DHS Contract Officer (CO) or the DHS Technical Representative to establish timelines for the initiation and conclusion of the installation as well as the calibration of authorized equipment. The vendor shall not initiate installation until written authorization from the DHS Technical Representative is received. Schedules may be changed upon mutual agreement of the vendor and the designated DHS Technical Representative.

C.5. CALIBRATION AND INSPECTION REQUIREMENTS:

The vendor shall provide calibration services in accordance with the National Institute of Standards and Technology (NIST) standards[footnoteRef:1] for meteorological sensors every 12 months and data loggers every six months over the period of performance of the award. Further, the vendor shall furnish the DHS Technical Representative with paper and electronic copies of the calibration certificate for each piece of equipment calibrated. The vendor shall also perform an annual inspection of the meteorological stations and the associated mounting hardware and document any issues to be addressed. Said documentation shall be made available electronically to the DHS Technical Representative. [1: Bean, V.E., and J. M. Hall “New Primary Standards for Air Speed Measurement at NIST”, Proc. 1999 NCSL Workshop and Symp. (Charlotte, NC: NCSL 1999). Available at:

https://www.nist.gov/sites/default/files/documents/calibrations/ncsl_055.pdf]

C.6. WARRANTIES:

The vendor shall price the proposal with an option to include an extended warranty to cover the maintenance and calibration of the meteorological stations spanning a period of two years following award. The contract shall be awarded no later than September 28th, 2018.

C.7. PLACE OF PERFORMANCE:

The meteorological stations shall be installed at the following locations:

Sabey Data Centers 375 Pearl St New York, NY 10038

Tishman Speyer MetLife Building 200 Park Ave New York, NY 10166

C.8. SECURITY REQUIREMENTS:

Work under this contract is:

The contractor shall comply with all applicable Homeland Security regulations and procedures during the performance of this contract. The contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance of this task order. If necessary, the contractor will be required to provide clearances for personnel requiring access to Government computers and workstations.