DJF-20-1100-PR-0000089_Statement_of_Work_SOW_U.pdf

REQ #DJF-20-1100-PR-0000089 Version 1.0 Page 1

FEDERAL BUREAU OF INVESTIGATION

FBI Police Uniforms

For The

Security Division

Security Operations Section

FBI Police Unit

Statement of Work

FBI Police Uniforms

January 2020

REQ #DJF-20-1100-PR-0000089 Version 1.0 Page 2

FEDERAL BUREAU OF INVESTIGATION

STATEMENT OF WORK

1 INTRODUCTION

This Statement of Work by the Federal Bureau of Investigation (FBI), Security Division (SecD), Security Operations Section, FBI Police Unit (FPU), Washington, D.C establishes tasks, deliverables, and performance conditions required under this Delivery Order. This is a non-personal service contract that leverages the existing contractor’s knowledge of the FBI’s police uniform program.

BACKGROUND

The priorities of the FBI are to protect the United States from terrorist attack, against foreign intelligence operations and espionage, cyber-based attacks and high-technology crimes, combat public corruption at all levels, protect civil rights, combat transnational/national criminal organizations and enterprises, combat major white-collar crime, significant violent crime, support federal, state, local and international partners, and to upgrade technology to successfully perform the FBI’s mission.

FBI Police Officers play a key role in keeping FBI personnel and surrounding areas secure. They provide service to those in their duty stations and travel, if necessary, to aid in times of crisis. FBI

Police Officers are responsible for addressing challenges such as providing public safety by maintaining order, responding to emergencies, protecting people and property, enforcing motor vehicle and criminal laws, promoting good community relations, monitoring, reporting and investigating suspicious persons and situations, safety hazards and unusual or illegal activity, checking for proper identification of pedestrian and vehicular traffic prior to admittance to secure space to name a few. Police officers must maintain a clean, immaculate and professional appearance at all times.

2 OBJECTIVE

The objectives of this statement of work is to obtain specific police uniforms and services to enable the SecD personnel to maintain a uniform and professional appearance at all times which will allow the SecD to meet its mission requirements.

3 SCOPE

Under this is a contract, the contractor shall furnish the FBI Police Officer uniforms for pick up when requested by the Contracting Officer or the individual listed in section 6 “Purchase

Authority”. The period of performance shall be 12 month ordering period starting when a fully executed contract is completed, with 48 possible exercisable months.

NOTE: The Government reserves the rights to make multiple awards based on received responses.

The selected contractor(s) shall provide all resources necessary to perform the specific requirements as defined in Task Orders.

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4 TASK ORDER REQUIREMENTS/SPECIFICATIONS

The FBI Police has two methods of attaining uniforms; (4.1) New Hires (in person uniform fitting) and (4.2) Uniform Allotment (secure on-line ordering system). Both methods are necessary to ensure officers maintain continuity and a consistent appearance that will reflect a positive image of the FBI and FBI Police.

4.1 New Hires

This task shall require the contractor’s physical address to be within a fifty (50) mile radius of FBI

HQ, 935 Pennsylvania Avenue, N.W., Washington, DC 20535. The FBI Police will transport between one (1) and twenty (20) officers to the contractor’s location for the fitting/tailoring process of new uniforms. The contractor shall be flexible and able to provide a tailor on the day specified by the Ordering Official. The tailor will measure all new officers for a full uniform to be ordered and received on the date specified by the Ordering Official. To facilitate the tailoring process, the contractor shall provide a full set of uniform items, except for pins and patches, listed on the attached FBI Police Uniforms spreadsheet. The contractor shall provide onsite, an enclosed or private fitting/changing room.

4.2 Uniform Allotment

This contract will require a secure online custom ordering system that is capable of the following features:

Only display contracted items in the ordering menu

Display clear and accurate pictures of each item – including correct shoulder patch, rank patch and name strip/tag placement, etc.

Must have allotment management and updated balances, as items are added to the cart and ultimately ordered

Must have bulk order management and capability

Online ordering and approval process

Must store order history and tracking for the life of the contract, both at the individual level and the contract level

Select administrators who can add/update/remove users, edit profiles, update allotments, etc.

Only allow authorized FBI personnel access to ordering site (either through IP recognition or username and password)

Capability to notify select approving official(s) via email of pending order approvals

The contractor shall meet all pick up requirements and time windows as defined by the FBI’s schedule. The contractor shall prepare orders for pick up by separating each officer’s order by officer’s name and name of duty station to which they are assigned. The contractor shall also have the ability to alter the clothing items as ordered by the FBI (i.e. pant length). In addition, the contractor shall have the ability to produce/reproduce an exact match of all patches and insignia and maintain sufficient stock levels, for the duration of the contract. FBI Police shoulder patches, corporal and sergeant stripes, years of service patches, cloth badge patches and

FLEX badges are to be sewn on the specific shirts and coats as specified by the FPU. It is the contractor’s responsibility to facilitate to meet these requirements. Disposition of excess patches and insignia will be discussed and decided by the FBI and contract awardee.

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The contractor shall have the ability to provide a report that can be filtered and sorted by item, date of order and delivery, name of officer, duty station, cost etc. This report should also include any further information that can help separate specific orders and show trends in ordering. This report would either be accessible to the FBI to run at their discretion or delivered as requested preferably in Microsoft Excel format. This report will be reviewed and approved upon contract award.

A Packing Slip shall accompany each pick up which shall contain the following information:

Delivery Number and Invoice

Invoice Number and Invoice Date

Pick up date and item numbers

Officer’s name and duty station

Unit price of each item, item number, description and quantity

Total cost for each item(s)

Purchase order (PO) number

Vendor name, address, phone number

Point of contact to include name, telephone number and email address

The contractor shall provide instructions as to how any returns/exchanges shall be handled due to receiving the incorrect item or an officer ordering the incorrect size. In addition, the contractor is responsible to provide pricing for nonstandard sizes such as 3XL, 4XL etc. The pricing matrix may be altered to allow for different pricing among sizes but may not submit a different/substitute item than what is listed.

The contractor shall obtain FBI written approval prior to implementing any changes in item materials. This requirement applies to design, manufacturing, timing, etc.

The contractor shall create and maintain an open issue tracking document that shall be updated and provided to the FBI on a monthly basis or as necessary.

If there are additional cost estimates, these costs shall be submitted to the FBI for consideration prior to a FBI Police Officer picking up orders. The cost shall be submitted as a separate quotation document and fully disclose a reasonable and justifiable cost breakdown. Additional cost elements that may be considered are:

Packaging

Special Handling

Transportation

When issues arise that may jeopardize program timing, quality, cost, or delivery, it is the responsibility of the contractor to notify the FBI Program Manager in writing immediately.

The contractor shall communicate with the FBI about and obtain pre-approval for any changes in listed items in the attached FBI Police Uniforms spreadsheet. All issues regarding changes shall be directed to FBI Contracting Officer (CO) and Contracting Officer Representative (COR) as soon as they arise.

The contractor shall be responsible for meeting all delivery requirements (within 30 days or less), and shall be responsible for providing the FBI with timelines for each order received.

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The contractor shall be responsive to the FBI’s requests in order to allow the FBI to meet company and customer objectives. The contractor shall provide the FBI with a 24 hours/7 days a week emergency phone number.

5 TASK ORDER MANAGEMENT

Delivery orders issued against the contract must result in the requested deliverables, outlined in each delivery order. The FBI Police Uniforms spreadsheet is representative of the deliverables that must be delivered and/or produced under the resulting contract.

MONTHLY PROGRESS REPORTS

The contractor shall submit a Monthly Status Report (MSR) to the Government that summarizes the state of the contract during that month. The report will be unclassified and e-mail submission, to Corporal Veda Y. Clark (vyclark@fbi.gov) is encouraged. The following information will be provided at a minimum:

Funding and spending summary

Significant issues such as backorders, discontinued items, and unpaid invoices

6 PURCHASE AUTHORITY

Only the individual listed below may place orders against the contract for the designated office that their name is listed under. Individuals with purchase authority may be changed at the discretion of the FBI, with a modification from the Contracting Officer.

FBIHQ / QUANTICO / NEW YORK FIELD OFFICE / CJIS

Corporal Veda Y. Clark

935 Pennsylvania Avenue N.W.

Washington, DC 20535

Room M 281

202-324-8877 vyclark@fbi.gov

7 PERIOD OF PERFORMANCE

The period of performance for this contract will be a 60 month ordering period starting from the date of award:

PERIOD BEGIN END

Base Year Date of Award 12 months after Date award

Option Year 1 12 months after award 24 months after award

Option Year 2 24 months after award 36 months after award

Option Year 3 36 months after award 48 months after award

Option Year 4 48 months after award 60 months after award

All Out Years (OYs) are exercised at the discretion of the Government and must be awarded by an official modification.

mailto:vyclark@fbi.gov

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8 TRAVEL AND OTHER DIRECT COSTS (ODC’S)

No specific requirements exist under this contract.

9 INVOICES

An original invoice shall be submitted to the COR with a copy to the CO designated in this contract. A proper invoice shall include the information required by (FAR Clause 52.232.24 –

PROMPT PAYMENT FEB 2002) upon COR certification of receipt of services to include the following:

Name and address of contractor

Invoice date

FBI delivery order number or other authorization for delivery of goods or services such as a purchase order number or other identifying number

Vendor invoice number, account number, and/or any other identifying number agreed to by contract

Description (for example, include contract line, sub-line number, price, and quantity of goods and services rendered)

Shipping and payment terms established by contract, purchase order or agreement

Taxpayer Identifying Number (TIN)

Banking information sufficient to facilities and Electronic Funds Transfer (EFT) payment, including the nine digit bank routing transit number, depositor account number, depositor account title, account type checking/savings or lockbox)

Name of the FBI Officer requesting the associated goods or services (on each invoice)

Name, title, phone number and mailing address of person to be notified in the event of defective invoice

It shall be the contractor’s responsibility to include the above information on each and every invoice when invoicing for full or partial services performed. If an invoice does not contain the above information, the FBI reserves the right to reject the invoice(s) as IMPROPER and notify the vendor within seven (7) days after receipt of the invoice at the designated billing office.

Resubmission of a PROPER invoice(s) will be required. Payment will be made by the FBI’s

Commercial Payment Unit in accordance with the Prompt Payment Act upon the COR of his/her designees’ certification of receipt of services and the CO’s final authorization for payment.

All invoices shall be submitted monthly via email to central_invoices@fbi.gov.

10 SECURITY REQUIREMENTS

All Contractor personnel assigned to this Blanket Purchase Agreement (BPA) must have a completed Tier 5 TS clearance at the time of proposal submission and be eligible for SCI access.

All contractor personnel are subject to a CI polygraph examination at the Government’s discretion.

Classified Contract Special Security Requirement (SSR)

The FBI has determined that performance of this effort requires that the Contractor have access to classified National Security Information (herein known as classified information). Classified information is Government information which requires protection in accordance with Executive

Order 13526, Classified National Security Information, and supplementing directives. These mailto:central_invoices@fbi.gov

REQ #DJF-20-1100-PR-0000089 Version 1.0 Page 7 principles and procedures are applicable to classified documents or materials generated by the

Contractor in the performance of this BPA.

This clause applies to the extent that this contract involves access to information classified (select either “Confidential”, “Secret” or “Top Secret”).

The Contractor shall comply with:

(1) The Security Agreement (DD Form 441), including the National Industrial Security

Program Operating Manual (NISPOM) (DoD 5220.22-M)

(2) Any revisions to that manual, notice of which has been furnished to the Contractor.

The Contractor shall abide by the requirements set forth in the DD Form 254 and the National

Industrial Security Program Operating Manual (NISPOM), DoD 5200.22-M), Intelligence

Community Directives (ICDs) 700, 703, 705 and 731 for the protection of classified information at its cleared facility, if applicable, as directed by the DSS. If the Contractor has access to classified information at a FBI or other Government facility, it shall abide by the requirements set by the agency.

No classified document or material provided by the FBI or generated by the Contractor pursuant to the BPA, may be downgraded or declassified unless authorized in writing by the CO.

The Contractor shall appoint a senior official to act as the Corporate Security Officer (CSO). The individual shall interface with the FBI Security Office on all security matters, to include physical, personnel and protection of all Government information and data accessed by the Contractor.

Contractor personnel will require access to classified information and have access to classified areas. Contractor personnel who will have access to FBI facilities, systems or data shall possess an active and transferable TS clearance at the time of candidate submission. The Government reserves the right to waive this requirement for any portion of the work that deals with technologies or data that is in the public domain. Contractor personnel assigned to this project shall be subject to routine criminal and credit checks by the FBI.

Contractor personnel shall be subject to CI focused polygraph examinations at the Government's discretion. The CI polygraph examinations may be required prior to acceptance or at any time during the BPA, without notice.

The Contractor shall maintain an overall security program in accordance with the requirements of the NISP. All automated information systems utilized to process FBI information will be operated in accordance with the requirements of the NISPOM, ICD 705 and/or FBI certification and accreditation policies and procedures, as appropriate. Revisions to these documents, when published, will be provided to the Contractor and will become a part hereof upon such issuance.

11 GOVERNMENT REPRESENTATIVES

CONTRACTING OFFICER REPRESENTATIVE (COR)

The COR will be identified via letter of COR delegation authority issued by the CO. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or

REQ #DJF-20-1100-PR-0000089 Version 1.0 Page 8 services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the BPA effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, BPA terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter / change contractual obligations or the SOW, the CO will issue such changes.

CONTRACTING OFFICER (CO)

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be provided by the CO.

This contract will be administered by (TBD):

Name:

Title:

Unit:

Address:

Phone:

Email:

12 Travel No specific requirements exist under this contract.

13 Applicable documents

Attachment 1 – FBI Police Uniforms

Attachment 2 – Ethics Standards Factsheet

ATTACHMENT 1 ‐ FBI POLICE UNIFORMS

NO. FOOTWEAR COLOR MFG PN UNIT PRICE

1 Bates ‐ Men's 8 side zip boot Black E02348 2 Bates ‐ Women's Delta 8 side zip boot Black E02748 3 Bates ‐ Men's Delta‐6 side zip boot Black E02346 4 Bates ‐ Men's Lites leather oxford Black E00932 5 Bates ‐ Men's Lites high gloss oxford High Gloss E00942 6 Bates ‐ Women's Lites high gloss oxford High Gloss E00731 7 Danner ‐ Mens's Acadia 8", 400 gram boot Black 22600 8 HAIX ‐ Black Eagle athletic 2.0 T high boot Black 330004 9 HAIX ‐ Black Eagle athletic 2.1 T low boot Black 330016 10 HAIX ‐ Black Eagle tactical 2.0 GTX low boot Black 340001

NO. UNDERGARMENTS COLOR MFG PN UNIT PRICE

1 Under Armour ‐ Women's Heatgear short sleeve T‐shirt, compression fit Black ‐ 001 1328964 2 Under Armour ‐ Men's Heatgear short sleeve T‐shirt, compression fit Black ‐ 001 1216007 3 Under Armour ‐ Men's Coldgear Infrared long sleeve crew, fitted Black ‐ 001 1332491 4 Under Armour ‐ Men's Coldgear leggings, fitted Black ‐ 001 1320812 5 Under Armour ‐ Women's Coldgear Infrared tactical leggings Black ‐ 001 1343325 6 Under Armour ‐ Women's Coldgear fitted long sleeve crew Black ‐ 001 1353351 7 5.11 Tactical ‐ Utili‐T crew neck T‐shirt (3 Pack) Black ‐ 019 40016 8 5.11 Tactical ‐ Men's Undergear, short sleeve T‐shirt, loose fit Black ‐ 019 40007 9 5.11 Tactical ‐ Men's Undergear, short sleeve T‐shirt, compression fit Black ‐ 019 40005 10 Blauer ‐ Turtleneck, long sleeve with FBI Police in gold letters sewn on neck Dark Navy 8100X 11 Blauer ‐ Turtleneck dickey with FBI Police in gold letters Dark Navy 8109X 12 Mocean ‐ Padded chamois brief with fly ‐ men's Black 1551 13 Mocean ‐ Padded chamois brief women's Black 1550

NO. SHIRTS COLOR MFG PN UNIT PRICE

1 Fecheimer/Flying Cross ‐ Men's long sleeve shirt, 75% polyester 25% wool LAPD Navy 07W84 2 Fecheimer/Flying Cross ‐ Women's long sleeve shirt, 75% polyester 25% wool LAPD Navy 107W84 3 Fecheimer/Flying Cross ‐ Men's short sleeve shirt, 75% polyester 25% wool LAPD Navy 57R84 4 Fecheimer/Flying Cross ‐ Women's short sleeve shirt, 75% polyester 25% wool LAPD Navy 157R84 5 5.11 Tactical ‐ Men's Taclite TDU short sleeve shirt, ripstop fabric Dark Navy (724) 71339 6 5.11 Tactical ‐ Men's Tactical TDU long sleeve shirt Dark Navy (724) 72054 7 5.11 Tactical ‐ Women's Taclite PDU class B short sleeve shirt Midnight Navy (750) 61168 8 5.11 Tactical ‐ Women's Taclite PDU class B long sleeve shirt Midnight Navy (750) 62366 9 5.11 Tactical ‐ Performance Polo shirt, short sleeve (Firearm Instructor) Black (019) 41060 10 5.11 Tactical ‐ Tactical Performance Polo shirt (Firearm Instructor) Black (019) 42056 11 Mocean ‐ long sleeve polo shirt with 1/2" reflective strip on sleeve and reflective POLICE on back Navy/Black 354 12 Mocean ‐ short sleeve polo shirt with 1/2" reflective strip on sleeve and reflective POLICE on back Navy/Black 355 13 Blauer ‐ Fleece lined v neck sweater Dark Navy 225 14 Elbeco ‐ Paragon Plus Poplin long sleeve shirt (Women's) White P801 15 Elbeco ‐ Paragon Plus Poplin long sleeve shirt (Men's) White P877

NO. PANTS COLOR MFG PN UNIT PRICE

1 5.11 Tactical ‐ Men's tactical pant, cotton Khaki (055) 74251 2 5.11 Tactical ‐ Men's TDU pant, polyester/cotton Dark Navy (724) 74003 3 5.11 Tactical ‐ Women's TDU pant, polyester/cotton Dark Navy (724) 64359 4 Fecheimer/Flying Cross ‐ Women's Justice pant with freedom flex waist band LAPD Navy 47289W 5 Fecheimer/Flying Cross ‐ Women's serge weave wool blend pant Navy 47290 6 Fecheimer/Flying Cross ‐ Men's polyester wool trousers with flex waist band Navy 47280 7 Fecheimer/Flying Cross ‐ Men's Justice pant with route book pocket LAPD Navy 47780 8 United Uniform ‐ Ultraflex zip off bike patrol pant Black 12037

ATTACHMENT 1 ‐ FBI POLICE UNIFORMS

NO. HEADWEAR COLOR MFG PN UNIT PRICE

1 Keystone Uniform Cap ‐ LAPD style Navy R10 2 Keystone Uniform Cap ‐ LAPD style, Lieutenant with gold braid and band Navy R13 3 Keystone Uniform Cap ‐ LAPD style, Captain with gold braid, strap, button and scrambled eggs Navy R13 4 5.11 Tactical ‐ Adjustable uniform hat, one size, w/ FBI Police cloth badge sewn on front Dark Navy 89260 5 Blauer ‐ Lined Watch cap with windstopper, universal size, w/ FBI Police embroided on front, gold letters Dark Navy 125XCR 6 Blauer ‐ Watch cap, fleece, universal size w/ FBI Police embroided on front, gold letters Dark Navy 125 7 Blauer ‐ Reversible hat cover Yellow/Black 107 8 Flexfit ‐ Wooly combed twill cap Dark Navy 6277 9 Rothco ‐ Polar fleece balaclava Black 5580

NO. PINS COLOR MFG PN UNIT PRICE

1 VH Blackinton ‐ FBI collar pins, push style clutch back, 1/2", 3 cut out letters Gold Plate CB311 5 CP 3 2 VH Blackinton ‐ Serving since bar, clutch back Gold Plate J6 3 VH Blackinton ‐ Name plate, push style clutch back, 1 line, 2 1/2"x5/8" Gold Plate J3 4 VH Blackinton ‐ Smooth Captain collar Bars Gold Plate A1140 5 VH Blackinton ‐ Small Smooth Captain epaulet Bars Gold Plate A1975 6 VH Blackinton ‐ Smooth Lieutenant collar Bar Gold Plate A1141 7 VH Blackinton ‐ Small Smooth Lieutenant epaulet Bar Gold Plate A1973 8 VH Blackinton ‐ Embossed Major collar Leaf pins Gold Plate A1143 9 VH Blackinton ‐ Embossed Major epaulet Leaf pins Gold Plate A1984

NO. PATCHES COLOR MFG PN UNIT PRICE

1 Fabbric Patches ‐ FBI Police shoulder patch Black w/ Gold Letters 2 Fabbric Patches ‐ FBI Police K9 shoulder patch Black w/ Gold Letters 3 Fabbric Patches ‐ FBI Police cloth badge patch Black w/ Gold Letters 4 Fabbric Patches ‐ FBI Police K9 cloth badge patch Black w/ Gold Letters 5 Fabbric Patches ‐ FBI Police BIKE TEAM cloth badge patch Black w/ Gold Letters 6 Fabbric Patches ‐ Sergeant Chevron Black w/ Gold Letters 7 Fabbric Patches ‐ Corporal Chevron Black w/ Gold Letters 8 Fabbric Patches ‐ Private First Class Chevron Black w/ Gold Letters 9 Fabbric Patches ‐ Name tape Black w/ Gold Letters 10 Fabbric Patches ‐ Years of service (1 stripe = 2 years, 1 star = 10 years) Black w/ Gold Letters

NO. OUTERWEAR COLOR MFG PN UNIT PRICE

1 United Uniforms ‐ Bike jacket, water proof, zip off sleeves, reflective POLICE on back Navy 9540 SM 2 Blauer ‐ TAC shell jacket Dark Navy 9820 3 Blauer ‐ Soft shell fleece jacket Dark Navy 4660 4 Blauer ‐ B‐Dry reversible rain jacket Hi‐vis/yellow with black 233R 5 5.11 Tactical ‐ Patrol rain pant Black 48057 6 Fecheimier/Flying Cross ‐ Men's Legend poly/wool single breasted dress coat LAPD Navy F1 34891

NO. ACCESSORIES COLOR MFG PN UNIT PRICE

1 Kimberly Clark ‐ Nemisis Polarized Shooting Glasses Smoke Gray 28635 2 Hatch ‐ Specialist neoprene shooting gloves Black NS430 3 Perfect Fit ‐ ArmorFlex neoprene duty gloves with 3M insulate Black PFU‐3 4 Damascus ‐ half finger bike patrol gloves Black DC290 5 Gloves for professionals ‐ Men's leather glove with thinsulate Black 7314 6 5.11 Tactical ‐ leather casual belt Black 59501 7 Gall's ‐ Tie, clip on 20" long with button holes Black UA494 8 Hamburger Woolen ‐ Plain tie clip Gold TC‐5

ATTACHMENT 2