Sole_Source_Justification.pdf

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SOLE SOURCE JUSTIFICATION

(FOR SAP PROCUREMENTS)

1. AGENCY AND CONTRACTING ACTIVITY

Contracting Organization: Pension Benefit Guaranty Corporation (PBGC) / Procurement Department (PD)

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Requisition Number: 51-19-000071

Procurement Action Type: Follow-on Contract

Contract Number:

Contractor Name or Brand Name Product: LeapFile Software Maintenance Support

3. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEED

Supplies or services to be procured:

The agency requires the renewal of maintenance support for the LeapFILE Software product currently installed at PBGC and used by the multiple departments throughout the agency to securely transfer large files in compliance with security regulation.

Supplies: Quantity and estimated value of each item to be procured: OR Services: Period of performance and estimated value of each service to be procured:

Base: 05/15/2019 - 05/14/2020

OPY1: 05/15/2020 - 05/14/2021

OPY2: 05/15/2021 - 05/14/2022

OPY3: 05/15/2022 - 05/14/2023

4. AUTHORITY PERMITTING SOLE SOURCE PROCUREMENT

LeapFILE Secure Messaging Service is proprietary software and is licensed from the vendor, LeapFILE Inc. They are the only ones authorized to provide support for their software. In addition, it provides access to the secure transfer capability within integration from Outlook (the user does not have to exit and go to the file explorer and/or web to acccess the capbility/feature of the tool).

5. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE

ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED

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The LeapFILE Secure Messaging Service is used by PBGC for accepting large file transfers from external sources, and for transferring large files internally within the PBGC network between recipients. This software service is critical for the PBGC to accept large data files from external sources outside of the electronic mail system. LeapFILE offers a well-supported variety of data transfer needs, including large files of up to 380 MB, web-based interface, password protection for the access to the files by the recipients, encrypted file transfers that are in compliance with https data encryption requirements, electronic mail notification to file recipients, accessibility limited to user and recipient of the file, availability to all PBGC network users, vendor support, user account reporting and auditing, and other criteria.

This maintenance support will ensure PBGC meets external and internal data transfer requirements and meets critical business objectives.

Determination: A determination that the cost/price is fair and reasonable will be made by the Contracting Officer before the contract action is issued.

PBGC will evaluate prices compared to previous contracts with similar scope to determine that the cost/price is fair and reasonable.

9. ANY OTHER FACTS SUPPORTING THE USE OF SOLE SOURCE

10. LISTING OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION

12. TECHNICAL OR REQUIREMENTS PERSONNEL’S CERTIFICATION

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS/OFFERS ARE SOLICITED FROM

AS MANY POTENTIAL SOURCES AS PRACTICABLE

7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE

GOVERNMENT WILL BE FAIR AND REASONABLE

8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS, OR A STATEMENT

OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

11. A STATEMENT OF THE ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE MAKING ANY SUBSEQUENT ACQUISITION FOR THE

SUPPLIES OR SERVICES REQUIRED

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I hereby certify that this Sole Source Justification, and all supporting data, are accurate and complete to the best of my knowledge and belief.

13. CONTRACTING OFFICER’S REVIEW OR APPROVAL

I hereby certify that this Sole Source Justification, and all supporting data, are accurate and complete to the best of my knowledge and belief.

Enter Name Contracting Officer

Date

Signature Date

14. COMPETITION ADVOCATE’S REVIEW OR APPROVAL

I approve this Sole Source Justification

Justification exceeds $700K but does not exceed $7M

Enter Name Competition Advocate

Date

Signature Date

Enter Name