18-233-SOL-00004_REQUEST_FOR_PROPOSAL.pdf

SECTION A - Solicitation/Contract Form

A.1 PROPOSAL REQUEST

From:

Department of Health and Human Services Program Support Center Acquisition Management Services

Subject: Request for Proposal 18-233-SOL-00004, Joint Service Provider Software Defined Networking (SDN)

The Department of Health and Human Services (HHS), Program Support Center (PSC) is issuing this solicitation for the purpose of entering into a contract. PSC will conduct this acquisition using FAR Part 12, Commercial Items and FAR Part 15, Contracting by Negotiations under the Federal Acquisition Regulation (FAR). This requirement is for the Joint Service Provider (JSP), Department of Defense (DoD).

The Offeror is required to submit written technical, past performance and business (price)volumes to Government officials for the purposes of assuring that the prospective Contractor is fully cognizant of the scope of this contract and has the capability to complete all the Contractor’s Performance Work Statement (CPWS) requirements. The Government anticipates making a single award as a result of this notice. Award will be made to the responsible offeror whose offer conform to the solicitation and are the most advantageous to the Government, price and other factors considered.

This solicitation does not commit the Government to pay any costs for the preparation and submission of your proposal. It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed requirement.

SOLICITATION TECHNICAL INQUIRIES AND QUESTIONS

All questions regarding the solicitation, of a contractual nature or technical nature, must be submitted in writing no later than 12:00pm Eastern Time, April 3, 2018. Submission shall be via email to Travis.Sutton@psc.hhs.gov and Michael.Glimp@psc.hhs.gov. See Section L of the solicitation for inquiry and submission instructions.

PROPOSAL SUBMISSION

Proposal must be submitted in writing no later than 12:00 pm Eastern Time, April 26, 2018. Submission shall be submitted electronically via email to Travis.Sutton@psc.hhs.gov and Michael.Glimp@psc.hhs.gov.

mailto:Travis.Sutton@psc.hhs.gov mailto:Michael.Glimp@psc.hhs.gov mailto:Michael.Glimp@psc.hhs.gov

Document Title: Joint Service Provider SDN Document Number:

18-233-SOL-00004

Page:

Contents

SECTION A - SOLICITATION/CONTRACT FORM

A.1 PROPOSAL REQUEST

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 TITLE

B.2 BRIEF DESCRIPTION OF SERVICES/SUPPLIES

B.3 TYPE OF CONTRACT

B.4 SEVERABLE AND NON-SEVERABLE SERVICES

B.5 CONSIDERATION AND PAYMENT

B.6 TOTAL CONTRACT VALUE

SECTION C – STATEMENT OF WORK (RESERVED)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

D.2 PAYMENT OF POSTAGE AND FEES

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

E.2 PLACE OF INSPECTION AND ACCEPTANCE

E.3 SCOPE OF INSPECTION

E.4 BASIS OF ACCEPTANCE

E.5 NON-CONFORMING PRODUCTS OR SERVICES

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

F.2 PLACE OF PERFORMANCE

F.3 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

F.4 OBSERVANCE OF LEGAL HOLIDAYS AND DAYS OF GOVERNMENT CLOSURE – ONSITE

CONTRACTOR EMPLOYEES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AUTHORITIES OF GOVERNMENT PERSONNEL

G.2 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUTHORITY

G.3 INVOICE SUBMISSION

G.4 ELECTRONIC SUBCONTRACTING REPORTING SYSTEM (eSRS) REPORTING

G.5 PROVISIONS APPLICABLE TO MATERIAL COSTS

G.6 TRAVEL RELATED COSTS

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY

H.2 CONTRACTOR PERFORMANCE EVALUATION(S)

H.3 RESTRICTIONS ON CONTRACTOR ACCESS TO GOVERNMENT OR THIRD PARTY

INFORMATION

H.4 SERVICE CONTRACT ACT WAGE DETERMINATIONS

H.5 POST AWARD ORGANIZATIONAL CONFLICT OF INTEREST

H.6 KEY PERSONNEL

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (Jan 2017)

I.3 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (Jan 2017)

ALTERNATE I

I.4 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2018)

I.5 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.6 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.7 FAR 52.232-40 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS

I.8 DFARS 252.227-7015 TECHNICAL DATA—COMMERCIAL ITEMS (FEB 2014)

I.9 DFARS 252.227-7025 LIMITATIONS ON THE USE OR DISCLOSURE OF GOVERNMENT-FURNISHED

INFORMATION MARKED WITH RESTRICTIVE LEGENDS (MAY 2013)

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS

K.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

K.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

K.3 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (Jan 2017)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE. (FEB 1998)

L.2 52.216-1 TYPE OF CONTRACT

L.3 FAR 52.222-49 SERVICE CONTRACT LABOR STANDARDS – PLACE OF PERFORMANCE

UNKNOWN (MAY 2014)

L.4 52.233-2 SERVICE OF PROTEST

L.5 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE

L.6 ANTICIPATED AWARD DATE

L.7 INQUIRIES

L.8 SUBMISSION

L.9 GENERAL INSTRUCTIONS

L.10 TECHNICAL VOLUME INSTRUCTIONS

L.11 PAST PERFORMANCE VOLUME INSTRUCTIONS

L.12 BUSINESS VOLUME INSTRUCTIONS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL

M.2 AWARD WITHOUT DISCUSSIONS AND COMPETITIVE RANGE DETERMINATIONS

M.3 BASIS FOR AWARD

M.4 TECHNICAL EVALUATION CRITERIA

M.5 RATING FOR TECHNICAL EVALUATION

M.6 PAST PERFORMANCE EVALUATION

M.7 PRICE EVALUATION

M.8 RESPONSIBILITY

M.9 ORGANIZATIONAL CONFLICT OF INTEREST

SECTION B - Supplies or Services and Prices/Costs

B.1 TITLE

Joint Service Provider SDN

B.2 BRIEF DESCRIPTION OF SERVICES/SUPPLIES

This is a non-personal service requirement for Software Defined Networking. The Contractor shall deliver a fully mission-capable (i.e. "Turnkey Solution"), modernized (as defined in the attached SOO, unclassified Pentagon network; including service processes, tools, and workflow integration, across the entire compliment of the Pentagon’s 80,000 unclassified ports.

B.3 TYPE OF CONTRACT

This is a hybrid Firm Fixed Price (FFP) and Time & Material (T&M) type contract.

B.4 SEVERABLE AND NON-SEVERABLE SERVICES

The services acquired under this contract contain both severable and non-severable services. Funds are only available for use for the contract line item (CLIN) to which they are obligated. Unused funds from one CLIN may not rollover for use in other CLINs.

B.5 CONSIDERATION AND PAYMENT

B.5.1 FIXED PRICE CLINS

B.5.1.1 In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid a fixed price for each CLIN (if exercised). If the options are exercised subsequent year funding will be obligated by modification to the contract. The fixed price CLINS are priced as follows:

CLIN DESCRIPTION SEVERABLE /

NONSEVERABLE TYPE PRICE

0002 Discovery & Design Nonseverable FFP

OPTION Build & Test Nonseverable FFP

OPTION Implement Nonseverable FFP

B.5.1.2 FIXED PRICE PAYMENT SCHEDULE

To be inserted at award

B.5.2 TIME AND MATERIAL CLINS

B.5.2.1 In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category. Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract. The T&M CLINS are priced as follows:

CLIN SEVERABLE /

NONSEVERABLE TYPE PRICE

0001 Transition In Nonseverable T&M 1005 (Option) – O&M Severable T&M 2005 (Option) – O&M Severable T&M 3005 (Option) – O&M Severable T&M

0001 TRANSITION IN

OPTION Time and Materials (T&M)

ANNUAL SYSTEM MAINTENANCE (O&M) - YEAR 1

LABOR CATEGORY

HRS

EST. TOTAL

GOV. SITE KTR SITE

RATE RATE

LABOR $

MATERIAL $

TRAVEL $

CEILING PRICE (NTE) $

1005 ANNUAL SYSTEM MAINTENANCE (O&M)

ANNUAL SYSTEM MAINTENANCE (O&M) - YEAR 1

HRS

EST. TOTAL

GOV. SITE KTR SITE

RATE RATE

2005 ANNUAL SYSTEM MAINTENANCE (O&M)

ANNUAL SYSTEM MAINTENANCE (O&M) - YEAR 2

HRS

EST. TOTAL

GOV. SITE KTR SITE

RATE RATE

3005 ANNUAL SYSTEM MAINTENANCE (O&M)

ANNUAL SYSTEM MAINTENANCE (O&M) - YEAR 3

HRS

EST. TOTAL

GOV. SITE KTR SITE

RATE RATE

B.5.2.2 MATERIAL (NON-LABOR) INDIRECT COST RATES

Pursuant to the general provisions of this contract and FAR 52.212-4; Alt. I, the following indirect rates to be applied against Materials are established:

Type Rate Ceiling Rate Base

B.5.2.3 CEILING PRICE

The hours and total price per labor category are for budgeting purposes only. The number of hours actually used for each category may exceed or be less than the estimate by category as long as the ceiling price for the CLIN is not exceeded. The ceiling for each CLIN is identified in Section B. The Government shall not be obligated to pay any amount in excess of this ceiling price nor is the Contractor obligated to continue performance if to do so would exceed this ceiling price. In the event that the Government chooses to exercise optional CLINS, unused funds from a previous CLIN may not be used to fund any services taking place in a subsequent CLIN. The ceiling price may be modified by the Government if it is determined that the estimated hours or estimated materials are insufficient for the work required.

B.5.2.4 ADDITIONS AND CHANGES TO LABOR CATEGORIES (T&M)

It may be necessary to add or change labor categories during performance of this contract in order to carry out the services described in Section C. If new labor categories are added, or existing labor categories revised, the parties will negotiate the labor category(ies) prior to the incorporation into the contract. Any new labor rate proposed will be evaluated for reasonableness in accordance with FAR 15.4.

B.6 TOTAL CONTRACT VALUE

Total Contract Value Inclusive of Options $

SECTION C – Statement of Work (Reserved)

To be inserted at time of award - Contractor Performance Work Statement (CPWS)

SECTION D - Packaging and Marking

D.1 PACKAGING AND MARKING

All deliverables shall be delivered to the Contracting Officer’s Representative (COR) identified in Section G and shall be marked as follows, unless changed at the order level:

1. Name and address of the Contractor;

2. Contract Number;

3. Description of item contained therein; and

4. Consignee's name and address.

D.2 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc. to the Contracting Officer or COR shall be paid by the Contractor.

SECTION E - Inspection and Acceptance

E.1 INSPECTION AND ACCEPTANCE

The Contracting Officer Representative (COR), as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractors’ performance, evaluating the quality of services provided by the Contractor, and performing final inspection and acceptance of all deliverables for payment. Inspection of services of Firm Fixed Price (FFP) Contract Line Item Numbers (CLINs) performed under this contract shall be conducted in accordance with FAR 52.212-4(a).

Inspection of services of Time & Materials CLINS performed under this contract shall be conducted in accordance with FAR 52.212-4(a) Alt I.

All deliverables shall be considered accepted within three weeks of submission to the COR unless the COR, or other designee, has provided written comments to the contractor requesting revisions to the deliverables.

E.2 PLACE OF INSPECTION AND ACCEPTANCE

Inspection and acceptance of all work performed, reports, and other deliverables required under this contract shall be performed by the COR at the Government’s facility.

E.3 SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance with contract requirements by the COR.

The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

E.4 BASIS OF ACCEPTANCE

The basis for acceptance shall be compliance with the requirements and relevant terms and conditions of set forth in the contract.

Deliverable items rejected shall be corrected in accordance with the applicable clauses.

If the Government finds that a draft or final deliverable contains spelling errors, grammatical errors, or improper format, or otherwise does not conform to the requirements stated within this contract, the document may be immediately rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable draft, the contractor shall arrange a meeting with the COR.

All of the Government’s comments on deliverables must either be incorporated in the succeeding version of the deliverable, or the contractor must demonstrate to the Government's satisfaction why such comments should not be incorporated.

Deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the Government have been corrected.

E.5 NON-CONFORMING PRODUCTS OR SERVICES

Non-conforming products or services will be rejected. Deficiencies will be corrected by the contractor, within ten workdays of the rejection notice. If the deficiencies cannot be corrected within ten workdays, the contractor will immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within ten workdays.

SECTION F - Deliveries or Performance

F.1 PERIOD OF PERFORMANCE

To be inserted at time of award – Contractor Proposed Period of Performance.

CLIN DESCRIPTION DURATION

0001 Transition-In Not to exceed xx months

0002 Discovery & Design Not to exceed xx months

Build & Test Not to exceed xx months

OPTION

Implementation Not to exceed xx months

OPTION

1005 (Option) – O&M 12 Months

OPTION

2005 (Option) – O&M 12 Months

OPTION

3005 (Option) – O&M 12 Months

OPTION

Optional CLIN 0003 and CLIN 0004 may be exercised in accordance with the contract clause entitled “Exercising Optional Services.”

Optional CLIN 1005 through CLIN 3005 may be exercised in accordance with FAR Clause 52.217-9 entitled "Option to Extend the Term of the Contract."

F.2 PLACE OF PERFORMANCE

F.2.1 The government anticipates that many of the tasks required to support the CPWS will be performed at the Pentagon reservation. As feasible, the government will make work space available for contractor personnel within the Pentagon reservation.

However, as JSP does not control work space within the Pentagon reservation and work space therein is limited, the government may allocate work space for contractor personnel in alternate locations within the National Capitol Region. The Contractor shall maintain all government allocated work space in an operational and clean condition.

F.2.1.1 JSP organization personnel work spaces are located at the Pentagon reservation, the Mark Center, and in Crystal City, VA. JSP provides services to customers with organizational elements at locations internal and external to the National Capitol Region as follows: Pentagon reservation, VA; Mark Center, VA; Crystal City, VA; Arlington National Cemetery, VA; Fort Belvoir, VA; Fort Detrick, MD; Fort McNair, DC; Hampton Roads (Norfolk, VA and Suffolk, VA); Fort Myer, VA; Fort AP Hill, VA; Mechanicsburg, PA; Newport, RI; Charlottesville, VA; Raven Rock Mountain Complex (RRMC); and Warrenton, VA. Travel in and around these locations may be required throughout the period of performance. Additional travel to include Continental United States (CONUS) and Outside the Continental United States (OCONUS) trips is not expected to be required to support the requirements of the CPWS.

F.2.1.2 Except as noted below, the Contractor may determine the Corporate Work location or Telework as appropriate for contractor personnel conducting some tasks required to support the requirements of the CPWS. The Contractor shall maintain or exceed all service level agreements and performance metrics required in the CPWS regardless of contractor personnel work site.

Contractor personnel are expected to be onsite for all government meetings and presentations.

F.2.1.3 Reserved

F.2.1.4 Conservation of Resources When working in government facilities, the Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which includes turning off water faucets or valves after using the required amount, turning off lights and other non-computer electrical equipment at the end of the duty day, and adjusting thermostat settings appropriately when offices are vacant. Contractors shall also make a conscientious effort to copy and print only the required amount of paper documents for official government business, and limit the use of color printing to appropriate situations.

F.2.2 Alternate Place of Performance − Contingency Only As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at an alternate place of performance (e.g., home, the Contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the Contractor shall use best efforts to provide the same level of support as stated in the CPWS. In the event the services are impacted, reduced, compromised, the Contracting Officer or the Contractor may request an equitable adjustment pursuant to FAR 52.212-4(c) of the contract.

F.3 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

The contractor shall submit all required deliverables in accordance with the schedule established in the CPWS.

F.4 OBSERVANCE OF LEGAL HOLIDAYS AND DAYS OF GOVERNMENT CLOSURE – ONSITE

CONTRACTOR EMPLOYEES

(a)(1) Performance requires contractor employees of the prime contractor or any subcontractor, affiliate, partner, joint venture, or team member with which the contractor is associated, including consultants engaged by any of these entities, to have access to, physical entry into, and to the extent authorized, mobility within, a Federal facility.

(2) HHS may close and or deny contractor access to a Federal facility for a portion of a business day or longer due to any one of the following events:

(i) Federal public holidays for federal employees in accordance with 5 U.S.C. 6103.

(ii) Fires, floods, earthquakes, unusually severe weather to include snow storms, tornadoes and hurricanes.

(iii) Occupational safety or health hazards.

(iv) Any other reason.

(3) In such events, the contractor employees may be denied access to a Federal facility, in part or in whole, to perform work required by the contract. Contractor personnel already present at a Federal facility during such events may be required to leave the facility.

(b) In all instances where contractor employees are denied access or required to vacate a Federal facility, in part or in whole, the contractor shall be responsible to ensure contractor personnel working under the contract comply. If the circumstances permit, the contracting officer will provide direction to the contractor, which could include continuing on-site performance during the Federal facility closure period. In the absence of such direction, the contractor shall exercise sound judgment to minimize unnecessary contract costs and performance impacts by, for example, performing required work off-site if possible or reassigning personnel to other activities if appropriate.

(c) The contractor shall be responsible for monitoring when the Federal facility becomes accessible and shall resume contract performance as required by the contract.(d) For the period that Federal facilities were not accessible to contractor employees, the contracting officer may—

(1) Adjust the contract performance or delivery schedule for a period equivalent to the period the Federal facility was not accessible;

(2) Forego the work;

(3) Reschedule the work by mutual agreement of the parties; or

(4) Consider properly documented requests for equitable adjustment, claim, or any other remedy pursuant to the terms and conditions of the contract.

SECTION G - Contract Administration Data

G.1 AUTHORITIES OF GOVERNMENT PERSONNEL

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of this contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this contract:

Contracting Officer Jared Van Buskirk (801)-524-3509 Jared.Vanbuskirk@psc.hhs.gov

All communications pertaining to contractual and/or administrative matters under this BPA and the TOs shall be sent to:

Contract Specialist Travis Sutton, Contract Specialist

DHHS/PSC/AMS

7700 Wisconsin Avenue Bethesda, Maryland 20857 Office: (703) 259-9332 Travis.Sutton@psc.hhs.gov

Contracting Officer's Representative To be inserted at time of award

Note: The Government Contracting Officer is the only individual authorized to modify this requirement.

G.2 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUTHORITY

(a) Performance of work under this contract must be subject to the technical direction of the Contracting Officer's Representative identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement.

The Contracting Officer's Representative does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the specification(s)/statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes";

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The Contracting Officer's Representative shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer.

mailto:Jared.Vanbuskirk@psc.hhs.gov

(d) The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers, Representative. If, in the opinion of the contractor, any direction of the Contracting Officers, Representative, or his/her designee, falls within the limitations in (b), above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

G.3 INVOICE SUBMISSION

(1) Invoice Submission

The Contractor shall submit invoices once per month.

A proper invoice, with all required back-up documentation shall be sent electronically, via email, to the COR mailbox:

Contracting Officer's Representative (COR): To be inserted at time of award

A proper invoice, not including non-invoice related documents (i.e. deliverables, reports, balance statements) shall be sent electronically, via email, to:

1. Financial Management Service (FMS) via mailbox: psc_invoices@psc.hhs.gov

2. Contract Specialist: travis.sutton@psc.hhs.gov

The subject line of your email invoice submission shall contain the contract number, order number (if applicable), and the number of invoices. The Contractor shall send one email per contract per month. The email may have multiple invoices for the contract.

Invoices must be in the following formats: PDF, TIFF, or Word. No Excel formats will be accepted. The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files (PDF or TIFF or Word).

Invoices shall be submitted in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.

All calls concerning contract payment shall be directed to the COR.

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(2) Invoice Elements

In accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items, the Contractor shall submit an electronic invoice to the email addresses designated in the contract to receive invoices. A proper invoice must include the following items:

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice.

(B) In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this order will be mailto:psc_invoices@psc.hhs.gov mailto:travis.sutton@psc.hhs.gov made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management.

Additionally, the Program Support Center (PSC) requires:

(i) the invoice to break-out price/cost by contract line item number (CLIN) as specified in the pricing section of the contract

(ii) the invoice to include the Dun & Bradstreet Number (DUNS) of the Contractor.

G.4 ELECTRONIC SUBCONTRACTING REPORTING SYSTEM (eSRS) REPORTING

The Contractor shall report all subcontract awards to small, small disadvantaged, women-owned, HUBZones, veteran-owned and service-disabled veteran-owned small business concerns. The reports shall be prepared using the electronic Subcontracting Reporting System (eSRS) via the internet at http://www.esrs.gov. The Individual Subcontracting Report (ISR), formerly SF 294, shall be submitted semi-annually for the periods of October 1 through March 31 and April 1 through September 30. The Summary Subcontracting Report (SSR), formerly, SF 295 shall be submitted annually for the period of October 1 through September 30.

G.5 PROVISIONS APPLICABLE TO MATERIAL COSTS

Unless otherwise expressly provided elsewhere in the contract or in any modification thereto, the cost of the following items or activities shall be unallowable as material costs:

1. Acquisition by purchase or lease, of any interest in real property.

2. Special rearrangement or alteration of facilities;

3. Purchase or lease or rental of any item of general purpose; office furniture or office equipment (including data tapes);

4. Travel to foreign countries; and

5. Food and beverage costs unless part of per diem expenses paid in accordance with the Federal Travel Regulations.

Any equipment having a unit acquisition cost in excess of $1,000.00, of which the Contractor wishes to be reimbursed as a material cost, shall not be acquired by the Contractor without the specific advance written approval of the Contracting Officer.

G.6 TRAVEL RELATED COSTS

The Contractor will be reimbursed for all domestic travel as described below, incurred directly and specifically in the performance of this contract, claimed by the Contractor and accepted by the Contracting Officer.

Domestic travel expenses incurred by the Contractor in direct performance of the contract shall be reimbursed provided such travel is necessary for the performance of this contract and the cost does not exceed:

a. The lowest customary standard, coach, or equivalent airfare offered during normal business hours for air travel except when such accommodations: 1) require circuitous routing, 2) require travel during unreasonable hours, 3) excessively prolong travel,

4) result in increased costs that would offset transportation savings, 5) are not reasonably adequate for the physical or medical needs of the traveler, or 6) are not reasonably available to meet mission requirements. In order for costs in excess of customary standard or coach airfare to be considered allowable, the applicable exception must be documented and justified.

b. Costs of rail travel by most direct route, coach-class accommodations.

c. The prevailing mileage rate set forth in the Joint Travel Regulation (JTR) or reasonable actual expenses for travel by motor vehicle. Travel by motor vehicle, including rented automobile, shall be reimbursed on a reasonable actual expense basis, or at the Contractor's option, on a mileage basis at the prevailing JTR rate, plus any toll or ferry charges.

d. The prevailing rates set forth in the JTR for lodging, meals and incidental expenses.

http://www.esrs.gov/

SECTION H - Special Contract Requirements

H.1 SECURITY

Performance of work will require access to classified information or equipment. The DD 254 form – DOD Contractor Security Classification Specification, is required. Some contractor employees will require access to the JSPs IT network to reference technical manuals, part information, etc. JSP security requirements mandate that access to the network domain will be limited to U.S. Citizens only. All of the contractor employees will require SECRET clearance, some may require TOP SECRET. This will vary by cost center assigned and job classification.

In accordance with the DD 254 (see Section J, Attachment 2), certain contractor employees shall be required to have a Common Access Card (CAC). The contractor shall coordinate the issuance of CAC's in conjunction with JSP Security Personnel and the COR. The Contractor will be compensated for the contractor employee's time during the issuance of CAC's.

Contractor employees operating their personal vehicle on DoD property shall have the appropriate vehicle security identification.

The contractor employee is responsible for obtaining this identification through depot security. The contractor will not be compensated for the contractor employee's time during the issuance of vehicle security identifications.

The contractor shall ensure compliance with all applicable security regulations, and all Government security operations requirements, for facility access, and handling of materials.

Contractor employees must comply with local security requirements for entry and exit control for personnel and property at the Government facility.

Contractor employees shall be responsible for safeguarding all Government property, at the close of each work period, Government facilities, equipment, and materials shall be

H.2 CONTRACTOR PERFORMANCE EVALUATION(S)

During the life of this contract, Contractor performance will be evaluated on a final basis pursuant to FAR Subpart 42.15. The Contractor Performance Assessment Reporting System (CPARS) will be utilized for these reviews. Information on CPARS can be located at http://www.cpars.gov.

H.3 RESTRICTIONS ON CONTRACTOR ACCESS TO GOVERNMENT OR THIRD PARTY INFORMATION

The purpose of this clause is to set forth the restrictions that will govern Contractor employees’ access to Government or third party information in order to protect the information from unauthorized use or disclosure.

A. Under this contract, the Contractor will have access to Contractor proprietary information and other nonpublic information.

B. Restrictions on use and disclosure of information.

(1) With regard to any information to which the Contractor is given access in performance of this contract, whether the information comes from the Government or from third parties, the Contractor shall:

(i) Utilize the information only for the purposes of performing the services specified in this contract, and not for any other purposes;

(ii) Safeguard information from unauthorized use and disclosure;

(iii) Allow access to the information only to those employees who need it to perform services under this contract;

(iv) Preclude access and disclosure of information to persons and entities outside of the Contractor's organization that do not have authority to access the information;

(v) Inform employees, who may require access to information, about their obligations to utilize it only to perform the services specified in this contract and to safeguard that information from unauthorized use and disclosure; and

(vi) Ensure each employee complies with the restrictions set forth in (i), (ii), (iii), and (iv) above.

(2) Unless specifically permitted in writing by the Contracting Officer, the Contractor shall not use information acquired in performance of the contract, or generated by or for the Government to:

(i) Compete for work for the Government; or

(ii) Submit an unsolicited proposal to the Government.

(3) If the Contractor is exposed to information that is marked in a way that indicates the Contractor should not receive this information, the Contractor shall:

(i) Notify the Contracting Officer and COR; and

(ii) Use the information only in accordance with the instructions of the Contracting Officer.

C. Breach of any of the conditions of this modification may provide grounds for the Government to:

(1) Require the contractor to remove the contract employee or employees from the performance of the contract;

(2) Require the contractor to terminate the subcontractor;

(3) Suspend contractor payments;

(4) Terminate this contract for default or cause;

(5) Suspend or debar the Contractor for serious misconduct affecting present responsibility; and;

(6) Pursue such other remedies as may be permitted by law, regulation, or this contract.

D. Unauthorized disclosure or other misuse of information protected by the Privacy Act of 1974 may result in a fine up to $5000 and /or other penalties. In addition, unauthorized disclosure or other misuse of information covered under the Federal Trade Secrets Act (18 USC 1905) may result in a fine, or imprisonment up to 1 year, or both.

E. The Contractor shall flow down this clause to subcontractors at all tiers.

H.4 SERVICE CONTRACT ACT WAGE DETERMINATIONS

The Contractor is bound by the Wage Determination Number WD 15-4281 and all subsequent revisions made under this Wage Determination Number, issued by the U.S. Department of Labor, in accordance with the Service Contract Act of 1965, as amended (41 U.S.C. chapter 67). The Contractor is put on notice that after performance begins, the Contractor is responsible for paying employees at least the applicable wage determination rate, if one exists, for the place of performance. The Department of Labor strictly enforces the Service Contract Act for all employees covered by the Act.

The above referenced Wage Determination Number is for the following areas: District of Columbia Statewide, Maryland Counties of Calvert, Charles, Prince George's, Virginia Counties of Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford. If the place of performance is other than this geographical area, then changes to this Wage Determination Number will be made in the award to include the appropriate revised number, as necessary.

Service Contract Age Wage Determinations can be found at http://www.wdol.gov/.

H.5 POST AWARD ORGANIZATIONAL CONFLICT OF INTEREST

a. General: The Contractor shall have programs in place to identify, report, and mitigate actual and potential conflicts of interest for itself, its employees, subcontractors and consultants. The existence of such programs and the disclosure of known actual or potential conflicts are material performance requirements of this contract.

b. Disclosure: The Contractor shall report all actual and potential conflicts of interest pertaining to this contract to the Contracting Officer, including those that would be caused by a contemplated modification to this contact or another contract.

Such reports shall be in writing (including by email). Upon request, the Contractor shall respond to a Contracting Officer's request for an OCI mitigation plan.

c. Resolution: In the event the Contracting Officer determines that a conflict of interest exists, based on disclosure from the Contractor or from other sources, the Contracting Officer shall take action which may include, but is not limited to, requesting a mitigation plan from the Contractor, terminating part or all of the contract, modifying the contract or obtaining a waiver in accordance with applicable law, including FAR 9.503 as applicable.

H.6 KEY PERSONNEL

The personnel listed below are considered essential to the work being performed hereunder. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit http://www.wdol.gov/ evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the Contracting Officer, an oral request to substitute key personnel may be approved and subsequently ratified by the Contracting Officer in writing. Such ratification shall constitute the consent of the Contracting Officer required by this paragraph.

The Contracting Officer will notify the Contractor within 20 working days after receipt of all required information of the decision on the substitution(s). In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below. The key personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

[To be determined by the Government on review of technical/Management Proposals]

Name Position/Labor Category

SECTION I - Contract Clauses

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/ and https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

I.1.1 FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1) CLAUSES

Clause 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUN 2016) 52.237-3 Continuity of Services (JAN 1991)

I.13.1 DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (DFAR) (48 CFR CHAPTER 2) CLAUSES

Clause Title 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7003 Agency Office of the Inspector General

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

252.204-7012 Safeguarding covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.225-7000 Buy American – Balance of Payments Program Certificate – Alternate I 252.225-7012 Preference for Certain Domestic Commodities

252.226-7001 Utilization of Indian Organizations, Indian – Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

252.227-7015 Technical Data-Commercial Items 252.239-7010 Cloud Computing Services 252.239-7018 Supply Chain Risk 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Items 252.246-7003 Notification of Potential Safety Issues

I.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (Jan 2017)

[Applies to Firm Fixed Price CLINs]

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the http://www.acquisition.gov/far/ https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at…