B05_Amendment_0002_FINAL.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

The purpose of this Amendment is to:

1. Provide responses to offeror's questions.

Indian Health Service Division of Engineering Services - Seattle 701 Fifth Ave, Suite #1650 Seattle, WA 98104

18-102-SOL-00032

1 6

08/10/2018

08/01/2018

Solicitation #: 18‐102‐SOL‐00032 Amendment 0002

SUMMARY OF CHANGES

The following questions and responses are provided to the RFP:

Offeror Question 4a: In reference to section HHSAR 352.208‐70 Printing and Duplication (p 11 of RFP):

This project requires the development of materials that will be used in the Fellowship in‐person training sessions.

Is the contractor responsible for providing printed copies of training program materials to Fellowship and/or short‐course participants or will the IHS Injury Prevention Program be responsible for printing and/or photocopying costs associated with the delivery/distribution of contractor developed materials for participants?

Government Response 4a: The contractor is responsible for providing printed copies of training program materials to Fellowship and/or short‐course participants.

Offeror Question 4b: Is the contractor allowed to include printing/photocopying costs involved with development of materials?

Government Response 4b: Since this is firm fixed price, contractor should plan to include that cost as part of their total price.

Offeror Question 5: In reference to section HHSAR 352.211‐1 PUBLIC ACCOMMODATIONS AND COMMERCIAL FACILITIES (DEC 2015) (p 12 of the RFP):

It appears IHS Headquarters and/or IHS Area Offices will be hosting training events. How does this section apply to the contractor who is preparing materials for the training events?

Government Response 5: IHS will work with the contractor to prepare training materials.

Offeror Question 6a: Section B of the RFP shows a price schedule that offerors are instructed to include in a Price Proposal (separate from the Technical Proposal).

In addition to this price schedule, should an offeror’s Price proposal include a line item budget and justification for the price information included on Section B’s Price schedule?

Government Response 6a: The Government reserves the right to request cost breakdowns if needed but the price evaluation will use Section B’s Price schedule.

Offeror Question 6b: Is there a maximum number of pages allowed for the Price Proposal?

Government Response 6b: No

Offeror Question 7a: 4. Section (2) on page 30 notes: “The proposal should be typed, double‐spaced, with one inch margins, using size 12‐font or equivalent, and printed, unreduced in size, on 8‐1/2" by 11" paper. The technical proposal shall not exceed 15 pages (single sided), exclusive of table of contents, and resumes.”

Must text formatted in tables or figures (located in the main body of the 15‐page limit technical proposal) be double‐spaced?

Government Response 7a: No

Offeror Question 7b: In addition to including a table of contents and resumes, do the 20 pages beyond the 15 pages of text allow us to include appendices such as letters of support and list of relevant experience?

Government Response 7b: Yes

Offeror Question 8: Can you provide a list of the class/session titles, and/or topics addressed, for each learning sessions conducted most recently for the Epidemiology and Program Development Fellowship tracks?

Government Response 8: Yes. See below for “Fellowship Course Summaries for Epi and PD”.

Offeror Question 9: For each project year, the RFP states that:

“Travel to IHS Headquarters in accordance with the Federal Travel Regulation (Estimated) Travel‐Not [is not to] Exceed $40,000.00 (actual costs for all travel will be paid in accordance with the Federal Travel Regulations, and no G&A, overhead, or profit may be applied).”

The Scope of Work on p. 27 also notes:

“Travel is required. Expected contractor requirements: i) Two (2) trips to Rockville, Maryland (9 days total); and ii) One (1) trip to the IHS field location (5 days total). Additional travel may be requested by the IHS IPP manager for project support.”

Does the $40,000 travel budget allow for the contractor to pay for travel expenses incurred by guest presenters (non‐project key personnel), who may be identified to deliver portions of the Fellowship sessions?

Government Response 9: Yes as pre‐approved by IHS and in accordance with the Federal Travel Regulation.

Fellowship Course Summaries for Epi and PD

IHS Epidemiology Fellowship Course Summary

Pre-course 1: January – May

1. Identify personal learning objectives.

2. Explore project options with the IHS IP Specialist and others.

A. Injury Prevention Project Development: May This course focuses on the design of quantitative injury prevention projects, including a review of epidemiologic approaches, ethical issues in data collection and publication, and conducting a literature review.

Learning Outcomes:

Create a project plan that outlines hypotheses and study questions, methods, necessary approvals, and a project timeline. Identify resource persons; assign mentors.

Conduct a preliminary literature review using the Internet.

Describe similarities and differences between individual- and community-based institutional reviews of proposed projects.

Overview of key concepts.

Identify the process of approvals for individual tribes and the IHS.

Review Fellows’ learning objectives.

B. Graduate Summer Session in Epidemiology: July, University Fellows will attend four courses offered during the 3-week Summer Session in Epidemiology at the University. Examples of relevant courses are “Epidemiology of Injury and Violence”, “Epidemiology in Public Health Practice”, “Public Health Surveillance”, “Geographic Information Systems for Epidemiology,” “Social Epidemiology”, “Successful Scientific Writing,” “Planning, Delivery, and Evaluation of Community Based Interventions for Behavioral and Social Change” and “Principles and Applications of Epi Info.”

Graduate credit is awarded.

Learning Outcomes:

Identify the primary risk factors and vulnerable populations for leading causes of injury deaths among Native Americans.

Describe the process of conducting an epidemiological investigation of an injury problem in a community.

C. Field Course: November at an IHS Area This course is designed to enhance skills in conducting field work in injury prevention. Fellows work in teams to address issues identified by the host Tribe and IHS Area staff. Findings and recommendations will be presented to Tribal leaders and IHS Area staff at the conclusion of course.

Learning Outcomes:

Describe major injury issues facing the host Area and Tribe.

Use digital photography to document injury hazards and programs.

List the steps in organizing and conducting a focus group.

Prepare and administer a structured questionnaire for key informant interviews.

Describe the usefulness and challenges of working within a team with a fixed deadline.

Prepare a group presentation and written report for Tribal members.

Review individual projects.

D. Oral and written presentations, marketing, and resource development: Online learning throughout the year.

Fellows will enhance their skills in oral presentations and report/article writing, identifying and applying for funding, and marketing injury prevention programs in communities.

Learning Outcomes:

Create a written project abstract suitable for submission to conferences and publications Prepare effective oral presentations using PowerPoint Identify the steps in submitting an article for publication Locate sources of funding for injury prevention projects Identify common errors in proposal-writing Explain the difference between internal and external marketing of programs Review individual projects

E. Fellowship Symposium: May During this 2-day session, Fellows present their year-long projects before IHS headquarters and Area staff, and Tribal leaders. They also participate in a symposium practice session, where their presentations will be constructively critiqued by their peers and HIS staff; and visit national agencies and organizations whose focus is injury prevention.

Learning Outcomes:

Identify strengths and weaknesses in oral scientific presentations.

Present a 12-minute summary of their year-long injury prevention projects before a national audience.

Describe the mission, goals, and objectives of at least two national-level injury prevention programs.

IHS Project Development Fellowship Course Summary Pre-course 1: January – May

1. Identify personal learning objectives

2. Explore project options with IHS and local mentor

Course 1: Injury prevention program planning. May

1. Review Fellows’ learning objectives

2. Review individual projects: define objectives, methods; identify resource persons;

assign mentors

3. Overview of key concepts: evaluation/social marketing/advocacy, etc.

4. Discuss local data

5. Effective injury prevention strategies

6. Components of a comprehensive injury program

Course 2: Injury prevention field work. Host Tribe/Area in September

1. Site visits to programs

2. Presentations on program successes

3. Menu of field experiences

4. Computer lab

5. Survey and interview guide development

6. Focus groups

7. Advocacy at the local level

8. Review individual projects

Distance Learning Topics: Throughout the year

Monthly conference calls via AdobeConnect beginning in February Assignments: usually weekly

1. Injury prevention success stories

2. Social marketing and focus groups

3. Coalition building and sustainability

3. Practical program evaluation

4. Oral and written presentation skills

5. Resources for funding

6. Proposal writing