PSSI_Modeling-Visualization_Hub_RFP-16-100-SOL-00019_-_BARDA_ADS.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The Offeror acknowledges receipt of amend-ments to the SOLICITATION for Offerors and related documents numbered and dated:

(Type or Print)

PAGES

(Date) (Hour)

SEC. PAGE(S) SEC. PAGE(S)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The Offeror acknowledges receipt of amend-ments to the SOLICITATION for Offerors and related documents numbered and dated:

15A. NAME

AND

ADDRESS

OF

OFFEROR

(Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 104

2. CONTRACT NO.

N/A

3. SOLICITATION NO.

RFP-16-100-SOL-00019

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED(RFP)

5. DATE ISSUED

05/06/2016

6. REQUISITION/PURCHASE

NO.

N/A

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

HHS/OS/ASPR/AMCG

200 C Street, S.W.

Washington, DC 20024

NOTE: In sealed bid solicitations “offer” and “Offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in See Section L for Instructions until 12:00 PM local time 06/06/2016

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1.

All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Minnie Wright

a. TELEPHONE (NO COLLECT CALLS)

(202) 260-1460

b. E-MAIL ADDRESS minnie.wright@hhs.gov

11. TABLE OF CONTENTS

((x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 01 X I CONTRACT CLAUSES 43

X B SUPPLIES OR SERVICES AND PRICES/COSTS 03 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 08 X J LIST OF ATTACHMENTS 54

X D PACKAGING AND MARKING 24 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 25 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 26 X OTHER STATEMENTS OF OFFERORS 55

xx X G CONTRACT ADMINISTRATION DATA 28 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 59

X H SPECIAL CONTRACT REQUIREMENTS 32 X M EVALUATION FACTORS FOR AWARD 72

OFFER (Must be fully completed by Offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ___150___calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

FAR (48 CFR) 53.214©

K

NOTE TO OFFERORS

The information in SECTION A - Solicitation/Contract Form, contains important information for any Offeror interested in responding to this solicitation. Any contract resulting from this solicitation will include in its SECTION A - Solicitation/Contract Form, accounting, appropriation and general information applicable to the contract award.

The contract schedule, set forth in SECTIONS B through H, contains contractual information pertinent to this solicitation. It is not an exact representation of the contract document that will be awarded as a result of this solicitation. The contract cost or price and other contractual provisions unique to the Offeror's proposal may be included in the resultant contract.

The contract schedule is intended to provide the Offeror with information to aid in understanding the likely terms and conditions of any resultant contract.

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICE AND PRICE / COST

BARDA ADS Public Health and Consequence Modeling, Simulation, Visualization and Decision Support Professional Services and Systems

Integration

B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

This Request for Proposal (RFP) solicits proposals for consultant services to provide technical and analytical public health and medical consequence modeling and visualization subject matter expertise, as well as systems integration support for the Biomedical Advanced Research and

Development Authority (BARDA) Division of Analytic Decision Support (ADS) Modeling and

Visualization Hub, used by the Government in planning and response for chemical , biological, radiological, or nuclear (CBRN) attacks and outbreaks of pandemic influenza or other emerging infectious diseases.

B.2. CONTRACT TYPE

The Government intends to make a single award of Indefinite Delivery, Indefinite Quantity (IDIQ) contract for the services identified in SECTION C, after evaluation of offers. During the period of performance of the contract, the Government may order, and the Contractor shall provide, services as identified in future Task Orders. At the discretion of the Government, Task Orders issued under this contract may be Firm-Fixed Price or Time and Material/Labor Hour.

B.3. SUPPLIES OR SERVICES

(a) The contractor shall provide services set forth in SECTION C.

(b) This solicitation consists of a set of contract clauses for Firm Fixed-Price and Time-and-Material/

Labor Hour Task Orders. The appropriate contract clause shall apply in regards to their respective

Task Order type.

(c) Any services identified under the resulting contract that do not have set prices found in SECTION

B of the contract shall be negotiated and ordered by the CO through the issuance of specific Task

Orders.

B.4. CONTRACT DEFINITION – INDEFINITE QUANTITY

This is an indefinite-quantity contract as defined in Subpart 16.5 of Federal Acquisition Regulation

(FAR) and in Section I, Clause 52.216-22, Indefinite Quantity. Services provided by the successful contractor under the resulting contract shall be secured by the issuance of delivery (for supplies) or task (for services) orders placed in accordance with the following clauses: FAR 52.216-8 –

Ordering, FAR 52.216-19 Order Limitations and Task Ordering Procedures in FAR § 16.505.

B.5. PRICE/COST

The final contract will contain the price/cost provisions agreed upon by the Government and the offeror. It is anticipated that the proposed contract awarded under this solicitation shall have a base period of performance of twelve (12) months with four option years of twelve (12) months each, for a total contract duration of five years. Estimated Award date is August 2016 (final dates to be annotated in Contract Award):

Base Year: 08/01/2016 – 07/31/2017

Option Year 1: 08/01/2017 – 07/31/2018

Option Year 2: 08/01/2018 – 07/31/2019

Option Year 3: 08/01/2019 – 07/31/2020

Option Year 4: 08/01/2020 – 07/31/2021

Below is Contract Line Item Number (CLIN) structure; the final contract will contain prices agreed upon by the Government and the offeror. The offeror must develop and submit prices against the CLIN structure below, as described in SECTION L. For CLIN 0001, maximum labor rate information per labor category proposed in the Business Proposal must be provided for the base period and each option year, and will be applicable for both Firm Fixed Price and Time and

Material/Labor Hour Task Orders.

Base Period

CLIN Description of Supplies or Services Quantity Unit Maximum Rate

0001 Professional Services and Systems

Integration Task Orders

0002 Other Direct Costs#

0003 Transition Services – Transition In New

Contract

Option Year 1

Option Year 2

Option Year 3

Option Year 4

# Other Direct Costs (ODCs) includes but are not limited to travel, meeting support materials, scientific literature access, publication fees, software licenses, etc.

The final contract will contain Option Year CLINs agreed upon by the Government and the

Offeror; however, unless the Government exercises its option pursuant to the option clause referenced in SECTION I, Contract Clauses, the contract will consists only of the base period.

B.6. ADVANCE UNDERSTANDINGS

The final contract may contain additional advance understandings between the Government and the Offeror.

B.6.1. Minimum Ordering Amount

The Contractor shall be reimbursed by the Government in an amount not less than a total of

$500,000.00 for all Task Orders awarded during the base period under this solicitation (regardless of option years exercised). The Government is not obligated to order more than the stated minimum for the base contract period.

B.6.2. Maximum Ordering Amount – $15,500,718.31

The Contractor shall not receive payment from the Government in an amount greater than

$15,500,788.31 for successful performance under this contract. This contract ceiling is the

Government’s best estimate with respect to the Government’s needs and level of funding.

B.6.3. Minimum Order Guarantee

The total minimum guarantee under this IDIQ contract is $500,000.00. (Regardless of option years exercised). This amount can only be claimed at the end of the period of performance of the base contract if the contractor takes advantages of fair opportunity, as described in FAR 16.505, by proposing on at least one Task Order during that period.

B.6.4. Pricing of Task Orders

The Government will issue Requests for Task Order Responses and the contractor will provide Task

Order(s) services based on the work described in SECTION C of this contract. Upon delivery and acceptance of the services described in each Task Order, the Government shall pay to the contractor the price/costs set forth in the Task Order.

Individual Task Orders will be issued as unique requirements occur, and will specify work to be performed. The contractor shall perform all services in accordance with each task order’s work statement/specifications. No Task Order is anticipated to exceed 12 months. The terms and conditions under the base IDIQ contract are incorporated into all task orders issued pursuant to this contract.

See SECTION G.4. for further ordering information and procedures.

B.6.5. Funding

The Contractor will only be paid for effort that has been authorized by the Government and performed in accordance with the contract specifications, except for the minimum amount guaranteed

(Section B.6.1).

B.6.6. Payment Terms

B.6.6.1. Invoices

Invoices shall be submitted monthly, in arears, upon delivery and acceptance by the Contracting

Officer’s Representative (COR). The Contractor shall submit invoices electronically to the

Contracting Officer (CO), the Contracting Officer’s Representative (COR), PSC. Unless otherwise specified by the Contracting Officer all deliverables and reports furnished to the Government under the resultant contract (including invoices) shall be addressed as follows:

NAME

Contracting Officer

HHS/ASPR/AMCG

330 Independence Avenue, S.W., Room G640

Washington, DC 20201

Email: Name@hhs.gov

NAME

Contracting Officer

Representative

HHS/ASPR/BARDA

330 Independence Avenue, S.W., Room G640

Washington, DC 20201

Email: Name@hhs.gov

Email invoices to:

PSC_Invoices@psc.hhs.gov

To constitute a proper invoice, the invoice must be submitted on company letterhead and include the items listed in (i) – (xiv):

(i) Name and address of the contractor;

(ii) Invoice date and invoice number;

(iii) Task Order Number;

(iv) Contract Line Item Number;

mailto:Name@hhs.gov mailto:Name@hhs.gov mailto:PSC_Invoices@psc.hhs.gov

(v) Description, quantity, unit of measure, unit price and extended price supplies delivered or

Services performed;

(vi) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government Bill of Lading;

(vii) Terms of any discount for prompt payment offered;

(viii) Name and address of official to whom payment is to be sent (must be the same as that in the

Task Order or in a proper notice of assignment;

(xi) Name, title, and phone number of person to notify in event of defective invoice;

(x) Taxpayer identification number TIN);

(xi) Electronic funds transfer (EFT) banking information;

(xii) Name and telephone number of the Biomedical Advanced Research and Development

Authority (BARDA) COR referenced on the Task Order;

(xiii) Task Order Period of Performance and Task Order actual billing period and;

(xiv) Any other information or documentation required by the Task Order

Electronic invoices must be submitted in adobe acrobat (pdf) format. All items listed in (i) through

(xii) of this Section must be included in the electronic invoice. Electronic invoices must be on company letterhead, must contain no ink changes, and must be legible for printing.

Invoices that do not comply with these requirements will not be paid.

B.6.6.2. Payment Conditions

The Contractor shall not submit an invoice prior to delivery of product or services.

Product that fails to meet any criterion outlined in this Contract shall be replaced by the contractor at no cost to the Government.

SECTION C – PERFORMANCE WORK STATEMENT (PWS)

C.1. REQUIRING ORGANIZATION

Department of Health and Human Services

OS/ASPR/BARDA/ADS

330 Independence Avenue, S.W.

Room G640

Washington, DC 20201

C.2. BACKGROUND AND OBJECTIVE

The terrorist events of September 11, 2011, and subsequent anthrax mailing of 2001, have led the

Department of Health and Human Services (HHS) to expand and intensify public health measures to protect the American people. On July 21, 2004, President Bush signed into law Project BioShield.

The law provided $5.6 billion dollars over the next decade for the procurement of medical countermeasures (e.g., therapeutics and vaccines) to protect Americans against, CBRN attacks.

Project Bioshield is a comprehensive effort overseen jointly by the Secretaries of HHS and the

Department of Homeland Security (DHS). DHS is tasked with developing Material Threat

Assessments (MTAs) relating to the plausible, worst-case terrorist use of a number of CBRN agents.

HHS has the responsibility of assessing the medical consequences of attacks such as these, and developing preparedness plans to mitigate those consequences.

The HHS Office of the Assistant Secretary for Preparedness and Response (ASPR) is a federal leader in preparing the nation and its communities to respond to and recover from public health and medical disasters and emergencies. The office of the ASPR serves as the Secretary’s principal advisor on integrated policy coordination and strategic direction with respect to all matters related to public health, medical preparedness, and deployment of the federal response for public health emergencies and incidents. In addition to this policy responsibility, ASPR also has operational responsibilities both for the advanced research and development of medical countermeasures (MCMs), through

BARDA, and for coordination of the federal public health and medical response to incidents. ASPR serves as the lead official responsible for all federal public health and medical response to public health emergencies and incidents covered under the authority of the National Response Framework and National Disaster Recovery Framework.

BARDA ADS is acquiring capabilities to assist with the development and implementation of scientific-based modeling, analysis, and visualization tools used by Federal decision makers in planning and response for a CBRN incident, pandemic influenza, natural disaster, or outbreaks of other emerging infectious diseases. The visual analytics, data informatics, models, and simulation tools developed under this acquisition will assist Federal decision makers with medical and public health decision making for the advanced development and implementation of an integrated National medical countermeasures infrastructure (e.g., vaccines, therapeutics, diagnostics, and medical devices). This includes but is not limited to assisting government decisions makers during the development of preparedness plans, the implementation of response strategies, and communications with a wide variety of stakeholders, both during day to day operations and in the course of declared public health emergencies as part of the BARDA Modeling Coordination Group.

BARDA ADS is a key collaborator in the new HHS Innovation Lab, opening in FY17. An essential part of BARDA ADS’s contribution to the HHS Innovation Lab is the expansion of the BARDA

Modeling and Visualization Hub to include a CAVE2™ three dimensional (3D) immersive visualization system. Therefore, to assist US government decision-makers with the visualization of complex data, all of the tools and analyses developed by the BARDA Public Health and Medical

Consequence Modeling, Simulation, Visualization, and Decision Support network (a.k.a. the

BARDA ADS network) will be designed for use on both personal computers and the Innovation

Lab’s CAVE2™.

In the face of a CBRN, pandemic, or all-hazards threat, The BARDA ADS network will support the evidence-based decision making capabilities of public health officials by allowing them to visualize multiple what if scenarios, consider alternatives, and weigh risks and uncertainties. The capabilities of modeling and visualization will require expertise in epidemiology, medical sciences, operations research, mathematical modeling, computational sciences, computer graphic design, computer science, and other scientific and engineering domains in order to develop analyses and tools to support public health decision making for BARDA ADS stakeholders. A single IDIQ award will be awarded for the Professional Services and Systems Integration (PSSI) component of the BARDA

ADS network, with one or more Task Orders anticipated per fiscal year. As a result of and to avoid organizational conflicts of interest, offerors who receive the PSSI award will not be eligible to compete for other components of the BARDA ADS network. See SECTION L.2. for more detail on organizational conflict of interest.

PSSI provides technical, analytical, and subject matter expertise for the BARDA ADS Modeling and

Visualization Hub during routine and response mode operations. A key element of PSSI is to provide daily analytical subject matter expertise for inter-agency and intra-agency working groups, including participation in meetings, document review, interpretation of modeling results, and presentation of technical information to an audience with a wide range of backgrounds, including non-scientific.

Additionally, PSSI is responsible for the BARDA ADS Modeling and Visualization Hub systems integration. The PSSI Contractor will assist Innovation Lab stakeholders and other BARDA ADS content developers to understand how to build capabilities for use in the Innovation Lab’s CAVE2™, integrate and operationalize tools for the BARDA ADS Modeling and Visualization Hub, and provide systems administration and maintenance of the suite of tools in the Hub. This includes training Innovation Lab users on all tools maintained in the Hub and may include taking models and tools produced by other components of the BARDA ADS network and Innovation Lab stakeholders and modifying them for use in the Innovation Lab’s CAVE2™ and/or the Modeling and

Visualization Hub environment, if needed.

Finally, the PSSI contractor shall provide scientifically defensible analytical responses, documentation, and rapid prototyping of models and tools in response to short term technical tasks, with complete and defensible responses typically required in hours to days. These requests can surge during public health emergencies, which may require after hours and weekend support for an extended period of time. These short term responses may require identifying, utilizing, and or replicating existing models in the literatures, developing simple models, integrating multiple models or analytic products, or rapid prototyping of novel approaches to support a well-reasoned conclusion.

Two examples of these types of short term tasks include:

Comparing the medical consequences resulting from two different dose-response models

Providing an estimation of the number of imported cases the U.S. could expect from an overseas disease outbreak

C.3. SCOPE

This PWS outlines the requirements for a wide range of services and materials necessary to support

BARDA ADS in fulfilling the mission of the BARDA ADS network. The Contractor shall assist

BARDA ADS in completing the work defined below as well as implement a seamless transition of analyses and tools into the HHS Innovation Lab and BARDA ADS Modeling & Visualization Hub.

Contractor personnel shall be sufficient in quantity, availability, and technical qualification, to perform the work described in this PWS.

All data, models, code, tools and Task Order deliverables developed under this requirement shall remain the property of the government and the government shall retain unlimited rights. The PWS for individual issued Task Orders will specify the performance requirements and minimum acceptable quality levels for each task.

Contractors shall be required to interface with other Government contractors as well as various

Government and international entities. Therefore, contractors may be required to perform work at either their facility or at a Government facility in the National Capital Region in Washington, D.C.

The place of performance and Government facility on-site personnel requirements, if applicable, will be indicated in each individual Task Order.

C.4. APPLICABLE DOCUMENTS

Individual documents governing the roles responsibilities and tasks carried out by BARDA ADS include:

Homeland Security Presidential Directives #10, 18, 20, 22

Project BioShield (2004)

Pandemic and All-Hazards Preparedness Act (2006)

Pandemic and All-Hazards Preparedness Reauthorization Act (2013)

National Strategy for Pandemic Influenza (2006)

National Strategy for Biosurviellance (2012)

National Response Plan’s Emergency Support Function #08

Homeland Security Exercise and Evaluation Program Policy and Guidance

C.5. TECHNICAL REQUIREMENTS

C.5.1. Professional Services Technical Requirements:

Provide daily technical, analytical, and subject matter expertise for the BARDA ADS Modeling and Visualization Hub during routine and response mode operations. This includes producing analytical responses to short term technical tasks, with complete and scientifically defensible responses required in a few days to a few weeks. Requests can surge during public health emergencies, which may require a level of effort above baseline performance for an extended period of time.

C.5.1.1. Provide subject matter expertise for disciplines essential to public health and medical consequence modeling (e.g., mathematics, computer science, epidemiology, toxicology, statistical analysis) along with the demonstrated ability to apply these for rapid prototyping of models and decision support tools.

C.5.1.2. Identify, utilize, and optimize open-source and in-house technical models (e.g.

dispersion, diffusion, transport, hydraulic dynamics) to provide quick-turn analytic results to support decision making.

C.5.1.3. Conduct rapid coordination and mathematic/quantitative analyses for CBRN, emerging infectious disease, and pandemic influenza, including data collection, technical review, and stakeholder coordination.

C.5.1.4. Prepare, present, and clearly explain technical modeling, interpretation of modeling results, and analytic information to audiences with a wide range of technical backgrounds, including non-scientific.

C.5.1.5. Review technical and analytic results in draft technical reports, briefings, and policy documents.

C.5.1.6. Provide daily on-site coordination of events (training events, workshops, meetings) and project status to assist BARDA ADS with rapid (re)prioritization based on incoming task.

C.5.1.7. Handle classified materials with the appropriate clearance levels, with a minimum of

SECRET Clearance required for all on-site personnel.

C.5.2. Systems Integration Technical Requirements:

Provide daily system integration support for the BARDA ADS Modeling and Visualization

Hub Storage and use of BARDA ADS network developed products.

C.5.2.1. Maintain in an operational state all software tools and analyses provided by the

BARDA ADS Modeling and Visualization Hub.

C.5.2.2. Prepare, update and maintain the list of file formats that can be accepted for use on the Innovation Lab’s CAVE2™.

C.5.2.3. Process files in the acceptable file formats for display and use on the Innovation

Lab’s CAVE2™ (e.g., accept a Unity file and process it with Get Real 3D to allow it be displayed).

C.5.2.4. Provide limited assistance and training to BARDA ADS Modeling and Visualization

Hub users on the use of Innovation Lab provided software (e.g. R, JAVA, C++, HTML, SketchUp, Conduit).

C.5.2.5. Provide subject matter expertise in the production of interactive visual interfaces and visualizations for two and three dimensional models.

C.5.2.6. Prepare and provide demonstrations And training sessions for software tools provided by the BARDA ADS Modeling and Visualization Hub.

C.5.2.7. Review technical and analytic results provided in draft tools and analyses for compatibility and interoperability with Innovation Lab’s CAVE2™ visualization system the BARDA ADS Modeling and Visualization Hub environment; identify and help implement modifications required (if any) for use in the Innovation Lab or

Modeling and Visualization Hub environment.

C.5.2.8. Provide daily on-site coordination of BARDA ADS Modeling and Visualization Hub usage of the Innovation Lab, including tours and demonstrations.

C.5.2.9 Provide systems administration technical support for the BARDA ADS Modeling and

Visualization Hub, including preparation and maintenance of configuration control processes, model/tool interoperability, security documentation, and federal

Information Technology requirements documentation and processes (e.g., FISMA, Enterprise Performance Life Cycle).

C.5.3. Reporting Requirements

C.5.3.1. Contract Communications/Correspondences

The contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

C.5.3.2. Post Award Kick-Off Meeting

A Post-Award Kick-Off Meeting shall be held, within fifteen (15) calendar days after the award of the contract/Task Order, at a location designated by the Government COR or CO unless indicated as not required in Task Order. The contractor shall present its understanding of the contract/task order at the Post-Award Kick-Off Meeting and identify any issues or questions about execution. The requirement for a Post-Award Kick-Off Meeting shall in no event constitute grounds for excusable delay by the contractor in performance of any provisions in the contract/task order.

The contractor shall prepare the agenda for the Post-Award Kick-Off Meeting and provide it to the Government for approval no later than 5 business days prior to the scheduled Post-

Award Kick-Off Meeting. BARDA ADS will designate Government attendees, meeting location, and will identify any unique support requirements. Meeting minutes for the Post-

Award Kick-Off Meeting shall be prepared by the contractor and provided to the

Government for approval no later than 10 business days after the Post-Award Kick-Off

Meeting.

C.5.3.3. Professional Services and Systems Integration Management Plan (PSSIMP)

Project management is an ongoing task through which the contractor shall ensure the timely provision of high quality services. For each Task Order, the contractor shall prepare and submit a Professional Services and Systems Integration Management Plan (PSSIMP) for

BARDA ADS approval prior to beginning on-site support or no later than fifteen (15) calendar days after the award of the Task Order. Government review, comments, and/or approval of the PSSIMP will be provided within ten (10) calendar days after the Post-Award

Kick-Off- Meeting, along with authorization to begin work. The PSSIMP fully documents the technical and administrative approach to complete the work described in the task order.

The PSSIMP shall include (at a minimum):

A high level description of the contractor’s technical approach, organization, and coordination procedures.

A narrative description of how the contractor will fully integrate the management of the administrative and technical elements, including subcontractor(s) if applicable.

Projected expenditure plan for the period of performance.

Information of the contractor’s management organization, internal management policies and procedures to include contract management, personnel and structure.

Description of the management and process for addressing work increases

(spikes) and lulls as work priorities and schedules shift.

A summary of how the contractor will maintain relationships and conduct regular meetings and reviews with Government personnel related to the activities of the contract.

A description of the systems integration processes and procedures for the

BARDA ADS Modeling and Visualization Hub (e.g., library maintenance, configuration control, new and updated tool incorporation, tool review and , documentation).

A summary of the quality control procedures put in place to meet the performance requirements at an acceptable quality level.

Key technical and management personnel background, assignments, and responsibilities.

The Contractor shall update the PSSIMP when changes occur and if requested by the

Government CO or COR, and provide the updated copy to the Government COR within five

(5) days of the change/request. Government review comments or approval of the updated

PSSIMP will be provided within ten (10) calendar days.

C.5.3.4. Monthly Task Order Reports

Monthly Task Order Reports (TORs) shall be prepared and provided to the Government COR no later than the 5th of the following month. The TOR shall describe the work accomplished during the reporting period; problems encountered and corrective actions taken; pending cost, schedule and performance issues; work anticipated for the next period; and status of outstanding action items and to include deliverables. The description of work accomplished in a TOR shall include: 1) record short term technical tasks and requests for technical assistance received, with status or outcome, 2) presentations delivered, meetings attended, and events hosted, 3) technical reviews of documents, analyses, as well as draft tools in progress and completed, 4) systems integration documentation updates and tool integrations for the BARDA ADS Modeling and Visualization Hub, and 5) operational status and usage

Statistics for tools maintained in the BARDA ADS Modeling and Visualization Hub. When applicable, these events shall be presented in the format of an action item status tracker. The

Government intent for the technical portion of the TOR is to provide visibility into the professional services and systems integration demand/work load, to identify time periods or events that may necessitate updates to the PSSIMP. The contractor shall also include an updated risk assessment in each monthly TOR, including identification and tracking of any realized risk.

Additionally, the TOR shall include a section on budget reporting. The budget reporting section shall include, at a minimum, the estimated and actual cost for the month by activities assigned; cost estimates for upcoming travel; and actual travel costs incurred post trip. The budget portion of the TOR shall be calculated as of the end of the Contractor’s business/financial month, but submitted by the 5th of each month with the technical portion of the TOR.

C.5.4. Meeting and Reviews

C.5.4.1 Task Order Status Meetings

For each awarded Task Order, the contractor shall attend task order status meetings with the

Government COR and CO, if necessary, to discuss project status and other technical or administrative related items that support the performance of the work. The frequency of these meetings will be weekly. The Government COR or CO may cancel a meeting if it is determined not needed. This is an informal meeting that will occur by phone, but may occur in person at the request of the Government COR or CO. A formal agenda and meeting minutes are not required.

C.5.4.2. Periodic Task Order Reviews

The contractor shall conduct periodic Task Order reviews at the BARDA ADS office or other designated facilities. The frequency of these reviews (e.g., monthly, quarterly) shall be negotiated between the contractor and BARDA ADS and will be stated in each Task Order award. The purpose of the review shall be for the contractor to present a detailed BARDA

ADS Modeling and Visualization Hub operational readiness and usage status update;

evaluate performance related to expectations set forth in the PSSIMP; review potential and actual performance and programmatic problem areas; review outstanding action items; and provide a forum for highlighting activities anticipated during the next period. The contractor shall prepare the agenda for the Periodic Task Order Review Meeting and provide it to the

Government for approval no later than 5 business days prior to the scheduled date. Copies of presentation materials shall be made available at the review for all participants. Meeting minutes shall be prepared following each contract review and attached to the following month’s TOR.

C.5.4.3. Contractor-Hosted Stakeholder Meetings

Meetings between BARDA ADS, project stakeholders, and the Contractor shall be held as necessary to ensure timely technical progress, effective program management, as well as efficient resolution of problems throughout the life of a Task Order.

When hosting a meeting, the Contractor shall notify the attending parties of the time, date, location, and proposed agenda of the meeting. This notice should be provided at least five

(5) business days prior to the meeting, whenever practical. For all meetings not held on HHS property, support provided by the contractor for the meeting shall include, but is not limited to, facilities, office equipment, clerical personnel, projectors, and computers.

Meeting Agendas, presentation materials, and meeting minutes, as well as any technical data, mockups, and prototypes, if applicable, shall be prepared by the contractor unless otherwise specified. The contractor shall be ready to substantiate all assumptions made and methodologies used in arriving at the recommendations or conclusions.

The contractor shall prepare formal written minutes, a summary of action items to include formal after action report (if applicable) and submit it for BARDA ADS approval within 10 business days of the meeting. Government review comments or approval will be provided within ten (10) calendar days of receipt. The meeting summary materials shall not be considered finalized until approved by BARDA ADS.

C.5.5. Systems Integration Documentation for BARDA ADS Modeling and Visualization Hub

The contractor shall create and maintain a Document Library Index (DLI) for the BARDA

ADS Modeling and Visualization Hub. The DLI will contain all deliverables associated with any task order from the BARDA ADS network as well as historic deliverables maintained by the BARDA ADS Modeling and Visualization Hub. The Government COR will provide the deliverable list for any Task Order applicable to the DLI. The contractor will be provided access to the central repositories by BARDA ADS personnel. The contractor shall develop and maintain the organization structure for the BARDA ADS Modeling and Visualization

Hub central repositories for all documents and tools. The DLI shall list the location of the documents and tools in the central repositories. The contractor shall notify the Government

COR of any updates or changes to documents posted to the central repositories in the TOR’s and through updates to the DLI.

The contractor shall upload to the central repositories all documents and data generated by the contractor or provided to the contractor by BARDA ADS during the performance of the

Task Order. All draft and final deliverables produced by the contractor shall be maintained in 508-compliant digital electronic format unless otherwise specified in the Task Order. All appropriate document protections and distribution statements shall be followed when posting documents to the central repositories. If documents, deliverables or data cannot be posted to the central repositories, or as otherwise specified by the Government CO/COR, they may be provided to the Government COR and maintained at the applicable security clearance level via other means to be specified in the PSSIMP. Additionally, the contractor shall provide instruction and assistance to BARDA ADS Modeling and Visualization Hub stakeholders and other members of the BARDA ADS network on uploading, downloading, and version control for documents and tools maintained in the central repositories.

C.5.6. Deliverables

All work products delivered under the established Task Orders shall be submitted in draft for

Government review and approval before preparation of the final deliverable. Written deliverables, charts, graphs, schedules, spreadsheets, analytic products, models, tools, and databases will be developed using the Microsoft Office family of applications, Alias

Wavefront (obj), Autodesk FBX, Unity, 3D Studio Max, SAGE, AutoCAD, or other standard commercial or open source tools; custom applications are only permitted if approved for use in advance by the Government COR.

Proposed file formats for rapid prototypes and any other deliverables will be identified as soon as the request arises, approved by the Government COR at the next following Task

Order Status Meeting (or by separate meeting/email if urgent), and documented in the monthly TOR. No proprietary tools, software, or applications shall be used unless approved in advance by the Government COR. All final work products shall be in a 508-compliant digital electronic format unless otherwise specified in the task order. See SECTION H.17. for more details.

Documents should be delivered electronically to the CO and the COR. Unless otherwise specified by the CO, all deliverables and reports furnished to the Government under the resultant contract (including invoices) shall be addressed as follows:

Administering Contracting Officer

HHS/ASPR/AMCG

200 C Street, S.W.

Washington, DC 20024

Email: To be identified at the time of award of contract

Contracting Officer Representative

HHS/ASPR/BARDA ADS

200 C Street, S.W.

Washington, DC 20024

Email: To be identified at the time of award of contract

The following chart summarizes the minimum necessary contract deliverables, if required by any established Task Order, associated with the resulting contract. However, the requirements for the deliverables will be further identified in each established Task Order.

Title Due Date PWS Section

Post-Award Kick-Off Meeting agenda 5 business days prior to meeting C.5.3.2.

Post-Award Kick-Off Meeting minutes 10 business days after meeting C.5.3.2.

Professional Services and Systems Integration

Management Plan (PSSIMP)

15 calendar days after task order award

C.5.3.3.

Monthly Task Order Report (TOR) Monthly by the 5 th day of following month

C.5.3.4.

Periodic Task Order Review Meeting agenda 5 business days prior to meeting C.5.4.2.

Periodic Task Order Review Meeting minutes By the 5 th day of following month, submitted with the TOR

C.5.4.2.

Contractor-Hosted Stakeholder Meeting agenda 5 business days prior to meeting C.5.4.3.

Contractor-Hosted Stakeholder Meeting minutes, summary of action items, and/or formal after action report (if applicable)

10 business days after meeting C.5.4.3.

Draft and Final Deliverables As specified in Task Order

Training Materials (if required) As specified in Task Order

C.5.7. BARDA ADS Modeling and Visualization Hub Tool Training

The contractor shall provide training to Government personnel and associated stakeholders as necessary to ensure efficient use of systems, data, models, Contractor’s Task Order deliverables, and all tools maintained in and used by the BARDA ADS Modeling and

Visualization Hub.

C.5.8. Cooperation With End of Contract Transition

At the end of the period of performance for the contract, the contractor must act in good faith to participate in a smooth transition of services to Government customers and successor service provider, if warranted, in order to ensure continuity of service for the HHS. This includes but is not limited to attending meetings; sharing information and knowledge transfer; ensuring processes and standard operating procedures are documented and available for HHS use; ensuring systems documentation is current; and any other requested transition activities. During the period at the end of the contract that the HHS identifies as the

Transition Period, the contractor shall not fill available positions on work under the contract without approval from the HHS. The duration of the transition period and recipient successor will be identified explicitly in a Request for Task Order on CLIN 3- Transition Services –

Transition In New Contract.

C.5.9. Contractor Identification

All contractor personnel when attending meetings, sending emails, or participating on telephone calls shall identify themselves as contractor personnel in support of BARDA ADS.

Identification in meetings and on telecom shall be at the beginning of the call or meeting to allow Government personnel to excuse contractors, if appropriate. Contractor personnel shall identify themselves with their company name in the signature block of emails.

C.5.10. Contractor Period of Performance

The period of performance will be identified on the resulting award document. The base period of performance will not exceed twelve (12) months from the date of award with four twelve month option periods not to exceed sixty (60) months. The period of performance for each individual Task Order will be indicated in the individual task order request and will begin at the award date of the task order. A sample Task Order is attached to this PWS.

C.5.11. Contract Place of Performance

Work shall be performed in the National Capital Region at the HHS Innovation Lab and

BARDA ADS Modeling and Visualization Hub. The normal operating hours of the HHS

Innovation Lab and BARDA ADS Modeling and Visualization Hub are Monday to Friday

9AM to 5PM Eastern Standard Time (EST). The Contractor shall provide daily on-site support primarily during the normal operating hours, with maximal coverage during the

BARDA ADS core hours of 9:30 AM to 3:30 PM EST. Daily on-site coverage should not routinely extend outside of 7AM to 7PM EST Monday to Friday. Contractor staff will not be routinely permitted to work on-site on Saturdays, Sundays or Federal holidays unless authorized in writing by the Government COR and CO. However, during ASPR/BARDA emergency responses or other events, the hours of operations may be expanded. This will be specified in the Task Order or negotiated with Government COR and CO.

All on-site Contractor personnel shall complete an ASPR telework agreement to allow for unscheduled telework, at a minimum. This policy is in effect unless otherwise specified in a

Task Order. The Government may allow telecommuting on a case by case basis for

Contractor personnel during times of Government shutdown due to inclement weather, holiday work at contractor site, or other activity where the Government is closed but it is advantageous to the Government to allow Contractor employees to continue work.

ASPR has a policy that encourages employees to work remotely or to work flexible schedules. As such, the Contractor is advised to work with the Government COR to determine if use of an alternate work site could be supported within the schedule requirements of each Task Order. All use of alternate work sites must be negotiated at the time of Task Order award and documented in the PSSIMP, with situational updates documented and approved in PSSIMP updates.

As a result of the fluid nature of activities and schedules, the Contractor is encouraged to coordinate work schedules with their Government COR to accommodate support requirements, other personnel availability, meeting schedules, vacation schedules, and leave schedules.

C.6. INSPECTION AND ACCEPTANCE

The Government COR will review, examine, and verify that all services and deliverables fulfill and are in compliance with the requirements and standards as stated in the PWS.

C.7. PERFORMANCE STANDARDS/QUALITY ASSURANCE SURVEILLANCE

The performance standards, acceptable quality levels (AQLs), and methods of surveillance for the minimum set of required services applicable to all PWS’s are listed in the following table. Additional services may be identified in individual Task Orders, but will be within the scope of the requirement listed in SECTION C.5. The Contractor shall at all times keep the

Government COR informed on any potential problems they encounter. The Government

COR will review and verify that all services and deliverables fulfill the requirements and standards stated in the PWS of the contract/Task Order.

Required Services

(Tasks and Deliverables)

Performance

Standards

Acceptable

Quality

Levels

Methods of

Surveillance

Maintain an accurate, up-to-date, and COR approved

PSSIMP for each Task Order

100% of the duration of the

Task Order

95% of the duration of the Task

Order

File review

Submit monthly TORs no later than (NLT) the 5 th of the following month

100% of the reports on time

95% of the reports on time

File review

Participate in weekly Task

Order status meetings with

COR

95% attendance

(when not canceled by

COR)

90% attendance

File review

Present comprehensive update at periodic Task Order reviews

100% achievement of update frequency identified in

PSSIMP

90% achieveme nt

File review, random, observations, and customer complaints

Deliver and make accessible to

BARDA ADS all rapid prototypes, quick-turn analytic results, draft/final documents, presentations, and other interim and final deliverables

Any deliverable can be accessed on-site (in person or digital) in the same day 97% of the time

93% of the time

File reviews, periodic inspections, random, observations, and customer complaints

Provide subject matter expertise for disciplines essential to public health and medical consequence modeling to complete reoccurring and short term taskings, including reviewing technical and analytic results in draft documents; and preparing, presenting, and clearly explaining technical modeling, interpretation of modeling results, and analytic information to audiences with a wide range of technical backgrounds

Short-turn taskings, including but not limited to

SME meeting coverage, presentations, and document review, completed within requested due date 95% of the time

90% of the time

File reviews, periodic inspections, random, observations, and customer complaints

Identify, utilize, and optimize open-source and in-house technical models, or rapidly prototype models and tools, to provide quick-turn analytic results to support decision making

Short-turn analytic results provided within requested due date 95% of the time

90% of the time

File reviews, periodic inspections, random, observations, and customer complaints

Conduct rapid coordination and mathematic/quantitative analyses for CBRN, emerging infectious disease, and pandemic influenza, including data collection, technical review, and stakeholder coordination

Meet all

BARDA ADS

controlled deadlines for coordination and analyses

95% of the time

90% of the time

File reviews, periodic inspections, random, observations, and customer complaints

Provide daily on-site coordination of events, BARDA ADS Modeling and

Visualization Hub usage of the

Innovation Lab (including tours and demos), and project status to assist BARDA ADS with rapid (re)prioritization based on incoming task

Accurate, up-to-date, and de-conflicted weekly calendar

(Outlook and

Word) and project tracking status (Excel) maintained 97% of the time

93% of the time

File reviews, periodic inspections, random, observations, Maintain Document Library

Index for BARDA ADS

Modeling and Visualization

Hub central repository

Any model, tool, or deliverable can be located and provided in the same day upon request (in person or digital) 97% of the time

93% of the time

File reviews, periodic inspections, random, observations, and customer complaints

Maintain in an operational state all software tools and analyses provided by the

BARDA ADS Modeling and

Visualization Hub

Any model, tool, or deliverable can be utilized in the same day upon request 97% of the time

93% of the time

File reviews, periodic inspections, random, observations, and customer complaints

Provide systems administration technical support for the

BARDA ADS Modeling and

Visualization Hub, including preparation and maintenance of configuration control processes, model/tool interoperability, security documentation, acceptable file format list, and federal information technology requirements documentation and processes

Maintain accurate complete documentation

100% of the time

Meet all

BARDA ADS

controlled deadlines for coordinated new document development

95% of the time

95% of the

90% of the

File reviews, periodic inspections, random, observations, and customer complaints

Provide assistance, training, and demonstration to BARDA

ADS Modeling and

Visualization Hub…