QuestionAndAnswers YouthBuild RFP 6.21.21.xlsx

XLSX spreadsheet 28 KB Posted Jun 21, 2021

Attached to: Technical Assistance & Coaching for DOL YouthBuild Grantees
Solicitation number: 1605C2-21-Q-00029
Issued by: Department of Labor Office of the Assistant Secretary for Administration and Management

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Written by GovTribe AI · Dec 28, 2023

This document contains a question and answer spreadsheet regarding a request for proposals for technical assistance and coaching services for Department of Labor YouthBuild grantees. The solicitation seeks proposals for a labor hour contract to provide technical assistance, coaching, and training to YouthBuild grantees in areas such as program operations, performance reporting through the YouthBuild Management Information System and Grantee Performance Management System, and continuous improvement of the YouthBuild program model. The period of performance is June 2021 through June 2026. The document provides clarification that the project manager and assistant project director labor categories correspond to key personnel positions described in the solicitation narrative. It also specifies page limits and formatting requirements for the proposal and allows for an extension of the response deadline to June 24, 2021.

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Other files

File	Type	Posted
1605C2-21-Q-00029 - Amendment 0002.pdf	PDF	Jun 22, 2021
1605C2-21-Q-00029 - Amendment 0001.pdf	PDF	Jun 21, 2021
Past Performance Questionaire.doc	DOC document	Jun 21, 2021
Interested Vendors List.pdf	PDF	Jun 15, 2021
1605C2-21-Q-00029.pdf	PDF	Jun 14, 2021
Combined Synposis - Solicitation 1605C2-21-Q-00029.docx	DOCX document	Jun 14, 2021
QuestionAndAnswerTemplate.xlsx	XLSX spreadsheet	Jun 14, 2021

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Sheet YouthBuild Technical Assistance & Coaching Question and Answer Spreadsheet Solicitation Number - 1605DC-21-Q-00029

Question Title	RFQ Section Number/Page Number	Vendor Questions	Government Comment
Standard Form 1449 - Period of Performance	Schedule of Supplies/Services / pg 2	The period of performance is listed as 6/29/2020 to 06/28/2026. Can you confirm that the period of performance should begin in 2021? What is the official period of performance?	It is confirmed that the period of performance will start in June of 2021.
Labor Category and Key Personnel alignment	Section B: Supplies or Services and Prices / pg 5-9	Is the Project Manager listed under Labor Category the same as the Project Director(s) under Key Personnel in the narrative section 1.4.11, pg 14?	Yes, the Project Manager under Labor Category is the same as the Project Director under Key Personnel.
Labor Category and Key Personnel alignment	Section B: Supplies or Services and Prices / pg 5-9	Is the Assistant Project Director - TA Impact Manager the same as the Technical Assistance Assessment Support focus described under the Assistant project Director(s) in Key Personnel in the narrative section 1.4.11, pg 16?	Yes, the Assistant Project Director-TA Impact Manager is the same as the Technical Assistance Assessment Support focus described under the Assistant Project. The Technical Assistance Assessment Support is the subcontracted position for the TA Evaluation found on page 41-42..."In order to understand the impact of TA in addressing the needs of grantees and the continuous improvement of the program model, the Contractor, via an independent

third-party, will conduct an ongoing assessment of the TA deliverables implemented by the Contractor."

Labor Category and Key Personnel alignment	Section B: Supplies or Services and Prices / pg 5-9	Can we split employees across labor categories?	Not for the TA Impact Manager (Technical Assistance Assessment Support) or the Communication Director/Technical Writer.
Labor Category and Key Personnel alignment	Section B: Supplies or Services and Prices / pg 5-9	How do you recommend we determine the labor category wage?	The government does not have a recommendation for how you should determine the labor category wage. The government does caution that this labor category wage should be compliant with all regulations from DOL's Wage and Hour Division. This is also a competitive procurement, so contractors are encouraged to provide the government with discounts where appropriate.
General Information	Section C.1.6.General Information. Type of Contract / pg 21	Can we bill Indirect and Other Direct Cost rates to the Labor Hour contract?	This contract will follow the guidance under FAR 52.232-7 (b)(5) for the billing of Indirect and Other Direct Cost rates.
Format	Section E.1.A Format / pg 66	Can we submit our response as a word-searchable PDF?	No the response should be sumbitted in MS Word.
Format	Section E.1.B.Page Count / pg 66	We have letters of support from key partners. In which volume should we include them? Do they count towards the page limit if they to be included in Volume I?	Letter should be inlucded in Volume 1. These letters nor resumes will count against the page limit.
Format	Section E.1.B.Page Count / pg 66	Are dividing pages with the titles for the Subfactors included in the page count for the narrative of Volume I - Technical?	No dividing pages will not be counted in the page count.
Transmittal Letter	Section E: Solicitation Provisions / pg 66	Is a transmittal letter required? If so, what should it include? Will it count toward the page numbers of any section?	A transmittal letter is not required and will not count against the page limit.
Volume II - Price	Section E: Solicitation Provisions / pg 66-67	Are there any Representations, Certifications, & Other Statements of Bidders that we need to include? In the 2015 RFP these were required: Certification and Disclosure Regarding Payments to

Influence Certain Federal

• Transactions

• Taxpayer Identification

• Annual Representations and Certifications

• Certification Regarding Responsibility Matters

• Information Regarding Responsibility Matters

• Previous Contracts and Compliance Reports

• Affirmative Action Compliance

• Compliance with Veterans’ Employment Reporting Requirements

• Prohibition on Contracting with Entities Engaging in Certain Activities or

• Transactions Relating to Iran-Representation and Certifications

• Proposal Disclosure--Cost Accounting Practice Changes	Contractors shall include all applicable representations and certifications listed under FAR 52.212-5.
	Volume II - Price	Section E: Solicitation Provisions / pg 66-70	Is Volume II - Price composed of Volume II - Past Performance and Volume III - Price Proposal? If so, should they be labeled as they are? Or is there another way these materials should be combined?	Volume II is Past Performance and Volume III is Price.
	Past Performance Questionnaire	Volume II - Past Performance, Section 4 / pg 70	Where can we find a copy of the Past Performance Questionnaire referenced in this section of the RFP?	One is attached to this solicitation amendment.
	Extension of Time to Submit	Section E / p. 72	Given the scale and complexity of the YouthBuild TA project, would the government consider a one-month response period? The additional time would allow our organization and others the opportunity to develop a more thoughtful and complete response for the government to consider.	This solicitation closing date has been extended to noon on June 24, 2021.
	MIS and GPMS Systems	SECTION C, PART 5, Section 5.1, Task Area #6 / p. 39	The RFP references the YouthBuild MIS and GPMS systems where the contractor will be responsible for staffing the Help Desks as well as training YouthBuild grantee staff on their operation. Should a one-month response period be granted, we request that the Department respond to the following specific question: On page 39, the RFP states: "DOL anticipates that the grantees awarded in 2021 shall be the first class to use GPMS. As such, the Contractor will manage and support two separate systems – the legacy MIS for existing grantees until it sunsets (expected to occur in the next five years), and the GPMS for newer grantee classes." Given the unique and proprietary nature of these platforms, will the government provide prospective bidders access to these systems in order to allow enough information to effectively respond to these requirements?	No, the government will not provide prospective bidders access to the systems. The awarded Contractor will be trained in the new and legacy systems and be expected to manage the performance information entered into the system in addition to providing technical support to the YouthBuild field
	MIS and GPMS Support and Communication	SECTION C, PART 5, Section 5.1, Task Area #6 / p. 41	In a related MIS question, should a one-month response period be granted, Deliverable “m” under Task Area #6 states that the contractor will: Update Standard Operating Procedures for MIS and GPMS support and communication. Will the government make available the current SOPs for both systems and supply a summary of Help Desk requests to provide prospective bidders background information to respond to this requirement?	While the government is not considering additional response time, the awarded Contractor will receive the SOPs and other pertinent information on both DOL systems.
	Time for Additional Questions	Section E, E.1 / p. 66	Should a one-month response period be granted, will the government allow an additional period of time in order to allow prospective bidders to further analyze and review the solicitation for additional technical questions?	The government will not consider any additional response time extensions. The Government has extended the response time by one business day.

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File details come from the government source that posted it. Updated Jun 21, 2021.