180000000365.pdf

PDF 7 MB Posted Feb 26, 2018

Attached to: MI|MA250000000231
Contract number: MA250000000231
Issued by: Michigan

About this file

Written by GovTribe AI · Aug 10, 2026

Contract Summary

This document contains multiple Change Notices (CN 12-19) to Contract Number MA180000000365, a state and local indefinite delivery contract between the State of Michigan Department of Technology, Management and Budget (DTMB) and Konica Minolta Business Solutions U.S.A., Inc. The MiPRINT Program contract was initially effective February 26, 2018, with an expiration date of January 31, 2028, and includes 5 one-year renewal options. The contract involves the provision of multifunction devices (MFDs), document capture solutions, and professional services to various Michigan state agencies.

The contract provides monochrome and polychrome MFDs available for lease on a 4-year term basis, with monthly device lease costs ranging from $38.53 to $1,380.47 depending on model and specifications. Pricing includes per-impression overage costs for black and white ($0.0053 to $0.0120) and color ($0.0058 to $0.0600) usage beyond monthly allotments. The contract encompasses equipment lease costs, software integration, faxing capabilities, scanning features, and optional accessories. Additionally, the contract includes professional services for Kofax Capture migration to Tungsten TotalAgility for the Michigan Liquor Control Commission at an estimated cost of $49,348.10 for Year 1, including $19,348.10 in software licensing and $30,000 in implementation services. The current contract value is $6,562,242.00 as of Change Notice 19, effective March 2, 2026, which updated key personnel assignments including the Contract Program Manager and Single Point of Contact. Payment terms are Net 45 Days, with extended purchasing authorized and P-Card and Direct Voucher (PRC) payment options available.

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STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 19 to Contract Number MA180000000365

C O

A C

MINOLTA CORP

100 Williams Drive

Ramsey NJ 07446

Nitzia Payne

201-934-5213 npayne@kmbs.konicaminolta.us

CV0001922

Pr og ra m

M an ag er

Lynda Miller DTMB

MillerL4@michigan.gov

C on tr ac t A dm in is tr at or Jordana Sager DTMB

(517) 896-1903 sagerj2@michigan.gov

CONTRACT SUMMARY

Pre-Qual Program MiPRINT Program

INITIAL EFFECTIVE DATE

February 26, 2018

INITIAL EXPIRATION DATE

January 31, 2028

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE

BEFORE

January 31, 2028

PAYMENT TERMS

Net 45 Days

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION

0 Years

REVISED EXP. DATE

CURRENT VALUE

$6,562,242.00

VALUE OF CHANGE NOTICE

$0.00

ESTIMATED AGGREGATE CONTRACT VALUE

$6,562,242.00

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective March 2, 2026, the Contractor Program Manager is hereby updated from Brenda Johnson to Travis Davis. Email: Travis.Davis@KMBS.konicaminolta.us 1-734-452-4165

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

CN 19 – 180000000365

Language Revisions

REVISIONS TO SCHEDULE A- STATEMENT OF WORK

Section 1.9 Customer Service and Staffing. Replace subsection c as follows:

c. The Contractor shall provide the following Key Personnel positions:

• Contract Program Manager – Travis Davis

• Single Point of Contact (SPOC) – Ruth Dettloff

• Advanced Analyst – Brian McCauley

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Qual Program MiPRINT Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

February 26, 2018 January 31, 2028 5 - 1 Year January 31, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

100 Williams Drive

Ramsey NJ 07446

Nitzia Payne

201-934-5213 npayne@kmbs.konicaminolta.us

CV0001922

MINOLTA CORP

C O

A C

MillerL4@michigan.gov

Jordana Sager

(517) 896-1903

DTMB

Lynda Miller DTMB sagerj2@michigan.gov

C on tr ac t A dm in is tr at or

Pr og ra m

M an ag er

N/ANet 45 Days

Change Notice Number 18

Contract Number MA180000000365 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

0 Years

$6,000,000.00 $562,242.00 $6,562,242.00

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective January 20, 2026, this contract is hereby increased by $562,242.00.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, DTMB Central Procurement approval, and State Administrative Board approval on January 20, 2026.

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

DTMB

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Qual Program MiPRINT Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

February 26, 2018 January 31, 2028 5 - 1 Year January 31, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

100 Williams Drive

Ramsey NJ 07446

Nitzia Payne

201-934-5213 npayne@kmbs.konicaminolta.us

CV0001922

MINOLTA CORP

C O

A C

517-241-7561

LaddM@Michigan.gov

Jordana Sager

517-896-1903

DTMB

Mary Ladd DTMB

SagerJ2@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

N/ANet 45 Days

Change Notice Number 17

Contract Number MA180000000365 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

0 Years

$6,000,000.00 $0.00 $6,000,000.00

DESCRIPTION

Effective July 25, 2025, the Contract Administrator has been changed to Jordana Sager.

All other terms, conditions, specifications and pricing remain the same. Per (DTMB) contractor (request/proposal) and agency (request) agreement, and DTMB Central Procurement approval.

DTMB

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Qual Program MiPRINT Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

February 26, 2018 January 31, 2028 5 - 12 Months January 31, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

100 Williams Drive

Ramsey NJ 07446

Nitzia Payne

201-934-5213 npayne@kmbs.konicaminolta.us

CV0001922

MINOLTA CORP

C O

A C

517-241-7561

LaddM@Michigan.gov

Alannah Doak

(517) 230-9424

DTMB

Mary Ladd DTMB

DoakA@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

N/ANet 45 Days

Change Notice Number 16

Contract Number MA180000000365 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$6,000,000.00 $0.00 $6,000,000.00

DESCRIPTION

Effective 7/14/2025, the following attached amendment is hereby incorporated into the contract.

Language Revisions

REVISIONS TO SCHEDULE A- STATEMENT OF WORK

Section 1.9 Customer Service and Staffing. Replace subsection c as follows:

c. The Contractor shall provide the following Key Personnel positions:

• Contract Program Manager – Brenda Johnson

• Single Point of Contact (SPOC) – Ruth Dettloff

• Advanced Analyst – Brian McCauley

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Mary Ladd

517-241-7561

LaddM@michigan.gov

Alannah Doak

(517) 230-9424

DoakA@michigan.gov

STATE CONTACTS

DTMBC

ontract

A dm inistrator

Program

M anager

DTMB

MINOLTA CORP

100 Williams Drive Ramsey NJ 07446

Nitzia Payne

201-934-5213 npayne@kmbs.konicaminolta.us

CV0001922

C O

A C

CONTRACT SUMMARY

Pre-Qual Program MiPRINT Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE BEFORE February 26, 2018 January 31, 2028 5 - 12 Months January 31, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other NoYes

N/ANet 45 Days

Contract Number MA180000000365 to

MINOLTA CORP

100 Williams Drive Ramsey NJ 07446

Liz Strahle

201-934-5213

Lstrahle@kmbs.konicaminolta.us

CV0001922

C U

R R

T C

O N

Change Notice Number 15

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$6,000,000.00 $0.00 $6,000,000.00

DESCRIPTION

Effective September 25, 2024, this contract is adding attachment 1 to Schedule A - Kofax Capture Migration to Tungsten TotalAgility for state of Michigan agencies as attached.

Also, please note the Vendor Contact has been changed to Nitzia Payne.

The State of Michigan Kofax Capture Migration to

Tungsten TotalAgility Submitted by:

Robin Brockman

Submitted Date:

9/17/24

State of Michigan - Kofax Capture Migration to TTA 2

Document Properties

Prepared For: State of Michigan Department of Technology, Management and Budget

Solution: Kofax Capture Migration to Tungsten TotalAgility

Current Version: 1.11

Prepared By: Tom Olivieri, Ethan Cohen

Expiration: September 30, 2024

Distribution List

Name Organization Position Email

Giget Schlyer DTMB Agency Services

Business Relationship Manager

SchlyerG@michigan.gov

Jibu John DTMB Agency Services

DTMB State Administrative Manager johnj@michigan.gov

Robin Brockman

Konica Minolta Sr. Account Executive rbrockman@kmbs.konicaminolta.

Tom Olivieri Konica Minolta Sales Business Consultant tolivieri@kmbs.konicaminolta.us

Ethan Cohen Konica Minolta Sales Engineer ecohen@kmbs.konicaminolta.us

Arjay Dohring Konica Minolta Professional Services Director adohring@kmbs.konicaminolta.us

Definitions

● UAT: User Acceptance Testing

● IDP: Intelligent Document Processing

1. Executive Summary

1.1 Introduction and Background

The purpose of this executive summary is to provide an overview of the results of Konica Minolta Business Solutions U.S.A., Inc.’s (Konica Minolta) study on the current Kofax Capture environments for the State of Michigan Department of Technology, Management and Budget (Client). Our research focused on analyzing the current Kofax standalone workstations deployed around the State of Michigan departments, identifying the current document capture requirements for the various departments, and recommendations for a migration to a centralized processing solution using Tungsten TotalAgility. The study included interviews with staff from the Michigan Liquor Control Commission (MLCC). The key findings and recommendations from our study are outlined in this Statement of Work (SOW).

State of Michigan - Kofax Capture Migration to TTA 3

2. Proposed Solution Summary An assessment was conducted in pre-sales for MLCC and serves as the framework for this engagement and the basis for pricing. The chart below documents the current version, the license key serial number, and the page count licensed for each workstation. The last column shows the original page count volume uploaded to MicroFocus Content Manager in one year. (See Appendix A for screenshots of the license keys and versions deployed for MLCC.)

Department Kofax Version Serial # Licensed Page Count

Total # of Pages (Annually)

MLCC #1 11.0.0.5.0.578* CM12576 600,000

1,101,056

MLCC #2 11.0.0.4.0.503* XA27237 600,000

*Kofax Capture version 11.0 is end of life as of February, 2024.

The deployed functionality and complexity based on the information gathered is outlined below for the MLCC.

2.1 Proof of Concept

A proof of concept (POC) needs to be implemented to determine if the custom MicroFocus Content Manager export connector will function in the new TotalAgility environment. Konica Minolta will recompile the MicroFocus Content Manager source code. The newly compiled export connector will be deployed to the TotalAgility development environment. Konica Minolta will create a new test workflow configured to capture and export using the recompiled MicroFocus Content Manager export connector. This test will determine whether the recompiled MicroFocus Content Manager export can be used in the TotalAgility environment.

Konica Minolta will procure an evaluation TotalAgility license for this POC effort.

(a) Development System Configuration

● Help with the installation of TotalAgility 7.11.

● Help with the install of custom MicroFocus Content Manager prerequisites (HP TRIM client).

(b) Konica Minolta Responsibilities

● Work with the Client to install one new TotalAgility development environment.

● Help and guide install recompiled MicroFocus Content Manager.

● Create one (1) new test workflow using the MicroFocus Content Manager export.

● Test the workflow process.

● Install HP TRIM client.

● Install any other MicroFocus Content Manager prerequisite client software.

(d) POC Assumptions

● Konica Minolta assumes that Client has access to the prerequisite client components and that they will be installed by Client’s IT prior to the POC.

● Konica Minolta assumes that a successful test of the export process is delivery of document and metadata to Content Manager.

The cost of this POC is not to exceed $3,750 and is factored into the estimates below. In the event that the POC does not produce a successful result, Konica Minolta will work with the Client team to evaluate what mitigation efforts may be required and will provide a Change Order for such efforts. If Konica Minolta and Client are unable to agree on a Change Order, the remainder of this SOW shall not apply.

State of Michigan - Kofax Capture Migration to TTA 4

2.2 MLCC

MLCC has two (2) independent Kofax Capture workstations where documents are scanned and indexed for storage in MicroFocus Content Manager. The volume scanned annually is 1.2 million pages using nine (9) Batch Classes and nine (9) Document Classes.

(a) Kofax Capture Configuration

● Two (2) independent, stand-alone capture workstations are not connected.

● The following Batch Classes are configured at each workstation:

1. Desktop Scan

2. Finance

3. Inbox

4. Inbox Finance

5. Renewal - Renewal App Received

6. Renewal Test

7. Renewals

8. Trim Documents

9. UAT Test CM 9.4

● The validation step of the process leverages a database lookup to ensure the value manually keyed into an index field is correct. Additional data is pulled down to populate additional fields upon a match in the database of the data keyed.

● There is a Fujitsu fi-6800 scanner installed on each workstation.

● There is a custom export script for export to MicroFocus Content Manager (Client has the source code).

● These two (2) workstations are running an outdated version of Kofax Capture that is due to become end of support as of January 15, 2024.

● Each workstation is licensed separately for up to 600,000 pages to support an annual total of 1.2 million pages scanned in the department.

(b) Konica Minolta Responsibilities

● Work with the Client to perform a gap analysis of the refined scope and service estimate to redeploy the above batch classes in a Tungsten TotalAgility environment.

● Provide the services, enhancements, and/or changes as agreed upon by the Client and Konica Minolta.

● Train the end users on each capture process that replaces the Kofax Capture functionality currently in place.

● Provide access to a development environment and software to perform outlined work.

● Collaborate with the Konica Minolta Professional Services team to ensure an understanding of requirements.

● Review and approve the refined scope and estimate.

(d) MLCC Assumptions

● No OCR Zonal recognition being performed in any of these Batch Classes.

● The existing databases will be leveraged for data validation.

● The source code for the current Kofax Capture export script for MicroFocus Content

Manager is available and will be used in Tungsten TotalAgility. If the script fails to work with Tungsten TotalAgility, a rebuild of the script will be necessary and scoped as a separate development effort.

2.3 Ad-Hoc Support Services

Ad-hoc services are available as a Block of Hours engagement and provide a set number of hours to be used over a 12 month period. Block of Hour engagements deliver the benefits of budgeting for ad-hoc services and enhancements that arise during the general course of business.

State of Michigan - Kofax Capture Migration to TTA 5

Konica Minolta’s Responsibilities Include

● Provide Forty (40) hours per year of Training and Configuration Support hours over the term of this SOW at discounted hourly rate of $225 per hour. If additional hours are required within a 12 month period, they can be added at a cost of $225/hr.

● Work with Client collaboratively on scheduled completion of configuration tasks.

● Scheduling must be coordinated between Client and the Konica Minolta Client

Success Team and /or Account Executive

● Create a documented use email for Client Agreement (see Appendix C) or a SOW.

● Work with the Client to determine the level of effort and resources required as small enhancements arise. Provide a knowledgeable resource for required work.

● Actively plan with the Client regarding the usage of the hours.

● Provide monthly updates on the hours used

● Work with Client to resolve any issues in a timely manner

Client’s Responsibilities Include

● Work with Konica Minolta to determine the level of effort and resources required as ad-hoc services and enhancements arise

● Review and agree to documented use of hours via email (see Appendix C) or sign a

Statement of Work

● Actively plan with Konica Minolta regarding the usage of the hours

● Work with Konica Minolta to resolve any issues in a timely manner

Assumptions

● Konica Minolta will use Microsoft Teams or similar platform to collaborate with client in the completion of tasks performed under the Configuration Support hours. We currently use Zoom for collaboration. Any other connection methods would be Client-provided.

● Konica Minolta and the Client will work together to unit test the developed solution in the respective environments

● Konica Minolta and the Client will work together to define the required work schedule

● All development will be performed on the test system and migrated to the production system unless otherwise noted in the documented use email

● The hourly rate for Ad-hoc Support services is $250.00 per hour but has been discounted to $225 for this SOW

● Konica Minolta and the Client will schedule the start of any usage of hours after the documented use email has been agreed by the Client or a signed SOW is received. The start is typically scheduled 2 to 4 weeks from the agreed documented use email or signed SOW.

● Client software subscription payments are in good standing

● Hours available for services will expire one year from the date of signature of this agreement.

2.4 Out of Scope

This project shall not include the following, any inclusion or addition of these items will require a Change Order:

● Departments, applications, or steps that were NOT documented as part of the expected scope of this SOW.

● Additional processes that have not been thoroughly understood or documented.

State of Michigan - Kofax Capture Migration to TTA 6

● Translations required through middleware, applications or other systems (e.g., web services).

● Configuration of any Zonal or page level OCR for data extraction.

● Activities that go beyond education and minor troubleshooting during the Go-Live Support period.

● Integration with third party solutions - it is assumed that integration efforts, including those related to data transfer, entry, or exchange, are not included in the scope of this project with the exception of Active Directories configuration and unless specifically defined as in-scope in this Section 2.

● Custom code development - it is assumed that there will be no requirements for custom development unless explicitly stated in this SOW.

● Custom interfaces - for the purposes of this project, standard, pre-built vendor interfaces will be utilized. Development of customized web front-ends, applications or web services are not included in the scope for this project.

● Handling of additional data or documents that are not specifically mentioned in this SOW.

● The processing of additional document types that were not provided by Client.

● Additional effort associated with processing a higher volume of documents than was originally anticipated.

State of Michigan - Kofax Capture Migration to TTA 7

2.5 Implementation Plan

Key Dates The key dates listed below are identified as target dates for the completion of the project and mutually agreed upon by the Client and Konica Minolta. The days listed here are from day of SOW execution and are preliminary and non-binding, however, if a preceding commitment is not met, the Go-Live date will be at risk.

Phase Calendar Day

SOW Execution 0

Purchase Order Delivered 7

Project Kickoff 14

POC Dev Complete 30

UAT Complete 60

Production Migration Complete 70

Target Go-Live 72

Customer Acknowledgement: ____________ (Initial)

State of Michigan - Kofax Capture Migration to TTA 8

3. Term and Pricing Once this SOW has been executed and a Purchase Order (if necessary) has been received, a project kick-off meeting will be scheduled to review the project and schedule. It is very important for both organizations to understand that starts and stops in the implementation process are very costly. Working together to develop a workable plan that will ensure a smooth process is critical to the overall success of the project.

3.1 Pricing Summary

Unless otherwise stated herein, payments are due Net 30 with a 15 day grace period.

Description Solution Total

Tungsten TotalAgility Licensing (Year 1) $19,348.10

KMBS Professional Services - Implementation Services (One Time) $30,000.00

Year 1 Total $49,348.10

3.2 Software Detail.

The following software licensing is recommended for use by the MLCC department.

Description Product Code Cost Qty. Annual Fee

Tungsten TotalAgility - Base Configuration v2

● Includes 4 Full Users

● 100K/Yr Imaging

● 10K/Yr Transformation

● Additional IA Sample

Licenses included for select products

● Term on Premise

TTA-TERM-BASE-001U $6,741.00 1 $6,741.00

Tungsten TotalAgility -

● Concurrent Full User

● Term on Premise

TTA-TERM-CONU-001U $1,348.20 0 $0.00

Tungsten TotalAgility -

● Imaging Volume 10K

Pages/Yr Term on Premise

TTA-TERM-2101-001U $114.61 110 $12,607.10

Annual Subscription Fee* 19,348.10

Software subscriptions assume a three (3) year term commitment for the production licensed configuration listed below. Pricing valid until September 30, 2024.

● Annual Imaging Volume: 1.2 million pages annually.

● Annual Transformation Volume: 10,000 pages of transformation licensing.

● Full Concurrent Users: 4 concurrent user licenses.

o Two (2) users for MLCC.

o Two (2) users for Admin support.

State of Michigan - Kofax Capture Migration to TTA 9

3.3 Professional Services Detail.

The Service(s) detailed in this SOW shall be performed on a time and materials basis as detailed below. Note that the table below represents estimated effort but may vary, as this is not a fixed fee engagement. The Konica Minolta Professional Services team shall be proactive in meeting the below budget and advise if unforeseen circumstances arise that may impact the budget. The following services section is recommended for use by the MLCC.

Project Pricing Summary

Hourly Rate for Konica Minolta standard services: $250.00 Hourly Rate for this project: $250.00

Engagement Type: T&M Estimated Project Duration (in weeks): 5

High Level Project Tasks

Description Estimated Hours

Estimated Cost

Project Management

Project Plan, Status Reports, Meetings, etc.

21 $5,250.00

Implementation Services

Project Initiation, Analysis, Design, Installation, Configuration, Testing, Training, Go-Live Support

99 $24,750.00

Professional Services Total: $30,000.00

State of Michigan - Kofax Capture Migration to TTA 10

3.4 Ad-Hoc Support Services Detail.

Konica Minolta’s estimate includes the work items identified above for the professional services described. This SOW 12 month term comes into effect upon contract execution.

Description Qty Solution Total

Block of Hours 40 $9,000.00

Additional hours may be purchased upon consumption of the original hours purchased.

3.5 Statement of Confidentiality

See Section 29 of the Agreement.

3.6 Travel and Expense

Konica Minolta expects to deliver the services outlined in this SOW remotely.

3.7 Validity

This document shall remain valid until September 30, 2024.

4. Assumptions and Critical Dependencies

4.1 General

● All Konica Minolta services will be provided development, configuration, and unit testing.

● Client will assign and provide a dedicated Project Manager to oversee the project on their side.

● Client will furnish a list of stakeholders and communicate the expected time commitment for each individual. Client will also be responsible for ensuring that these time commitments are upheld.

● All key stakeholders and project members will attend the project kick-off meeting to understand project objectives, timeline, deliverables, and expectations.

● Client will ensure its resources are trained and certified to perform any in-house roles in the chosen platform in advance of this engagement, or, at the latest, before UAT.

● The training provided as part of this SOW will be tailored to the solution delivered and will not encompass all functionality of the platform.

● Client will procure all required software licenses necessary for this engagement and for all necessary environments (Development, UAT, Production).

● Client acknowledges that the Go-Live Support period is intended to offer quick assistance and support as personnel learn to manage the recently deployed solution.

Therefore, project resources will be available on a "call-in" basis rather than working full-time throughout the two (2) week period. Should additional full-time resources be required at this stage due to unforeseen circumstances, the Client understands that a Change Order for the extra time needed will be required.

4.2 Schedule

● Upon reaching an agreement on the specific project schedule, the Client will be responsible for ensuring the participation of relevant stakeholders and coordinating any necessary logistical arrangements.

State of Michigan - Kofax Capture Migration to TTA 11

● Client will make all relevant and requested documents available within one (1) week of engagement commencement.

● Konica Minolta will collaborate with subject matter experts (SMEs) identified by Client and make arrangements for workshops or meetings related to the project. The Client will ensure that engagement activities are given priority, as necessary, to adhere to the agreed-upon schedule.

4.3 Scope and Deliverables

● The Konica Minolta Project Manager will be responsible for obtaining approval on all deliverables before they are considered final.

● Key stakeholders will review the deliverables and provide feedback. The deliverable will be considered final if all feedback items are satisfactorily addressed. If no feedback is received, the deliverable will be deemed complete and accepted.

4.4 UAT

● The Client will be responsible for creating a solution test plan and for executing against that plan for UAT.

● Changes occurring as a result of UAT, which require an unforeseen scope change, may increase the overall project timeline and require a Change Order. It is recommended that the Client set aside extra budget to mitigate the impact of this scenario.

● The Client will facilitate troubleshooting sessions to review necessary systems (Test and Production) for conducting UAT and executing UAT as needed. Excessive delays may result in additional costs or loss of the engagement’s scheduled resources.

4.5 On-premise Clients

● The Client will provide the hardware required to run all required components of the solution; these specifications can be supplied upon request.

4.6 Change Management Process

Either party may request modifications to the scope of Professional Services outlined in this SOW. If a change is requested, Konica Minolta will inform the Client in writing of any potential impact on fees, costs, implementation schedule, or any other material effect that the change could reasonably have on the Professional Services.

State of Michigan - Kofax Capture Migration to TTA 12

Approval and Acceptance

CLIENT: State of Michigan Department of Technology, Management and Budget

PROPOSED SOLUTION: Kofax Capture Migration to Tungsten TotalAgility

This SOW is entered into as of the date indicated by the last signing party below by and between Konica Minolta and Client. This SOW is subject to the MiPrint Contract (Contract #171- 180000000365) dated February 26, 2018 (“Agreement”), by and between the State of Michigan and Konica Minolta, and is governed by the terms of the Agreement. In the event of any conflict between the Agreement and this SOW, the Agreement shall control.

By signing below, the authorized representative(s) from Client acknowledges that they have read, agreed to and accepted this SOW and agree that it is provided for the purpose of providing an estimate for professional services related to discovery and gap analysis and is subject to change.

State of Michigan Department of Technology, Management and Budget Approval

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Approver Signature Date Signed

Konica Minolta Business Solutions U.S.A., Inc. Approval

\iimsdn1\ \iimads1\ \iimsdd1\

IIM Sales Director Signature Date Signed

\iimpsn1\ \iimpss1\ \iimpsd1\

Professional Services Director Signature Date Signed

State of Michigan - Kofax Capture Migration to TTA 13

Appendix A: Screenshots The chart below outlines the licensing information and the screenshots were taken from the production systems being used in the respective departments.

Department Kofax Version Serial # Licensed Page Count

MLCC #1 11.0.0.5.0.578 CM12576 600,000

MLCC #2 11.0.0.4.0.503 XA27237 600,000

Annual Totals 1,200,000

Ref Description Screenshot

1 MLCC License Utility

WS #1

2 MLCC Version

WS #1

State of Michigan - Kofax Capture Migration to TTA 14

3 MLCC License Utility

WS #2

4 MLCC Version

WS #2

State of Michigan - Kofax Capture Migration to TTA 15

Appendix B: Recommended Server Specifications Development Environment

● 1 App/Web/Transformation/Analytics Server (iiS) o CPU – 8 cores o RAM – 16GB o DISK – 500GB

● 1 SQL server/instance o CPU – 8 cores o RAM – 16GB o DISK – 500GB

Initial Production Environment

● 1 App/Web/Transformation (iiS) - (Transformation must be installed but will not be used) o CPU – 8 cores o RAM – 16GB o DISK – 250GB

● 1 TTA DB server/instance (Can be an existing SQL Server) o CPU – 16 cores o RAM – 32GB o DISK – 500GB

Expanded Production Environment for Transformation (optional)

● 1 Transformation Server (Optional) o CPU – 16 cores o RAM – 32GB o DISK – 250GB

Expanded Production Environment for Analytics Servers (optional)

● 1 Analytics Server (iiS) (Optional) o CPU – 4 cores o RAM – 8GB o DISK – 500GB

● 1 Analytics DB server/instance (Optional) o CPU – 4 cores o RAM – 16GB o DISK – 500GB

State of Michigan - Kofax Capture Migration to TTA 16

Appendix C: Request for Ad-Hoc Services

Sample documented use email:

Hello <Client Name>

Based on our conversations here is an update regarding the <project xyz> services. Instead of writing a SOW, we will use this email as a record of the requested services.

Konica Minolta will

● XXXXX

● XXXXXX

● Konica Minolta will use remote support tools such as Microsoft Teams or Zoom in collaboration with State of Michigan for the XXXX

● Konica Minolta and Client will work together to resolve any issues in a timely manner

Client will

● XXXX

● Provide a contact person to refer any questions or issues to

Estimate: XX Hours

If you agree with this please respond that you agree and we will use your response as our documentation for using your block of hours.

If you have any questions please don't hesitate to contact me.

Thank you

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Qual Program MiPRINT Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

February 26, 2018 January 31, 2028 5 - 12 Months January 31, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

100 Williams Drive

Ramsey NJ 07446

Liz Strahle

201-934-5213

Lstrahle@kmbs.konicaminolta.us

CV0001922

MINOLTA CORP

C O

A C

Alannah Doak

(517) 230-9424

DTMB

DoakA@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

N/ANet 45 Days

Change Notice Number 14

Contract Number MA180000000365 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$6,000,000.00 $0.00 $6,000,000.00

DESCRIPTION

Effective 6/18/2024, Schedule B is hereby updated per revised attachment.

Schedule B Revised Via CN 14, Effective 6/18/2024 MFD - Monochrome Pricing

Device Category Monthly MFD Monochrome Impressions Included in Monthly Device Lease Cost Manufacturer Model Monthly Duty Cycle

AB Overage Cost Per Impression (B&W)

R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term)

Device Lease Cost

C MFD Monochrome - Device Lease Y x $38.53 Y x $46.33 Y x $64.60 Y x $75.21 Y x $100.11 Y x $117.11 Y x $124.32 Y x $179.38 Y x $296.37 Y x $408.65 Y x $563.87

Core Capability D Duplex-Print/Copy Capability Y x Included in Device Lease Y x Included in Device

Lease Y x Included in Device Lease Y x Included in Device

Lease Y x Included in Device Lease

E Cabinet Stand Y x $3.3700 Y x $3.3700 Y x $1.5500 N $1.5500 N $3.0200 N $3.0200 N $3.0200 N $3.0200 N N/A for Model N N/A for Model N N/A for Model F Large Capacity Tray Y $2.3200 Y $2.3200 Y $10.0300 Y $10.0300 Y $24.2600 Y $24.2600 Y $24.2600 Y $24.2600 Y $24.2600 Y $24.1100 Y $24.1100 G High Capacity Feeder N Please see above N Please see above N Please see above Y Please see above Y Please see above Y Please see above Y Please see above Y Please see above Y Please see above Y Please see above Y Please see above H Envelope Feeder N Included in Device

Lease N Included in Device Lease N Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease I Finisher N $3.6900 N $3.6900 N $12.6000 Y $12.6000 Y $11.9200 Y $11.9200 Y $11.9200 Y $11.9200 Y $15.4400 Y $16.4800 Y $16.4800 J 2/3-Hole Punch N N/A for Model N N/A for Model N $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 K Sort N Included in Finisher N Included in Finisher N Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher L Staple N Included in Finisher N Included in Finisher N Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher M

Ability to monitor job status remotely Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

N Locked Print (via passcode) with installation Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease O Single Fax Line Y $2.3400 Y $2.3400 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 N $8.6700 N $8.6700 P

Two-Sided Faxing N Included in Fax Kit N Included in Fax Kit N Included in Fax Kit Y Included in Fax Kit Y Included in Fax Kit Y Included in Fax Kit Y Included in Fax Kit Y Included in Fax Kit Y Included in Fax Kit N Included in Fax Kit N Included in Fax Kit

Q Networking Scanning Package Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease R

Scan to e-mail Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

S Scan to Network Server Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease T

Scan to network PC Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

U OCR Capability N $2.6000 N $2.6000 N $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 V

Color Scanning Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

W LDAP 3.0 Integration Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease X

SMTP/Mail Integration Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

Please see attachment "Additional Accessories Pricing"

$0.0053 $0.0082

Input

$0.0061 $0.0054 $0.0053

Scanning

Software Integration

Additional Accessories (Optional) bizhub 451i + DF-713

Finishing

Network Printing bizhub 361i + DF-714 200,000

$0.0072 $0.0072 $0.0063

Fax

$0.0120 $0.0120 $0.0082

I(A) II III IV VI(B)

Konica Minolta Konica Minolta bizhub 4051i bizhub 4751i bizhub 227 bizhub 287 bizhub 361i + DF-714

Konica Minolta Konica Minolta Konica Minolta Konica Minolta Konica Minolta

Konica MinoltaKonica Minolta Konica Minolta Konica Minolta

250,000

250,000 300,000 300,000

VI VII VIII IX

35,000 60,000 100,000 bizhub 551i + DF-713 bizhub 651i + DF-713 bizhub 850i 300,000

PRICING COMPONENTS (Monthly)

300 800 3,000 6,000 9,000

100,000 150,000 100,000 120,000 175,000 175,000 bizhub 950i

15,000 20,000

MFD-Mono Per Impression

Device Category Manufacturer Model Monthly Duty Cycle

AB Cost Per Impression (B&W)

R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term)

Device Lease Cost

C MFD Monochrome - Device Lease Y x $35.83 Y x $39.13 Y x $49.60 Y x $52.93 Y x $67.11 Y x $67.11 Y x $73.72 Y x $104.38 Y x $146.37 Y x $158.65 Y x $188.87 Core Capability

D Duplex-Print/Copy Capability Y x Included in Device Lease Y x Included in Device

Lease Y x Included in Device Lease Y x Included in Device

Lease Y x Included in Device Lease

Lease N Included in Device Lease N Included in Device

Lease Y Included in Device Lease Y Included in Device

Ability to monitor job status remotely Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

N Locked Print (via passcode) with installation Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease O Single Fax Line Y $2.3400 Y $2.3400 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 N $8.6700 N $8.6700 P

Networking Scanning Package Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

R Scan to e-mail Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease S

Scan to Network Server Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

T Scan to network PC Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease U OCR Capability N $2.6000 N $2.6000 N $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 Y $2.6000 V

Color Scanning Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

W LDAP 3.0 Integration Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease X

SMTP/Mail Integration Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

Please see attachment "Additional Accessories Pricing"

Software Integration

Additional Accessories (Optional)

PRICING COMPONENTS (Monthly)

Input

Finishing

Network Printing

Fax

Scanning

$0.0072 $0.0063 $0.0061 $0.0054 $0.0053 $0.0053 200,000 250,000 300,000 300,000 300,000

$0.0120 $0.0120 $0.0082 $0.0082 $0.0072 100,000 150,000 100,000 120,000 175,000 175,000 bizhub 361i + DF-714 bizhub 451i + DF-713 bizhub 551i + DF-713 bizhub 651i + DF-713 bizhub 850i bizhub 950i Konica Minolta Konica Minolta Konica Minolta Konica Minolta Konica Minolta bizhub 4051i bizhub 4751i bizhub 227 bizhub 287 bizhub 361i + DF-714 Konica Minolta Konica Minolta Konica Minolta Konica Minolta Konica Minolta Konica Minolta

VI VII VIII IX XI(A) I(B) II III IV V

MFD-Poly Per Impression

1) Network Multifunction Devices - Monochrome Device Category Monthly MFD Polychrome Impressions Included in Monthly Device Lease Cost Monthly MFD Monochrome Impressions Included in Monthly Device Lease Cost Manufacturer Model Monthly Duty Cycle

A Overage Cost Per Impression (Color) B Overage Cost Per Impression (B&W)

R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term) R eq ui re d

M od el Monthly Lease

Cost (4-Year Term)

Device Lease Cost

C MFD Polychrome - Device Lease Y x $57.60 Y x $98.95 Y x $126.82 Y x $152.72 Y x $175.18 Y x $230.66 Y x $321.62 Y x $427.33 Y x $882.32 Y x $1,380.47

Core Capability D Duplex-Print/Copy Capability Y x Included in Device Lease Y x Included in Device

Lease Y x Included in Device Lease Y x Included in Device

Lease E Cabinet Stand Y x $2.8900 Y x $2.8900 Y x $1.5300 N $1.5300 N $3.0200 N $3.0200 N $3.0200 N $3.0200 N N/A for Model N N/A for Model F Large Capacity Tray Y $2.9000 Y $2.9000 Y $9.7300 Y $9.7300 Y $24.2600 Y $24.2600 Y $24.2600 Y $24.2600 Y $24.2600 Y $24.2600 G High Capacity Feeder N Please see above N Please see above N Please see above Y Please see above Y Please see above Y Please see above Y Please see above Y Please see above Y Please see above Y Please see above H Envelope Feeder N Included in Device

Lease N Included in Device Lease N Included in Device

Lease Y Included in Device Lease Y Included in Device

Lease Y Included in Device Lease

I Finisher N $2.7100 N $2.7100 N $12.6000 Y $12.6000 Y $11.9200 Y $11.9200 Y $11.9200 Y $11.9200 Y $15.4400 Y $15.4400 J 2/3-Hole Punch N N/A for Model N N/A for Model N $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 Y $7.9800 K Sort N Included in Finisher N Included in Finisher N Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher L Staple N Included in Finisher N Included in Finisher N Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher Y Included in Finisher M

Ability to monitor job status remotely Y Included in Device Lease Y Included in

Device Lease Y Included in Device Lease Y Included in

Device Lease N

Locked Print (via passcode) with installation Y Included in Device Lease Y Included in

Device Lease Y Included in Device Lease Y Included in

Device Lease O

Single Fax Line Y $1.9500 Y Included in Device Lease Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 Y $8.6700 N $8.6700

P Two-Sided Faxing N Included in Fax Kit N Included in

Device Lease N Included in Fax Kit Y Included in Fax

Kit Y Included in Fax Kit Y Included in Fax

Kit Y Included in Fax Kit N Included in Fax

Kit Q

Networking Scanning Package Y Included in Device Lease Y Included in

Device Lease Y Included in Device Lease Y Included in

Device Lease R

Scan to e-mail Y Included in Device Lease Y Included in

Device Lease Y Included in Device Lease Y Included in

Device…

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