17905-26_3_SUPPLIER.pdf

Professional Design Services 17905-26,3

Proprietary and Confidential 7/24/26 10:22 AM

A NEW DAY.

Bid Specifications for

As-Needed Public Works Services

Company City of Jacksonville Buyer Benjamin Kemp

E-mail BKemp@coj.net

This document has important legal consequences. The information contained in this document is proprietary of City of Jacksonville. It shall not be used, reproduced, or disclosed to others without the express and written consent of City of Jacksonville.

All responses to this solicitation must be submitted through the City's e-procurement system 1Cloud. If you need to refresh yourself on the instructions for viewing and responding to solicitations, please refer to the training information posted on the supplier portal located on the COJ Procurement Division website.

https://www.jacksonville.gov/departments/finance/procurement https://www.jacksonville.gov/departments/finance/procurement

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Response Rules

1.5 Terms

1.6 Attachments

2 Requirements

2.1 Affirmation

2.2 Submittal Statement

2.3 General Requirements

2.4 Requirements for PDS

2.5 Insurance Requirements

2.6 Sample Contract

2.7 Evaluation Criteria

2.8 Response Attachments

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

4 Contract Terms

1 Overview

1.1 General Information

Title As-Needed Public Works Services

Synopsis This is a Request for Qualifications for continuing, as-needed professional services for miscellaneous Public Works projects for the City of Jacksonville. Services may include professional engineering, architecture, surveying and mapping, landscape architecture, planning, environmental, geotechnical, construction administration/support, and related professional services as needed for various City projects.

Non - Mandatory prebid meeting, Thursday 6/18/2026 10:00 Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/257571985346982?p=A911ThqZlbuC0aPFhI

Meeting ID:

257 571 985 346 982

Passcode:

Mv6om7bJ

Amendment Date 7/24/26 10:21 AM Amendment Description The purpose of this addendum is to provide questions and answers and to provide a revised profile code list Buyer Benjamin Kemp Outcome Contract Purchase

Agreement E-Mail BKemp@coj.net

1.2 Schedule

Preview Date Open Date 7/24/26 10:21 AM

Close Date 7/30/26 10:00 AM Award Date Time Zone Eastern Standard Time

Pre-Bid Conference Location

Non - Mandatory Prebid via Microsoft Teams Meeting ID: 257 571 985 346 982 Passcode: Mv6om7bJ

Pre-Bid Date/Time 6/18/2026 @10:00 AM Question Cutoff

Date/Time

7/17/2026 @10:00 AM

1.3 Negotiation Controls

Response Visibility Sealed

Lines Settings Rank Indicator 1,2,3...

Ranking Method Multiattribute scoring

1.4 Response Rules

This negotiation is governed by all the rules displayed below.

Rule Suppliers are allowed to revise their submitted response up until Bid closing

1.5 Terms

Agreement Start Date Agreement End Date

Agreement Amount

(USD)

Payment Terms Freight Terms Freight Prepaid Shipping Method Best Way FOB FOB Destination

Negotiation Currency USD (US Dollar) Price Precision 2

1.6 Attachments

File Name or URL Type Description Revised Profile Code List 02.p File 17905-26_QA_Responses_Addendum File 17905-26_QA_Responses_Addendum File Q&A addendum 1 SF330-21a_Revised (2).pdf File Standard Form 330 17905-26 Addendum 2.pdf File Addendum 2

2 Requirements *Response is required

Suppliers must satisfy the following requirements. By submitting a response, Supplier warrants and represents that it satisfies all requirements. Failure to meet any of the requirements may result in the response being rejected as non-responsive. Any conflict between any section within this document shall be resolved by deferring to the most restrictive language of the solicitation document. Suppliers must respond to each section through the drop-down selection or arrows at the top right. All response attachments should be properly labeled to identify supplier and file contents.

2.1 Affirmation

*1.

Type name, title, and e-mail of person submitting bid in the comments box.

Select one of the following:-

a. Acknowledge

Comments:

*2.

Type name of company in the comments box.

Select one of the following:-

a. Acknowledge

Comments:

*3. No Alterations: Bidder has not altered the original Solicitation Document in any way and further understands that any such alteration of the original solicitation document may result in rejection of the bid.

Select one of the following:-

a. Acknowledge

*4. Solicitation Silence: The Solicitation Silence policy is in effect for this solicitation and all communications related to this solicitation must be in writing to the designated procurement representative. Violations of the solicitation silence policy may result in the rejection/disqualification of the submission.

Select one of the following:-

a. Acknowledge

*5. Legal authorization and solicitation specific minimum requirements: All bidders must be legally authorized to do business in Duval County and shall comply with all minimum requirements for this bid. Failure to submit evidence for meeting any of these requirements may be grounds for rejection. Vendor shall provide proof of applicable local business licenses and particulars such as specific licensure, experience on similar projects, years of expertise in the area etc.

Select one of the following:-

a. Acknowledge

Comments:

*6. Certification of No Conflict of Interest: Supplier certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Supplier's company. Supplier must complete and submit the attached Conflict of Interest Statement fully detailing any potential conflicts.

Attachments:

File Name or URL Type Description

CONFLICT OF

INTEREST CERTIFICA

File

Select one of the following:-

a. Contractor certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.

b. Contractor cannot certify that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.

*7.

Equal Business Opportunity Program: Pursuant to Part 6 of Chapter 126, Jacksonville Ordinance Code, the City of Jacksonville encourages the utilization and participation of Jacksonville Small and Emerging Businesses (JSEBs) in its contract awards based upon availability. It is the City's intent in adopting this program to reflect the philosophy with regards to enhancing participation of JSEBs in all areas of procurement.

Attachments:

File Name or URL Type Description Bid Codes -PWEN-502601- 26 - Pr

File

Select one of the following:-

a. Acknowledge

*8. Electronic Signature: I understand this acknowledgment serves as my electronic signature and has the same force and effect as my manual signature.

Select one of the following:-

a. Acknowledge

2.2 Submittal Statement

*1.

Accuracy of Work; Liability for Errors and Omissions

1. The CONSULTANT shall be responsible for the accuracy of its work, including work by any subcontractors, and shall promptly make necessary revisions or corrections resulting from errors and omissions on the part of the CONSULTANT or subcontractors without additional compensation. Acceptance of the work by the CITY shall not relieve the CONSULTANT of the responsibility for subsequent corrections of any such errors and the clarification of any ambiguities.

2. At any time during the construction of the Project provided for by the Contract Documents or during any phase of work performed by others based on data furnished by the CONSULTANT under this Agreement, the CONSULTANT shall confer with the CITY for the purpose of interpreting the information furnished and/or to correct any errors and/or omissions made by the CONSULTANT. The CONSULTANT shall prepare all drawings or data to correct its errors and/or omissions without added compensation, even though final payment may have already been received therefor.

3. The CONSULTANT shall be and shall remain liable, in accordance with applicable law, for all damages to the CITY caused by the CONSULTANT's breach of contract or its negligent performance of any of the services furnished under this Agreement. The CONSULTANT shall not be responsible for (i) any time delays in the Project caused by circumstances beyond the CONSULTANT's control, or (ii) any additional construction costs, other than the "Recoverable Damages" defined below, that would have been incurred by the CITY if the Contract Documents had been properly prepared in the first place. However, the CONSULTANT will be liable to the CITY for the following damages associated with such breach of contract or negligent performance ("Recoverable Damages"): any retrofit expenses (such as the cost to remove installed work), intervening increases in the cost of the labor, supplies or building components, and any other avoidable costs resulting from the breach or negligent performance that are not otherwise recoverable under this Agreement; and liquidated damages equal to 20% of the cost of any Change Order issued to the CONTRACTOR to perform the work necessary to correct the breach or negligent performance. This payment shall not constitute a penalty, but rather is the parties' reasonable estimate of the amount necessary to compensate the CITY for (i) increased administrative/oversight costs of CITY staff, (ii) recovery of the "builder's premium" for Change Orders that the CITY cannot competitively bid out, and (iii) the damages resulting from the fact that CITY will need to pull funding from other CITY-budgeted projects to cover the costs of the Change Order; and any other damages available to the CITY at law or in equity.

Select one of the following:-

a. Acknowledge

2.3 General Requirements

*1. Scope of Services: The Public Works Department of the City of Jacksonville, Florida is currently accepting bids to obtain source(s) of supply for the item(s) or service(s) as outlined in the bid documents provided. See the attachment(s) for additional information.

The City of Jacksonville requests qualifications for professional services within the scope of professional engineering, architectural, registered surveying and mapping, landscape architecture, land planning, and urban design related to certain projects authorized in the City's Budget as amended from time to time by the City Council. Services shall be provided on an as-needed, non-exclusive basis. The City makes no guarantee as to the amount of work that may be assigned under this contract and reserves the right to procure similar services through other contracts or procurement methods, as determined to be in the City's best interest.

These as-needed services shall be provided under work order agreements in the following areas: architecture;

landscape architecture; mechanical; electrical; plumbing; structural; threshold inspections; interior design; space planning; industrial engineering; emergency management; systems engineering; noise abatement; vibration engineering; materials testing; geotechnical testing; civil engineering; traffic studies; street lighting; signals; roadways;

bridges; transportation; right-of-way acquisition; real estate services; project development & environmental/public involvement; parking; environmental; site assessments; rate studies; stationary tanks; water; waste water; sewer; utility location/vacuum excavation; storm drainage; facility plan review or subdivision review; planning; design; construction administration, engineering or inspection; scheduling; drafting/CAD services; preparation of plans and specifications for new construction, alterations, maintenance, or repair projects at various buildings to be designated; general land and topographic surveys; mapping; aerial photogrammetry; layouts for transportation, water, sanitary, storm sewer or other construction projects; marine facilities (boat ramps, docks); sidewalks, trails, bike lanes, signage/way finding, pedestrian paths and facilities; or such other services as may be performed by an architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice.

An individual or entity ("Firm") responding to this RFQ must provide evidence of any required licenses, certificates, or registrations with its submission to be considered. The City shall own all ideas, documents, plans, and materials developed as a result of this solicitation and Firm is informed same shall be subject to reuse in accordance with Section 287.055(10), Florida Statutes. Firm (i) confirms it has read and is familiar with Section 119.071(3), Florida Statutes regarding certain building plans, blueprints, schematic drawings, which depict the internal layout and structural elements of a building, facility, or other structure owned or operated by the City or other agency that are per said section exempt from Section 119.07(1), Florida Statutes and Section 24(a), Art. I of the Florida Constitution ("Exempt Plans") and (ii) agrees Firm shall remain in compliance with same, including maintaining the exempt status of such Exempt Plans for so long as they are held by Firm or otherwise in its possession. The City may cancel, withdraw, or modify this RFQ at any time and reserves the right to reject any or all responses and to waive irregularities, formalities, and informalities as it determines in the City's best interest.

Firm acknowledges that funding for each Specific Project will be established in the Capital Improvement Program (CIP) or Community Redevelopment Agency (CRA) capital budget. To the extent funding is available during any fiscal year for this Contract, the Owner, in its sole discretion, may rollover any unspent funding to subsequent fiscal years.

Proposed overhead rates up to 175% shall be documented by submission of an audit or a letter from an authorized representative certifying that the rate is accurate. Proposed overhead rates in excess of 175% shall conform to Federal Acquisition regulations as established by a governmental audit certified to by a Certified Public Accountant. Under no circumstance shall the overhead rate exceed 200%.

Individual project assignments/work orders under the contract should be limited to projects where the estimated construction cost of each individual project does not exceed the applicable statutory continuing contract threshold, currently $7.5 million, as may be adjusted by the State.

For study activity, the professional services fee for each individual study should not exceed the applicable statutory threshold, currently $500,000. In this context, a "study" generally means an assignment where the primary deliverable is an analysis, report, feasibility review, planning document, condition assessment, modeling effort, or recommendation, rather than final design plans and specifications for construction.

These thresholds apply to each individual project or study assignment under the contract, not the aggregate contract value.

Terms of the Agreement:

The initial term of the agreement shall be for FIVE (5) years with no renewal options, exercisable at the sole discretion of the City of Jacksonville and subject to mutual agreement of the parties and appropriation of funds.

Assignment of Work Orders

For firms awarded a contract, the firm's qualifications will be cross-referenced to the Standard Form 330 Function Codes and Profile Codes submitted with the firm's Statement of Qualifications. Firms may be categorized by service area, discipline, Function Code, and/or Profile Code based on the qualifications demonstrated in the submitted response.

Work will be authorized through individual Work Orders issued by the City. For each Work Order, the City will identify firms from the awarded pool with qualifications relevant to the specific assignment. In identifying qualified firms, the City may consider applicable Function Codes and Profile Codes, relevant project experience, proposed personnel, professional licensure, availability, current workload, past performance, ability to meet the required schedule, estimated level of effort, and the best interest of the City.

For each Work Order assignment, the City will request Letters of Interest from one or more qualified firms with relevant expertise. The Letter of Interest may request information regarding the firm's understanding of the assignment, proposed approach, available personnel, schedule, relevant experience, and ability to perform the work.

The City will evaluate the Letters of Interest and may negotiate a scope of services and fee with the firm determined to be the most qualified for the specific Work Order.

Work Orders shall be assigned only to firms determined by the City to be qualified for the specific assignment based on the qualifications demonstrated in the firm's Statement of Qualifications, Standard Form 330, and Letter of Interest.

Work Order Authorization and Purchase Orders

Each Work Order shall include, at a minimum, the approved scope of services, compensation, schedule, deliverables, and funding source for the specific assignment. After the Work Order scope and fee are approved by the City, the City may issue a purchase order or other written authorization in accordance with City procedures.

The Consultant shall not begin work until the City has issued the applicable Work Order and purchase order or other written authorization. The purchase order shall incorporate the terms of the Contract and the approved Work Order.

Individual Work Orders are intended to authorize specific assignments under the existing Contract and shall not require a separate contract amendment unless the City determines that an amendment is necessary.

Contract Negotiation and Rates

During contract negotiations, successful respondents will be required to provide a Schedule of Proposed Rates using Form "1."

These rates will be used in negotiating fees for individual Work Orders and shall remain in effect throughout the duration of the contract.

Rates may be adjusted only when an amendment to the original agreement is negotiated. Any increases shall not exceed the actual increase in the Consumer Price Index (CPI) since the date of response to the RFQ.

Unless otherwise identified on the form, rates for subcontractors shall not exceed those shown on the form.

Proposed overhead rates shall not exceed 175 percent of direct labor. Overhead rates exceeding 175 percent must conform to Federal Acquisition Regulations and be supported by a governmental audit certified by a Certified Public Accountant.

Under no circumstance shall the overhead rate exceed 200 percent.

Evaluation Criteria:

Contracts will be awarded to multiple firms. Only firms receiving a score of seventy (70) points or greater from the evaluation team may be eligible for award.

Respondents will be evaluated by the Selection Committee based on the qualifications and experience presented in their Statement of Qualifications and Standard Form 330.

1. Library Master Plan

2. Library Facility/Spaces Interior Design

3. Building Life Safety Plans

4. Small Intersection Projects

5. Artificial Intelligence Permitting Services

6. Extension of Staff

7. Small Parks Projects

8. Standalone Signal Projects

Attachments:

File Name or URL Type Description Revised Profile Code List 02.p

File

2.3.1 Scope of Services -

Pro

File

SF330-21a_Revised.pdf File Standard Form 330

Select one of the following:-

a. Acknowledge

*2.

Respondents must satisfy the following mandatory minimum requirements to have their Responses evaluated. By submitting a Response, the Respondent warrants and represents that it satisfies these requirements. Failure to meet these requirements may result in the Response being deemed non-responsive and not evaluated further. Required Documentation - Respondents shall submit documentation sufficient to demonstrate compliance with the minimum requirements for the services and Function Codes/Profile Codes for which they request consideration. All required documentation must be current and valid as of the Response submittal date.

A. Authorization to Provide Professional Services - The Respondent must be legally authorized to do business in the State of Florida and must be authorized to provide the professional services for which it is submitting qualifications, in accordance with applicable Florida Statutes, including the Consultants' Competitive Negotiation Act, Section 287.055, Florida Statutes.

B. Professional Licensure, Registration, or Certification, as Applicable - For any service area requiring licensure, registration, or certification under Florida law, the Respondent must demonstrate that such services will be performed under the responsible charge of an appropriately licensed, registered, or certified professional. This may include, as applicable, a Professional Engineer, Registered Architect, Landscape Architect, Professional Surveyor and Mapper, or other professional required by law for the services proposed. Respondents are not required to be licensed, registered, or certified in every service area listed in the Scope of Services. However, Respondents must demonstrate appropriate licensure, registration, certification, or subconsultant support for the Function Codes and/or Profile Codes for which they request consideration.

C. Required Documentation - Contract Execution Requirement: If required by the City of Jacksonville, the selected Respondent shall possess or obtain a City of Jacksonville Local Business Tax Certificate prior to contract execution.

Attachments:

File Name or URL Type Description

2.3.2 Minimum

Requirements.do

File

Select one of the following:-

a. Acknowledge

*3. Please review and acknowledge the attached requirements.

Attachments:

File Name or URL Type Description Executive Order 98-01.pdf File

EXECUTIVE ORDER NO.

2013-05.pd

File

Select one of the following:-

a. Acknowledge

*4.

This is a qualifications-based selection. The price sheet attached is provided as a courtesy and will be discussed further upon negotiations with the top ranked supplier. Do not include this price sheet as part of the response.

Select one of the following:-

a. Acknowledge

*5.

Revisions to the Solicitation

The following sections are hereby removed from the Terms and Conditions. Please disregard these sections in their entirety.

A.2 Award

A.4 Quantities

C.10 Delivery

C.12 Discounts

C.29 "Or Equal" Interpretation

C.30 Performance Bond

C.31 Pickup and Returns

C. 31 Prices

C. 41 Quotations

Select one of the following:-

a. Acknowledge

*6.

Response Format as below:

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Attachments:

File Name or URL Type Description

2.3.6 Response Format.

docx

File

Select one of the following:-

a. Acknowledge

*7. Federal Funding does not apply to this bid.

Select one of the following:-

a. Acknowledge

*8.

Join: https://teams.microsoft.

com/meet/257571985346982?

p=A911ThqZlbuC0aPFhI Non - Mandatory Prebid via Microsoft Teams Meeting ID: 257 571 985 346 982 Passcode: Mv6om7bJ

Select one of the following:-

a. Acknowledge

2.4 Requirements for PDS

*1. 1. Introduction The City of Jacksonville ("Buyer") intends to hire multiple firm(s) (sub word "Consultant" in place of "Contractor" where applicable) to provide the professional services described in this Request for Proposal (" RFP"). Persons interested in submitting a response to this RFP (a "Response") should carefully review this RFP for instructions on how to respond and for the applicable contractual terms.

2. Documents Available for Inspection During preparation of a response to this RFP, the following material is available for review by Consultants.

Arrangements for inspection should be made with the Contact Person identified in Bid. Copies of documents will be furnished to the extent permitted by law. NONE https://www.jacksonville.gov/departments/planning-and-development/development-services-division/review-group- (fka-dmg)/land-development-procedures-manual

3. Application of Chapter 287.055, Florida Statutes and Chapter 126, Ordinance Code, and Other Laws. The selection of and contracting with a Professional Services Firm under the RFP will be in https://teams.microsoft.com/meet/257571985346982?p=A911ThqZlbuC0aPFhI https://teams.microsoft.com/meet/257571985346982?p=A911ThqZlbuC0aPFhI https://teams.microsoft.com/meet/257571985346982?p=A911ThqZlbuC0aPFhI https://www.jacksonville.gov/departments/planning-and-development/development-services-division/review-group-%28fka-dmg%29/land-development-procedures-manual https://www.jacksonville.gov/departments/planning-and-development/development-services-division/review-group-%28fka-dmg%29/land-development-procedures-manual accordance with Section 287.055, Florida Statutes (the "Consultants' Competitive Negotiation Act") and Parts 2 and 7 of Chapter 126, of the Jacksonville Ordinance Code. Other provisions of federal, state, county and local laws, and administrative procedures, policies or rules may apply to the RFP and any claims or disputes arising hereunder. Lack of knowledge of the law or administrative procedures, policies, or rules by any Professional Services Firm shall not constitute a cognizable defense against their effect.

4. Questions and Requests for Amendment to RFP. If a Consultant (i) has questions about the RFP, (ii) finds discrepancies, omissions or ambiguities in the RFP, or (iii) believes any term or condition of the RFP is unreasonable, Consultant should request an amendment to the RFP. The request should reference the RFP section at issue and include any specific language that Consultant recommends using. All requests for amendment must be submitted in writing (via the 1Coud Procurement System) and, unless otherwise specified in the RFP, be received by the Contact Person at least ten (10) calendar days before the Response Due Date. Questions and requests for amendments directed to the Contact Person or to any other City personnel shall not constitute a formal protest of the RFP. Failure to request an interpretation or change will be considered evidence that Contractor understands and agrees to the provisions of the RFP.

The posting of a written amendment is the only official method by which interpretations, clarifications, changes or additional information will be given by City prior to the opening of Responses. Any other interpretation, clarification, change or information will have no legal effect. City reserves the right to amend, cancel or reissue the RFP at its discretion. City reserves the right to request or obtain additional information about any and all Statement of Qualifications submitted in response to RFP. The may also issue addenda to this RFP which will be sent to each Professional Services Firm who received this RFP. This includes the right to change the Response Due Date and the Contract award date. Notice of all amendments and cancellations will be posted on City's website (please contact the Contact Person if you are uncertain of the website address or if you experience problems accessing it). Contractor is responsible for monitoring this website for new or changing information.

5. Public Meetings and Special Accommodations. Any meetings of the RFP evaluation committee (i.e., the Competitive Sealed Proposal Evaluation Committee or Technical Review Committee) shall be noticed on City's website and shall comply with Florida's Open Meetings Laws. Please contact the Contact Person if you are uncertain of City's website address or if you experience problems accessing it. Persons requiring a special accommodation because of a disability should contact the Contact Person identified in Section 1 at least forty-eight (48) hours prior to the meeting.

6. Cost of Developing RFP Response. All costs related to the preparation of SOQ Responses and any related activities are the sole responsibility of Consultant. City assumes no liability for any costs incurred by Consultants throughout the entire selection process.

7. Response Ownership. All Responses, including attachments, supplementary materials, addenda, etc., shall become property of City and shall not be returned to Consultant. City will have the right to use any and all ideas or adaptation of ideas presented in any Response. Acceptance or rejection of a Response shall not affect this right.

8. Public Records Law; Process For Protecting Trade Secrets and Other Information. Article 1, Section 24, Florida Constitution, guarantees every person access to all public records, and Section 119.011, Florida Statutes, provides a broad definition of public records. As such, all responses to the RFP are public records unless exempt by law. If Consultant considers any portion of its Response to be exempt from disclosure under Florida law, Consultant must provide Buyer with a separate redacted copy of the Response and briefly describe in writing the grounds for claiming exemption from the public records law, including the specific statutory citation. Consultant shall be responsible for defending its determination that the redacted portions of its Response are confidential, trade secret or otherwise not subject to disclosure.

Further, Consultant shall protect, defend, and indemnify Buyer for any and all claims arising from or relating to Consultant's determination that the redacted portions of its Response are confidential, trade secret or otherwise not subject to disclosure. If Consultant fails to submit a Redacted Copy with its Response in accordance with Section 2.4 above, Buyer is authorized to produce the entire Response in answer to a public records request.

In accordance with Section 119.0701, Florida Statutes, the Consultant shall:

(a) Keep and maintain public records required by City to perform the services; and

(b) Upon request from City's custodian of public records, provide City with a copy of the requested records or allow records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, or as otherwise provided by law; and

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of this Contract if Consultant does not transfer the records to City; and

(d) Upon completion of this Contract, transfer to City at no cost all public records in possession of Consultant or keep and maintain public records required by City to perform the service. If Consultant transfers all public records to City upon completion of this Contract, Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Consultant keeps and maintains public records upon completion of this Contract, Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to City upon request from City's custodian of public records in a format that is compatible with City's information technology systems.

The above requirements apply to a "Consultant" as defined in Section, 119.0701, Florida Statutes.

Consultant HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE Consultant' S DUTY

TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,

CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT

(904) 255-7674; PRR@COJ.NET

9. Multiple Responses from Same Consultant; No Collusion. More than one Response from an individual firm, partnership, corporation or association under the same or different names is not permitted.

Reasonable grounds for believing that a Consultant is involved in more than one Response for the same work will be cause for rejection of all Responses in which such Contractor is believed to be involved. Any or all Responses will be rejected if there is reason to believe that collusion exists between Contractors. Responses in which the prices obviously are unbalanced will be grounds for rejection.

10. Convicted Vendor List. A person or affiliate placed on the State of Florida convicted vendor list pursuant to Section 287.133, Florida Statutes, following a conviction for a public entity crime may not do any of the following for a period of 36 months from the date of being placed on the convicted vendor list:

submit a bid on a contract to provide any goods or services to a public entity;

mailto:alexisl@coj.net submit a bid on a contract with a public entity for the construction or repair of a public building or public work;

submit bids on leases of real property to a public entity;

be awarded or perform work as a Consultant, supplier, subcontractor, or consultant under a contract with any public entity; and transact business with any public entity in excess of the Category Two threshold amount provided in Section 287.017, Florida Statutes.

11. Discriminatory Vendor List. An entity or affiliate placed on the State of Florida discriminatory vendor list pursuant to Section 287.134, Florida Statutes, may not:

submit a bid on a contract to provide any goods or services to a public entity submit a bid on a contract with a public entity for the construction or repair of a public building or public work;

submit bids on leases of real property to a public entity;

be awarded or perform work as a Consultant, supplier, sub-contractor, or consultant under a contract with any public entity; or transact business with any public entity.

12. Consultant Representations. In submitting a Response, Consultant understands, represents, and acknowledges the following (if Consultant cannot so certify to any of following, Consultant shall submit with its Response a written explanation of why it cannot do so).

Consultant currently has no delinquent obligations to the City of Jacksonville or any of its independent agencies.

The Response is submitted in good faith and without any prior or future consultation or agreement with any other respondent or potential respondent;

To the best of the knowledge of the person signing the Response, neither the Consultant, its affiliates, subsidiaries, owners, partners, principals or officers:

is currently under investigation by any governmental authority for conspiracy or collusion with respect to bidding on any public contract;

is currently under suspension or debarment by any governmental authority in the United States;

has within the preceding three years been convicted of or had a civil judgment rendered against it, or is presently indicted for or otherwise criminally or civilly charged, in connection with (i) obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; (ii) violation of federal or state antitrust statutes; or (iii) commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or has within the preceding three-year period had one or more federal, state, or local government contracts terminated for cause or default.

Consultant is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney's fees, and/or costs. [This certification applies to contracts of $1,000,000 or more. A list of the companies can be found as a link to "PFIA Quarterly Reports" at www.sbafla.com/fsb/ ] http://www.sbafla.com/fsb/

Consultant has read and understands the RFP terms and conditions, and the Response is submitted in conformance with those terms and conditions.

All representations made by Consultant to City in connection with the RFP have been made after a diligent inquiry of its employees and agents responsible for preparing, approving, or submitting the Response.

Consultant shall indemnify, defend, and hold harmless City and its employees against any cost, damage, or expense which may be incurred or be caused by any error in the Response.

All information provided by, and representations made by, Consultant are material and important and may be relied upon by City in awarding the Contract.

13. Provision of Services. Consultant shall provide City with all of the services and deliverables described in the RFP, the Response and the resulting Contract (collectively, the "Services"). If any services, functions or responsibilities are not specifically described in the RFP, the Response or the resulting Contract but are necessary for the proper performance and provision of the Services, they shall be deemed to be implied by and included within the scope of the Services to the same extent and in the same manner as if specifically described herein.

14. Relationship of the Parties. In performance of the Services, Consultant shall be acting in the capacity of an independent Consultant and not as an agent, employee, partner, joint venture or associate of City. Consultant shall be solely responsible for the labor, supplies, materials, means, methods, techniques, sequences and procedures utilized to perform the Services in accordance with the Contract.

15. City's Right to Make Changes. City may unilaterally require, by written order, changes altering, adding to, or deducting from the Services ("Changes"), provided that such Changes are within the general scope of the Contract. City will make an equitable adjustment in the Contract price or delivery date if the Change materially affects the cost or time of performance. Such equitable adjustments require the written consent of Contractor, which shall not be unreasonably withheld.

The Parties will cooperate with each other in good faith in discussing the scope and nature of the Change, the availability of Contractor personnel, the expertise and resources to provide such Change, and the time period in which such Change will be implemented.

16. Service Warranties. Contractor warrants that the Services shall be performed and delivered in a professional, first-class manner in accordance with the Contract and the standards prevailing in the industry. Contractor shall also undertake the following actions without additional consideration during the term of the Contract and for one year thereafter: (i) promptly making necessary revisions or corrections to resolve any errors and omissions on the part of Contractor; and (ii) conferring with City for the purpose of interpreting any of the Services or information furnished. Acceptance of the Services by City shall not relieve Contractor of these responsibilities. The warranties and covenants in this paragraph will extend to all subcontractors as well.

The foregoing warranties and covenants shall not apply (i) with respect to any portions of the Service that have been produced by anyone other than Contractor or its subcontractors; (ii) to any modifications made by anyone other than Contractor or its subcontractors or without Contractor's specific prior written consent; or (iii) to any use of the Service in a manner or for any purpose other than those contemplated in the Contract. EXCEPT AS EXPRESSLY STATED IN THE CONTRACT, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY

IMPLIED WARRANTIES REGARDING MERCHANTABILITY OR FITNESS FOR A PARTICULAR

PURPOSE. CONTRACTOR'S WARRANTIES EXTEND SOLELY TO CITY.

17. City Will Assist Contractor. At Contractor's request, City will provide reasonable assistance and cooperation to Contractor, including the supply of any data and information necessary for Contractor to provide the Services. City will also designate a Contract Manager who will, on behalf of City, work with Contractor and administer the Contract in accordance with its terms.

18. Location Requirements for Services. Unless otherwise stated in the RFP or the Response, the majority of the Services shall be performed within Duval County, Florida and no Services will be performed outside of the United States. These restrictions may be modified in writing if City determines, in its sole discretion, that the restrictions impose an undue burden on Contractor's ability to perform the Services as contemplated in the Contract.

19. Use of Subcontractors; Flow-Down Provisions. Except to the extent the use of subcontractors is disclosed in the Response or consented to in writing by City, Contractor shall not be allowed to subcontract or assign any of its duties and obligations hereunder. In all cases, Contractor will be responsible for the acts or omissions of its subcontractors. Contractor will ensure that all relevant contractual obligations will flow down to the subcontractors and will be incorporated into the subcontracts (including the obligations relating to insurance, indemnification, delays, intellectual property rights, public records, non-discrimination, audits, security, location of services, termination, transition assistance, warranties, and the manner in which the Services are to be performed).

20. Meetings and Reports. Contractor must attend all meetings and public hearings relative to the Services where its presence is determined to be necessary and requested by City and Contractor can reasonably schedule its appearance. Unless otherwise agreed, Contractor shall provide a monthly report summarizing Contractor's performance. Contractor shall provide other periodic reports respecting the Services as City reasonably requests.

21. Ownership of Works.

(a) The term "Work" shall mean each deliverable, drawing, design, specification, rendering, notebook, tracing, photograph, reference book, equipment, expendable equipment and material, negative report finding, recommendation, data and memorandum of every description, shared with or delivered to City pursuant to the Contract.

(b) With the exception of Contractor's pre-existing intellectual capital and third-party intellectual capital as described in Section below, City shall own all right, title and interest, including ownership of copyright (limited to the extent permitted by the terms of any governing licenses), in and to each Work including, but not limited to, software, source code, reports, deliverable, or work product developed by Contractor specifically for City in connection with the Contract, and derivative works relating to the foregoing. The use of these Works in any manner by City shall not support any claim by Contractor for additional compensation.

(c) Each Work, and any portion thereof, shall be a "work made for hire" for City pursuant to federal copyright laws. Any software, report, deliverable, or work product as used in connection with the Work, but previously developed by Contractor specifically for other customers of Contractor or for the purpose of providing substantially similar services to other Contractor customers, generally shall not be considered "work made for hire", so long as the foregoing are not first conceived or reduced to practice as part of the Work. To the extent any of the Works are not deemed works made for hire by operation of law, Contractor hereby irrevocably assigns, transfers, and conveys to City, or its designee, without further consideration all of its right, title and interest in such Work, including all rights of patent, copyright, trade secret, trademark or other proprietary rights in such materials. Except as provided in the foregoing sentences, Contractor acknowledges that City shall have the right to obtain and hold in its own name any intellectual property right in and to the Work.

Contractor agrees to execute any documents or take any other actions as may reasonably be necessary, or as City may reasonably request, to perfect or evidence City's ownership of the Work.

22. Intellectual Property.

(a) Contractor grants to City an irrevocable, perpetual, royalty free and fully paid-up right to use (and such right includes, without limitation, a right to copy, modify and create derivative works from the subject matter of the grant and the right to sublicense all, or any portion of, the foregoing rights to an affiliate or a third party who provides service to City. Contractor's intellectual property (including, without limitation, all trade secrets, patents, copyright and know-how) that is contained or embedded in, required for the use of, that was used in the production of or is required for the reproduction, modification, maintenance, servicing, improvement or continued operation of any applicable unit of Work.

(b) If the Work contains, has embedded in, or requires for the use of, any third party intellectual property, or if the third party intellectual property is required for the reproduction, modification, maintenance, servicing, improvement or continued operation of the Work, Contractor shall secure for City an irrevocable, perpetual, royalty free and fully paid-up right to use all third party intellectual property. Contractor shall secure such right at its expense and prior to incorporating any third party intellectual property (including, without limitation, all trade secrets, patents, copyright and know-how) into any Work, including, without limitation, all drawings or data provided under the Contract, and such right must include, without limitation, a right to copy, modify and create derivative works from the subject matter of the grant of the right and a right to sublicense all or any portion of the foregoing rights to an affiliate or a third party service provider. This subparagraph does not apply to standard office software (e.g., Microsoft Office).

(c) Should City, or any third party obtaining such Work through City, use the Work or any part thereof for any purpose other than that which is specified in the Contract, it shall be at City's and such third party's sole risk.

23. Software Development Processes and Standards. To the extent any software is developed, modified, or otherwise procured under the Contract, Contractor will use commercially-accepted software development and documentation processes and standards.

24. Limitation of Warranty for City-Furnished Software. In lieu of any other warranty expressed or implied herein, City warrants that any programming aids and software packages supplied for Contractor use as City-furnished property shall be suitable for their intended use on the system(s) for which designed. In the case of programming aids and software packages acquired by City from a commercial source, such warranty is limited to that set forth in the contractual document covering the product(s). Should City furnish Contractor with any programming aids or software packages that are found not to be suitable for their intended use on the system(s) for which designed, Contractor shall notify City and supply documentation regarding any defects and their effect on progress on the Contract. City will consider equitably adjusting the delivery performance dates or compensation, or both, and any other contractual provision affected by the City-furnished property in accordance with the procedures provided for in Section 3.3 above ("City's Right to Make Changes").

25. Loss of Data. If any City data or record is lost or corrupted due to the negligence of Contractor or any of its subcontractors or agents, Contractor shall be responsible for correcting and recreating all production, test, acceptance and training files or databases affected which are used in the provision of services, at no additional cost to the City in the manner and on the schedule set by City. This remedy shall be in addition to any other remedy City may be entitled to by law or the Contract.

26. Purchase Orders. If the Contract requires services to be ordered by purchase order, the Consultant shall not deliver or furnish services until the City transmits a purchase order or other written authorization. All purchase orders shall bear the Contract or solicitation number, shall be placed by the City directly with the Consultant, and shall be deemed to incorporate by reference the Contract and any applicable approved Work Order. Any discrepancy between the Contract, the approved Work Order, the purchase order, and the Consultant's order form, confirmation, or acknowledgement shall be resolved in favor of the terms most favorable to the City.

27. Best Pricing for Comparable Services to Other Government Entities. Compensation for the Services shall be as set forth in the Contract. During the Contract term, if Contractor offers better pricing to other government entities for substantially the same or a smaller quantity of Services upon the same or similar terms of the Contract ("Better Pricing"), then the price under the Contract shall be immediately reduced to the better price. City may require Contractor to certify on an annual basis that Better Pricing (as defined above) does not exist.

28. Invoicing and Payment.

(a) Unless otherwise specified in the RFP, payment to Contractor for Services shall be made on a monthly basis for the Services provided by Contractor for the preceding month. Invoices shall contain the Contract number, purchase order number if applicable, and the appropriate vendor identification number. City may require any other information from Contractor that City deems necessary to verify its obligation to pay under the Contract. Payments will be made to Contractor approximately thirty (30) days after receipt and acceptance of a proper invoice. City does not pay service charges, interest or late fees unless required by law.

(b) To the extent Contractor's fees include reimbursement for travel or travel- related expenses, such travel and travel-related expenses shall be subject to and governed by the provisions and limitations of Chapter 106, Part 7, Jacksonville Ordinance Code.

(c) City's obligations to make payment are contingent upon availability of lawfully appropriated funds for the Services.

29. Taxes. City is generally exempt from any taxes imposed by the State of Florida or the Federal Government.