Dialysis_Trailer_rental_SOW_Final.pdf

Attachment 1

Rental of Dialysis trailer(s)

Statement of Work (SOW)

1. Purpose:

The Department of Health and Human Services (HHS), Assistant Secretary for Preparedness and

Response (ASPR), seeks to rent twelve (12) dialysis chairs in a transportable/mobile configuration to augment the capability of the United States Virgin Islands (USVI), and the U.S. Dept. of Health and Human Services (HHS) to support disaster survivors. The contract is specifically for the rental of equipment in the US Virgin Islands on the Island of St. Croix.

2. Objective:

The objective of the requirement is for a vendor to furnish, supply, install, test and uninstall, show hospital staff how the equipment is operated and provide twelve (12) dialysis chairs in a mobile platform. This will include set up of all associated chairs, dialysis machines, water treatment system and restrooms to provide dialysis treatment to returning patients and other patients in United

States Virgin Islands (USVI). The residents are currently unable to return to their home in the

USVI due to a lack of adequate dialysis availability. The contract shall not provide the care for the patients, manage the trailers or provide water, electricity or daily operation for the trailers.

3. Scope:

The Contractor shall be able to provide:

1. Twelve (12) dialysis chairs set up in a mobile trailer or trailers (max 2) with all associated plumbing, support equipment, rest room and support equipment as required to smoothly, efficiently and effectively. The Contractor shall be required to transport the trailer to and from point of origin in St. Croix to USVI Juan F. Louis Medical Center (Hospital) as part of initial set up and eventual closeout The Contractor shall set up and test the trailers as well as shut them down when the contract closes out. . At the request of the government, via contract modification, the contractor may be required to provide additional personnel, as needed to;

Employees who will do the set-up, break down, testing and guidance to hospital staff after set up

Provide maintenance or repair of the systems through the manufacture

Provide a Program Manager or employee to provide the reports, as the contact person in case the government needs to contact the vendor.

Basic guidance to the hospital staff on how to use the machines, where the hooks ups are etc.

4. Employee Conduct:

Personnel of the Contractor shall comply with all applicable Local, State, and Federal

Government laws, regulations, policies and procedures (e.g., related to fire, safety, sanitation, environmental protection, security, shelter areas declared “off limits”, possession of weapons, etc.) as related to all contractor employees recognized by the U. S. Bureau of Labor Statistics employment category 31-1011, while deployed and working at commercial housing locations.

The Contractor shall ensure that their employees are properly identified with I.D. badges

(showing name and picture); present a professional demeanor at all times; perform effectively and efficiently; and that their conduct shall not discredit the efforts or reputation of the United

States, and HHS.

5. Type of Contract:

Firm Fixed Price

Travel and ODC will be cost reimbursement.

6. Place of Performance:

The area of performance (trailer set up) will be at the Governor Juan F. Luis Hospital in St.

Croix, USVI. Or at an area designated for the setup and operation of the trailers by the

Government of the USVI.

7. Hours of Operation:

The equipment will be setup and taken down during a normal day operation.

8. Direct Costs, Other Direct Costs and Invoicing:

The Contractor shall submit to the Contracting Officer’s Representative (COR) and the

Contracting Officer (CO) invoices and receipts for the ODC Materials CLIN, for the cost of materials, supplies, and/or equipment procured in order to set up and take down the trailers.

Material for actual patient care will be provided through other resources and are not part of this contract. The Contractor shall obtain prior approval from the CO for all purchases that are submitted to the Government for reimbursement. Invoices submitted without documentation will not be approved. The ODC CLIN is an estimated, not to exceed, cost reimbursable CLIN.

9. Protection of Information:

Contractor may have access to National Disaster Medical System (NDMS) evacuees and Non-

Medical Attendants (NMS) medical information as this information may be required under the contract. Employees of the Contractor shall safeguard this information against unauthorized disclosure or dissemination should it be encountered. Contractor shall be held liable for any unauthorized disclosures of such information by their employees.

10. Kick-off Meeting:

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and COR after execution of the award. The purpose of the meeting will be to discuss all technical and contracting objectives for the award and to address any remaining concerns the Contractor may have. This meeting may be accomplished through other forms of communication, such as a teleconference. If it has to be in person the government will inform the contractor prior to the meeting.

Only the Contracting Officer (CO) can make any changes to the SOW or give any direction to the contractor that is not in accordance with the SOW. All changes to the contract will be provided via a modification to the contract by the CO.

11. General Report Requirements:

The Contractor shall create and submit Status Reports and After-Action Reports to HHS in order to assess the work performed under the contract, per the Statement of Work (SOW). The status reports are to be submitted on a weekly basis. The after-action report is to be submitted after the conclusion of the period of performance.

12. Content of Status Report and After Action Report:

The Contractor-designated, Project Manager (PM) shall provide a status report to the COR and

CO via electronic mail (email), on a weekly basis, throughout the period of performance.

The COR shall provide the format for this report. The after-action report shall summarize all of the above information for the entire period of performance. The COR shall provide the format for this report as well. The PM will be contacted if there are any issues.

13. Licensing, Training, Certification (Staff):

None

14. Insurance, Bonding, and Licensing (Company):

The Contractor shall ensure that they are fully licensed, insured, and bonded as per Local, State and Federal laws and regulations.

15. Government Furnished Equipment/Data:

No GFE will be provided.

16. Contractor Furnished Equipment/Data:

Contractor shall provide the trailers, tools, and supplies necessary for the equipment to be operational. They will also need to transport and set up the trailers and the equipment.

17. Holidays: The trailers may be used by the USVI on holidays as needed this does not affect the contractor has the daily operation will be done by the hospital staff.

18. Schedule of Deliverables:

ITEM DELIVERABLE / EVENT DUE BY: SUBMITTED TO:

1. Status Reports Once a week while trailer(s) is operating

COR and CO

2. After Action Reports Provided one month after the contract period of performance ends.

COR and CO

19. TERM OF CONTRACT

The period of performance of this contract will be a two (2) month base from the date of award with five (5) one

(1) month option periods.

The total possible period of performance if all the options are exercised is 7 months.