Questions and Answers PREA.pdf
PDF 150 KB Posted
- Attached to
- PRISON RAPE ELIMINATION ACT (PREA) AUDITING SERVICES Federal contract opportunity
- Solicitation number
- 15BNAS25R00000002
About this file
This is a Q&A document for a Prison Rape Elimination Act (PREA) auditing services solicitation (#15BNAS25R00000002) addressing bidder questions about proposal submission requirements and contract details. The document clarifies that audit report samples can be provided via links to the PRC website, the Business Management Questionnaire is the only evaluation form required, and proposals should be submitted in PDF format via email.
The contract period of performance includes a base period (4/1/2025-9/30/2025), four one-year option periods running on fiscal years through 9/30/2029, plus a potential 6-month extension through 3/31/2030. The requirement covers 122 Federal Bureau of Prisons facilities that must be audited every three years, with some facilities requiring two audits during the contract period due to the three-year cycle. The incumbent contract number is 15BNAS20DRCA0126. Key administrative details include that no specific software is required, the SF-1449 pricing form should be submitted separately from technical proposals, and a bank notification letter is provided as an example but not required with proposal submission.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Projected Audit Schedule.pdf | ||
| Evaluation Criteria-AMENDED Attachment -III.pdf | ||
| FBOP Institution Population Statistics.pdf | ||
| Physical Location.pdf | ||
| Cover Letter Solicitation.pdf | ||
| SOW-Attachment II.pdf | ||
| Business Management Questionnaire-Attachment IV.doc | DOC document | |
| Evaluation Criteria-Attachment III.pdf | ||
| 15BNAS25R00000002-Attachment I.pdf | ||
| Bank notification Letter-Attachment V.docx | DOCX document |
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Q&A PREA Audit
1. All final audit reports are linked on the PRC's website. Can we provide the link to the audit report as opposed to attaching the report itself? Audit reports are 100+ pages which would make this response 500+ pages.
Samples of audit reports required in the solicitation can be provided through links to the PRC website.
2. Factor 2 of the evaluation criteria says "...it is the Offeror’s responsibility to provide the questionnaire to their current/past clients to complete and return to the Offeror ...".
Where is the evaluation form to send to current clients? Can we get this ASAP as we want to give plenty of time for references to complete this.
The evaluation criteria was modified and updated in the attachments. The only requirement is to complete the Business Management Questionnaire, and the CO will send out the form once the solicitation closes.
3. Can a list of facilities with current population be provided? Can this list also indicate what year the audit is to take place?
The posting on sam.gov was updated to include a physical location list, population statistics for each facility and a tentative schedule.
4. Is the price form (15BNAS25R00000002 - Attachment I) to be part of the technical or should this be submitted as a separate file attachment?
Submit the completed SF-1449 (Attachment 1) as a separate document.
5. Is there any specific electronic software our company will be required to purchase?
There are no specific software requirements, all requirements are listed in the SOW.
6. We wanted to confirm all offers are submitted to you in PDF format via email.
Yes, please submit proposals in PDF.
7. Is it a requirement for the Bank Notification Letter to be submitted with the offer?
The bank notification letter provided is an example for offerors to use to send to their bank, so that the bank is prepared when the CO sends an inquiry to them.
8. Is there a prior contact for these services and if so, can we get the previous contract number please?
The prior contract number is 15BNAS20DRCA0126.
9. Regarding the audit periods, the SOW dates are different and request clarification.
Under section 3.3.1 Initial scheduling:
Base period: April 1, 2025, to August 19, 2025 Option Period 1: August 20, 2025, to August 19, 2026 Option Period 2: August 20, 2026, to August 19, 2027 Option Period 3: August 20, 2027, to August 19, 2028 Option Period 4: August 20, 2028, to August 19, 2029 Option to Extend Services: August 20, 2029, to March 31, 2030
The base and option period dates of service are as follows:
Base period: 4/1/2025-9/30/2025
OY 01: 10/1/2025- 9/30/2026
OY 02: 10/1/2026-09/30/2027
OY03: 10/1/2027-09/30/2028
OY 04: 10/1/2028- 9/30/2029
The SOW under section 3.3.1 Initial scheduling indicates the contract is for 122 FBOPs.
On the "SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES" page 4 "Section 1 - Commodity or Services Schedule" there are six item numbers column representing the base, option, and extended services period as indicated in the SOW. The SOW states the solicitation is for 122 institutions, but when calculating the number of institutions in the "Quantity" column, there's a total of 163 institutions. Can you please clarify which would assist us in ensuring our bid is accurate based on the projected institutional audits.
The DOS option periods run on the fiscal year; this is for funding purposes. The schedule under 3.3.1 refers to the three-year cycle period. The requirement is for all institutions to be audited every three years. We are currently on a schedule; this will pick up with the base period and will continue through. The contract will run 4.5-5 years (if the 6-month extension is exercised) which means there will be institutions that are audited twice in the three-year rotation. The quantities are estimates and the schedule subject to change, funding will be obligated, and orders placed through task order.
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