SF_30_Continuation_Sheet-_Questions_and_answers.docx

SF 30- Continuation Sheet- Questions and Answers for Solicitation 17-100-SOL-00016 ASPR Disaster Recovery & Logistics Operations

Answer: This is an IDIQ contract, meaning there are no requirements at this time. When requirements are needed, a task order will be issues off of the FFP IDIQ. Each task order will be FFP, T&M or LH. When task orders are issued, a SOW will be attached defining the requirement. Attachment 2- pricing schedule is for the base IDIQ FFP pricing. The scope of the requirements is listed under each task.

Answer: Confirmed. This is correct.

Answer: Yes the task orders can extend past the basic IDIQ POP, not to exceed the last day of the IDIQ basic award. The maximum POP for each task order is 12 months. For example: The base IDIQ, on the base year, the POP is from 1 Jan 2017 to 31 Dec 2017, a task order can be written from 1 June 2017 to 31 May 2018.

Answer: Yes electronic submission is required. No hard copies.

Attachment 2: Pricing Schedule

Answer: Attachment 2-pricing schedule is to be filled out and submitted with the proposal for the base IDIQ FFP pricing. This is addressed in provisions 52.212-1 and 52.212-2.

Answer: Past performance is for the prime only.

Answer: Please see provision 52.212-1 and 52.212-2. The management plan section states the key elements needed to address in your plan as subfactors 1 through 3. These three subfactors need to be addressed in your management plan on how you will ensure these subfactors are met. Each factor/subfactor’s are evaluated differently and separately.

Answer: Key personnel will be designated at the Task Order level.

Answer: This is an IDIQ. Therefore the SOW is written for the base IDIQ award, stating what will be required for the task orders. When requirements are forthcoming then a task order will be awarded with a SOW stating the requirements for the task.

Answer: There will be no work during a non-disaster. The purpose of the IDIQ is to respond to disasters.

If no task order will be awarded, are offerors to assume that time and materials related to preparation for and participation in this kickoff meeting will not be funded by the government, or is part of the base IDIQ funding?

Answer: Base IDIQ’s do not have funding. The individual task orders will be funded. There will be a kick off meeting after award for the basic IDIQ as a meet and greet and to answer any questions the successful offeror may have. The location is TBD. It is dependent on the successful offeror’s location. It may be conducted via teleconference. The Government do not fund the kick off meetings. There are no requirements at this time; therefore no task order will be issued directly after award of the IDIQ.

Answer: For this activity: Post-Disaster Impact Assessments deployment generally occurs between 30 and 90 days following an incident. The duration of the deployment may vary, depending on the extent, severity, and complexity of the assessment required. Generally, the expected deployment period should be between 2-6 months.

Answer: The responsibility for preparing OMB packages (if required for PRA compliance) is the responsibility of the Government.

Answer: There are no pre-approved OMB PRA surveys.

Answer: “Deliverables” in the IDIQ SOW are expected deliverables for each task.

Answer: Yes, this was an error. The SOW has been corrected to state contractor not contract will provide the SME.

Attachment 2

Answer: The SOW on page 4 states, “Note: See the pricing schedule for the required labor categories for each task. “ All of the labor categories required for each task is listed.

Answer: The deliverables on the tasks in the SOW are due at task order level.

Answer: The pre-dominant expectation is that the contractor will be conducting post-event recovery planning. However, there are situations where HHS may determine it is necessary to utilize this IDIQ to support pre-event recovery planning.

Answer: In the context of the planning process, the impact assessment is one of many steps required in any post-incident recovery planning process. The emphasis for Task 4 is to provide the level of post-incident planning support determined necessary by the impacts of a given incident. The manner in which the impact assessment may be conducted to support the planning process may emulate the methods used in Task 1.

Answer: In the context of the planning process, the impact assessment is one of many steps required in any post-incident recovery planning process. The emphasis for Task 4 is to provide the level of post-incident planning support determined necessary by the impacts of a given incident. The manner in which the impact assessment may be conducted to support the planning process may emulate the methods used in Task 1.

Attachment 2

Answer: The SOW on page 4 states, “Note: See the pricing schedule for the required labor categories for each task. “ All of the labor categories required for each task is listed.

Answer: The individual should have ICS 100 and 200 upon starting and funding will not be provided.

Answer: The SOW on page 4 states, “Note: See the pricing schedule for the required labor categories for each task. “ All of the labor categories required for each task is listed.

Answer: laptops, iPhones, printers, filemaker software, basic understanding of Microsoft office, working collaboratively in a sharepoint environment.

Answer: Yes, but this will be evaluated on a case-by-case basis.

Answer: Labor categories described are for the whole SOW; this description is not for the IT engagement only.

Answer: The position requires only one of the three certifications.

Answer: The Program Manager will work as a Senior Logistics representative in the field with a government COR support from HQ.

Answer: Task order level.

Answer: The Contractor shall furnish all supplies, materials and equipment necessary for the successful performance of the work under this contract.

Answer: Meetings are not reimbursed by the Government. There will be a kick off meeting after award of the IDIQ. Meetings may be required at the task order level.

Please confirm that costs for pre-deployment and/or post-deployment medical clearance, if needed, will be covered under the ODC CLIN(s).

Answer: Pre- and post-deployment readiness and reconstitution activities for deployed personnel are the responsibility of the vendor.

Please confirm that any needed personal protective equipment (PPE) will be covered under the ODC CLIN(s).

Answer: Requirements for PPE are generally not expected for this requirement. However, if conditions require based on the direction of the HHS Chief Medical Officer, then PPE expenditures under ODCs will be considered on a case-by-case basis.

Please clarify whether disasters as anticipated under this IDIQ include both Stafford Act and non-Stafford Act events.

Answer: Yes both Stafford and non-Stafford Act events.

Answer: There are no tasks with the base IDIQ. Task orders are awarded off of the base IDIQ. Pricing will be used from the base IDIQ for the task orders.

Answer: No.

Is there an expectation that any staff provided by the contractor will be assigned full-time status under the contract? If so, would any contractor have to permanently relocate to Washington D.C. or any other location? Or could they work virtually and travel as needed?

Answer: The SOW clearly states the contractor assigned is expected to deploy where the need is i.e. where disaster strike and HSS RSF is activated. The period of performance will be different for each task order. Most task orders will be for a short time period after an emergency.

What is the expectation of the anticipated work load and use of contractors under Task 5?

Answer: It depends on the disaster and needs the anticipated workload under Task #5 which can be significant. Each task order will have a SOW defining the work needed.

41&42

Question 41 & 42: Paragraph 1 of the synopsis for the subject requirement states that “The vendor will be expected to be capable of deploying staff experts in public health, environmental health, behavioral health, social services (including expertise in the post-disaster impacts to children and youth), conduct necessary analysis, planning support, workshop facilitation, and research anywhere in the United States for several weeks to months at a time.”

Question 41: Is there more specific information available relating to the actual functions, positions, or roles within these broad categories. For example, there are many types of service providers within the public health, environment health and behavioral health industry – please specify the expertise for which you seek.

Question 42: Please provide an example of the amount of time an individual might be deployed in the field; is there a minimum or maximum number of days for which the service providers should be prepared?

Answer: 41: Expertise that we need is the public health emergency, preparedness, response and recovery, as well as disaster behavioral health services. Public health preparedness activities include: regulating environmental conditions and food and water safety to minimize disease threats, planning for emergency medical and public health response capabilities, and remediating environmental conditions.

Answer: 42: It is exactly like it is written in the SOW, between 3-4 weeks to several months.

Is there an incumbent currently providing this service?

Answer: No there is no incumbent. The solicitation stated this is a new requirement.

What percentage of the work (workshare) must be performed by the prime contractor?

Answer: Please see clause 52.219-29 – Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns.

Is there a maximum number or percentage of personnel that can be provided by subcontractors?

Answer: Please see clause 52.219-29 – Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns.

Will past performances from subcontractors be evaluated?

Answer: No. Only the prime will be evaluated.

How many past performances can a subcontractor submit?

Answer: This is addressed in the solicitation. See clause 52.212-1 of the RFP continuation sheet. It states, “The offeror shall provide no more than five past performance references.”

If the prime contractor does not have past performance, will the Government consider its subcontractor(s) past performance?

Answer: The past performance will be evaluated only with the Prime.

How many contract awards are anticipated?

Answer: One

Please identify what software and cybersecurity certifications are required if we were to propose a fully digital and handheld accessible disaster event response and resource planning and execution tool that would be capable of helping HHS in deploying the public health, environmental health, behavioral health, social services subject matter experts, and help HHS conduct the necessary analysis, planning support, reporting, workshops facilitation, and research anywhere in the United States for several weeks to months at a time, and keep a digital archive of all lessons learned.

Answer: All vendor-provided software is expected to remain isolated from government systems until such a time that they have completed the cybersecurity requirements enumerated on the HHS.GOV website. In the absence if that certification, the vendor will render all data and content collected through proprietary methods accessible and functional to the government through existing MS Office software (e.g. excel, access, word).

Is there a possibility for an extension of the response due date?

Answer: No, we will not be able to extend the response due date.

Can you elaborate on the structure/type of the contract and which elements will be Fixed Firm Price (FFP) or Time & Materials (T&M)?

Answer: Provision 52.216-1 is changed:

From:

52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a It will consist of a Firm Fixed Price (FFP) base IDIQ with FFP, Labor Hour (LH) and/or Time and Materials (T&M) Task Orders resulting from this solicitation.

(End of provision) To :

52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a single IDIQ. It will consist of a Firm Fixed Price (FFP) base IDIQ with FFP, Labor Hour (LH) and/or Time and Materials (T&M) Task Orders resulting from this solicitation.

(End of provision)

If a WOSB decides to partner with another non-WOSB firm, is there a percentage that has to be fulfilled by the WOSB?

Answer: Please see clause 52.219-29 – Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns.

Do all labor categories/positions have to be filled immediately, or can the positions be filled as needed?

Answer: This is an IDIQ contract. When requirements arise task orders will be awarded for the requirement. There are no positions until the task orders are awarded.

Do we include resumes for the key personnel? If so, what section of the response do we include that in?

Answer: There are no resumes needed, since there are presently no requirements/positions.

Does ASPR anticipate that personnel and services under this contract could be used to support any HHS response activities?

Answer: It is possible that this contract could be used to support HHS response activities insofar as they are reflective of the activities identified in the SOW.

Answer: Yes, in consultation with COR. The contractor will not expend ODC funding without prior approval by the COR.

0. Can the government provide estimates as to the amount of inventory to be managed? Are controlled substances included in the medical supplies? If so, does ASPR have the necessary storage equipment and DEA credentials to transport and store these materials?

Answer: The inventory consist of a broad range of medical and pharmaceutical products (well over one thousand different line items). Controlled substances (classes II-V) are included in the inventory of controlled substances and all of the regulatory storage requirements are in place as well as DEA licenses.

0. Can further definition be provided about the surface and air transportation activities? Does ASPR have existing contracts for these services or are these additional requirements?

Answer: OEM Logistics has contracts and agreements in place to move resources via ground transportation and air transportation. All the resources are packaged in configuration for air movement as well as all the required documentation.

0. Will ASPR provide the protective equipment mentioned as being required in this Task?

Answer: Logistics will provide when needed the following items for protection: gloves, safety vest, ear plugs, goggles, and hard hat. We will not provide the safety shoes/boots needed for warehouse operations.

Answers are listed above.

The RFP says that HHS anticipates a Firm Fixed Price Base IDIQ, with task orders awarded for specific work. What tasks & labor categories, if any, will be included in the FFP base? Beyond the Attachment 2 Pricing Worksheet with hourly labor rates, is additional price information needed for the FFP Base IDIQ?

Answer: The price sheet has all of the labor categories that will be used on the task orders. The prices submitted will be FFP for the Base IDIQ and these prices will be used when awarding the task orders. No other pricing information is needed except for attachment 2 pricing schedule.

Answer: Logistics has a requirement for Senior Logistics Coordinators with the ability to support ongoing response events which involves strategic decision making on issues regarding supply chain management and operational logistics. The labor category is appropriate.

Will government credentials be provided to person deploying to perform impact assessments?

Answer: Access credentials will be secured for personnel who are expected to be deployed for at least three months or longer.

On the Pricing SCHEDULE XLS - The tab named SHEET 2 there are 7 additional pricing components for the following tasks:

The Development of Training Develop Web Based Training Conduct Training Assessment Exercise Development and Facilitation Simulation Development Corrective Action Development CAP Tool Management

We wanted to confirm and verify that this is not a part of the current contract requirement as outlined

Answer: Please disregard tab named sheet 2. Only sheet 1 is for this requirement.