JSP_Site_Visit_Instructions__2_Oct_2017.pdf

Joint Service Provider

JSP Site Visit

Rules of Engagement

10/4/2017

Version # 1.0

Table of Contents

1. Introduction

2. Administrative

3. Conduct on the Pentagon Reservation

4. Additional Procedures

1. Introduction

JSP is hosting a site visit for any qualified contract holder, and solicited thought the Department of Health and Human Services (HHS), Program Support Center (PSC). Attendance to the JSP site visit is not required.

The JSP site visit consists of a limited tour of four telecommunication rooms that are representative the typical telecommunications rooms through the Pentagon, and of the JSP testing facility as described in the RFP.

2. Administrative

The dates of the site visit are 26-27 October 2017 from 1200 until 1700. Offerors may send no more than two people to this event, and must submit attendees’ information (per paragraph below) by email to tony.r.smith.civ@mail.mil and copy to Travis.Sutton@psc.hhs.gov, no later than October 11, 2017, 1300 Eastern Standard Time. The email subject must be “JSP NetMod Reverse Industry Day Attendees”.

All Pentagon visitors are required to go through security screening, and all visitor belongings are required to pass through an x-ray machine. The time required for security screening is 10-60 minutes, depending length of the queue. Additionally, all Pentagon Visitors must provide their full name, date of birth, social security number, and present a valid photo identification (reference http://www.pfpa.mil/documents/AcceptableID.pdf for details). One form of government issued, unexpired photo identification that is compliant with the Real ID Act of 2005 will be required. For additional information on visits to the Pentagon reservation, see http://www.pfpa.mil/access.html.

Offerors must ensure that attendees have sufficient time to go through Pentagon security screening and obtain a Pentagon visitor badge before 1230.

3. Conduct on the Pentagon Reservation

Visitors must comply with Title 32 of the Code of Federal Reservations Part 234 – Conduct on the Pentagon Reservation (http://www.pfpa.mil/codes.html). Additionally, the Government reserves the right to inspect all material, briefcases, etc., entering or leaving the facility.

4. Additional Procedures

After obtaining a visitor badge, visitors should use the restroom facilities. It’s imperative that visitors take advantage of the restrooms prior to leaving the visitor center, because there will be no opportunity for restroom stops until 1530.

mailto:tony.r.smith.civ@mail.mil http://www.pfpa.mil/documents/AcceptableID.pdf http://www.pfpa.mil/access.html http://www.pfpa.mil/codes.html

A JSP greeter holding a “JSP Site Visit” sign will greet visitors in the Pentagon visitor center beginning at 1200, and will assign visitors to specific escorts. JSP escorts will begin escorting visitors at 1230. The last JSP escort will depart the visitor center at 1250 without exception. The JSP greeter will assign visitors to specific JSP escorts who will escort assigned visitors for the remainder of the Site Visit.

Visitors must remember their escort. Escorts and visitors are associated to each other at the visitor center, and the association cannot be changed during the tour. A JSP escort will escort the same set of visitors throughout the tour. Visitors may not leave their assigned escort or group for any reason.

Electronic devices (cell phones, Laptops, Note Books, etc.) will not be permitted during the site visit. All electronic devices must be powered OFF and checked with a JSP staff member at the registration table.

Devices can be claimed at the conclusion of the site visit.

Visitors must request JSP hold their electronic devices until the tour concludes. JSP will issue visitors a claim check for each device, and visitors may claim their devices at the end of the tour using the claim check. JSP will not allow any visitors to possess cell phones, apple watches, computing devices, cameras, recording devices, or any electronic device of any kind during the site visit.

In Accordance with Federal Acquisition Regulation, Part 3, Improper Business Practices and Personal Conflicts of Interest:

Do not offer gifts or free items; they will not be accepted.

Do not engage in conversations with other site personnel during the site visit.

Do not exchange company information during the site visit.

Do not exchange any contact information with anyone during the site tour.

Do not exchange marketing information during the site visit.

All communications must go through the contracting officer during the solicitation of this requirement.

Contact the Contracting Team to inquire about lost or forgotten belongings.

Anyone not complying with these guidelines will be escorted out of the Pentagon.